EVENTS

GREEN CHECKLIST

EVENTSTHERE ARE 47 SUSTAINABLE ACTIONS BELOW.WHAT’S OUR OFFICE COMMITMENT?

PARTICIPATION (1)1. All event organizers have been informed and

have agreed to follow the applicable actions on this checklist.

LOGISTICS & PLANNING (13)

For our events, we plan to…

2. Leverage video or teleconferencing tools to reduce travel.

3. Use an electronic registration process.

4. Distribute documents electronically.

5. Print name tags on recycled paper.

6. Reuse plastic name tag-holders.

7. Purchase green “thank-you” gifts (e.g., charity donations, art made from recycled glass, or locally-made crafts)

8. Purchase carbon offsets from a reputable source.

9. Create promotional signs out of materials that can be repurposed or reused at other meetings/events.

10. Use erasable boards, blackboards or slides instead of paper flip charts most of the time.

11. Use flip charts that contain recycled content paper.

12. Purchase products that embody the Green Purchasing principles.

13. Communicate to our exhibitors and attendees about the sustainable features of the event.

14. Choose a venue that has sustainable green building features.

ACCOMODATION (6)If event attendees require accommodations, we will encourage them to…

15. Stay in a Green Key certified hotels.

16. Stay in hotels that are close to the venue.

17. Use public transit during their stay in Edmonton Use the most fuel efficient vehicles to meet staff needs.

COMMUNICATION (5)Electronic communication to attendees before the event will include…18. Information on the sustainable features and level

of Green Spaces certification achieved.

19. Tips for individuals to reduce their environmental impacts at the conference, such as bringing their own:• Reusable bag

• Water bottle or travel mug

• Reusable dish and cutlery

• Lanyard or nametage holder

• Portable electronic devices, such as iPads or laptops, to take notes with

EVENTS

Any promotional materials and handouts that we use will be…20. Printed on third-party certified paper, containing

recycled content.

21. Printed double-sided.

22. Printed with vegetable and soy-based inks.

EXHIBITS & VENUE (9) During our event, we are committed to…

23. Requiring our exhibitors to participate in reducing the impact of the event.

24. Ensuring conference staff, organizers, and volunteers are aware of the sustainability features of the event and actively participate and promote them.

25. Only providing giveaway items that have a clear purpose or are a prompt or incentive supporting sustainable behavior.

26. Turning off lights and equipment while not in use.

27. Ensuring paper, plastic, beverage, and recycling bins are present, highly visible and labelled with appropriate signage.

28. Ensuring organics bins are present, highly visible and labelled with appropriate signage.

29. Having volunteer assistants at recycle and/or organics stations to guide proper disposal during peak times.

30. Providing reminders to participants to use recycling stations in event/meeting areas.

31. Providing door prizes that model sustainability.

TRANSPORTATION (4)We will encourage event attendees to…

32. Cycle or walk to the event.

33. Use public transit.

34. Consider carpooling or ride-share solutions.

GREEN CHECKLIST EVENTS

35. Take a shuttle to and from the airport.

FOOD & DRINK (11)At our event, we are committed to providing…

36. Compostable plates, cups and utensils.

37. Reusable plates, cups, and utensils (see Sustain SU’s reusable dish program).

38. Napkins containing recycled content.

39. Offering organic, seasonal, and/or locally- grown food.

40. Vegetarian or vegan-friendly options.

41. Gluten-free and dairy-free options.

42. Meat dishes that have a lower carbon footprint, such as fish.

43. Fair Trade, shade grown coffee, tea, and/or hot cocoa.

44. Reduced portion sizes to prevent food waste.

To avoid unnecessary food waste, we will…45. Compost unused food.

46. Carefully plan the food service to fit our needs.

INNOVATION (1)All event organizers will work together to…

47. Create our own Innovation Action.