PMU CreatesWBS Elements in

SAP if Needed

PMU CreatesFunding Document

in SAP

PMUDetermines

Detailed FundTo Be Used

PMU Completesthe Engineer DataSummary Sheetfor This Phase

PMU CreatesFHWA Number(s)for

the Project

PMU Sends SAPWorkflow Requestto Federal FundsManagemant Unit

(FFMU)

See Separate Process Chartfor Creating FHWA Numbers

Used by FFMU for FMIS entryCopied to PDEA Bridge UnitSee Separate Process Chart for Completing the Engineers Sheet

See Separate Process Chart forDetermining Detailed Fund from TIPSource Funding

SAP ZF12

ZF04 to enter control data on WBSZF11 to create funding document and long text

PMU receives Locationand Design Approval

Letter (LADA)

PMU ChecksProject Documents

DocumentsComplete?

Schedule ChangeNeeded

Required DocumentsProduced

N

Y

Start PEFundingProcess

Request PDB addProject to TIP (BOT

Agenda Item N)

See Processfor Funding TIPPOC Projects

POCProject

or State ForceAccount

?

N

Submit Request forPreliminary Engineering

Funds to PDB

Y

N

PMU Checks ProjectData & Adusts theRequest if Needed

Checks:Check that Construction funds are programmed in the TIP for appropriate fiscal

year.Environmental Planning Documents are complete.Combined (or Final Field) Inspection was conducted.Final R/W Plans Title Sheet and Transmittal LetterConstruction consultation was conducted if Environmental Document is > 1 year old

(does not apply for PCE or Minimum Criteria Checklist projects).ROW Certification Letter

Funding ProcessFor Federally Funded TIP Projects

Advertised, Bid and Let to Contractrevised 5 - 25 - 2007

Check:ROW & Let dates agree with TIPInitial PE $ amount allowed is 10% of TIP ConstructionEstimate. (If project requires FONSI or EIS, only 5%will intially be funded to start work).Agreements have been scanned by PMU

IsProjectin theTIP?

N

ProjectAdvertised for

BidBids Receved

PMU ReceivesAward Letter and

Forwards to FFMU

Project ServicesPosts Award

Letter

ConstructionBegins

FFMU Receives PostLetting Sheet From

FHWA

FFMU CalculatesLow Bid Adjustment,Forwards to PMU,and Updates WBS

Funding

Y

PMU Places Low BidAdjustment On BOT

Agenda

BOT Approves

END

PMU ReceivesEngineers

Estimate FromProject Services

PMU ReceivesLet List from Bid

Ad Meeting

BOT AwardsContract ?

Bid MeetingsN

FFMU ReleasesWBS Funds throughWorkflow Notifcation

A

B

C

D

Requests typically from:PDEABridge UnitDivision EngineerTraffic Services (Spot Safety Projects)Rail DivisionEnhancement Unit

Notes:Use this process for Division Design Let (DDL) Projectsthat will be Federally Funded

Program Development Branch

Page 1 of 2

PMU SetsWBS ElementStatus to R50

PMU Adds Requestto BOT Agenda Item

M

BOTApproves

?

PMU SendsHardcopy of Info to

FFMU

See Separate Process ChartR/W and Utility Relocation are added at the TIP amount (Unless otherwiserequested, in Urban areas 10% of this is assumed for Utility Relocation and 5% inRural areas).Construction is added at TIP Amount

FFMU EntersRequest into Federal

ManagementInformation System

(FMIS)

ZF11 Funding Sheet & Long TextEngineer Data Summary SheetCopy of DocumentationIncludes Engineers Estimate

(Construction Phase)

FHWAApproves

?

FFMU ReceivesApproval TransactionLog From FHWA and

Copies PMU

PMU Enters Date ofApproval On EngineerData Summary Sheet.

Sheet is Filed

FFMU Releases WBS,Sets User Status to R100

and Sends SAPWorkflow to PMU

Y

N N

Y

END

Right Of WayRequired?

AdvanceROW

AcquisitionProcess As

Needed

R/W PlansDeveloped

PEPreliminaryEngineering Phase

Begins

PMU SendsNotification of Funding

Authorization toOriginal Requestor via

SAP Workflow

Abreviations:BOT - NCDOT Board of TransportationSPFU - State Project Funding Unit (Fiscal)PDB - Program Development BranchPMU - Project Management UnitTIP - Transportation Improvement ProgramFFMU - Federal Funds Management UnitPE - Preliminary EngineeringROW - Right of WayPOC - Purchase Order Contract

Color Key: Process Boxes Backgrounds

PhaseBeing

Funded:

ROW

CONSTRUCTION

PMU Sends Notificationof Funding

Authorization to OriginalRequestor via SAP

Workflow

Bid Ad MeetingsReview Projects on 12

Month Let List

Adjust Scheduleif Needed

IsProjectDelayed

?

Y

R/W Acquistion andUtility Relocation

Phase Begins

Checks:- Check that Construction funds are programmed in the TIP for appropriate fiscal year.- Environmental Planning Documents are complete.- Combined (or Final Field) Inspection was conducted.- Location and Design Approval Letter (LADA) was received.- Construction consultation was conducted if Environmental Document is > 1 year old

(does not apply for PCE or Minimum Criteria Checklist projects).- ROW Certification Letter

FFMU Releases WBS,Sets User Status to R100

and Sends SAPWorkflow to PMU

ROW FundingProcess Starts

Here

ConstructionFunding Process

Starts Here

y

A

N

B

NC

CONSTRUCTION

D

Business Units

Fiscal

Program Development Branch

Common Processes

Construction Phase

ROW Phase

PE Phase

Six MonthROW Review

MeetingsHeld Monthly

PMU IdentifiesProjects ready

for ROWFunding

Funding ProcessFor Federally Funded TIP Projects

Advertised, Bid and Let to Contractrevised 5 - 25 - 2007

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