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Good Governance

Framework & Toolkit

A Practical Guide to Governance

for Sporting Organisations

2018

Published by

Vicsport

Level 3 Sports House

375 Albert Rd

South Melbourne VIC 3205

Telephone: (03) 9698 8100

Website: www.vicsport.com.au

Vicsport 2018

Acknowledgements

Vicsport acknowledges the contribution of the following individuals in the development of this document:

Anthony Bowd

Kate Green

Fiona Jones

Ownership of intellectual property rights in this publication

Unless otherwise noted, copyright (and other intellectual property rights, if any) in this publication is owned by

Vicsport.

Creative Commons Licence

This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International

License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc-sa/4.0/.

The Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License is a standard form license

agreement that allows you to copy, distribute and transmit this publication in its current form for non-commercial

purposes, provided that you attribute the work and comply with the other licence terms.

Vicsports preference is that you attribute this publication (and any material sourced from it) using the following

wording Source: Licensed from Vicsport under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0

International License.

http://www.vicsport.com.au/http://creativecommons.org/licenses/by-nc-sa/4.0/

Good Governance Framework and Toolkit| 2018

P a g e | i

Introduction

The Good Governance Framework and Toolkit has been developed by Vicsport to assist State

Sport Associations (SSAs) to improve governance practices, increase skills and develop

greater board diversity.

As part of the Good Governance Project which commenced in 2007, Vicsport completed a

variety of specific sports governance research to inform the development of the Good

Governance Framework and Toolkit. The resource has since been used as a guide to provide

direct support to SSAs in Victoria. This update of the Toolkit was completed to include

additional governance resources and information relating to Nomination Committees, the

Victorian Child Safe Standards and Incoming Mandatory Board Quotas affecting SSAs,

Regional Sport Assemblies (RSAs) and State Sport Representative Bodies (SSRBs).

Included in this resource is a range of information, templates and further and templates across

the following five areas of governance:

Board Structure and Purpose,

Election and Appointment,

Board Induction,

Board Performance, Behaviour and Culture; and

Performance Evaluation and Board Development.

Good Governance Framework and Toolkit| 2018

P a g e | ii

Good Governance Framework

Research conducted by Vicsport from July 2007 - June 2009 revealed a scope of

recommendations and potential strategies to improve governance practices and diversity on

boards of SSAs. These recommendations and strategies recognise that individuals,

organisations and the sport and active recreation sector together play an important role in

creating change and achieving significant progress towards board diversity and good

governance practices.

These evidence-based strategies form a Good Governance Framework that identifies

opportunities across the three key areas:

Individuals

Pathways onto board positions

Skill assessment for position selection

Managing work-life balance

Networking & relationship building

Mentoring

Understanding board behaviour & culture

Understanding board roles & responsibilities

Overcoming "tokenism"

Confidence building

Organisations

Review of board structure & purpose

Consideration of election and appointment of board

members

Implimentation of board induction

Board behaviour & culture

Performance evaluation and board development

including skills audit, assessment and

professional development.

Industry

Consistent data collection of board composition of

SSA's

Skills bank of vacant board positions

Showcase female role models

Development of resources to supoort individuals and

organisations

Deliver mentoring, networking & professional development opportunities

for women

Promoting the benefits of board diversity

Highlighting barriers and strategies for female board

participation

Good Governance Framework and Toolkit| 2018

P a g e | iii

How to use the Good Governance Toolkit

The Vicsport Good Governance Toolkit focuses on five key areas of governance and aims to

assist organisations to improve governance practices and encourage diversity in the board

room.

Each area of the Vicsport Good Governance Model relates to the central idea of good

governance; however, the sequence through which an organisation progresses is not

necessarily important. As the model below demonstrates, there is no start or finish point and

it is not necessary to follow any particular sequence.

The Toolkit is intended to be used in two different ways:

To meet a particular need at any one time. For example, the board may refer to the

Election and Appointment section of the Toolkit prior to an upcoming Annual General

Meeting (AGM) to develop a Board Election Kit; or

As a model for the board to undertake a regular governance review process where the

board can systematically work through each stage for continual reflection,

improvement and to ensure risk management and compliance obligations.

Whichever approach is preferred, it is advised that all stages are completed at some point and

a continual review and evaluation of each stage is undertaken on an ongoing basis.

Whilst many of the resources contained in this Toolkit have been tailored specifically for SSAs,

the policies and templates are only general in nature. All boards operate differently and vary

in size and structure, as such Vicsport strongly encourage boards to amend the templates

contained in the Toolkit to reflect their particular needs.

Vicsport Good Governance Model

GOOD GOVERNANCE

Board Structure

and Purpose

Election and Appointment

Board Induction

Board Performance,

Behaviour and Culture

Performance Evaluation and Board

Development

Good Governance Framework and Toolkit| 2018

P a g e | iv

Table of Contents

1. Board Structure & Purpose ......................................................................................... 1

1.1. Governance Models and Board Structure ................................................................ 1

1.2. Incorporated Associations (Associations Incorporation Reform Act, 2012) .............. 2

1.3. Model Rules for an Incorporated Association .......................................................... 2

1.4. Constitution ............................................................................................................. 3

1.5. Planning Strategy and Direction .............................................................................. 3

1.6. Measuring and Reporting ........................................................................................ 4

1.7. Board Charter .......................................................................................................... 5

1.8. Board Sub-Committees ........................................................................................... 5

1.9. Governance Sub-Committees ................................................................................. 5

1.10. Board Roles and Responsibility ............................................................................... 6

1.11. Board Member Role Description .............................................................................. 6

1.12. Office Bearer Role Description ................................................................................ 7

1.13. Separation of Powers .............................................................................................. 7

1.14. Delegations of Authority .......................................................................................... 7

1.15. Board Code of Conduct ........................................................................................... 8

1.16. Board Member Profiles ............................................................................................ 8

2. Election and Appointment ........................................................................................... 9

2.1. Board Evaluation and Skills Audit ............................................................................ 9

2.2. Election Kit .............................................................................................................. 9

2.3. Nomination Committee ......................

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