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  • 1/12/2018

    1

    Public Access: Practical Ways to Assist Faculty to Comply with Public Access Policies

    Public Access and Research Integrity Michelle Benson, PhD Assistant Director for Research Integrity and Compliance, Columbia University

    Public Access to Publications Stephanie Scott, MS, CRA Director of Policy and Research Development, Sponsored Projects Administration, Columbia University

    Public Access to Research Data Kristin Briney, PhD Data Service Librarian, University of Wisconsin-Milwaukee

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    Public Access and Research Integrity:

    One University's Approach to Promoting Research and Data Integrity

    Michelle Benson, PhD Assistant Director for Research Integrity and Compliance

    Columbia University

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    OSTP Memo

    • Issued in February 2013

    • Federal agencies with more than $100M in R&D expenditures to develop plans to make the published results of federally funded research freely available to the public within one year of publication – Agencies had 6 months from 2/22/2013 to issue draft plans

    • Plans include access to publications and data

    • Implementation dates have varied across federal agencies

    https://obamawhitehouse.archives.gov/blog/2013/02/22/ expanding-public-access-results-federally-funded-research

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    Columbia University Webpage on Public Access

    • Hyperlinks to policy and repositories

    • Additional pages devoted to NIH and NSF

    • Joint effort between SPA, Libraries and Research Compliance

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    Columbia University Website on Research Data

    https://research.columbia.edu/research-data-columbia

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    What Public Access Means for Research Integrity

    • Increased visibility of research results and the data supporting them

    – Researchers need to be aware of their data quality and management

    • Columbia University initiated the Research and Data Integrity (ReaDI) Program in 2014 to enhance data management and research integrity – www.research.columbia.edu/ReaDI-Program

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    ReaDI Program Overview

    Resources: Tutorials, templates, guidelines, robust website repository of resources targeting researchers at all career stages and addressing discipline-specific requirements

    Outreach: Presentations to departments, centers, new-faculty and student orientations, special programs

    Consults: PI-initiated meetings or discussions via phone and/or email

    Increasing Number of Researchers

    Outreach

    Resources

    Consults

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    ReaDI Program Resources

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    How Useful Was Content

    Implement Practices

    Learned Something

    Recommend to a Colleague

    Notebook (n=99) Instrumentation (n=64) Samples (n=57) Tutorial Survey Results

    Types of Resources for Research and Data Integrity

    Experimental Design

    Guidelines

    Lab Management

    Data Management

    Tutorials

    Reproducibility

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    www.research.columbia.edu/ReaDI-Program

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    Making the ReaDI Program Available Outside Columbia

    • Resources are relevant to many researchers at most institutions

    • Columbia University has created a version of the ReaDI Program that can be linked to from your institutional webpages – For more information contact Michelle Benson at

    mb3852@columbia.edu

    mailto:mb3852@columbia.edu

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    Preview: ReaDI Program Outside Columbia University

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    Public Access to Publications

    Stephanie F. Scott, MS, CRA Director of Policy & Research Development

    Columbia University sfs2110@columbia.edu

    mailto:sfs2110@columbia.edu

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    OSTP Feb 22nd 2013 Memo - Publications Summary*

    • Use a 12-month post-publication embargo period as a guideline for making research papers publicly available.

    • Easy public access to the peer-reviewed publication.

    • “Repositories could be maintained by the Federal agency funding the research, through an arrangement with other Federal agencies, or through other parties working in partnership with the agency including, but not limited to, scholarly and professional associations, publishers and libraries.”

    • *Source: “Expanding Public Access to the Results of Federally Funded Research.” 2013. Whitehouse.Gov. February 22, 2013. https://obamawhitehouse.archives.gov/blog/2013/02/22/expanding-public-access-results- federally-funded-research.

    https://obamawhitehouse.archives.gov/blog/2013/02/22/expanding-public-access-results-federally-funded-research

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    Where are we now? Federal

    Agency

    Public Access System System for Publication Uploads and

    Management

    Effective Date

    - CAUTION -

    wide variation

    NIH PubMed Central NIHMS (uploads) and MyNCBI (management) 4/7/2008

    NSF NSF-Public Access Repository (PAR) NSF-PAR via Research.gov 1/25/2016

    DoD PubDefense: powered by the Defense

    Technical Information Center (DTIC)

    Enterprise Content Management System

    (ECMS)

    accomplished

    incrementally

    DOE PAGES DOE STI Management System 10/1/2014

    NASA NASA PubSpace (manuscripts stored in PMC) NIHMS - use ‘NASA researchers’ with ORCID

    login

    10/1/2015

    AHRQ PubMed Central NIHMS and MyNCBI Memo

    released

    2/19/2016

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    PMC Plays a Big Role • National Institutes of Health (NIH)

    • Administration for Community Living (ACL)

    • Agency for Healthcare Research and Quality (AHRQ)

    • Bill & Melinda Gates Foundation

    • Centers for Disease Control and Prevention (CDC)

    • Environmental Protection Agency (EPA)

    • Food and Drug Administration (FDA)

    • Howard Hughes Medical Institute (HHMI)

    • National Aeronautics and Space Administration (NASA)

    • National Institute of Standards and Technology (NIST)

    • Office of the Assistant Secretary for Preparedness and Response

    (ASPR)

    • U.S. Department of Veterans Affairs (VA)

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    Not Just Federal Agencies • Health Research Alliance (HRA) Public Access Initiative

    • https://www.healthra.org/about-hra/working-groups/ostf/

    • Partnered with the National Library of Medicine (NLM) to enable HRA member-funded awardees/grantees to deposit their publications into PubMed Central (PMC).

    • Example, American Heart Association’s (AHA) Public Access Policy:

    • https://professional.heart.org/professional/ResearchPrograms/ AwardsPolicies/UCM_461225_Open-Science-Policy-Statements- for-AHA-Funded-Research.jsp

    https://www.healthra.org/about-hra/working-groups/ostf/ https://professional.heart.org/professional/ResearchPrograms/AwardsPolicies/UCM_461225_Open-Science-Policy-Statements-for-AHA-Funded-Research.jsp

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    Participant Poll Please select your institution type (best answer):

    • Private Institution of Higher Education (IHE)

    • Public/State Controlled IHE

    • Nonprofit other than IHE

    • For-profit (includes organizations and individual consultants)

    • Non-Domestic (non-US) entity

    • Other

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    Participant Poll Which department at your institution has primary responsibility in assisting faculty with fixing and troubleshooting non-compliant NIH publications? • Sponsored Projects Office

    • Libraries

    • Both Sponsored Projects and Libraries collaborate.

    • Other Department

    • Faculty are just told to correct them.

    • Don’t know.

    • N/A – due to Institution Type

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    Types of Support for Researchers

    Training

    •Why & how to be compliant

    • In-person

    •Hands-on

    •Live webinars

    •Targeting PIs and all potential authors.

    Resources

    •Tips/cheat sheets

    •Copyright Agreement boilerplate language/templates

    •Videos

    •Dedicated webpages of information

    •Use existing training materials from sponsors

    Troubleshooting

    •Correcting problems when a paper is non- compliant.

    • Instructing how to prevent non- compliance next time.

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    Who Supports the Researchers?

    Collaborative Partnership

    Research Administration

    Sponsored Projects Office

    Research Compliance and Integrity

    Legal/General Counsel

    Libraries Copyright Advisory

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