fritz khumalo linkage sa
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TRANSCRIPT
Re-inventing Organisational Development
Conference
Managing Organisational Transitions
About Linkage
• A global human capital consulting firm with offices in the US, Europe,
Asia, and Africa.
Research-based
Human Capital and
Talent Management
Solutions
Proven Leadership
Development
Programs
World Renowned
Distance Learning
Leading Edge
Summits &
Institutes
Innovative
Strategic Change
Consulting
Results Focused
Assessments
& Coaching
Customized
& Public
Training
We provide a comprehensive blend of human capital management products and services to
improve the efficiency, effectiveness, innovation and productivity of individuals and organizations
Agenda
1. Change and Transitions
2. The Transition Process
3. Managing Endings
4. Leading people through the neutral zone
5. Facilitating new beginnings
Strategic
Planning
Change
Leadership
The Missing Piece
Transition
Management
Where is Transition Management?
Change
An Event: It is situational and is external to
us.
Change
Something old stops Something new begins
Transition
Endings
New
Beginning
Transition
Neutral
Zone
A gradual psychological reorientation that
happens inside us as we try to adapt to
change.
Leading Organizational Transition9
Resistance
• It’s the transition, not the change that people often
resist.
− Loss of their identity and their world
− Disorientation of the neutral zone
− Risk of failing in a new beginning
Change
Circumstances outside us
Resonance
Private meaning
triggered in us
Transition
Reorientation
inside us
How it all impact us
- William Bridges
Phases of Transition
•Endings•• Loss
•• Letting go
•• Getting closure
•• Saying good-bye
Beginnings• Being “with it”
• The new chapter
• RenewalNeutral Zone
• In-between time
• Chaos
• Clean slate
Change & Transition in SA
1994 Elections
A birth of a new South Africa
Mbeki EraMandela Era
Rugby & African
Nations Cups
Soccer World
CupReconciliation
Economic
Footprint &
Political divisio n
Change Management
Transition
A divided nationHope for unity
16 yrs later
Seven Principles of Transition Management
• 1. You have to end before you begin.
• 2. Between the ending and the beginning, there is a
hiatus.
• 3. That hiatus can be creative.
• 3. Transition is developmental.
• 5. Transition is also a source of renewal.
• 6. People go through transition at different speeds.
• 7. Most organizations are running a “transition
deficit.”
Focus on Transition
Management Evenly DistributedFocus on Change
Management
Change Management
Tra
ns
itio
n M
an
ag
em
en
t
8
Anchoring
New
Approaches
in the Culture 1
Establish a
Sense of
Urgency
2
Creating the
Guiding
Coalition
3
Developing a
Vision and
Strategy
4
Communicati
ng the
Change
5
Empowering
Broad-Based
Action
6
Generating
Short-Term
Wins
7
Consolidating
Gains and
Producing
More Change
The Kotter
Model
Where Change Fails…or Succeeds
Common Vision Communication Barriers Removed Progress Reinforcement Complacency
Not Important /
Confusion /
Misalignment
Inaction/
Confusion/Resistance
Frustration
Cynicism/
Loss of
Momentum
Wasted
Effort
CHANGE
Case Communication Progress Reinforcement
Common Vision Progress Reinforcement
Common Vision Communication Progress Reinforcement
Common
VisionCommunication Reinforcement
Common Vision Communication Progress
Common Vision Communication Progress Reinforcement
Case
Case
Case
Case
Case
Barriers Removed
Barriers Removed
Barriers Removed
Barriers Removed
Barriers Removed
Five Core Activities of Change Management
1. Establish a successful foundation for change:
Why it is necessary
What is at stake
Future direction
2. Consider solutions that address the need for change.
3. Conduct impact assessment on the solutions.
4. Choose the best solutions and design an
implementation plan.
5. Implement the plan and correct as necessary.
Five Core Activities Of Transition Management
1. Develop and execute an effective change
management plan.
2. Identify where groups and key individuals are in the
three-phase transition process.
3. Implement strategies for managing endings and
losses.
4. Implement strategies for leading people through and
profiting from the neutral zone.
5. Implement strategies for helping people to make a
new beginning.
The Transition Process
Leading Organizational Transition28
Leading Organizational Transition30
Where Are People in the Transition Process?
Ways to determine:
• Signs
• Words
• Losses
Signs Of Transition: GRASS
• Guilt
• Resentment
• Anxiety
• Self-absorption
• Stress
Ending
Neutral Zone
New
Beginning
TIME
Productivity
Performance
Productivity During Transition
Where Are People In The Transition Process?
Not Yet
Begun
Finished
Date
:
Sales & Marketing
Senior Management
Board of
Directors
Southern
Field
Offices
Central Field
Offices
IT Group
Admin
Group
Northern
Field Offices
CEO
P.I.
N.R.
T.P.
Y.S.
R.J.
Customers
Managing Endings & Losses
“Though no one can go back
and make a brand new start,
anyone can start from now and
make a brand new ending.”Anonymous
Leading Organizational Transition38
Who Stands To Lose What?
•What?______________________
•Who?_______________________
Turf Status Power
Influence Relationships Memberships
Routines/Structures Personal Future Meaningful Work
Control of Destiny Personal Identity Competence
Other
Groups Individuals Outsiders You
To Manage Endings
Make sure that…
1. People understand what is and is not finished.
2. People feel their losses are seen and acknowledged.
3. You have removed excuses to hold on to the past.
4. You have used boundary actions or events to mark a clean break.
5. Your managers understand and accept grieving.
To Manage Endings
6. You’ve sold the problem without denigrating the
past.
7. People are getting all the information they need.
8. People have been given a piece of the past.
9. You’ve looked for ways to soften the impact and
protect people’s interests.
10. You’ve used ceremony, ritual, or symbolic events
to gain closure.
It’s time to say…
Good-bye
Auf Wiedersehen
Sayonara
Farewell
Adios
Au Revoir
I,
___________________________
_ in recognition of the need to let
go of an old way, idea, behavior,
point of view, person, image of the
organizations, job, role
relationship, group, etc, do so
symbolically by naming it here…
___________________________
___________________________
___________________________
___________________________
___________________________
_______________
…and sending it on its way.
Letting Go
Leading People through the Neutral
Zone
“When you get to the end of your rope, tie a
knot and hang on.”
Franklin D. Roosevelt
Neutral Zone
Challenges:
• Getting through it safely
• Using the time creatively
Individual Transition in Organizations48
Getting through the Neutral Zone
Re-establish the four things endings destroy.
C.U.S.P.
Control
Understanding
Support
Purpose
Leading People Through The Neutral Zone
• Focus on:
1. Communication
2. Temporary Solutions
3. Enhancing Creativity
4. Increasing Learning
Communication
• Accomplish the 2 C’s
− Maintain Connection
− Show Concern
Communication
• Communicate the 4 P’s
− Explain the Purpose
− Show/co-create the Picture
− Lay out the Plan
− Allocate the Part
Leading Organizational Transition56
Temporary Solutions
• Reporting
Relationships
• Task Forces
• Organizational
Structures
• Communication
Systems
• Training Programs
• Staffing
• Values
• Work Schedules
• Policies
• Procedures
• Decision Making
Processes
• Behavioral Standards
• Priorities
• Roles
• Material Resources
• Compensation
Arrangements
Enhancing Creativity
• Encourage experimentation and risk taking.
• Enhance trust.
• Study the organization’s situations or events for
clues.
• Expose people to diverse perspectives, industries,
and disciplines.
• Provide settings that teach, encourage, and reward
creative techniques and processes.
Enhancing Learning
• Use feedback mechanisms to learn from
organizational experiences.
• Review areas that are no longer acceptable or getting
results. Unlearn them.
• Create opportunities for coaching and mentoring.
• Create access to formal learning programs for all
staff and reinforce application.
• Help people build new work/career development
plans that capitalize on the new situation.
Coaching Employees in Transition
• Think of an individual who seems to be particularly
challenged in response to a change.
• What have you observed about their behavior,
work/task practices, and apparent attitude?
• What did you do (or are you doing) to work with this
individual, to coach them?
Facilitating New Beginnings
“Beginnings are always messy.”
John Galsworthy
“Every beginning is a consequence. Every
beginning ends something.”
Paul Valery
Starts Beginnings
• Practical happening
• New situation
• New systems
• New titles
• Need to be designed
• Take place on schedule
• Are the result of
decisions
• Psychological happening
• New understanding
• New values
• New attitudes and
identities
• Need to be nurtured
• Follow internal clock of the
heart and spirit
• Are the result of process
Facilitating New Beginnings
1. Fine tune the implementation plan.
2. Translate the changes into new behaviors and
attitudes.
3. Provide opportunities to practice new skills in low
threat situations.
4. Work collaboratively with people to help define the
new roles and practices.
Facilitating New Beginnings
5. Review and update the reward structure to support
new skills and knowledge.
6. Focus on and publicize early successes and the new
identity.
7. Build in responsiveness and flexibility.
Any Questions??