FY 2018 DISTRICT ARTS AND HUMANITIES ?· 1 FY 2018 DISTRICT ARTS AND HUMANITIES INITIATIVE: FIELD TRIP…

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    FY 2018

    DISTRICT ARTS AND HUMANITIES INITIATIVE: FIELD TRIP EXPERIENCES

    GUIDELINES Applicants may submit one (1) District Arts and Humanities Initiative application per grant cycle

    Organizations may request up to $75,000

    Deadline: Friday, July 21, 2017 at 4:00PM EDT

    Government of the District of Columbia Commission on the Arts and Humanities

    200 I (Eye) Street, SE, Suite 1400 Washington, DC 20003

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    TABLE OF CONTENTS Introduction and Background ................................................................................. 4 Initiative Objectives ................................................................................................ 4 Field Trip Experiences Goals5 Successful Applications.. 5 Eligibility Requirements .......................................................................................... 6 Funding Restrictions ............................................................................................... 7 Technical Assistance and Workshops ...................................................................... 7 Application Process ................................................................................................. 8 Addressing Accessibility in Grant Applications ........................................................ 9 Review Process ..................................................................................................... 10 Notification and Payment ..................................................................................... 11 Risk Management and Performance Monitoring .................................................. 11 Contact Information ............................................................................................. 12 Review Criteria ...................................................................................................... 13 Checklist ............................................................................................................... 14 Addendum A: Work Samples ................................................................................ 15

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    NOTICE: It is critical that applicants review this entire guidelines packet prior to submitting an application for this grant program. For questions or additional information, please contact the Commission on the Arts and Humanities (CAH). Conformance to all requirements in this application (and the online portal) is required and strictly enforced. It is the responsibility of each applicant to ensure information is complete and accurate. Applications that do not comply with these instructions may be delayed or not accepted for review. FY 2018 Funding Title: District Arts and Humanities Initiative: Field Trip Experiences RFA ID: FY 2018.DAHI.1 Key Dates

    Application Release Date: Monday, June 19, 2017 Application Submission Deadline: Friday, July 21, 2017 at 4:00PM EDT

    Submit the application no later than 4:00PM Eastern Daylight Time. The portal for submission will close promptly at 4:00PM. Late submissions will not be accepted for this funding opportunity.

    Applicants are encouraged to apply early to allow adequate time to make corrections, review work and upload materials during the submission process by the due date.

    Grants are competitive. Funding for this program is authorized from: District Arts and Humanities Initiative (DAHI) Grant Program. Organizations may apply for up to $75,000.

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    Introduction to CAH

    The District of Columbia Commission on the Arts and Humanities (CAH) seeks grant applications from qualified arts, humanities and arts education organizations and program providers whose function is to present exemplary programs in arts education. Background The DC Commission on the Arts and Humanities (CAH) announces the availability of the District Arts and Humanities Initiative: Field Trip Experiences Grant Program for fiscal year 2018. Grants will be awarded to support non-profit, 501(c)(3) tax exempt, arts and humanities organizations offering comprehensive field trip experiences for students in the District of Columbias public schools. Funding may be used to support the cost of field trip tickets, associated transportation costs, professional development opportunities for classroom educators, and/or pre/post-field trip workshops for students. Funding may also be allocated to necessary personnel support for the planning and implementation of the program. Initiative Objectives

    Applications should target the provision of new or expanded field trip experiences for students. FY 2018 Heritage and Horizon grantees may increase the number of field trips offered or the total number of students served. They may also expand their current field trip opportunities to include complementary workshops around the field trips to students and teachers. Organizations may submit one application to the grant program and must target one grade grouping. The following grade groupings are aligned with DCPS curricular framework for music and visual arts. Deviations from these guidelines will render applications disqualified and will not be accepted for review:

    Grade Grouping Field Trip Discipline Focus

    Kindergarten 2nd Grade Dance or Music or Theatre

    3rd Grade 5th Grade Music or Visual Arts

    6th Grade 8th Grade Dance or Film or Visual Arts

    9th Grade 12th Grade Film or Theatre

    All programming is to be delivered between the grant award notification date and September 30, 2018. CAHs District Arts and Humanities Initiative: Field Trip Experiences grant program is not a matching grant program. Funding must be spent within CAHs FY 2018 period (October 1, 2017 to September 30, 2018).

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    Field Trip Experiences Goals

    Provide access to comprehensive arts and humanities field trip experiences that advance student achievement in the District of Columbia;

    Create a strategic approach to the planning and delivery of field trip experiences and associated programming to students and teachers;

    Make authentic connections to curricular content / themes across targeted grade levels in collaboration with appropriate personnel at DCPS and DCPCS;

    Encourage collaboration between arts and humanities organizations and create the opportunity to build a community of practice between organizations within their discipline of specialty;

    Foster new relationships between arts and humanities organizations and public schools across the city; and,

    Demonstrate measurable impact of field trip experiences and associated programming on participating students and teachers.

    Successful Field Trip Experiences Applications

    CAH recommends organizations submitting applications have a strong programmatic plan for the delivery of the components of their proposal;

    Applications should include a comprehensive overview of the scope of their program delivery to-date, if applicable. Programmatic details should include numbers of teachers and students served and their respective grades;

    Applications should provide evidence of authentic connections to curricular themes in both arts or humanities and non-arts or humanities content for targeted grade level(s);

    Applications should include sample syllabi / lesson plans for any professional development or workshops included in the scope of the application. Evidence of useful tools and strategies for classroom teachers to embed in their teaching practice should be included as part of any work samples or plans;

    Applications may include testimonies from teachers, principals, parents / caregivers and students to support the success of field trip experiences, and associated programs, delivered by their organizations;

    Applications should demonstrate evidence of student engagement in the activities offered as part of the program;

    Applicants are encouraged to consider partnering with another arts or humanities organization to craft an inter-disciplinary scope of work; and,

    Applications should demonstrate the organizational capacity to manage and deliver the scope of the proposed program.

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    Eligibility Requirements

    Organizations may apply if they meet all of the following eligibility requirements at the time of application. Applicants must:

    Be incorporated as a nonprofit, with a designated tax exempt status under section 501(c)(3) of the United States Internal Revenue Code, or as stipulated in the particular grant program guidelines, as well as incorporated within the District of Columbia;

    Have their Federal and DC tax exempt status (subject to DCRA verification) in good standing for one year prior to the application deadline;

    Have principal offices that are located in the District of Columbia, as demonstrated by the address on the organizations official 990 document. Post Office boxes and the addresses of board members or volunteers may not be used as a primary business address;

    Have a commitment to provide arts and humanities education programs to the residents of Washington, DC. At least fifty-one percent (51%) of the organizations arts and humanities activities should occur within the District of Columbia;

    Be in good standing with CAH and the District of Columbia government. Applicants with incomplete or delinquent reports, in any funding program, as of Monday, October 16, 2017, are ineligible to receive an award from CAH in FY 2018;

    Not use fiscal agents;

    Not be colleges, universities, foreign governments or other DC government agencies, including DC Public Schools;

    Propose stand-alone projects that are not combined with the application of another organization; and,

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