ftu hcm 1314 national r&r application ilead 2014 best o gcdp award

National R&R

Application for Best oGCDP Award

AIESEC FTU HCMC| 13-14

Application for Best oGCDP Award

• I. Result• II. Innovation• III. Material attached• IV. Total point

Criteria Details Points Total

Recruitment

Number of application forms from online promotion

75% AF from Facebook, 20% from website

15 15

Number of Raises from online AF

43(phase 1)123(phase 2)

43 + 123 166

Raises from other channels 9 9 9

Conversion from AF to Raises

43/175 x15 3.7 Multiply {Ratio of [No. of EP Recruited]/ [No. of EP Applied]} by 15

Total 193.7


I. Result

Criteria Details Points Total

Services

Matching day (2) Welcome EP winter peak 10

40

OPS 1 LEAD + matching training 5

OPS 2 (CPS) LEAD + Cultural Preparation 5

LC mini conference LEAD + Engage with LC activities 5

Language X Class (2) Engage EPs with interns 5 x 2 (French, Filipinos)

Night of stories Welcome back EP summer peak 5

Newsletter post Link 1: Pre-raise Link 2: Raise - MatchLink 3: Match - RealizeLink 4: Post realization

8 8

NPS scoreResponse rateCase openCase closed

7100%210

(7/10) + (1x10) + 12 22.7

Podio Workspace Utilization

70% EPs Data stored in Podio 10 10

Total 80,7

AIESEC FTU HCMC| 13-14I. Result

Matching day12.09.2013 & 10.10.2013

Some Pictures of Event

OPS 1 -


OPS 2 (CPS) -

III. Some Pictures of Event

LC mini conference 30.11 – 1.12.2013


Language x class


Criteria Details Points Total Requirements

Projections

Projections Achievedfrom 1 July to 31St December

Goal (27+14=31)Actual 32

Projection (Ma + Re) account for at least 75% goal planned

Matches for the Next Year Realization

7/9 (77%) 15 15 +15 if the matches contribute to 75% of the number of realizations planned for Jan and Feb in Plans

Goal Achievement 15 x (Realizations achieved/ Realizations Goal)

32/31x 15 15.5

Percentage contribution to Partnerships Nationally

20 multiplied by the % contribution that you did to national oGCDP Partnerships

Total 30,5


Criteria Details Points Total Requirements

National Contribution

Activeness in Commission Responses

+5 if Active 5 5 Measured according to the replies and responses to Commission mails

Monthly Audits Submitted completely and on time

12 12 +2 for each audit filled completely

Showcasing Impact Platform

8 for Oct7 for Dec

15 15 Each EP Story = 1 point Winner of Showcasing Platform = 10 points

Following and Implementing National MEC

5 5 +5 if National MEC topics are delivered to oGCDP membersReport and Pictures of oGCDP member training events that are attached to Monthly audits will be considered. Survey Responses for National MEC will be seen to rate the current knowledge of oGCDP members

Total 37


II. Innovation

1. LEAD training for EP with clear analysis based on customer need and is delivered in OPS, LC-mini conference + Personal development plan to measure the real impact

2. Structure with 2 new effective positions: NPS manager and buddy manager

3. Weekly training for member to ensure member development

4. Clear report with well-structure analysis and suggestion to create strong legacies for next term

5. (Corporate with Finance) Ensure NPS filling and on-time EP receivable by revising contract

6. (Corporate with TM) Designing the teamwork round for candidates “ Becoming AIESEC representatives, introduce Global Citizen.

1. Ensure leadership in every Experience

Material Link

LEAD surveyhttps://docs.google.com/forms/d/1FQZI1-G26IAF6eRdI3UUc8aUGrqXV6uSaUZg7Ly-eg8/viewform

Draft datahttps://docs.google.com/spreadsheet/ccc?key=0AiZczUSeW8AUdFRDV3VRYmttazFXSXJCVzJGQkI2cXc&usp=drive_web

LEAD analysis http://www.myaiesec.net/content/viewfile.do?contentid=10289869

EP Personal Development plan

http://www.myaiesec.net/content/viewfile.do?contentid=10289872

1. LEAD training for EP with clear analysis based on customer need and is delivered in OPS, LC-mini conference + Personal development plan to measure the real impact

https://docs.google.com/forms/d/1FQZI1-G26IAF6eRdI3UUc8aUGrqXV6uSaUZg7Ly-eg8/viewform

https://docs.google.com/forms/d/1FQZI1-G26IAF6eRdI3UUc8aUGrqXV6uSaUZg7Ly-eg8/viewform

https://docs.google.com/spreadsheet/ccc?key=0AiZczUSeW8AUdFRDV3VRYmttazFXSXJCVzJGQkI2cXc&usp=drive_web

https://docs.google.com/spreadsheet/ccc?key=0AiZczUSeW8AUdFRDV3VRYmttazFXSXJCVzJGQkI2cXc&usp=drive_web



1. Ensure leadership in every Experience

24/43 EPs submits personal Development plan + coaching with buddy to ensure their learning and measurable leadership development• Sharing from returnees



1. Ensure leadership in every ExperienceEP sharing

• That was the first time I joined an event of AIESEC, and that was my precious time with AIESECers. When I saw the name LC Mini Conference, I just thought about a Teambuilding for AIESECers, but it’s much more than a Teambuilding. In this conference, I met a lot of new friends, shared stories, did AIESEC dance for more than 15 minutes…. Moreover, I also learnt many new things about AIESEC, its structure, knew how its part work or exchange activities…. And how we change our life after go on an exchange trip even it is GIP or GCDP. Or understand clearly about leadership, which was very unclear to me when I heard about that word. LC Mini Conference was really a treasure, not to me but also other EPs, Interns and AIESECers. I think it will be a big regret for anyone can’t join LC Mini Conference because it’s a huge opportunities for everyone to learnt about thing of AIESEC. Furthermore, I wish that AIESEC could create more event like that for anyone can join it. Love AIESEC <3.

EP Nguyen Thi Thanh Ha

EP-In-VN-HF-2013-700

1. Ensure leadership in every ExperienceEP sharing

• “ It is so nice to be your buddy. Because you are a proactive EP, you always approach me with questions and sometime confuse me. But that is why I really like to be your buddy.” This is best wish in this Christmas for me from the person who always helps and encourages to me to follow our expectation for the trip. And she is my buddy. I had many friends since taking part in Global Citizen. Through some activities AIESEC organized, is OPS that I can know more information about the trip from the returnees and interns from Australia and Newzaland. Also, I danced and played some games with them. There is a special thing that staff of OPS was careful and attentively prepared for special day of the Australian intern. That is amazing and made me surprised so much. I felt that we are the family, we can share everything together to listen, understand and become best friends. For me, having joined in OPS is an interesting experience and memorable moment between friends who are in different age, university, nationality… but are same purpose performing significant trips in our life. I had sweet chocolate and best wish from AIESEC and my buddy. This is good time for me. Thanks AIESEC, OPS and my friends.

Nguyen Thi Thu

EP-In-VN-HF-2013-704

2. Structure

• 2. Structure with 2 new effective positions: NPS manager and buddy manager.

JD for each:http://www.myaiesec.net/content/viewfile.do?contentid=10289883

Outcomes:

+ 100% response rate for all status

+ Close all case opened on fire-fighting

+ Matching efficiency reach the Re growth rate 4,35 (Q3) & 166,67 (Q4)

+ 70% of EP information is updated on Podio on time by buddy manager.



3. Member Development

3. Weekly training for member to ensure member developmenthttp://www.myaiesec.net/content/viewfile.do?contentid=10289846

Outcomes

Strong talent pipeline, obvious member development

Sharing from member: http://www.myaiesec.net/content/viewfile.do?contentid=10289870




Time Percentage Prize

Q3 R&R in LC Got 2 per 4 prizes Gaining X Knight (Van Dao) Excellent AIESECer (Manh Cuong)

Q4 R&R in LC Got 3 per 4 prizes X knight (Diem Phuong)Excellent AIESECer (Thanh Phong)Super Duper Leader ( Tieu Truc)

Award Night Got 2 per 4 prizes Fast Growing (Thanh Son)LC X ambassador (Cam Van)

Having 5 members applies for VP position

5/15 EB application forms3 VP OGX (Cuong + Van + Nam Phuong)1 VP Mar (Thanh Son) 1 VP TM (Ngoc Linh)

3 of them are chosen: 2 VP OGX (Van+ Thanh Son), 1 VP F (Cuong) accounting for 30% leaders in EB team

4. Strong Legacy for next term

4. Clear report with well-structure analysis and suggestion to create strong legacies for next term• http://www.myaiesec.net/content/viewfile.do?contentid=10289855


5. Strong Synergy with supporting functions

5. (Corporate with Finance) Ensure NPS filling and on-time EP receivable by revising contract


Outcome:

+ 100% response rate

“The process of collecting receivables has been standardized and strengthened, which lead to the fact that the total oGCDP receivable covered in total oGCDP revenue has decreased from 90.18% down to 27.62%. The reason lies in the improvement of synergy between F & OGX.”

Bui Thi Thanh Van

VP Finance of AIESEC FTU HCM

Term 2013-2014



5. Strong Synergy with supporting functions

• 6. (Corporate with TM) Designing the teamwork round for candidates

“As a representative of AIESEC, introduce Global Citizen Program to young people in Foreign Trade University, Banking University, University of Economics and Law, FPT University, Saigon Tech University”

Outcomes:105 Application form TMP candidates with more than 75% from their online marketing

Please check the AF package for more information

(http://www.mediafire.com/download/k7cj9dhqromm7jd/FTU+HCM-+OGX+2013+-+2014+Global+Citizen+AF.rar)

http://www.mediafire.com/download/k7cj9dhqromm7jd/FTU+HCM-+OGX+2013+-+2014+Global+Citizen+AF.rar


Material Result Link

1. Application package

105 forms in package70 forms in Podio


2. Event Photos + Evaluation

2 Welcome EP1 LC mini conferenceOPS 1OPS 22 Language Exchange ClassNight of stories


3. EP stories 7 in package8 in national showcasing pfatform









III. Material attached

• 4. Link for newsletter4.1 Sep http://www.myaiesec.net/content/viewfile.do?contentid=10289845

4.2 Oct: http://us7.campaign-archive2.com/?u=661d93260a51fd96b0b7e15cb&id=4764089dc3

4.3 Nov http://us3.campaign-archive1.com/?u=2e87600fa4fe303f3dc20f547&id=e01fc8f4b7&e=[UNIQID]

4.4 Dec http://us3.campaign-archive1.com/?u=2e87600fa4fe303f3dc20f547&id=905e309c71&e=5422ce3ab3


http://us7.campaign-archive2.com/?u=661d93260a51fd96b0b7e15cb&id=4764089dc3

http://us3.campaign-archive1.com/?u=2e87600fa4fe303f3dc20f547&id=e01fc8f4b7&e=%5BUNIQID%5D



http://us3.campaign-archive1.com/?u=2e87600fa4fe303f3dc20f547&id=905e309c71&e=5422ce3ab3

III. Material attached

NovWeek 1 CEM + Myaiesec.net

Week 2 Design School (CV+ EP photos + poster)Leadership training

Dec

Week 1 Onl Marketing (P1)

Week 2 Online Promotion training (P2) + Art of feedback

Week 3 Event Organizing + Cultural training for buddy

Week 4 Sales skill for X program

5. OGX weekly training material for MEChttp://www.myaiesec.net/content/viewfile.do?contentid=10289846


IV. Total points: 341,9

Criteria Total

Recruitment 193.7

Services 80,7

Projections 30,5

National contribution 37


• Thank for your careful and patient reading

ftu hcm 1314 national r&r application ilead 2014 best o gcdp award

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