generator tenders sep 2012

GENERATORTENDERS

SEP 2012

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UNIVERSITY OF ENGINEERING AND TECHNOLOGY, LAHORE (BUILDING AND WORKS DEPARTMENT.) (NOTICE INVITED TENDER)

Sealed items/percentage rate tender for the works detailed below are invited from the approved contractors of the University of Engineering and Technology, Lahore on the following terms and conditions: -

1. The tenders will be received at 11.00 AM on the dates given below and will be opened at the same time and date in the presence of the contractors or their authorized agents, who care to be present.

2. No telegraphic tender or tender by post will be entertained. 3. No conditional tender will be entertained/ accepted. 4. No tender will be issued without earnest money in the shape of deposit-at-call of any

scheduled bank. 5. Detailed particulars of work can be seen in the office of the undersigned on any

working day during the office hours. 6. For getting the tender documents, fee must be deposited with the Habib Bank Limited,

University of Engineering and Technology, Lahore. 7. The undersigned reserves the right to reject any or all tenders without assigning any

reason thereof. 8. Tender documents can be obtained by the intending tenderers during office hours on

payment of the prescribed tender fee, which is non refundable. No tender will be issued on the date of receipt of tenders.

9. The tender from a firm or company participating as a joint venture should be accompanied with power of attorney on proper judicial papers.

10.

Tenders will be issued to those contractors/firm who will satisfy the undersigned regarding their past performance. No tender will be issued to any contractor/firm as a matter of right.

11. Only Cummins distributors in Pakistan can apply for tender No.1. Sr. No

Name of Works Estimated Cost.

Earnest Money

Time Limit

Tender Fee.

Date of Receipt

1. Supply of 02 Nos. Diesel Generator Sets 500 KVA Prime (Cummins UK/AKSA) for IBM Department and Kala Shah Kaku Campus of UET, Lahore i/c Canopy and Wheel Mounted Trolley.

Rs.1,71,68,000/-

Rs.3,43,360/-

Three Months

Rs.8,600/-

18-09-2012

2. Supply of Spare Parts for 3x1160 KW Gas Generator Sets, Model QSK60G (Cummins) Engine Sr.# 33155784, 33155982, 33173238 at Power House in the Campus. (through L.C)

Rs.75,53,394/-

Rs.1,51,070/-

-do-

Rs.3800/-

-do-

3. Construction of Extra Rooms

(02 Nos.) for Department of City and Regional Planning in the Main Campus.

Rs.3,27,355/-

Rs.6,550/-

One Month

Rs.200/-

-do-

4. Supply of Engine Oil Valvoline Premium Blue GEO LA-40 Model QSK60G (Cummins) for Gas Generator Sets at UET Power House.

Rs.9,35,424/-

Rs.18,710/-

One Week

Rs.500/-

-do- (Engr. Mian Shahid Latif) Project Director.

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ADVERTISEMENT TEXT: PAKISTAN STATE OIL COMPANY LIMITED

TENDER NOTICE

SUPPLY AND INSTALLATION OF 50 KVA DGSET AT DM OFFICE ,HYDERABAD

Tender No: AD/6283LPR

Sealed bids are invited from reputed & renowned suppliers / contractors for the above captioned tender.

EARNEST MONEY IN THE FORM OF PO/DD 2% of total bid value for each COST OF TENDER IN THE FORM OF PO/DD: Rs. 2,000/- TENDER COLLECTION (START DATE) 03-09-2012; 03:00 P.M till 04:30 P.M. TENDER COLLECTION (END DATE) 17-09-2012; 4:30 P.M. TENDER SUBMISSION UP TO 19-09-2012; 09:15 AM TENDER OPENING TECHNICAL 19-09-2012; 03:00 PM ONWARDS TENDER OPENING COMMERCIAL (FOR TECHNICALLY ACCEPTABLE BIDDERS ONLY) WILL BE COMMUNICATED LATER

DOCUMENTS COLLECTION:

- Documents for the subject tender may be obtained on submission of a written request on company’s letterhead and tender fee during the aforementioned dates and time from the address given below.

CONTACT INFORMATION: PROCUREMENT & SERVICES DEPARTMENT PAKISTAN STATE OIL COMPANY LIMITED 2ND FLOOR, PSO HOUSE, KHAYABAN-E-IQBAL, CLIFTON, KARACHI TEL: 111-111-PSO (776), Ext. 2267 FAX: 021 – 9920 3796 Email: [email protected] NOTES:

- Information given, if found to be incomplete/ false at any stage, will result in immediate rejection of bid. - PSO may ask for any further information & details at any time, during the evaluation period. - Bidding procedure will be “Single Stage – Two Envelope ”(Bid shall comprise a single package

containing two separate sealed envelopes inside marked as "COMMERCIAL PROPOSAL" and "TECHNICAL PROPOSAL") . Technical envelope shall contain all relevant documents Compliance sheet , NTN & GST Certificates, Company Profile or any other information deemed necessary; whereas the Commercial envelop shall contain the financial bid.

- Technical Bids will be opened on the aforementioned date & time in the presence of bidders or their authorized representatives. Prospective bidders are invited to attend the tender opening. (Single representation only).

- Commercial bids (of the technically qualified bidders only) shall be opened at a later date, which will be communicated to the concerned accordingly.

- Please post all your queries for the subject tender (if any) on [email protected] at least 05 working days prior to bid opening date.

- Sealed bids along with 2% earnest money of the total bid value in the form of Pay Order / Demand Draft (only acceptable) should be dropped by aforementioned date and time in Tender Box No # 2, marked “PROCUREMENT” at Ground Floor, PSO House, Khayaban-e- Iqbal, Clifton Karachi or mailed to reach this address before aforementioned due date and time.

- Those bidders who conforms technical specifications & requirements including terms & conditions of the contract shall be eligible for bid participation or award of contract.

- This advertisement is for one time procurement of the Captioned Goods/Services/Work only, which does not, qualifies for other similar future jobs in PSO.

This advertisement is also available on PSO website www.psopk.com.

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COVERING SHEET

I/we M/s ________________________________ do herby affirm to adhere to the necessary

instructions for participation in the procurement process. All the columns of DP-I, II and III are

filled, signed and stamped as per requirement. Data Sheet (for unregistered firms only) is

attached dully filled in all respects.

Yours truly, _________________ Signature of Tenderer _________________

Complete Name Seal/Stamp of Firm _________________ Capacity in which

Signing _________________ Date Contact Numbers Assistant Directors Procurement DP(Navy) ADP-31 051-9271471 ADP-32 051-9271472 ADP-33 051-9271473 ADP-34 051-9271474 ADP-36 051-9271475 ADP-37 051-9271478

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DP-1 DIRECTORATE PROCUREMENT (NAVY)

No.……………………….. …………. Directorate of Procurement (Navy) At Ministry of Defence Production Building Sectt No. II, Adamjee Road Rawalpindi Tel: 051-9271468-78

Fax : 051-5516307 E-mail: [email protected]

[email protected] M/S 2012 Invitation to Tender and General Instructions 1. Conditions Governing Contracts. The ‘Contract’ made as result of this I/T shall mean the agreement entered into between the parties i.e. the ‘Purchaser’ and the ‘Seller’ on Directorate General Defence Purchase (DGDP) contract Form “DP-19” in accordance with the law of contract Act, 1872 and those contained in Defence Purchase Procedure (DP-35) and other special conditions that may be added to given contract for the supply of Defence Stores specified herein. 2. Delivery of Tender. The offer is to be submitted in duplicate as under:-

a. Commercial Offer. The offer will be in duplicate and indicate prices quoted in figures as well as in words alongwith essential literature/brochure. It should be clearly marked in fact on the envelope “Commercial Offer”, tender number and date of opening. Taxes, duties, freight/transportation, insurance charges etc are to be indicated separately. Total price of the items quoted against the tender is to be clearly mentioned.

b. Technical Offer: (Where Applicable). Should contain all relevant specifications in triplicate alongwith essential literature/brochure and drawings in an envelope and clearly marked “Technical Offer” without prices, tender number and date of opening.

c. Special Instructions. Tender documents and its conditions may please be read point by point and understood properly before quoting. All tender conditions should be responded clearly. In case of any deviation due to non-acceptance of tender conditions(s), the same should be highlighted alongwith your changed offer/conditions. Tender may however be liable to be rejected.

d. Firms shall submit their offers in two separate envelopes (i.e. two copies of commercial offer and two or more copies of the technical offer as asked in the IT). The commercial offer will include rates of items/services called for and the technical offer will not indicate the rates. Both types of offers are to be enclosed in separate covers and each envelope shall be properly sealed bearing the signature of the bidder. Each cover

Understood agreed

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shall indicate type of offer, number and date of IT and IT opening date. Thereafter both the envelopes (technical and commercial offer) shall be placed in one envelope (second cover) duly sealed and signed. This cover should bear the address of the procurement agency indicating, issuance date of IT and No, with its opening date. This should be further placed in another cover (third cover), addressed as indicated in the tender documents, without any indication that there is a tender within it.

e. The tender duly sealed will be addressed to the following:- Directorate of Procurement (Navy)/P-3... At Ministry of Defence Production Building Secretariat No. II, Adamjee Road

Rawalpindi, PAKISTAN Telephone: 92-051-9271468-78 Fax No. 92-051-5516307 E-Mail: [email protected] [email protected] 3. Date and Time For Receipt of Tender. Tender must reach this office by the date and time specified in the Schedule to Tender (Form DP-2) attached. This Directorate will not accept any excuse of delay occurring in post. Tenders received after the appointed/ fixed time will NOT be entertained. The appointed time will, however, fall on next working day in case of closed/forced holiday. Only legitimate/registered representatives of firm will be allowed to attend tender opening. 4. Tender Opening. Tenders will be opened as mentioned in the schedule to tender. Commercial offers will be opened at later stage if Technical Offer is found acceptable on examination by technical authorities of Service HQ. Date and time for opening of Commercial offer shall be intimated later. Only legitimate / registered representative of firm will be allowed to attend tender opening. 5. Validity of Offer.

a. The validity period of quotations must be indicated and should invariably be 90 days extendable to 120 days from the date of opening of Tender. Conversion rate of FE/LC components will be considered w.e.f. opening of commercial offer.

b. The quoting firm will certify that in case of an additional requirement of the contract items (s) in any qty(s) with in a period of 12 month from the date of signing the contract, these will also be supplied ( at the on going contract rates) with discount.

6. Part Bid. Firm may quote for the whole or any portion, or to state in the tender that the rate quoted, shall apply only if the entire quantity is taken from the firm. The Director Procurement reserves the right of accepting the whole or any part of the tender or portion of the quantity offered, and firm shall supply these at the rate quoted. 7. Quoting of Rates. Only one rate will be quoted for entire quantity, item wise.

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8. Return of I/T. In case you are Not quoting, please return the tender inquiry stating the reason of NOT quoting. In case of failure to return the ITs either quoted or not quoted consequently on three occasions, this Directorate, in the interest of economy, will consider the exclusion of your firm’s name from our future distribution list of invitation to tender. 9. Withdrawal of Offer. Firms shall not withdraw their commercial offers before signing of the contract and within validity period of their offers. In case the firm withdraws its offer within validity period and before signing of the contract, Earnest Money of the firm shall be confiscated and disciplinary action may also be initiated for embargo up to 01 year. 10. Provision of Documents in case of Contract. In case any firm wins a contract, it will deposit following documents before award of contract: a. A copy of letter showing firm’s financial capability.

b. Foreign Seller has to provide its Registration Number issued by respective Department of Commerce authorizing export of subject stores. c. Principal/Agency Agreement.

11. Treasury Challan.

a. Offers must be accompanied with a challan form of Rs. 200/- (obtainable from State Bank of Pakistan/Government Treasury) and debitable to Major Head XL VII, Main Head XII, Sub Head ‘A’ Miscellaneous Code No Def – 1220. Each offer will be covered by one challan. b. In case of un-registered firms, whether they have applied for registration or not, will pay tender inquiry fee (Challan Form) of Rs. 300/-.

12. Inspection Authority. CINS, Joint Inspection will be carried out by INS, Consignee & Specialist User or a team nominated by Pakistan Navy. CINS inspection shall be as prescribed in DP-35 and PP & I (Revised 2002) or as per terms of the contract. 13. Condition of Stores. Brand new stores will be accepted on Firm’s Warranty/Guarantee Form DPL-15. Copy of DPL-15 can be obtained from DP(N) on e-mail address given on page 1. 14. Marking. Marking of stores in accordance with Spec/Misc/NS/002/80. 15. Documents Required. Following documents are required to be submitted along with the quote:

a. OEM/Authorized Dealer/Agent Certificate along with OEM Dealership Evidence. b. The firm/supplier shall provide correct and valid e-mail and Fax No to CINS and DP(N). Supplier/contracting firm shall either provide OEM Conformance Certificate to CINS or is to be e-mailed to CINS under intimation to DP (Navy). Hard copy of COC

Attached Not Attached

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must follow in any case through courier. On receipt, CINS shall approach the OEM for verification of Conformance Certificates issued by OEM. Companies/firms rendering false OEM Conforming Certificates will be blacklisted. c. Original quotation/proforma invoice. d. In case of bulk proforma invoice, a certificate that prices indicated in the bulk proforma invoice have not been decreased since the date of bulk proforma invoice from the manufacturers/suppliers. e. Submit breakup of cost of stores/services on the following lines:

(1) Imported material with break down item wise along-with import duties. (2) Variable business overheads like taxes and duties imposed by the federal/provincial government as applicable:-

(i) General Sales Tax (ii) Income Tax (iii) Custom Duty. PCT code along with photocopy of the related page is to be attached where applicable. (iv) Any other tax/duty.

(3) Fixed overhead charges like labour, electricity etc. (4) Agent commission/profit, if any.

(5) Any other expenditure/cost/service/remuneration as asked for in the tender. 16. Rejection of Stores/Services. The stores/services offered as a result of contract concluded against this tender may be rejected as follows: a. 1st rejection on Govt. expense b. 2nd rejection on supplier expense c. 3rd rejection contract cancellation will be initiated. 17. Security Deposit/Bank Guarantee . To ensure timely and correct supply of stores the firm will furnish an unconditional Bank Guarantee(BG) from a schedule Bank for an amount upto 10 % of the contract value (excluding Taxes, duties/freight handling charges) on a Judicial Stamp Paper of the value of (Rs 100.00) as per prescribed format or in shape of CSD/Bank draft. The Bank Guarantee shall be endorsed in favour of CMA(DP) Rawalpindi who is the Accounts Officer specified in the contract. The CMA(DP) Rawalpindi have the like power of seeking encashment of the Bank Guarantee as if the same has been demanded by the purchaser himself. The Bank Guarantee shall be produced by the supplier within 30 days from the date of issue of the contract and remain valid for upto 60 days after completion of warranty period and remain in force till one year ahead of the delivery date given in the contract. If delivery period is extended, the supplier shall arrange the extension of Bank Guarantee within 30 days after the original delivery period to keep its validity always one year ahead of the extended delivery period. The BG form can be obtained from DP(N) on e-mail address given on page 1. 18. Integrity Pact. Procurements exceeding Rs 10 Million shall be subject to an integrity pact, between the procuring agency and the suppliers or contractors. The form is available at www.ppra.org.pk or can be requested at [email protected].

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19. Correspondence. All correspondence will be addressed to the Purchaser. Correspondence with regard to payment or issue of delivery receipt may be addressed to CMA Rawalpindi & Consignee respectively with copy endorsed to the purchaser.

20. Pre-shipment Inspection. PN may send a team of officers including DP(N) member for the inspection of major equipments and machinery items at OEM premises as per terms of contract.

21. Amendment to Contract. Contract may be amended/modified to include fresh clause (s) modify the existing clauses with the mutual agreement by the supplier and the purchaser; such modification shall form an integral part of the contract.

22. Discrepancy. The consignee will render a discrepancy report to all concerned within 60 days after receipt of stores for discrepancies found in the consignment. The quantities found short are to be made good by the supplier, free of cost.

23. Price Variation.

a. Prices offered against this tender are to be firm and final.

b. Where the prices of the contracted stores/raw material are controlled by the government or an agency competent to do so on government behalf then price increase/decrease will be allowed at actual on case to case basis on production of government notification by the Supplier for the subject stores where the firms are contractually obliged and bound to produce the stores from raw materials supplied by government/State controlled departments in consultation with Military Finance.

c. Except for calculation or typographical errors, the rates of the contracts not having a price variation clause PVC clause will not be increased subsequently. But when such an increase is considered desirable in the interest of expeditious supply of stores and is necessitated by the circumstances beyond the control of the Supplier, the case may be decided accordingly.

24. Price Reduction (PR). In case the stores on inspection are found to be below the stipulated specification and these are proposed to be accepted by the inspector under deviation subject to be certain price reduction, the relevant Inspection Note may be released and stores dispatched to the consignee with the following endorsement on the Inspection Note:

“Accepted under deviation with certain price reduction, as recommended on deviation form, which is subject to final approval/decision by the Purchaser”

The supplier will not submit the bills unless price reduction aspect is finally decided upon by the purchaser and formal amendment to this effect is issued in the contract. 25. Buy back. The seller will buy back the spares/items supplied as a part of this tender at the selling price, which are no longer required as indicated by the buyer with in five years from the final acceptance of the spares/items.

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26. Force Majeure. The supplier will not be held responsible for any delay occurring in supply of equipment due to event of Force Majeure such as acts of God, War, Civil commotion, Strike, Lockouts, Act of Foreign Government and its agencies and disturbance directly affecting the supplier over which events or circumstances the supplier has no control. In such an event the supplier shall inform the purchaser within 15 days of the happening and within the same timeframe about the discontinuation of such circumstances/happening in writing. Non-availability of raw material for the manufacture of stores, or of export permit for the contracted stores from the country of its origin, shall not constitute Force Majeure.

27. Arbitration. All matters of dispute or difference regarding rejection of stores by the inspector or cancellation of the contract by the Purchaser, arising out of the contract finalized between the parties thereto, the settlement of which is not otherwise specially provided for in the contract, shall be referred to arbitration as under:

a. Foreign Currency (FOB/CIF/C&F/FSA etc) Contracts

(1). The dispute shall be referred for adjudication to two arbitrators one to be nominated by each party. Who before entering upon the reference shall appoint an umpire by mutual agreement and if they do not agree a judge of the Superior Court will be requested to appoint the umpire. The arbitration proceedings shall be held in Pakistan and under Pakistan Law.

(2). The venue of arbitration shall be the place from which the contact is issued or such other places as the Purchaser at his discretion may determine.

(3). Arbitration award so given will be firm and final. b. Indigenous (FOR etc) Contracts. The settlement of dispute, is not otherwise specially provided for in the contract, through arbitration clause in the contract shall be referred to the decision of Secretary, Ministry of Defence (DP Division). His decision shall be final and binding on both the parties. Work under the contract shall if reasonably possible continue, under the proceedings before the said Secretary and no payments payable by the Director shall be withheld on the account of such proceeding unless they are subject of the dispute.

28. Court of Jurisdiction. In case of any dispute only court of jurisdiction at Rawalpindi shall have jurisdiction to decide the matter.

29. Liquidated Damages(LD). Liquidated Damages upto 2% per month are liable to be imposed on the suppliers by the purchaser in accordance with DP-35, if the stores supplied after the expiry of the delivery date without any valid reasons. Total value of LD shall not exceed 10% of the contract value.

30. Risk Purchase. In the event of failure on the part of supplier to comply with the contractual obligations the contract will be cancelled at the Risk and Expense of the supplier in accordance with DP-35.

31. Penalty. In case of wrong supply of the item or any breach of the contractual terms & conditions by the supplier, a penalty may be imposed by DP(N).

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32 COMPENSATION BREACH OF CONTRACT. If the contractor fails to supply the contracted stores or contract is cancelled either on RE or without RE or contract become ineffective due to default of supplier / seller or stores / equipment declared defective and caused loss to the Government, contractor shall be liable to pay to the Government compensation for loss or inconvenience resulting for his default or from the rescission of his contract when such default or rescission take place such compensation will be in excess to the RE amount, if imposed by the competent authority. Compensation amount in terms of money will be decided by the purchase officer and will be deposited by contractor / seller in Government treasury in the currency of contract.

33. Gratuities/Commission/Gifts. No commission, rebate, bonus, fee or compensation in any form shall be paid to any local or foreign agent, consultant representative, sales promoter or any intermediary by the Manufacturer/Supplier except the agent commission payable as per the agent commission policy of the government and as amended from time to time and given in the contract. Any breach of such clause(s) of the contract by Manufacturer/Supplier and/or their sole nominated representative may result in cancellation of the contract blacklisting of the Manufacturer/Supplier financial penalties and all or any other punitive measure which the purchaser may consider appropriate. 34. Termination of Contract.

a. If at any time during the currency of the contract the Purchaser decides to terminate the contract for any reason whatsoever (other than for reasons of Non-Delivery) he shall have right to do so by giving the Supplier a registered notice to that effect. In that event the Purchaser will accept delivery at the contract price and terms of such stores/goods/services which are in the actual process of manufacture that is completed and ready for delivery within thirty days after receipt by the Supplier of such notice.

b. In the case of remainder of the undelivered stores/goods/services the Purchaser may elect either:

(1). To have any part thereof completed and take the delivery thereof at the contract price or.

(2). To cancel the remaining quantity and pay to the Supplier for the articles or sub-components or raw materials purchased by the Supplier and are in the actual process of manufacture at the price to be determined by the Purchaser. In such a case materials in the process of manufacture shall be delivered by the Supplier to the Purchaser.

(3). No payment shall however be made for any materials not yet in the actual process of manufacture on the date notice of cancellation is received.

c. Should the Supplier fail to deliver goods/services in time as per quality terms of contract or fail to render Bank Guarantee within the stipulated time period or any breach of the contract the Purchaser reserves the right to terminate/cancel the contract fully or any part thereof at the risk and expense (RE) of the Supplier.

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35. Rights Reserved. Directorate of Procurement (Navy), Rawalpindi reserves full rights to accept or reject any or all offers including the lowest, by giving the reasons in writing to the participants. 36. Application of Official Secrets Act, 1923. All the matters connected with this enquiry and subsequent actions arising there from come within the scope of the Official Secrets Act, 1923. You are, therefore, requested to ensure complete secrecy regarding documents and stores concerned with the enquiry and to limit the number of your employees having access to this information. 37. Acknowledgment. Firms will send acknowledgement slips within 07 days from the date of downloading of IT from the PPRA Website i.e. www.ppra.org.pk 38. Disqualification. Offers are liable to be rejected if:-

a. Received later than appointed/fixed date and time. b. Offers are found conditional or incomplete in any respect. c. There is any deviation from the General /Special/Technical Instructions contained in this tender. d. Forms DP-1, DP-2,and DP-3 duly signed, are NOT received with the offers. d. Taxes and duties, freight/transportation and insurance charges NOT indicated separately as per required price breakdown mentioned at Para 17. e. Treasury challan is NOT attached with the offer. f. Multiple rates are quoted against one item. g. Manufacturer’s relevant brochures and technical details on major equipment assemblienot attached in support of specifications. j. Subject to restriction of export license. k. Offers (commercial/technical) containing non-initialed/ unauamendments/corrections/overwriting. l. If the validity of the agency agreement is expired. m. The commercial offer against FOB/CIF/C&F tender is quoted in local currency and vise vn. Principals invoice in duplicate clearly indicating whether prices quoted are inclusive or exthe agent commission is not enclosed. p. Earnest money is not provided. q. If validity of offer is not quoted as required in IT or made subject to confirmation later. r. Offer made through Fax/E-mail/Cable/Telex. s. If offer is found to be based on cartel action in connivance with other sources/ participatender.

t. If OEM and principal name and complete address is not mentioned. 39. The above terms and conditions are confirmed in total for acceptance. Sincerely yours, _____________________________ (To be Signed by Officer Concerned) Rank:__________________________

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NAME:_________________________ NOTES 1. FORM DP-1, DP-2, DP-3 and Questionnaires. Form DP-1, DP-2, DP-3 and Questionnaires duare to be returned with the offer duly signed by the authorized signatory/person. It is pertinent to mentithese are mandatory requirement for participation in the tender. 2. Copy of DP-35 Revised 2002: Copies of DP-35 revised 2002 are available with RegistratioDGDP and the same be obtained by the Supplier on payment at the rate of Rs 250/- each.

(Signatures of …………………

(Capacity in whic

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DP-3

Tender No…………… Name of the Firm……………… DGDP Registration No……….. Address………………………… Date…………………………….. Telephone No. …………………

Official E-Mail………………….. Fax No …………………….…… Mobile No of contact person….. To:

THE DIRECTOR OF PROCUREMENT (Section P-3..) Ministry of Defence Production Sectt. No. II, Adamjee Road RAWALPINDI

Tel: 051-9271468-78

Dear Sir 1. I/We hereby offer to supply to the Director of Procurement (Navy) the stores detailed in schedtender inquiry or such portion thereof as you may specify in the acceptance of tender at the priceagainst the said schedule and further agree that this offer will remain valid up to 120 days and wwithdrawn or altered in terms of rates quoted and the conditions already stated therein or on beforeI/we shall be bound by a communication of acceptance to be dispatched within the prescribed time. 2. I/We have understood the Instructions to Tenders and General Conditions Governing Contract in DP-35 (Revised 2002) included in the pamphlet entitled, Government of Pakistan, Ministry of(Directorate General Defence Purchase) “General Conditions Governing Contracts” and have texamined the specifications/drawings and/ or patterns quoted in the schedule hereto and am/are fullythe nature of the stores required and my/our offer is to supply stores strictly in accordancerequirements. 3. The following pages have been added to and form part of this tender:

a. ………………………………………. b. ………………………………………. c. ………………………………………..

Yours faithfully, ………………………………… (Signature of Tenderer) ……………………………………. (Capacity in which signing) Address:……………………………….. Date………………………………. Signature of Witness……………

ADDRESS…………………………………..

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*Individual signing tender and/or other documents connected with a contract must specify:-

(a) Whether signing as “Sole Proprietor” of the firm or his attorney. (b) Whether signing as a “Registered Active Partner” of the firm or his attorney. (c) Whether signing for the firm “per procuration”. (d) In the case of companies and firms registered under the Act, 1913 as amended up-to-date a

the Partnership Act 1932, the capacity in which signing e.g., the Director, Secretary, Manageetc. or their attorney and produce copy of document empowering him so to sign, if called uso.

(e) Principal’s proforma invoice (in original) (f) Earnest money (g) Treasury Challan Form for tender Fees as applicable

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NECESSARY DATA FOR ISSUANCE OF CONTRACTS ON EARNEST MONEY IMPORTANT

Each column must be filled in with BLOCK CAPITAL LETTERS, incompletion shall render disqualification.

1. Name : _____________________________________

2. Father’s Name : ______________________________ 3. Address (Residential) : _____________________________________________________ _______________________________________________________________________ _______________________________________________________________________ 4. Designation in Firm : _______________________________________________________

5. CNIC : _____________________________________

(Attach Copy of CNIC) 6. NTN : ______________________________________

(Attach Copy of NTN) 7. Firm’s Address : __________________________________________________________

________________________________________________________________________ ________________________________________________________________________

8. Date of Establishment of Firm : ________________________________________________ 9. Firm’s Registration Certificate with FBR/Chamber of Commerce/Registrar of Companies. (Attach Copy of relevant CERTIFICATE) 10. In case PARTNERSHIP (Attach particulars at serial 1,2,3,4,5 and 6 of each partner). (Kindly fill in the above form and forward it under your own letter head with contact details)

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DP-3




Tel: 051-9271468-78

Dear Sir 1. I/We hereby offer to supply to the Director of Procurement (Navy) the stores detailed in schedtender inquiry or such portion thereof as you may specify in the acceptance of tender at the priceagainst the said schedule and further agree that this offer will remain valid up to 120 days and wwithdrawn or altered in terms of rates quoted and the conditions already stated therein or on beforeI/we shall be bound by a communication of acceptance to be dispatched within the prescribed time. 2. I/We have understood the Instructions to Tenders and General Conditions Governing Contract in DP-35 (Revised 2002) included in the pamphlet entitled, Government of Pakistan, Ministry of(Directorate General Defence Purchase) “General Conditions Governing Contracts” and have texamined the specifications/drawings and/ or patterns quoted in the schedule hereto and am/are fullythe nature of the stores required and my/our offer is to supply stores strictly in accordancerequirements. 3. The following pages have been added to and form part of this tender:

a. ………………………………………. b. ………………………………………. c. ………………………………………..


ADDRESS…………………………………..

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(e) Whether signing as “Sole Proprietor” of the firm or his attorney. (f) Whether signing as a “Registered Active Partner” of the firm or his attorney. (g) Whether signing for the firm “per procuration”. (h) In the case of companies and firms registered under the Act, 1913 as amended up-to-date a

the Partnership Act 1932, the capacity in which signing e.g., the Director, Secretary, Manageetc. or their attorney and produce copy of document empowering him so to sign, if called uso.


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D P 2 I N V I T A T I O N T O T E N D E R F O R M

1. Schedule to Tender No CICP/M/IND-129033/R-1205/320826 dated . This tender will be closed for acceptance at 1030 Hours and will be opened at 1100 Hours on 26-09-2012. Please drop tender in the Tender Box No 108.

2. You are requested to please use this Performa for price quotation, fill in the prices, affix your stamp on the same, sign it and forward it in original as your Commercial offer along with the covering letter of your firm. If you do not use this form as price quotations your offer might be rejected.

3. You are requested to please attach DP-1 and DP-3 alongwith your quotation duly signed & stamped. Same can be requested from DP (N) at Email [email protected]

S NO DETAIL OF STORES QTY/ UNIT

UNIT PRICE

TOTAL PRICE

PARENT EQUIPMENT DIESEL GENERATOR NSN NO 2815-79-514-8481 DG SET 250 KW 50HZ CUMMINS/CATTERPILLAR DG SET 250KW, 50 HZ FREQUECY DETAILED SPECIFICATON ANNEX A DETAILED INSTRUCTIONS AND REQUIRREMENT ANNEX B

OEM ADDRESS NIL

01 NOS

Above mentioned price includes 16% sale Tax (Please tick Yes or No)

Yes No

Grand Total

Earnest Money

1. Registered/Indexed with DGDP: 02% of quoted value only.

2. Registered with DGDP But Un-Indexed: 03% of quoted value only.

3. Un-Registered with DGDP: 05% of quoted value only.

Terms & Conditions

1. Special Instructions. Attached CINS Special Instructions. 2. Terms of Payment. 100% After issuance of CRV.

3. Origin of Stores. To be indicated.

4. Origin of OEM. To be indicated.

5. Technical Scrutiny Report. Required.

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6. Delivery Period. 4-6 Months or earlier.

7. Currency. Pak Rupees.

8. Basis for acceptance. FOR.

9. Bid validity. At least 90 Days, extendable to 120 Days. 10. Tendering procedure Two Stage- Two Envelop bidding procedure will be followed.

PPRA Rule 36(6). 11. Earnest Money/Tender/Bid Bond: your tender must be accompanied by a Bank Draft in favour of CMA (DP), Rawalpindi for the following amount:

a. Registered/Indexed Firms: 2% of the quoted value subject to maximum celling of Rs 0.200 Million. Applicable for FOR/FOB cases only.

b. Registered but Un-indexed Firms: 3% of the quoted value subject to maximum

celling of Rs 0.50 Million. Applicable for both FOR/FOB cases.

c. Un-registered/Un-indexed Firms: 5 % of the quoted value subject to maximum ceiling of Rs 1.00 Million. Applicable for both FOR/FOB cases.

Note: (1) Please delete above mentioned condition not relevant to the firm. (2) In case of firm wins a contract on EM, it will deposit following

documents for provisional Regn before the award of contracts: 12. Return of Earnest Money.

a. The offers alongwith Earnest Money of the firms not qualified during technical scrutiny shall be returned within 03 days of receipt of TSR.

b. Earnest Money of the unsuccessful bidders other than the first three lowest quotes

shall be returned instantly on the next day of commercial opening. c. Earnest Money of the second & third lowest quotes will be returned on signing of

the contract with the first lowest quote (Para 32 (b) of DP-35 refers). d. Earnest Money of the first lowest firm will be returned after the finalization of the

contract, once the firm has provided the Bank Guarantee. (Para 32 (c) of DP-35 refers). 13. Special Note.

a. All Participating firms must submit technical offers in duplicate (one for TSR committee and one for DP (Navy) record). b. Unregistered (Not registered with Directorate General Defense Purchase) firms must provide the documentary evidence of their financial capability to undertake the project.

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c. Unregistered firms are to submit a certificate along with their Technical offer stating that the firm is not black listed by any government organization and not under disciplinary trial or embargo.

d. In case of Pakistani firms, sales tax, NTN and income tax registration certificates are to be attached with the offer. These certificates are mandatory with the BID, otherwise offer shall be REJECTED. e. Company registration certificates are to be attached with offer.

f. Requisite amount of earnest money (in shape of Bank Draft in the favour of CMA (DP)) is to be attached in separate envelop in sealed condition with the Technical offer. Photocopy of the same shall also be attached with DP-2 as a testimony. Cheques/crossed cheques shall not be accepted. g. Duly completed Form DP-1 and DP-3 are to be attached with Technical Offer.

h. DP-2 Form shall also be submitted with Technical Offer without mentioning of prices.

Note: In case of failure to comply above instructions, Terms and conditions, offer will liable for rejection.

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Annex ‘A’ to Indent No. 129033 SPECIAL INSTRUCTIONS

Source of Supply

1. Genuine OEM certified brand new stores will only be acceptable. Stores not procured directly from OEM or his Authorized Dealer/Agent/Stockist will not be acceptable.

2. Supplier in his “Offer/Quotation” is to clearly state whether stores will be supplied directly from relevant OEM or OEM’s Authorized Dealer/Agent/Stockist.

3. In case the stores are being sourced through OEM’s Authorized Dealer/Agent/Stockist. A documentary proof to this effect comprising OEM’s Dealership Certificate in respect of Dealer/Agent/Stockist is to be provided by the supplier with following endorsements: a. Certificate reference number with date b. Name of the authorized dealer/agent/stockist c. Last date/duration/period for validity of dealership

4. Supplier in his “Offer/Quotation” is to provide OEM’s contact (address, phone, fax and website etc)

Origin of Supply

5. Suppler in his “Offer/Quotation” is to specifically mention a country of origin for the stores which will be subsequently endorsed in the “Contract”.

Updates & Current Information

6. Supplier in his “Offer/Quotation” is to provide latest updates and current information about technical specifications/data. If Pattern Number, Part No or quality standards of a particular item has been superseded by a new one after conclusion of the contract, the supplier will be required to produce a documentary proof to this effect originating from the relevant OEM. If replaced part affects fittings and functioning of other associated parts as well, than details of those parts are also to be provided.

Documentation Required

7. Supplier is to provide following documentation at the time of inspection:-

a. Firm’s Warranty/Guarantee on Form DPL-15 for functionality / serviceability of the item(s).

b. OEM’s Certificate of Conformity indicating following:- (1) Pattern/Part Numbers of stores (2) Description of stores along with quantity (4) List of Serial Numbers or Batch Numbers or Lot Numbers as embossed / engraved

on the stores. (4) Date/Period of Manufacture (5) Conformance to standards/specifications quoted in the IT

c. OEM Test Certificate d. Import documents comprising landing / Airway Bill or Shipping Bill and Bill of Entry

8. OEM’s Certificate of Conformity originating from Principal who is neither the OEM nor the OEM’s Authorized Dealer/Agent/Stockist will not be acceptable.

Inspection

9. Inspection Authority will be CINS 10. Joint Inspection will be carried out by INS, Consignee and Specialist User.

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FIRST WOMEN BANK LIMITED (FWBL) tender published on 24 August 2012 refers. Following amendments are made in the above tender:-

a. Date of opening the tender is extended to 17 September 2012 instead of 10 September 2012. Sealed bids should reach by 17 September 2012 (1100 Hrs).

b. Dates for obtaining tender documents remain unchanged.

c. The tender should be accompanied by an earnest money equal to 2 % of the bid amount instead of Rs 700,000/- (Seven Hundred Thousand) as per instructions of PPRA in the form of PO/DD in favour of FWBL.

d. The tenders will be opened at FWBL Training Centre, 239-B, Block-2, PECHS, Karachi instead of FWBL Head Office.

e. All other instructions remain unchanged.

Manager Security

First Women Bank Limited

FIRST WOMEN BANK LIMITED

HEAD OFFICE : S.T.S.M FOUNDATION BUILDING CL-10/20/2, BEAUMONT ROAD, CIVIL LINES , KARACHI-75530

TEL: 92-21-35657684-9(EXT:401), FAX: 92-21-35657756 Web: www.fwbl.com.pk

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1. FIRST WOMEN BANK LIMITED (FWBL) invites applications from reputable suppliers /manufacturers/ authorized dealers having their registered offices in Pakistan on the prescribed tender document registered under Income Tax / Sales Tax act for the Supply, Installation, and Testing & Commissioning of American/European/Japanese assembled 20 KVA/16KWe Stand by Diesel Electrical Generator sets Qty 35. The generators are required for branches of FWBL all over Pakistan.

2. The bids will be in the form of Single Stage two envelopes basis (Technical & Financial).

3. Tender documents with detail specs, requirements & terms & conditions of the above mentioned equipment can be obtained on submission of written application to the undersigned during working hours (0900 to 1600 hrs) except Saturday, Sunday or a closed holiday on payment fee of Rs 1000/- (non refundable) in the form of PO/DD in favour of FWBL within 15 days of publication of this notice.

4. The tender should be accompanied by an earnest money of Rs 700,000/- (Seven Hundred Thousand Only) in the shape of PO/DD in favour of FWBL. For the bidder qualifying & awarded the contract, this amount will be retained as performance guarantee after delivery of equipment for 90 days.

5. The organization should have a strong after sales service base. The bids should be valid for a period of 120 days from the date of opening the bids. The commencement of delivery should be within four weeks of placing of orders to the successful bidder.

6. Sealed bids must reach the undersigned’s office by 10 September at 1100 hrs. The same (Technical Proposals) will be opened by the Tender Committee at 1130 hrs in the presence of bidders or their reps that choose to be present on the same date. Incomplete or conditional bids will not be entertained.

7. FWBL reserves the right to reject any or all bids as per rules & instructions contained in the bidding documents.

Manager Security

First Women Bank Limited

FIRST WOMEN BANK LIMITED

HEAD OFFICE : S.T.S.M FOUNDATION BUILDING CL-10/20/2, BEAUMONT ROAD, CIVIL LINES , KARACHI-75530

TEL: 92-21-35657684-9(EXT:401), FAX: 92-21-35657756 Web: www.fwbl.com.pk

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NATIONAL INSTITUTE OF MANAGEMENT (NIM), (Former NIPA)

GULSHAN-E-IQBAL, BLOCK-11 Main University Road, KARACHI

PHONE 99244061-4 www.nim-khi.edu.pk

TENDER NOTICE Sealed quotations are invited from reputed firms for providing services and maintenance of 150 & 100 KVA Generating set installed in the premises of NIM Karachi. The scope of work is as under.

1. Annual servicing of 2 Diesel Generators (F-G-Wilson 100KVA) and (SDMO, J165K, 150KVA) capacity.

2. Supplying and replacing of radiator in both

generators. 3. Supplying and replacing of oil filter, diesel

filter and air filter. 4. Replacing 2 belts in 100KVA generator. 5. Servicing and checking of the generators

on monthly basis and change of accessories on 6 months basis (Engine oil will be provided by NIM Karachi). Payment will be made on quarterly basis.

The sealed quotation shall reach on or before 28/09/2012 at 11:00am. The quotation will be opened at 11:30am on the same date. NIM Karachi reserves the right to accept or reject any or all proposals/Quotation as per PPRA rules 2004. 6% Income Tax will be deducted as per government rule from the each bill. Bid evaluation report mentioning the result of bid evaluation giving grounds for acceptance or rejection of bids will be announced at least 10 days prior to the award of procurement contract.

Additional Director (A&F)

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ADVERTISEMENT TEXT: PAKISTAN STATE OIL COMPANY LIMITED

TENDER NOTICE

SUPPLY OF 5KVA DGSET AT CHITRAL AND JUGLOT DEPOT

Tender No: CF/7146-LP


EARNEST MONEY IN THE FORM OF PO/DD 2% of total bid value for each TENDER COLLECTION (START DATE) 13-09-2012; 03:00 P.M till 04:30 P.M. TENDER COLLECTION (END DATE) 24-09-2012; 4:30 P.M. TENDER SUBMISSION UP TO 27-09-2012; 02:50 PM TENDER OPENING TECHNICAL 27-09-2012; 03:00 PM ONWARDS TENDER OPENING COMMERCIAL (FOR TECHNICALLY ACCEPTABLE BIDDERS ONLY) WILL BE COMMUNICATED LATER




- Information given, if found to be incomplete/ false at any stage, will result in immediate rejection of bid. - PSO may ask for any further information & details at any time, during the evaluation period. - Bidding procedure will be “Single Stage – Two Envelope ”(Bid shall comprise a single package

containing two separate sealed envelopes inside marked as "COMMERCIAL PROPOSAL" and "TECHNICAL PROPOSAL") . Technical envelope shall contain all relevant documents, Compliance sheet , NTN & GST Certificates, Company Profile or any other information deemed necessary; whereas the Commercial envelop shall contain the financial bid.




- Sealed bids along with 2% earnest money of the total bid value in the form of Pay Order / Demand Draft (acceptable only) should be dropped by aforementioned date and time in Tender Box No # 2, marked “PROCUREMENT” at Ground Floor, PSO House, Khayaban-e- Iqbal, Clifton Karachi or mailed to reach this address before aforementioned due date and time.


- This advertisement is for one time procurement of the Captioned Goods/Services/Work only, which does not, qualifies for other similar future jobs in PSO.


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TENDER NOTICE Employees Old-Age Benefits Institution intends to purchase Portable Engine Generator (from the available stock) for its Regional office Larkana with the following specifications:

A. Generator Specs:

Generator Max. Watt : 6.0 KW Generator Cont. Watt : 5.5 KW Generator Output Voltage : 240 V, Single Phase. Generator Current : 22.9 Amp. At 240 Volts. Frequency : 50 Hz Winding : NEMA Class F Insulation Receptacles : 4 Standard Outlets

B. Engine Specs:

Type of Fuel : Tri Fuel (Gasoline, L.P.G., Natural Gas) OR Diesel Fuel Power : 11 HP RPM : 3000 Starting : Recoil & Electric Fuel Tank : 4.5 – 5.0 Gallons Fuel Consumption : At full Load a. Gasoline - 1 gal / hr b. L.P.G. - 1.9 gal / hr c. Natural Gas - 16 Cu ft / hr d. Diesel - 1.7 Ltr / hr

C. Safety Shutdown : Low Oil, Circuit Breaker Over Load

D. Manufacturer : HONDA/BRIGGS & STRATTON/ WINCO/PEL OR EQUIVALENT

General Terms and Conditions:

1. Supplier shall be responsible for the Installation, Testing and Commission complete in all respect at site of EOBI Office.

2. Providing all the material required for the Installation, Testing and Commissioning shall be responsibility of the Supplier. (i.e. Change Over Switch, Board, Wiring and Channel duct of appropriate size etc.)

3. Material shall be used of standard quality i.e. Change Over Switch from BRITER Italy, PVC insulated from Pakistan Cable/Universal Cable/Pioneer Cable, channel duct from Adamjee/Dura or equivalent duct etc.

4. Supplier can use the existing Distribution Board for the installation of Change Over Switch if the space will be available.

5. Any modification/additional work required to complete the job apart from the main scope work shall be the part of the contract.

6. Contractor should have the capability for the Electrical equipment installation work and

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must have well equipped in house maintenance and support facility/capability. 7. Supplier maintenance team/representative shall visit the site. 8. The rates quoted are lump sum facility with qualified firm inclusive all the charges. 9. Before filing the tender, the bidder should (very carefully) read and understand all the

terms and conditions of this tender inquiry. 10. Company shall deduct applicable rate of Taxes from all the Contractor's bills.

1. Free delivery at EOBI Office site and no additional transportation charges will be paid.

2. Items tender should be available in ex-stock, which may be delivered within the given time.

The bids/quotation may be sent to this office on or before 28/09/2012 at 10:30 a.m. which will be opened on the same day 11:00 a.m.

NOORUDIN SIDDIQUI REGIONAL HEAD.

House No.1738/169/1, Ghalib Nagar, Larkana.

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abc

Line

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PAKISTAN STATE OIL COMPANY LIMITED TENDER NOTICE

1. PURCHASE OF ALUMINIUM COMPOSITE MATERIAL (ACM) FOR NEW VISION RETAIL OUTLETS

RC/7125-LP

2. SUPPLY OF 30 KVA DG SETS RC /7143-LP


EARNEST MONEY IN THE FORM OF PO/DD 2% of total bid value for each

COST OF TENDER IN THE FORM OF PO/DD: Rs. 2,000/- (each) in favor of Pakistan State Oil Co. Ltd.

TENDER COLLECTION (START DATE) 17-09-2012; 03:00 P.M till 04:30 P.M. TENDER COLLECTION (END DATE) 28-09-2012; 4:30 P.M. TENDER SUBMISSION UP TO 02-10-2012; 02:15 PM TENDER OPENING TECHNICAL 02-10-2012; 03:00 PM ONWARDS TENDER OPENING COMMERCIAL (FOR TECHNICALLY ACCEPTABLE BIDDERS ONLY) WILL BE COMMUNICATED LATER




- Information given, if found to be incomplete/ false at any stage, will result in immediate rejection of bid. - PSO may ask for any further information & details at any time, during the evaluation period and reserves the

right to accept or reject any bid without assigning justification or null the whole bidding process. - Bidding procedure will be “Single Stage – Two Envelope ”(Bid shall comprise a single package

containing two separate sealed envelopes inside marked as "COMMERCIAL PROPOSAL" and "TECHNICAL PROPOSAL") . Technical envelope shall contain all relevant documents Compliance sheet , NTN & GST Certificates, Company Profile or any other information deemed necessary; whereas the Commercial envelop shall contain the financial bid.




- Sealed bids along with 2% earnest money of the total bid value in the form of Pay Order / Demand Draft

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(only acceptable) should be dropped by aforementioned date and time in Tender Box No # 2, marked “PROCUREMENT” at Ground Floor, PSO House, Khayaban-e- Iqbal, Clifton Karachi or mailed to reach this address before aforementioned due date and time. NOTE:

DG SETS 30KVA (TENDER # RC/7143-LP) Origin and Make of the equipment from USA, Europe and Japan Only

ACM (TENDER # RC/7125-LP)

- Origin and Make of the product from USA, Europe and Japan Only -Submission of product sample must conform to the PSO's technical specification in all respects and should be submitted along with bids (mandatory requirement). However, Color Sample (PSO Green , Pantone Reference 355 CVC) may be provided by the eligible supplier only prior award of work.

-Bids to be quoted on C&F basis ONLY


- This advertisement is for one time procurement of the Captioned Goods/Services/Work only, which does not qualify for other similar future jobs in PSO.


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RE-TENDER NOTICE

Sealed tenders are invited from reputed companies/contractors /firms having at least

03 Years experience in the relevant field /works to execute the following work:

Supply installation, testing and commissioning of 300 KVA Diesel Engine Generator Set and allied works at NTC Regional Office Building, 6-Race Course Road Lahore.

Tender documents along with terms and conditions, bill of quantities and detail

drawings can be obtained up to 10-10-2012 from the office of Consultant

M/s Zaheer A Sheikh & Associates, 5-E/1, Commercial Gulberg-III, Lahore,

Ph # 042-5711684-85 against non refundable cash payment of Rs. 6000/- (Six Thousand

only), which should be submitted to the office of undersigned on or before 11-10-2012 at

1200 Hrs along with CDR/pay order of amounting to 2% of bid amount which will be

opened on same day at 1230 Hrs. No tender will be issued on the date of opening.

For tender documents, firms registered with income tax, sales tax & PEC should

apply with their company profile / credentials showing relevant work

experience and references.

NTC may reject any or all bids at any time prior to the acceptance of the bid

[(Refer to PPRA Rule # 33 (1)].

(SHAHID HUSSAIN) DIRECTOR DEVELOPMENT CENTRAL NTC

6-Race Course Road Lahore Ph # 042-99204747, Fax # 042-99204748

E-mail: [email protected]

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C-2

Avn Spares Depot EME Multan Cantt

Tel: Mil: 35675 1471/J/LP /ASD

20 Sep 2012

To: ________________ (Firm Concerned)

Info: PPRA Federal Bank for Co-operative Building 1st Floor Near SBP Sector G-5/2, Islamabad Subj: Tender Inquiry –2012-13 Aviation Spares Depot EME Multan intends to purchase the items as mentioned in Quotation No 05 attach with this letter please.

TERMS AND CONDITION OF THE TENDER 1. RATES

a. Quoted rates must be valid up to 30 Jun 2013. b. Quoted rates must be inclusive of all the Govt taxes like GST, INCOME TAX ETC. c. Rate will be quoted for brand new items.

2. QUOTATIONS. No columns should be left blank in quotation, however, NQ should be written in column for ITEMS NOT BEING QUOTED.

3. RESTRICTIONS a. CUTTING OR OVERWRITING in the quotation makes it liable to rejection, same may be

avoided. b. The procuring agency may reject all bids or proposals at any time prior to the acceptance of

bid or proposal.

4. SUPPLY REQUIREMENTS a. The store(s) / item(s) should be exactly in accordance with the specification. b. In case of any difficulty in assessment of quality, specification, brand, country of origin of the

item, this depot may be visited to see sample of the item.

5. TENDER OPENING a. Quotation must be dropped in the tender box before 1100 hrs on 10 Oct 2012. b. The tender will be opened on 10 Oct 2012 at 1145 hrs. c. No Quotation will be accepted after due date and time. d. If the contractor / rep desires to be present at the time of opening of tenders, he may info this

depot in advance.

6. IMPORTANT NOTE a. The firm has to provide the custom documents and bill of lading if required. b. Please mention delivery period while quoting the rates if necessary. c. Firm has to deposit the principle documents at the time of submitting of quotation when

required. d. Only GHQ security wise cleared firms, registered with this installation or any other Defence

organization can participate in this tender inquiry and will also provide the confirmation letter/MI Dte clearance letter alongwith application for registration with Aviation Spares Depot EME.

e. The firm has to deposit Rs.100/- per tender at the time of submitting the quotations. f. This tender is also available on PPRA website.

7. WARNING

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C-2

a. Do carefully study the specifications of store(s) item(s) of this Tender inquiry before quoting otherwise, for wrong quotation Avn Spares Depot EME will not be responsible.

b. Do read all clauses carefully before preparing the quotations. c. In case of any discrepancy of clause(s) in quotation, will make the quotation liable to rejection. d. Please forward your quotations on the list attach with duly signed/stamped on each

page alongwith covering letter, on letter pad of the firm on opening date 10 Oct 12 and SOFT COPY is also required.

Major for Commandant

(Imran Saeed)

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C-2

LP of Stores GS & C Items – Quotation – 2012/2013 Quotation No 05

Country of Origin Ser Part No Nomenclature Specification A/U Qty

Remarks

1. Gen Set (5 KVA)

Honda Japan

(1) Honda Generator EG6500CXS (2) Rated out put 5 KVA (3) Tank Capacity 24 Lit (4) Engine GZ390H1 (5) Noise lvl 99 (72dB) (6) Dry Weight 87 Kg

Nos 03

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SHORT TENDER NOTICE NO.ADMIN(G-08)/2012 Sealed bids are invited from the firms registered with the sales tax and income tax department for IMMEDIATE supply and installation of 60KVA generator and 30KVA UPS (one each). Tender Documents containing terms and conditions, technical details and quantity of the material may be obtained from the office of undersigned (during office hours) or may download from www.ppra.org.pk or www.pral.com.pk from 25/09/2012 to 10/10/2012. Last date for submission of bids is 10/10/2012 on or before 1100 hours. The bids shall be opened on 10/10/2012 at 1130 hours in the presence of the bidder’s representatives.

Manager (Procurement) House # 2-A, Embassy Road, Sector G-6/4, Islamabad.

Ph: 051-9208687

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TENDER DOCUMENT

PAKISTAN REVENUE AUTOMATION (PVT.) LIMITED Ref. Proc-Generator/UPS/PRAL/2012

September 25, 2012 Subject: TENDER NO. ADMIN(G-08)/2012 DATED 25/09/2012 FOR THE SUPPLY & INSTALLATION

OF 60 KVA GENERATOR AND 30 KVA UPS AT PRAL OFFICE IN ISLAMABAD 1. Pakistan Revenue Automation (Pvt.) Ltd. (hereinafter called PRAL/Purchaser) invites sealed bids for

supply & installation of 60 KVA Generator and 30 KVA UPS (one each) at PRAL office, House # 2-A, Embassy Road, Sector G-6/4, Islamabad. Detail specifications of the Generators and UPS are given in the Schedule of Requirement attached at Annexure “A”.

2. If you have any doubt as to the meaning of any portion of the technical specifications, you may

seek clarification of the same from Malik Nasir Abbas, Manager (Infrastructure) PRAL Cell # 0321-5371151.

3. PRAL reserves the right to increase or decrease the above quantity, accept or reject any bid to be

received against this tender inquiry, annul the bidding process and reject all bids at any time prior to award of Contract (s) without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or of the grounds for PRAL’s action.

4. Income Tax / Withholding Tax will be deducted in accordance with the law. Kindly note that the Sales Tax

shall also be deducted in accordance with the law. 5. DELIVERY SCHEDULE The delivery / installation of the equipment mentioned in the attached Annexure “A” is required on

URGENT BASIS at house # 2-A, embassy road, G-6/4, Islamabad. So the lowest technical compliant bidder may be in a position to deliver/install the equipment immediately after award of the contract(s), therefore the bidders are required to quote shortest possible delivery & installation time.

6. PENALTY:

For failure to comply with the delivery schedule of Purchase Order (s), to be issued against this tender documents penalty will be imposed on defaulting Supplier as under:

6.1 1% of the cost of entire purchase order or of such item as remains un-supplied/un-completed

for every day up to maximum of 5% for 10 days exceeding the delivery period. 6.2 If the item is not supplied even after payment of penalty for 10 consecutive days PRAL

reserves the right to cancel the purchase order and to purchase required equipment from elsewhere at risk and cost of the defaulting Supplier.

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7. Quoted prices must be inclusive of all taxes (Income Tax and Sales Tax), indicating unit price and total bid price.

8. Price must be quoted including all charges like handling, loading, transportation, unloading of the

equipment at above location. Quoted prices must also be inclusive of cost for the free maintenance of equipment on installation site during warranty period.

9. Bidding Form must also be duly filled in, stamped and signed by authorized representative of the

bidder. 10. Quoted price shall be valid for 90 days from the opening date of the bids. However, any

subsequent change in taxes and duties as notified by Federal Board of Revenue will be given due consideration.

11. EARNEST MONEY:

The Bidder shall furnish as part of his bid, a Call Deposit/Pay Order equivalent to 2% of the total bid value as Earnest Money crossed in favour of “Pakistan Revenue Automation (Pvt.) Ltd.”. Bank Guarantee as earnest money will not be entertained. Any bid not accompanied by Earnest Money shall be rejected without any right of appeal. In case of cancellation of Purchase Order as default of the Supplier the earnest money shall be forfeited in favour of PRAL.

12. PAYMENT:

100% payment of the total value of the bill/purchase order will be released subject to:

12.1. Completion of the delivery/installation of the equipment in accordance with the specifications mentioned in this tender document or Purchase Order(s) to be issued against this tender;

12.2. Submission of Bank Guarantee (to be issued by any renowned schedule bank), being

10% of the total bill value for the warranty period. The Bank Guarantee shall be released after successful completion of warranty period. Failing to provide bank guarantee 10% of the bill shall be retained till to the successful expiry of the warranty period;

13. SEALING AND MARKING OF BIDS.

13.1 The bids shall be submitted in sealed envelope marked as under:

Manager (Procurement) House # 2-A, Main Embassy Road, Sector G-6/4, Islamabad.

13.2 The envelopes shall also bear the word “CONFIDENTIAL” and following identifications:-

BID NO. ADMIN (G-08)/2012 For supply & installation of 60 KVA Generator and 30 KVA UPS.

14. DEADLINE FOR SUBMISSION OF BIDS:

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All bids must be delivered in the Office of undersigned on or before the prescribed deadline of 1100 hours on 10/10/2012.

15. OPENING OF BIDS: The Purchaser will open the bids in the presence of bidder representatives who choose to attend at

1130 hours on 10/10/2012 at the below mentioned address.

16. WARRANTY 16.1 The Supplier shall warrant that all equipment supplied against the Purchase Order (s) shall

have no defect arising from design, materials or workmanship or from any act or omission of the Supplier that may develop under normal use of the supplied items under the conditions prevailing at final destination.

16.2 Period of Warranty and maintenance with labour and material cost shall be minimum one

(01) year comprehensive” (including batteries).

During warranty period the supplier will be responsible to repair/replace the faulty equipment on installation place free of cost within 24 hours after occurrence of fault. During warranty period due to any reason, if the Supplier failed to rectify the problem, PRAL shall repair the equipment or replace the defective parts thereof and forfeit the Bank Guarantee/retained values.

17. All bids should include:

17.1 Company’s profile, list of clients with their telephone number and address; 17.2 Copies of Income Tax and Sales Tax registration certificates; 17.3 A call deposit being, 2% of the total bid value, as Earnest Money crossed in favour of

“Pakistan Revenue Automation (Pvt.) Ltd.; and 17.4 Brochures and other technical material of the quoted equipment.

18. PRAL reserves the right to increase or decrease the quantity of the equipment / or scope of work or

may cancel any or all tender work shown in Annexure “A”.

(SOHAIL AKHTAR) Manager (Procurement)

House # 2-A, Main Embassy Road, Sector G-6/4, Islamabad. Phone: 9208687

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ANNEXURE-A BILL OF QUANTITY (BOQ):

TENDER # ADMIN (G-08)/2012, DATED 25/09/2012

Bill of Quantity

S. No DESCRIPTION Quantity

1. 60 KVA Diesel Generator with turnkey installation and commissioning

1

2. 30 KVA UPS with all jobs along with turnkey installation and commissioning

1

TECHNICAL SPECIFICATIONS

60 KVA Generator Only Branded Generators like Perkisn, Cummins, SDMO etc or equivalent (100% Imported brand) with foregin coupled Alternator is acceptable with imported orignal manufacturers installed control panel generators are acceptable. No local assembled brands of any even foregin brands is acceptable.

• 3 Phase (69 Ampere per Phase Out put) • Rated Frequency (Hz) 50-60 Hz • Rate Voltage (AC) (V) 400 / 230 • Rated Current (AC) (A) 69 • Power Factor (COSΦ) 0.8 (lag) • Power Supply AC, 3-phase, 4-lines • Type In-line, 4-strokes, water cooled, direct injection, diesel engine • Number Of Cylinders: 4 in line.

Auto Transfer Switch Panel

• ATS designed for 60 KVA Generators with all safety features and (branded Schneider electric/ABB Contactors with all best components is acceptable)

Acoustic weather proof Canopy

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• Fresh air provided through Acoustic Louvers. • Hinged and lockable door all around Canopy for easy access to DG Set for

routine maintenance.

Cable • 35 mm 4 core PVC/PVC with GI Conduit should be ISO certified with

applicable BS standards. RCC Foundation Pad & Earth Pits

• RCC foundation and unit Earthing with (with 25mm PVC coated branded grounding wire (2 earth pits minimum) and commissioning.

Turnkey installation of the generator

• Complete turkey installation/ commissioning of the 60 KVA generator complete in all respect which includes all above components and necessary jobs for commissioning.

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30 KVA UPS

• 30-KVA true on-line with extended battery bank with 30 Minutes backup on full load

• Complete digital LCD control & display • On-Line Double Conversion • Pure sine wave with efficiency more than 97%. • Apparent Power 30-KVA • Active Power 24-KW • Capable of parallel attachment (N+1) of up-to 4 units or more in case of increase

in load. (Parallel add in facility of new UPS in the existing environment). • Hot stand-by redundant & parallel function. • Input range: 220, 440VAC single / three input phase. Output 220 VAC single /

three input phase • Galvanic isolation. • Scheduling facility for battery testing & UPS controls. • Intelligent power interface with management software • Capable of remote monitoring & Management • Fully compatible with all generators. • EPO capable (Emergency Power Off) • Built-In protection against surges, spikes, over & under voltage and • short circuit. • Built-in stabilizer. • Cold start facility. • Battery overcharging protection. • 3-Phase Input & 3-Phase Output • Sealed Dry Batteries VRLA (value regulated lead acid)

Power Distribution Board for (Input and output)

• 30KVA ups distribution Separate Input/output DBs complete with digital meter for volt and AMP and 12 units for 20 AMP SP – 12 units for 16 AMP SP – five 32 AMP SP and main TP 100 AMP.

Turnkey installation of the UPS

• Complete turkey installation/ commissioning of the UPS complete in all respect which includes 16mm2 four core PVC/PVC 99.99% (Pakistan cable) for input and output circuits and necessary jobs for commissioning. (survey is recommended for exact calculation and solution understanding)

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BIDDING FORM

Dated 25/09/2012 Tender No.ADMIN (G-08)/2012 Pakistan Revenue Automation (Pvt.) Limited, Islamabad. Gentlemen, 1. Having examined the conditions to Tender and Specifications of Tender No.ADMIN (G-

08)/2012 dated September 25, 2012 the receipt of which is hereby acknowledged we, the undersigned, offer to install, supply and deliver in conformity with specifications mentioned in Annexure “A” and conditions of Tender for the sum of Rs._________________________ (Rupees ______________________________ ) or such other sums as may be ascertained in accordance with the said Conditions.

2. If our Bid is accepted we shall deliver / commenced the equipment / services mentioned in

the tender documents within ______ days from the date of receipt of your firm Purchase Order / Work Order.

3. We agree to abide by the terms and conditions of the Tender for the period of _______ from

the date fixed for receiving the same and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

4. Until a formal Purchase order(s) is placed, this Bid, together with your written acceptance

thereof, shall constitute a binding contract between us. 5. We understand that you are not bound to accept the lowest or any proposal you may receive

or to inform us of the rejection of our bid or to give any reasons therefore. Dated this ______________________ day of ______________________________ 2012_______________. Signature _______________________ in the capacity of ______________________________ duly authorized to sign Tender for and on behalf of _____________________________________________________________________________________

(NAME OF FIRM IN BLOCK CAPITALS) Complete address:________________________________________________________________________ Fax No.____________________________ Telephone No.______________________________________

______________________

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( SIGNATURE ) Witness:- 1. _______________________ 2. _______________________

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COVERING SHEET

I/we M/s ________________________________ do herby affirm to adhere to the

necessary instructions for participation in the procurement process. All the columns of

DP-I, II and III are filled, signed and stamped as per requirement. Data Sheet (for

unregistered firms only) is attached dully filled in all respects.

Yours truly, _________________ Signature of Tenderer _________________

Complete Name Seal/Stamp of Firm _________________ Capacity in which

Signing _________________ Date Contact Numbers Assistant Directors Procurement DP(Navy) ADP-31 051-9271471 ADP-32 051-9271472 ADP-33 051-9271473 ADP-34 051-9271474 ADP-36 051-9271475 ADP-37 051-9271478

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DP-1 DIRECTORATE PROCUREMENT (NAVY)

No.……………………….. …………. Directorate of Procurement (Navy) At Ministry of Defence Production Building Sectt No. II, Adamjee Road Rawalpindi Tel: 051-9271468-78

Fax : 051-5516307 E-mail: [email protected]

[email protected] M/S 2011 Invitation to Tender and General Instructions 1. Conditions Governing Contracts. The ‘Contract’ made as result of this I/T shall mean the agreement entered into between the parties i.e. the ‘Purchaser’ and the ‘Seller’ on Directorate General Defence Purchase (DGDP) contract Form “DP-19” in accordance with the law of contract Act, 1872 and those contained in Defence Purchase Procedure (DP-35) and other special conditions that may be added to given contract for the supply of Defence Stores specified herein. 2. Delivery of Tender. The offer is to be submitted in duplicate as under:-

a. Commercial Offer. The offer will be in duplicate and indicate prices quoted in figures as well as in words alongwith essential literature/brochure. It should be clearly marked in fact on the envelope “Commercial Offer”, tender number and date of opening. Taxes, duties, freight/transportation, insurance charges etc are to be indicated separately. Total price of the items quoted against the tender is to be clearly mentioned.

b. Technical Offer: (Where Applicable). Should contain all relevant specifications in triplicate alongwith essential literature/brochure and drawings in an envelope and clearly marked “Technical Offer” without prices, tender number and date of opening.

c. Special Instructions. Tender documents and its conditions may please be read point by point and understood properly before quoting. All tender conditions should be responded clearly. In case of any deviation due to non-acceptance of tender conditions(s), the same should be highlighted alongwith your changed offer/conditions. Tender may however be liable to be rejected.

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d. Firms shall submit their offers in two separate envelopes (i.e. two copies of commercial offer and two or more copies of the technical offer as asked in the IT). The commercial offer will include rates of items/services called for and the technical offer will not indicate the rates. Both types of offers are to be enclosed in separate covers and each envelope shall be properly sealed bearing the signature of the bidder. Each cover shall indicate type of offer, number and date of IT and IT opening date. Thereafter both the envelopes (technical and commercial offer) shall be placed in one envelope (second cover) duly sealed and signed. This cover should bear the address of the procurement agency indicating, issuance date of IT and No, with its opening date. This should be further placed in another cover (third cover), addressed as indicated in the tender documents, without any indication that there is a tender within it.

e. The tender duly sealed will be addressed to the following:- Directorate of Procurement (Navy)/P-3... At Ministry of Defence Production Building Secretariat No. II, Adamjee Road

Rawalpindi, PAKISTAN Telephone: 92-051-9271468-78 Fax No. 92-051-5516307 E-Mail: [email protected] [email protected] 3. Date and Time For Receipt of Tender. Tender must reach this office by the date and time specified in the Schedule to Tender (Form DP-2) attached. This Directorate will not accept any excuse of delay occurring in post. Tenders received after the appointed/ fixed time will NOT be entertained. The appointed time will, however, fall on next working day in case of closed/forced holiday. Only legitimate/registered representatives of firm will be allowed to attend tender opening. 4. Tender Opening. Tenders will be opened as mentioned in the schedule to tender. Commercial offers will be opened at later stage if Technical Offer is found acceptable on examination by technical authorities of Service HQ. Date and time for opening of Commercial offer shall be intimated later. Only legitimate / registered representative of firm will be allowed to attend tender opening. 5. Validity of Offer.

a. The validity period of quotations must be indicated and should invariably be 90 days extendable to 120 days from the date of opening of Tender. Conversion rate of FE/LC components will be considered w.e.f. opening of commercial offer.

b. The quoting firm will certify that in case of an additional requirement of the contract items (s) in any qty(s) with in a period of 12 month from the date of signing the contract, these will also be supplied ( at the on going contract rates) with discount.

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6. Part Bid. Firm may quote for the whole or any portion, or to state in the tender that the rate quoted, shall apply only if the entire quantity is taken from the firm. The Director Procurement reserves the right of accepting the whole or any part of the tender or portion of the quantity offered, and firm shall supply these at the rate quoted. 7. Quoting of Rates. Only one rate will be quoted for entire quantity, item wise. 8. Return of I/T. In case you are Not quoting, please return the tender inquiry stating the reason of NOT quoting. In case of failure to return the ITs either quoted or not quoted consequently on three occasions, this Directorate, in the interest of economy, will consider the exclusion of your firm’s name from our future distribution list of invitation to tender. 9. Withdrawal of Offer. Firms shall not withdraw their commercial offers before signing of the contract and within validity period of their offers. In case the firm withdraws its offer within validity period and before signing of the contract, Earnest Money of the firm shall be confiscated and disciplinary action may also be initiated for embargo up to 01 year. 10. Provision of Documents in case of Contract. In case any firm wins a contract, it will deposit following documents before award of contract: a. A copy of letter showing firm’s financial capability.

b. Foreign Seller has to provide its Registration Number issued by respective Department of Commerce authorizing export of subject stores. c. Principal/Agency Agreement.

11. Treasury Challan.

a. Offers must be accompanied with a challan form of Rs. 200/- (obtainable from State Bank of Pakistan/Government Treasury) and debitable to Major Head XL VII, Main Head XII, Sub Head ‘A’ Miscellaneous Code No Def – 1220. Each offer will be covered by one challan. b. In case of un-registered firms, whether they have applied for registration or not, will pay tender inquiry fee (Challan Form) of Rs. 300/-.

12. Inspection Authority. CINS, Joint Inspection will be carried out by INS, Consignee & Specialist User or a team nominated by Pakistan Navy. CINS inspection shall be as prescribed in DP-35 and PP & I (Revised 2002) or as per terms of the contract. 13. Condition of Stores. Brand new stores will be accepted on Firm’s Warranty/Guarantee Form DPL-15. Copy of DPL-15 can be obtained from DP(N) on e-mail address given on page 1.


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14. Marking. Marking of stores in accordance with Spec/Misc/NS/002/80. 15. Documents Required. Following documents are required to be submitted along with the quote:

a. OEM/Authorized Dealer/Agent Certificate along with OEM Dealership Evidence. b. The firm/supplier shall provide correct and valid e-mail and Fax No to CINS and DP(N). Supplier/contracting firm shall either provide OEM Conformance Certificate to CINS or is to be e-mailed to CINS under intimation to DP (Navy). Hard copy of COC must follow in any case through courier. On receipt, CINS shall approach the OEM for verification of Conformance Certificates issued by OEM. Companies/firms rendering false OEM Conforming Certificates will be blacklisted. c. Original quotation/proforma invoice. d. In case of bulk proforma invoice, a certificate that prices indicated in the bulk proforma invoice have not been decreased since the date of bulk proforma invoice from the manufacturers/suppliers. e. Submit breakup of cost of stores/services on the following lines:

(1) Imported material with break down item wise along-with import duties. (2) Variable business overheads like taxes and duties imposed by the federal/provincial government as applicable:-

(i) General Sales Tax (ii) Income Tax (iii) Custom Duty. PCT code along with photocopy of the related page is to be attached where applicable. (iv) Any other tax/duty.

(3) Fixed overhead charges like labour, electricity etc. (4) Agent commission/profit, if any.

(5) Any other expenditure/cost/service/remuneration as asked for in the tender.

16. Rejection of Stores/Services. The stores/services offered as a result of contract concluded against this tender may be rejected as follows: a. 1st rejection on Govt. expense b. 2nd rejection on supplier expense c. 3rd rejection contract cancellation will be initiated. 17. Security Deposit/Bank Guarantee . To ensure timely and correct supply of stores the firm will furnish an unconditional Bank Guarantee(BG) from a schedule Bank for an amount upto 10 % of the contract value (excluding Taxes, duties/freight handling charges) on a Judicial Stamp Paper of the value of (Rs 100.00) as per prescribed format or in shape of CSD/Bank draft. The Bank Guarantee shall be endorsed in favour of CMA(DP) Rawalpindi who is the Accounts Officer specified in the contract. The CMA(DP)

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Rawalpindi have the like power of seeking encashment of the Bank Guarantee as if the same has been demanded by the purchaser himself. The Bank Guarantee shall be produced by the supplier within 30 days from the date of issue of the contract and remain valid for upto 60 days after completion of warranty period and remain in force till one year ahead of the delivery date given in the contract. If delivery period is extended, the supplier shall arrange the extension of Bank Guarantee within 30 days after the original delivery period to keep its validity always one year ahead of the extended delivery period. The BG form can be obtained from DP(N) on e-mail address given on page 1. 18. Integrity Pact. Procurements exceeding Rs 10 Million shall be subject to an integrity pact, between the procuring agency and the suppliers or contractors. The form is available at www.ppra.org.pk or can be requested at [email protected]. 19. Correspondence. All correspondence will be addressed to the Purchaser. Correspondence with regard to payment or issue of delivery receipt may be addressed to CMA Rawalpindi & Consignee respectively with copy endorsed to the purchaser.

20. Pre-shipment Inspection. PN may send a team of officers including DP(N) member for the inspection of major equipments and machinery items at OEM premises as per terms of contract.

21. Amendment to Contract. Contract may be amended/modified to include fresh clause (s) modify the existing clauses with the mutual agreement by the supplier and the purchaser; such modification shall form an integral part of the contract.

22. Discrepancy. The consignee will render a discrepancy report to all concerned within 60 days after receipt of stores for discrepancies found in the consignment. The quantities found short are to be made good by the supplier, free of cost.

23. Price Variation.

a. Prices offered against this tender are to be firm and final.

b. Where the prices of the contracted stores/raw material are controlled by the government or an agency competent to do so on government behalf then price increase/decrease will be allowed at actual on case to case basis on production of government notification by the Supplier for the subject stores where the firms are contractually obliged and bound to produce the stores from raw materials supplied by government/State controlled departments in consultation with Military Finance.

c. Except for calculation or typographical errors, the rates of the contracts not having a price variation clause PVC clause will not be increased subsequently. But when such an increase is considered desirable in the interest of expeditious supply of stores and is necessitated

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by the circumstances beyond the control of the Supplier, the case may be decided accordingly.

24. Price Reduction (PR). In case the stores on inspection are found to be below the stipulated specification and these are proposed to be accepted by the inspector under deviation subject to be certain price reduction, the relevant Inspection Note may be released and stores dispatched to the consignee with the following endorsement on the Inspection Note:

“Accepted under deviation with certain price reduction, as recommended on deviation form, which is subject to final approval/decision by the Purchaser”

The supplier will not submit the bills unless price reduction aspect is finally decided upon by the purchaser and formal amendment to this effect is issued in the contract. 25. Buy back. The seller will buy back the spares/items supplied as a part of this tender at the selling price, which are no longer required as indicated by the buyer with in five years from the final acceptance of the spares/items. 26. Force Majeure. The supplier will not be held responsible for any delay occurring in supply of equipment due to event of Force Majeure such as acts of God, War, Civil commotion, Strike, Lockouts, Act of Foreign Government and its agencies and disturbance directly affecting the supplier over which events or circumstances the supplier has no control. In such an event the supplier shall inform the purchaser within 15 days of the happening and within the same timeframe about the discontinuation of such circumstances/happening in writing. Non-availability of raw material for the manufacture of stores, or of export permit for the contracted stores from the country of its origin, shall not constitute Force Majeure.

27. Arbitration. All matters of dispute or difference regarding rejection of stores by the inspector or cancellation of the contract by the Purchaser, arising out of the contract finalized between the parties thereto, the settlement of which is not otherwise specially provided for in the contract, shall be referred to arbitration as under:

a. Foreign Currency (FOB/CIF/C&F/FSA etc) Contracts

(1). The dispute shall be referred for adjudication to two arbitrators one to be nominated by each party. Who before entering upon the reference shall appoint an umpire by mutual agreement and if they do not agree a judge of the Superior Court will be requested to appoint the umpire. The arbitration proceedings shall be held in Pakistan and under Pakistan Law.

(2). The venue of arbitration shall be the place from which the contact is issued or such other places as the Purchaser at his discretion may determine.

(3). Arbitration award so given will be firm and final. b. Indigenous (FOR etc) Contracts. The settlement of dispute, is not otherwise specially provided for in the contract, through arbitration clause in the

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contract shall be referred to the decision of Secretary, Ministry of Defence (DP Division). His decision shall be final and binding on both the parties. Work under the contract shall if reasonably possible continue, under the proceedings before the said Secretary and no payments payable by the Director shall be withheld on the account of such proceeding unless they are subject of the dispute.

28. Court of Jurisdiction. In case of any dispute only court of jurisdiction at Rawalpindi shall have jurisdiction to decide the matter.

29. Liquidated Damages(LD). Liquidated Damages upto 2% per month are liable to be imposed on the suppliers by the purchaser in accordance with DP-35, if the stores supplied after the expiry of the delivery date without any valid reasons. Total value of LD shall not exceed 10% of the contract value.

30. Risk Purchase. In the event of failure on the part of supplier to comply with the contractual obligations the contract will be cancelled at the Risk and Expense of the supplier in accordance with DP-35.

31. Penalty. In case of wrong supply of the item or any breach of the contractual terms & conditions by the supplier, a penalty may be imposed by DP(N).

32 COMPENSATION BREACH OF CONTRACT. If the contractor fails to supply the contracted stores or contract is cancelled either on RE or without RE or contract become ineffective due to default of supplier / seller or stores / equipment declared defective and caused loss to the Government, contractor shall be liable to pay to the Government compensation for loss or inconvenience resulting for his default or from the rescission of his contract when such default or rescission take place such compensation will be in excess to the RE amount, if imposed by the competent authority. Compensation amount in terms of money will be decided by the purchase officer and will be deposited by contractor / seller in Government treasury in the currency of contract.

33. Gratuities/Commission/Gifts. No commission, rebate, bonus, fee or compensation in any form shall be paid to any local or foreign agent, consultant representative, sales promoter or any intermediary by the Manufacturer/Supplier except the agent commission payable as per the agent commission policy of the government and as amended from time to time and given in the contract. Any breach of such clause(s) of the contract by Manufacturer/Supplier and/or their sole nominated representative may result in cancellation of the contract blacklisting of the Manufacturer/Supplier financial penalties and all or any other punitive measure which the purchaser may consider appropriate. 34. Termination of Contract.

a. If at any time during the currency of the contract the Purchaser decides to terminate the contract for any reason whatsoever (other than for reasons of Non-Delivery) he shall have right to do so by giving the Supplier a registered notice to

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that effect. In that event the Purchaser will accept delivery at the contract price and terms of such stores/goods/services which are in the actual process of manufacture that is completed and ready for delivery within thirty days after receipt by the Supplier of such notice.

b. In the case of remainder of the undelivered stores/goods/services the Purchaser may elect either:

(1). To have any part thereof completed and take the delivery thereof at the contract price or.

(2). To cancel the remaining quantity and pay to the Supplier for the articles or sub-components or raw materials purchased by the Supplier and are in the actual process of manufacture at the price to be determined by the Purchaser. In such a case materials in the process of manufacture shall be delivered by the Supplier to the Purchaser.

(3). No payment shall however be made for any materials not yet in the actual process of manufacture on the date notice of cancellation is received.

c. Should the Supplier fail to deliver goods/services in time as per quality terms of contract or fail to render Bank Guarantee within the stipulated time period or any breach of the contract the Purchaser reserves the right to terminate/cancel the contract fully or any part thereof at the risk and expense (RE) of the Supplier.

35. Rights Reserved. Directorate of Procurement (Navy), Rawalpindi reserves full rights to accept or reject any or all offers including the lowest, by giving the reasons in writing to the participants. 36. Application of Official Secrets Act, 1923. All the matters connected with this enquiry and subsequent actions arising there from come within the scope of the Official Secrets Act, 1923. You are, therefore, requested to ensure complete secrecy regarding documents and stores concerned with the enquiry and to limit the number of your employees having access to this information. 37. Acknowledgment. Firms will send acknowledgement slips within 07 days from the date of downloading of IT from the PPRA Website i.e. www.ppra.org.pk 38. Disqualification. Offers are liable to be rejected if:-

a. Received later than appointed/fixed date and time. b. Offers are found conditional or incomplete in any respect. c. There is any deviation from the General /Special/Technical Instructions contained in this tender. d. Forms DP-1, DP-2,and DP-3 duly signed, are NOT received with the offers. d. Taxes and duties, freight/transportation and insurance charges NOT indicated separately as per required price breakdown mentioned at Para 17. e. Treasury challan is NOT attached with the offer. f. Multiple rates are quoted against one item.

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g. Manufacturer’s relevant brochures and technical details on major equipmenassemblies are not attached in support of specifications. j. Subject to restriction of export license. k. Offers (commercial/technical) containing non-initialed/ unautheamendments/corrections/overwriting. l. If the validity of the agency agreement is expired. m. The commercial offer against FOB/CIF/C&F tender is quoted in local currency anversa. n. Principals invoice in duplicate clearly indicating whether prices quoted are inclusexclusive of the agent commission is not enclosed. p. Earnest money is not provided. q. If validity of offer is not quoted as required in IT or made subject to confirmation later.r. Offer made through Fax/E-mail/Cable/Telex. s. If offer is found to be based on cartel action in connivance with other sources/ particof the tender.

t. If OEM and principal name and complete address is not mentioned. 39. The above terms and conditions are confirmed in total for acceptance. Sincerely yours, _____________________________ (To be Signed by Officer Concerned) Rank:__________________________

NAME:_________________________ NOTES 1. FORM DP-1, DP-2, DP-3 and Questionnaires. Form DP-1, DP-2, DP-3 and Questionnairefilled in are to be returned with the offer duly signed by the authorized signatory/person. It is pertinmention that all these are mandatory requirement for participation in the tender. 2. Copy of DP-35 Revised 2002: Copies of DP-35 revised 2002 are available with RegisSection DGDP and the same be obtained by the Supplier on payment at the rate of Rs 250/- each.

(Signatures of Ten………………………

(Capacity in which s

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DP-3




Tel: 051-9271468-78

Dear Sir 1. I/We hereby offer to supply to the Director of Procurement (Navy) the stores detailed in schedthe tender inquiry or such portion thereof as you may specify in the acceptance of tender at the offered against the said schedule and further agree that this offer will remain valid up to 120 daywill not be withdrawn or altered in terms of rates quoted and the conditions already stated thereinbefore this date. I/we shall be bound by a communication of acceptance to be dispatched withprescribed time. 2. I/We have understood the Instructions to Tenders and General Conditions Governing Contract inNo. DP-35 (Revised 2002) included in the pamphlet entitled, Government of Pakistan, MiniDefence (Directorate General Defence Purchase) “General Conditions Governing Contracts” andthoroughly examined the specifications/drawings and/ or patterns quoted in the schedule heream/are fully aware of the nature of the stores required and my/our offer is to supply stores straccordance with the requirements. 3. The following pages have been added to and form part of this tender:

a. ………………………………………. b. ………………………………………. c. ………………………………………..


ADDRESS…………………………………..

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(a) Whether signing as “Sole Proprietor” of the firm or his attorney. (b) Whether signing as a “Registered Active Partner” of the firm or his attorney. (c) Whether signing for the firm “per procuration”. (d) In the case of companies and firms registered under the Act, 1913 as amended up-to-da

under the Partnership Act 1932, the capacity in which signing e.g., the Director, SecManager, Partner, etc. or their attorney and produce copy of document empowering himsign, if called upon to do so.


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NECESSARY DATA FOR ISSUANCE OF CONTRACTS ON EARNEST MONEY IMPORTANT

Each column must be filled in with BLOCK CAPITAL LETTERS, incompletion shall render disqualification.

1. Name : _____________________________________

2. Father’s Name : ______________________________ 3. Address (Residential) : _____________________________________________________ _______________________________________________________________________ _______________________________________________________________________ 4. Designation in Firm : _______________________________________________________

5. CNIC : _____________________________________

(Attach Copy of CNIC) 6. NTN : ______________________________________

(Attach Copy of NTN) 7. Firm’s Address : __________________________________________________________

________________________________________________________________________ ________________________________________________________________________

8. Date of Establishment of Firm : ________________________________________________ 9. Firm’s Registration Certificate with FBR/Chamber of Commerce/Registrar of Companies. (Attach Copy of relevant CERTIFICATE) 10. In case PARTNERSHIP (Attach particulars at serial 1,2,3,4,5 and 6 of each partner). (Kindly fill in the above form and forward it under your own letter head with contact details)

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DP-3




Tel: 051-9271468-78

Dear Sir 1. I/We hereby offer to supply to the Director of Procurement (Navy) the stores detailed in schedthe tender inquiry or such portion thereof as you may specify in the acceptance of tender at the offered against the said schedule and further agree that this offer will remain valid up to 120 daywill not be withdrawn or altered in terms of rates quoted and the conditions already stated thereinbefore this date. I/we shall be bound by a communication of acceptance to be dispatched withprescribed time. 2. I/We have understood the Instructions to Tenders and General Conditions Governing Contract inNo. DP-35 (Revised 2002) included in the pamphlet entitled, Government of Pakistan, MiniDefence (Directorate General Defence Purchase) “General Conditions Governing Contracts” andthoroughly examined the specifications/drawings and/ or patterns quoted in the schedule heream/are fully aware of the nature of the stores required and my/our offer is to supply stores straccordance with the requirements. 3. The following pages have been added to and form part of this tender:

a. ………………………………………. b. ………………………………………. c. ………………………………………..


ADDRESS…………………………………..

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(e) Whether signing as “Sole Proprietor” of the firm or his attorney. (f) Whether signing as a “Registered Active Partner” of the firm or his attorney. (g) Whether signing for the firm “per procuration”. (h) In the case of companies and firms registered under the Act, 1913 as amended up-to-da

under the Partnership Act 1932, the capacity in which signing e.g., the Director, SecManager, Partner, etc. or their attorney and produce copy of document empowering himsign, if called upon to do so.


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D P 2 I N V I T A T I O N T O T E N D E R F O R M

1. Schedule to Tender No DCM/1290309/R-1209/320119 dated . This tender will be closed for acceptance at 1030 Hours and will be opened at 1100 Hours on 18-10-2012. Please drop tender in the Tender Box No 106.

2. You are requested to please use this Performa for price quotation, fill in the prices, affix your stamp on the same, sign it and forward it in original as your Commercial offer along with the covering letter of your firm. If you do not use this form as price quotations your offer might be rejected.

3. You are requested to please attach DP-1 and DP-3 alongwith your quotation duly signed & stamped. Same can be requested from DP (N) at Email [email protected]

S NO

DETAIL OF STORES QTY/ UNIT

UNIT PRICE

TOTAL PRICE

320 KVA/256 KW 400 V, 50 Hz DIESEL GENERATOR SET Model No. 340-6C Details: Annexes: A. Detailed Specifications B. General Requirements/Instruction

01 EACH

Above mentioned price includes 16% sale Tax (Please tick Yes or No)

Yes No

Grand Total

Earnest Money

1. Registered/Indexed with DGDP: 02% of quoted value only.

2. Registered with DGDP But Un-Indexed: 03% of quoted value only.

3. Un-Registered with DGDP: 05% of quoted value only.

Terms & Conditions

1. Special Instructions. Not attached CINS Special Instructions. 2. Terms of Payment. 100% After issuance of CRV.

3. Origin of Stores. As per annex ‘A’.

4. Origin of OEM. As per annex ‘A’.

5. Technical Scrutiny Report. Required.

6. Delivery Period. 4-6 Months or earlier.

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7. Currency. Pak Rupees.

8. Basis for acceptance. FOR.

9. Bid validity. At least 90 Days, extendable to 120 Days. 10. Tendering procedure Two Stage- Two Envelop bidding procedure will be

followed. PPRA Rule 36(6). 11. Earnest Money/Tender/Bid Bond: your tender must be accompanied by a Bank Draft in favour of CMA (DP), Rawalpindi for the following amount:

a. Registered/Indexed Firms: 2% of the quoted value subject to maximum celling of Rs 0.200 Million. Applicable for FOR/FOB cases only.

b. Registered but Un-indexed Firms: 3% of the quoted value subject to

maximum celling of Rs 0.50 Million. Applicable for both FOR/FOB cases.

c. Un-registered/Un-indexed Firms: 5 % of the quoted value subject to maximum ceiling of Rs 1.00 Million. Applicable for both FOR/FOB cases.

Note: (1) Please delete above mentioned condition not relevant to the firm.

(2) In case of firm wins a contract on EM, it will deposit following

documents for provisional Regn before the award of contracts: 12. Return of Earnest Money.

a. The offers alongwith Earnest Money of the firms not qualified during technical scrutiny shall be returned within 03 days of receipt of TSR.

b. Earnest Money of the unsuccessful bidders other than the first three lowest

quotes shall be returned instantly on the next day of commercial opening. c. Earnest Money of the second & third lowest quotes will be returned on

signing of the contract with the first lowest quote (Para 32 (b) of DP-35 refers). d. Earnest Money of the first lowest firm will be returned after the finalization of

the contract, once the firm has provided the Bank Guarantee. (Para 32 (c) of DP-35 refers).

13. Special Note.

a. All Participating firms must submit technical offers in duplicate (one for TSR committee and one for DP (Navy) record). b. Unregistered (Not registered with Directorate General Defense Purchase) firms must provide the documentary evidence of their financial capability to undertake the project.

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c. Unregistered firms are to submit a certificate along with their Technical offer stating that the firm is not black listed by any government organization and not under disciplinary trial or embargo.

d. In case of Pakistani firms, sales tax, NTN and income tax registration certificates are to be attached with the offer. These certificates are mandatory with the BID, otherwise offer shall be REJECTED. e. Company registration certificates are to be attached with offer.

f. Requisite amount of earnest money (in shape of Bank Draft in the favour of CMA (DP)) is to be attached in separate envelop in sealed condition with the Technical offer. Photocopy of the same shall also be attached with DP-2 as a testimony. Cheques/crossed cheques shall not be accepted. g. Duly completed Form DP-1 and DP-3 are to be attached with Technical Offer.

h. DP-2 Form shall also be submitted with Technical Offer without mentioning of prices.

Note: In case of failure to comply above instructions, Terms and conditions, offer will liable for rejection.

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ANNEX ‘A’ S. NO

DETAILED SPECIFICATIONS AND REQUIREMENTS FIRM’S REPLY/ REMARKS

1.

a. Scope of Supply 01 x Air Cooled Skid Mount Diesel Generator 320 KVA / 256 KW, 400 VOLT, 50 Hz with following tech specs: b. Technical Specification The Generator (320 KVA. 256 KW) should meet the following parameters:

(1) Voltage Range 400V (2) Frequency 50 Hz (3) Frequency Deviation at Stable State < 0.5 Hz % (4) Frequency deviation at: < + 1%

Instantaneous State (5) Frequency Return Time < 2 sec (6) Voltage Deviation at Stable State < + 1% (7) Voltage Deviation at < + 2%

Instantaneous State (8) Voltage Return Time < 2 sec (9) Voltage Modulation 3 (10) Connections 3 Phase, 4 Wires

Star connection (11) Power Factor 0.8

b. PRIME MOVER DIESEL ENGINE

(1) The prime mover should preferably be 4-stroke CUMMINS/ Caterpillar Diesel Engine for the purpose of standardization. The prime mover is to be:

(a) 4-Stroke turbo charged with air cooler. (b) Engine is to be capable to produce prime power of 256 KW, from generation end in salt laden dust environment at an ambient temperature of 50% C in Humid conditions (RH 60% - 90%) capable of withstanding direct sea breeze.

(2) Battery charging system with 02 x 12 Volts heavy duty batteries having provision to charge batteries from internal and external supplies. (3) The engine should be water cooled with radiator and fan, complete with protection guards, suitable for tropical conditions. Fresh water expansion tank with water filling provision and water level indicator. (4) Residential capacity exhaust silencer with stainless steel exhaust bellows. Exhaust silencer should be protected against environmental conditions.

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(5) Complete wet sump lubricating system with gear driven pump suction strainer and duplex oil filter having replaceable elements on discharge line for the pump. (6) Mechanical/ Hydraulic governor/Electromechanical (7) Fuel system should be duplex fuel filter with element and return fuel cooler. (8) Air filter system should be heavy-duty air filters including safety element and restriction indicator / differential pressure gauge. Overall air filtration efficiency 99%. (9) Fuel tank capacity should be sufficient enough to run DG for 8 hours at 100% load without re-filling. Fuel tank should have filling and drain points, with level indicating meters and access for tank cleaning. (10) ENGINE MAKE: CUMMINS/CATERPILLAR (11) BS or ASTM standard of OEM recommended fuel for engine is to be mentioned in technical offer. (12) SAE/API grade of OEM recommended LO used in the engine is to be mentioned in technical offer. (13) Gear driven cooling circulating pump.

2.

ALTERNATOR a. STAMFORD / LEROY SOMER / STAMEGNA alternator i.e. brushless, self excited, self regulating, screen protected, drip proof with cooling system and sealed for life bearings alternator having following specifications:

(1) Insulation: The insulation system should be Class H. All windings should be impregnated in a triple dip thermo setting moisture, oil and acid resisting polyester varnish or vacuum pressure impregnated with a special polyester resin. Heavy coat of Anti tracking varnish for additional protection against moisture or condensation is also required.

(2) Anti Vibration Mounting: Anti vibration mounting isolating pads to be supplied. (3) Alternator should meet requirements of BSEN 60034. (4) AVR should consist of droop Current Transformer (CT) to permit parallel operation with other AC generators of 50 Hz. (5) Generator stator winding pitch 2/3 for trouble free supply of non-linear loads.

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(6) Generator rotor balanced to ISO Grade 2.5. (7) Stator voltage regulation as per BS 6861 Part-I within the limits of criteria ‘B’ of EN 61000-6-2 2001. (8) IP protection IP23.

a. Power Cable Supply laying and termination of Power Cable 4 Core (55 meters).

3. CONTROL / DISTRIBUTION PANEL a. The control panel of DG is to incorporate standard indications, warning and shutdown features as per the monitoring and safety requirement s of the GENSET. Following features are relevant however, the brochure of Control Panel to be provided for technical scrutiny for acceptance or otherwise for the minimum desired parameters.

(1) Auto Voltage Regulation (2) AC Voltmeter and Ammeter with Selector Switch (3) KW Meter (4) Frequency Meter (5) Power Factor Meter (6) RPM Meter (7) Engine Battery Charging indication (8) Winding over temperature protecting time delay relay (9) Protection against single phasing and reverse current (10) Anti Condensation Heater ON/OFF relay and current indicator (11) Audible Alarm System (12) Over Cranking Control Facility (13) Low lube oil level alarm and shut down (14) High lube oil temperature shut down (15) Light indications for power ON/OFF (16) Circuit Breaker for load isolation (over current protection) (17) Fuel level Indicator (18) Modern and Robust Control switches with silver alloy contacts (19) Reverse power relay (20) High coolant temperature shutdown (21) Over speed shutdown (22) Emergency stop (23) Over voltage shutdown (24) Over frequency shut down (25) Cooling water temperature gauge (26) Lub oil pressure gauge

4.

MANUAL CHANGE OVER SWITCH A manual change over switch is to be provided on the generator connection box to switch between generator and shore supply.

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NOISE LEVEL The equipment should be designed for residential type noise level. The canopy and silencer should be specially designed for noise attenuation. INSTALLATION MOUNTING Skid mounting DG with vibration damper/pads is to be provided. Supplier is to undertake all necessary civil wok etc for installation of DG & Accessories.

5.

ACOUSTIC CANOPY Suitable canopy is to be provided for outdoor installation.

6. ORIGIN OF EQUIPMENT Preferably USA , UK.

7. ACCEPTABLE MAKES CUMMINS, CATERPILLAR.

8. PROVISION OF SPARES/CONSUMABLES Supplier is to provide all OEM recommended parts including consumables required for scheduled maintenance/operation for 01 year operation of the equipment. (List is to be provided with the proposal for vetting) and 3 ½ years Depot level spares may be provided.

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ANNEX ‘B’ S. No

GENERAL INSTRUCTIONS FIRM’S REPLY/ REMARKS

1. DELIVERY SCHEDULE

The equipment/stores are to be delivered within 06 months from the date of signing of contract on FOR Karachi basis.

2. PAYMENT TERMS: a. As per DP-35 or as decided by DP(N). b. 80% payment on:

(1) Receipt of all materials, documents, and procedures etc as per acceptance criteria of contract as per agreed procedure. (2) Satisfactory acceptance by JIC (Joint Inspection Committee). (3) Issuance of CRV (Certificate Receipt Voucher).

c. 20% payment on:

(1) Successful installation, commissioning and acceptance. (2) Trials of the equipment by OEM/firm to the satisfaction of the end user. (3) Issuance of EIUC (End Item Utilization Certificate), within 01 month after successful completion of test and trials by the end user.

3. WARRANTY/GUARANTEE a. Supplier is to guarantee that product is as per specs of the contract. b. Complete equipment including accessories/software are to be warranted by the supplier for a period of 01 year, for all defects from the date of final acceptance by PN. c. The supplier is to guarantee that all the items supplied under the terms of this contract are of the latest version, OEM certified and brand new. Stores not procured directly from OEM or his authorized dealer/agent/stockist will not be acceptable. d. The supplier is to guarantee that materials used, whether or not of his manufacture, conform to the international quality standards for such equipment. e. Post delivery, the supplier will replace DDP at consignee's warehouse on the basis of free of cost within 30 days every article or

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part thereof which before use or in use shall be found defective or not within the limits and tolerances of specifications, or in any way not in accordance with the terms of the contract at the time of Joint Inspection. f. In case of supplier failure to replace the defective stores free of cost within 30 days he will refund relevant cost DDP at consignee's warehouse in the currency in which received along with a reasonable compensation as claimed by PN.

4. UPDATES & CURRENT INFORMATION Supplier in his “Offer/Quotation” is to provide latest updates and current information about technical specifications/date. If pattern number, part number or quality standards of a particular item has been superseded by a new one after conclusion of the contract, the supplier will be required to produce a documentary proof to this effect originating from the relevant OEM. If replaced part affects fittings and functioning of other associated parts as well, then detail of those parts are also to be provided.

5. LOGISTIC SUPPORT

a. Running spares for 1000 hours are to be included in the package as per standard manufacturer/OEM recommended list. b. Manufacturer/OEM/supplier to certify that the spares will be available to support the supplied equipment for at least 10 years. c. List of Spare parts required for top overhaul of engine is to be provided with offer alongwith part Nos. d. The Generator will be provided with lube oil, coolant and all types of oil & air filters necessary for installation & commissioning.

6. DOCUMENTATION a. 02 Sets of following original books and catalogues be provided at the time of supply/delivery of the equipment at NSD: Operator Manual b. Operator manual containing:

(1) Equipment description, operation & specifications. (2) Standard illustrated parts list. (3) Operator level maintenance requirements.

Maintenance Manuals c. Maintenance manuals covering maintenance upto level IV containing following:

(1) OEM recommended trouble shooting procedures. (2) Servicing, maintenance, adjustment / test, removal /

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installation of subassemblies / parts. (3) List of vendors (names/addresses). (4) Illustrated Parts Catalogue (IPC)/ Parts Identification List(PIL). (5) List of OEM recommended all applicable scheduled maintenance routines (calibration routines) alongwith periodicity and detailed procedures. (6) List of OEM recommended spares to conduct each scheduled maintenance routine alongwith relevant information as mentioned in sub para c below. (7) List of OEM recommended tools/test equipment to conduct each scheduled maintenance routine alongwith complete details for identification purposes. (8) Drawings for mechanical and electrical system, assemblies/sub assemblies and components.

(Note: Photocopies of documentation will not be accepted). Depot List d. Provision of depot level spares list with following details: (1) Part No.

(2) Patt No. (3) Description (4) Denomination (5) Price (6) OEM/Address, e-mail address, phone, fax & website etc. (7) Special storage requirement, (if any) (8) Shelf life (if any)

e. Firm will provide 01 set of above documents against IT for study of PN, at the time of TSR. f. The OEM's original brochure of the equipment containing all technical details is to be provided by the supplier alongwith technical offer. g. Firm is to obtain clearance from OEM regarding availability of original documentation as per PN requirement. Later on after contract conclusion no relaxation in this regard will be entertained.

7. TRAINING (Operator / Maintainer): a. 03 working days OJT for 05 personnel of PN to be arranged by the supplier/OEM at the unit premises, so that trained personnel are capable of:

(1) Operating machine to its full capabilities, while ensuring all safety aspects of equipment. (2) Carryout all types of maintenance routines.

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(4) Carryout fault diagnosis and rectification upto the module level of the equipment. (3) Be able to set to work, trial and commission equipment after routine maintenance and repair.

b. Provision of computer based training CDs/DVDs. c. Training charges (if any) to be mentioned in the quotation by supplier.

8. ADDITIONAL INSTRUCTIONS

Certification Requirement a. Supplier/OEM will confirm through OEM certificate at the time of supply/delivery of the equipment at NSD that equipment being supplied is proven equipment. b. Supplier through certificate is to confirm that he will provide import documents at the time of delivery of stores. c. Supplier certificate for conformance of 100% contract specification, (any deviation to be clearly indicated in the offer) will be provided at the time of delivery of stores. d. Calibration certificate traceable to international standards is to be provided by the OEM which is valid at the time of delivery. e. Supplier is to be bound to re-calibrate the equipment during warranty period free of cost. f. OEM’s “Certificate of Conformity” originating from “Principle” who is neither the OEM nor the OEM’s authorized dealer/agent/stockist will not be acceptable. g. DP(N) shall ask contracting firms to either provide OEM conformance certificate to CINS or is to be e-mailed to CINS directly by the OEM. Hard copy of conformance certificate must follow in any case through courier. On receipt CINS shall approach the OEM for verification of conformance certificate issued by the OEM Companies/firms rendering false OEM conformance certificates will be black listed Obtaining of Licenses h. It is the responsibility of the supplier to obtain licenses/permits etc (if any) in the seller’s country. Failure to obtain the same shall not constitute grounds for Force Majeure. Packing j. Packing of equipment should be of international quality standards to

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be worthy of air, sea, rail and road transportation. Joint Inspection Committee k. A joint inspection committee comprising reps from CINS, PNPI, and NSD will carryout joint inspection of delivered equipment/stores at NSD within 15 days of receipt of stores. Para 3 e above also refers. Origin of Supply l. Supplier in his” Offer/Quotation” is to specifically mention country of origin for the stores which will be subsequently endorsed in the “Contract. Discontinuation of Production m. In case of discontinuation of production of any component part as result of obsolescence or development of upgraded version, the seller is to inform the buyer at least one (01) year in advance. The seller will ensure the provision of such components /parts as demanded by the buyer prior discontinuation of the production and shall also provide alternate for such components/parts in case the original is not available. Quality Standards n. The equipment and accessories are manufactured and assembled in accordance with Western EU standards or equivalent. The Quality standards compliance certificate is to be submitted with the offer. p. OEM be ISO or own country’s (in case of Western EU) standards certified. Certificate to this effect of OEM is to be provided by supplier while exact mentioning of ISO classification and own country (in case of Western EU) standards, at the time of supply/delivery of the equipment at NSD.

9.

ACCEPTANCE/INSPECTION CRITERIA a. The equipment will not be acceptable in case of the following:

(1) Equipment specifications are not as per Annex ‘A’. (2) List of Spares/Consumables required for maintenance / operation for 01 year at clause 8 of Annex ‘A’ are not provided. (3) Documentation at clause 6 (a to e) of Annex ‘B’ not provided. (4) Training is not conducted as per clause 7 (a to b) of Annex ‘B’. (5) Clause 8 (a to f) “Certification Requirement” at Annex ‘B’ are not met. (6) Commissioning is not completed to the satisfaction of end user in accordance with OEM approved/recommended

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procedures (As mutually agreed). (7) Confirmation of performances and functions is not same as given in the contract and relevant documentation/manuals.

b. The final acceptance certificate will be signed by PN only after successful completion of all acceptance trials to the entire satisfaction of PN.

10. TRIALS Full Power Trials as per OEM criteria at purchaser’s site under supervision of a qualified engineer of the manufacturer for testing integrity and satisfactory operation of the entire system would be carried out in presence of PNPI staff. The trials team comprise of 01 rep of end user (PNPI staff) and reps of SIM (kci) mechanical and electrical staff. Trials criteria to be agreed prior contract and to be added in contract. During trials DG will run at 25%, 50%, 75%, 100% and 110% of maximum load, for mutually agreed duration. In case of DG failure during trials, the supplier will be responsible to replace the defective part of the DG or complete DG at firm’s expense (including transportation, labour & service charges) and complete the trials. A trial report upon completion of trials to be forwarded to NWE Dte by end user duly signed by the trials team.

11. INSTALLATION/COMMISSIONING: a. Installation/commissioning and STW of the system/equipment is to be arranged within 30 days of supply of equipment by the supplier through OEM or their authorized rep(s) at PNPI b. Arrangements for Securing and (Civil Works) masonry work (basement preparation) for installation/commissioning/STW of said machine at PNPI is to be done by supplier c. Commissioning charges (if any) to be mentioned in the quotation by supplier.

12. SOURCE OF SUPPLY a Supplier in his “Offer/Quotation” is to clearly state whether stores will be supplied directly from relevant OEM or OEM’s authorized dealer/agent/stockist. b In case the stores are being sourced through OEM’s Authorized Dealer/Agent/Stockist, a documentary proof to this effect comprising OEM’s Dealership Certificate in respect of Dealer/Agent/Stockist is to be provided by the supplier with following endorsements: (1) Certificate reference number with date.

(2) Name of the authorized Dealer/Agent/Stockist.

(3) Last date/duration/period for validity of dealership.

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Supplier in his “Offer/Quotation” is to provide OEM’s contact (address, e-mail address, phone, fax and website etc).

13. PRICE OF ALL DELIVERABLES a. In his quotation the supplier should separately mention the price as per following format:

S. No Description Price (1) Complete equipment (2) Mandatory accessories (3) Operator manual (4) Maintenance manual

b. DP (N) is requested to ensure that commercial offer clearly indicates above listed prices.

14. TSR

Technical scrutiny of quotations forwarded by the bidders will be carried out by a committee comprising 02 or more officers nominated by NHQs. In case of non-compliance to any of the clause of Annex ‘A’ to indent, offer is subject to technical rejection.

15. DISTRIBUTION OF CONTRACT Copies of the contract are to be forwarded to DCM (NHQ), DNWE (NHQ), HQs COMLOG, PNPI, CO NSD and CINS.

16. CONSIGNEE The Commanding Officer Naval Store Dept at PN Dockyard KARACHI

Ph: 48508500 E-Mail: [email protected]

17. LIKELY SUPPLIER: a. M/s Allied Engineering Services Ltd

21/3 Sector No 22 Korangi Industriel Area Karachi 74900 GPO Box 940

Tel : 111250250, 021-35066901-13 b. M/s CUMMINS

3/172, Sarwar Road, Rawalpindi Cantt Tele: 051-5517837 Fax: 051-5518837

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c. M/s Admjee Diesel Engineering Pak (Pvt) Ltd Karachi. Adamjee House, 4th Floor, I. I. Chundrigar Road, Karachi Tele: 2410725, 2429916-20 Fax: 92-21-2418954

d. M/s Siemens Engg Co Ltd.

A&D, CTI Building, Sector 1-9/2 ISLAMABAD Fax # 051 4101451

e. M/s Kestral Trading Off # 606, 6th Floor, Anum Empire Shahra e Faisal Karachi

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