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  • 1

    A STUDY ON MARKET POTENTIAL OF FREIGHT FORWARDING BUSINESS

    THE PROJECT REPORT SUBMITTED TO AMET BUSINESS SCHOOL

    IN PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE DEGREE

    OF

    MASTER OF BUSINESS ADMINISTRATION

    IN

    SHIPPING & LOGISTICS MANAGEMENT

    BY

    SANGEETH. S. MENON

    (Reg. No. ASL13126)

    Under the guidance of

    Mr. SURAJ BHAN SHARMA

    BE(Avionics), MBA(Mktg, Fin),LLM, DTL, MPhil(PhD)

    Professor

    AMET BUSINESS SCHOOL

    AMET UNIVERSITY

    AMET BUSSINESS SCHOOL

    AMET UNIVERSITY

    2014-2015

  • 2

    ACKNOWLEDGEMENT

    I thank The Almighty for showering his choicest blessings on me for the successful

    completion of project work undertaken by me.

    I express my sincere thanks and gratitude to Mr. John George, Manager GAC Logistics

    (India) Pvt Ltd for his constant encouragement, profound advice and supervision for project.

    My sincere thanks are also due to Mr. Joseph Biju and Mr. Binoy, officers of GAC

    Logistics (India) Pvt Ltd. for their expert counsel on studies and support.

    I express my sincere thanks to Dean, Amet University, Mr S RAMACHANDRAN and

    Mentor Mr. SURAJ BHAN SHARMA for their constant encouragement and guidance. I

    have indeed no words to express my gratitude to all the faculty of Amet University, Chennai.

    And above all, I remember with reverence my parents & Almighty God who inspired my

    mind & strengthen my hands to make this study a successful one

  • 3

    DECLARATION

    I hereby declare that the internship report entitled A STUDY ON MARKET

    POTENTIAL OF FREIGHT FORWARDING BUSINESS submitted to Amet

    University, Chennai in partial fulfilment of the requirement for the award of the degree

    Master of Business Administration as a record of original Internship report done by

    SANGEETH S MENON (Roll no: MBA/664/13) during the period of study in AMET

    UNIVERSITY (2013-2015), Chennai.

    SANGEETH S MENON Signature of candidate:

    MBA (S&LM)

    Date:

    Place: CHENNAI

  • 4

    CERTIFICATE FROM THE GUIDE

    This is to certify that the project work entitled A STUDY ON MARKET POTENTIAL OF

    FREIGHT FORWARDING BUSINESS submitted to AMET University in partial fulfillment

    of the requirement for the award of the Degree of Master of Business Administration in Shipping

    & Logistics is record of the original work done by SANGEETH S MENON under my supervision

    and guidance and that this project work has not formed the basis for the award of any

    Degree/Diploma/Associate ship/fellowship or similar title to any candidate of any University.

    Mr. SURAJ BHAN SHARMA Signature of Guide

    ASSISTANT PROFESSOR

    AMET UNIVERSITY

    Date:

    Place: CHENNAI

  • 5

    CERTIFICATION OF APPROVAL

    This is to certify that the project work entitled A STUDY ON MARKET POTENTIAL

    OF FREIGHT FORWARDING BUSINESS is bonafide research work carried out

    independently by SANGEETH S MENON (Roll no: MBA\664) during the period of study

    in AMET UNIVERSITY (2013-2015) in partial fulfilment of the requirement for the award

    of the Degree of Master of Business Administration and that this project work has not

    formed the basis for the award of any Degree/Diploma/Associate ship/fellowship or similar

    title to any candidate of any University.

    Signature of the Guide

    Date:

    Place: CHENNAI

    Internal Examiner External Examiner

    Dean & Head of Department

    AMET BUSINESS SCHOOL

  • 6

    CONTENTS

    CHAPTER.

    NO.

    CONTENTS PAGE NO.

    1. INTRODUCTION 7

    1.1 OVER VIEW OF THE TOPIC 8-9

    2. COMPANY PROFILE 10

    2.1 ABOUT GAC 11-13

    2.2 GACS VISION & MISSION 13-15

    2.3 GAC INDIA 15-16

    3. SECTOR SPECIFIC DETAILS 17

    3.1 FREIHT FORWARDING 18-20

    4. LEARNING FROM THE

    ORGANISATION

    21

    4.1 ROLE PLAYED BY DIFFERENT PARTIES 21-24

    4.2 INCOTERMS 24-29

    4.3 EXPORT PROCEDURE FLOW CHART 30-35

    4.4 IMPORT PROCEDURE FLOW CHART 35-39

    4.5 FACTORY STUFFING 40-42

    4.6 GENERATION OF SHIPPING BILLS 42-43

    5. SUGGESTIONS & CONCLUSION 44

    5.1 SUGGESTIONS 45

    5.2 CONCLUSIONS 46

    6. REFRENCES 47-48

  • 7

    CHAPTER 1

    INTRODUCTION

  • 8

    INTRODUCTION

    This project says about an analysis of impact on Market Potential On Freight Forwarding

    Business. Todays rapidly changing business environment is creating intense competition

    among corporations markets are changing faster now than in any other time in history.

    Product life cycles are shortening and businesses must compete globally.

    Freight forwarders perform a key role in any trade. The freight forwarder is the architect of

    the international transport and plays an important role in the growth of the international trade

    in India by facilitating exporters, shippers, importers, customs/ports authorities etc.

    The freight forwarding industry will continue to benefit from growth in trade and certain

    structural advantages over carriers. Value is driven by financial performance is driven

    strategic position. Strategic position must assessed in a disciplined manner , which examines

    the discrete and interrelated activities within a forwarder value chain to understand sources of

    synergy and options to increase value.

    1.1. OVER VIEW OF THE TOPIC

    Freight forwarding is a service used by companies that deal in international or multi-national

    import and export. While the freight forwarder doesn't actually move the freight itself, it acts

    as an intermediary between the client and various transportation services. Sending products

    from one international destination to another can involve a multitude of carriers, requirements

    and legalities. A freight forwarding service handles the considerable logistics of this task for

    the client, relieving what would otherwise be a formidable burden.

    Freight forwarding services guarantee that products will get to the proper destination by an

    agreed upon date, and in good condition. The freight forwarding service utilizes established

    relationships with carriers of all kinds, from air freighters and trucking companies, to rail

    freighters and ocean liners. Freight forwarding services negotiate the best possible price to

    move the product along the most economical route by working out various bids and choosing

    the one that best balances speed, cost and reliability.

  • 9

    Freight forwarding plays an important role in facilitating international trade, fulfilling a

    number of distinct functions. In basic terms they act on behalf of exporters to buy and

    manage transportation services. These usually include air or sea freight , as well as land

    transportation services to move goods from the shipper to the port .

    Freight forwarding has become an increasingly complex and specialized service in the current

    context of globalization, tight security regulations and skills shortages. Maintaining a

    competitive advantage in such an environment requires strategic planning and action, and its

    going to become more challenging as complexity grows.

  • 10

    CHAPTER 2

    COMPANY PROFILE

  • 11

    2.1. ABOUT GAC

    Backed by nearly 50 years of experience, the GAC group has grown from regional player to

    become a truly global Shipping, Logistics and Marine Services provider with 200 offices

    worldwide. Established in 1956, GACs core business covers three key areas Shipping,

    Logistics, and Marine Services. A unique combination of services enables GAC to offer a

    single experienced source for all Shipping and Transport requirement from traditional

    Shipping agency services to Supply Chain Management to offshore support. GAC employs

    more than 5000 people Worldwide. The GACs Group head offices are located in Houston,

    Cairo, Dubai and Singapore. The GAC brand reflects value for money, quality, continuity,

    innovation and global reach.

    The GAC group is committed to ensuring customers need for quality Shipping, Logistics and

    Marine services are understood and met. And with over 10,000 professionals working around

    the clock, speaking more than 100 languages, at more than 300 offices in over 40 countries,

    GAC deliver on that promise.

    Since the first GAC operation was setup in Kuwait by Swedish entrepreneur Bengt Lindwall

    in 1956, the group has evolved into the widely recognized global provider of integrated

    shipping, logistics and marine related services. GACs globalization strategy is to use steady

    and consistent geographical expansion, achieved through organic/ opportunistic growth, joint

    venture, partnership and acquisitions. GAC is local in action and global in attitude.

    The value of human dignity is one of the corner stones of GACs operating philosophy. They

    value long term relationships with business partners, customers, suppliers and to their own

    staffs. Wherever you go, you will find GAC people striving for excellence in everything they

    do, driven by a sense of urgency and a desire to meet all their customers every service need.

    That combination of the personal touch with fierce professional pride is our corporate

    signature.

    GACs financial strength, global reach, strong reputation and innovation enable us to expand

    in step with their customers worldwide, responding to their needs and the changing demands

    of local, regional and global markets. Their customers are central to everything they do. It is

    their ever-increasing demand for competitive solutions that drives GAC to refine and

    integrate their services to meet the customers needs.

  • 12

    Shipping was GACs first business unit, dating back to when their first office opened in

    Kuwait, to provide lightering and ship agency services, in 1956. Today, GAC Shipping is one

    of the worlds biggest providers of services to ship owners and operators.

    GACs Logistics operation originated from their forwarding, warehousing and distribution

    operations in Dubai. Today, GAC Logistics has grown into a global network providing a rich

    array of general and specialist logistics services.

    GACs Marine operation centers around our modern and expanding fleet of supply craft and

    barges that provide vital support for offshore exploration, construction and production, heavy

    lift cargo towage, etc. GAC Marine operates in key locations in the Middle East Gulf, West

    Africa and Caspian Sea.

    GAC takes full advantage of the diversity of their portfolio of services, Their worldwide

    infrastructure, resources and expertise to deliver integrated solutions that result in time and

    cost efficiency. Sectors such as the oil & gas industry, in particular, benefit from GACs

    unique ability to offer a tailor-made service package covering ship agency, bunker fuels,

    project logistics, offshore logistics and more. Other sectors that can benefit from GACs wide

    range of services include cruise, dry bulk, automotive, FMCG, retail, technology, healthcare,

    sports, entertainment/events, projects, offshore, etc.

    We know that you must first sow before you can reap. Thats why GAC has always believed

    in investment: in long-term relationships with their clients, partners, brand ambassadors and

    suppliers; in the technology and equipment to get the job done - and done well; and in

    training our people, as evidenced by the establishment of the GAC Corporate Academy in

    2007.

    Individual GAC companies operate with a high degree of autonomy, giving them the

    flexibility to act in accordance with local conditions and specific customer needs whilst

    maintaining the global outlook and standards of the Group.

    QUALITY ASSURANCE

    GAC is global service organization dedicated to providing efficient and competitively priced

    shipping, logistics and marine services. GACs mission is to offer their customers a

    consistently high level of service that exceeds their requirement and expectation. All GAC

    offices are certified under the Quality Management System ISO 9002: 1994 standard. They

  • 13

    are now actively working towards full implementation of the ISO 9002: 2000 standards

    within GAC. GACS approach to quality goes well beyond the certain set of ISO standards. It

    also involves continues improvement and development of their services. Through the GAC

    Quality Management System(QMS), they control and monitor their performance to ensure

    continuous improvement in their service quality level.

    2.2. GACS VISION AND MISSION

    VISION

    To provide leadership and innovation in global business and community life by delivering a

    flexible portfolio of services built on quality, safety, honesty, vigor and a commitment to long

    term business relationships.

    MISSION

    GAC is a worldwide service provider dedicated to building long-term relationships with

    customers, staff and suppliers. We are committed to delivering integrated services to the

    Shipping, Logistics, Marine and related markets at the highest levels of quality and safety.

    GAC SHIPPING

    GAC shipping is leading provider of global and hub agency services. In addition to ship

    agency, GAC shipping offers an extensive range of specialized services such as Ship

    Supplier, Global Hub Agency and Canal Transit. GAC shipping also acts as correspondents

    for most International Groups and P&I club.

    GAC shipping today represent the interest of more than 3,500 principles worldwide and

    attends to over 26,000 vessels annually, of which one-third are regular line and dry cargo

    vessels, while two-third are tankers.

    GAC MARINE

    GAC Shipping provides marine transportation and associated engineering services such as

    Anchor Handling, Offshore Supply, Towage, Barge Operation and Ship-to-Ship Transfer to

    Offshore and Shipping industry. They own and operate fleets of OSVs, tugs, barges and

    landing craft. Vessels can be customized according to client requirement.

  • 14

    GAC LOGISTICS SERVICES

    GAC India offers a full range of freight forwarding and distribution services throughout the

    country. The company is a pioneer in developing Asia to Europe Sea-Air services, offering

    time and cost efficient solutions for shippers in diverse industries. Their cargo service

    department is dedicated to providing services such as international forwarding

    (Sea/Air/Land), bonded warehousing, export & import NVOCC, project Logistics and LCL

    consolidation. Air freight is expedited by the Cochin International Airport Office which

    handles air cargo exclusively. Specialized services such as value-added solution are provide

    to meet the growing demand from global customers requiring integrated supply chain

    management facilities. In addition to offering competitive rates, they provide customers with

    progress reports from delivery to destination via GACs proprietary IT system GAC Freight.

    P&I COORESPONDENT

    One service include 24/7 claims handling, marine surveys and damage report etc. GACs

    team of claims staffs has the knowledge and experience for efficient management of all P&I

    incidents claims on behalf of their clubs and ships owner member. GAC India represent

    Skuld at Mumbai and other intermediary ports near Mumbai and acts as the sole

    correspondent for Swedish clubs in Mumbai, Kandla, Goa, Cochin, Chennai and Vizag.

    AIR FREIGHT

    GACs worldwide freight management capability ensures their customers cargo reaches any

    city, country or continent wherever they need. Their global partnership agreement with major

    air carrier means their customers get priority and have access to competitive rates and

    capacity. Goods are collected at the point of origin, cleared through customs and delivered to

    the end consignees using the most cost efficient and expedient route. They monitor and

    provide progress report every step of the via. their global IT system (GAC Freight), giving

    clients complete visibility of the move and peace of mind.

    SEA FREIGHT (NVOCC)

    GAC Indias popular direct consolidation service helps to reduce freight cost by routing to

    direct port calls with reduced transit time. The service is offered by Cargo Gulf, GACs

    branded NVOCC (Non Vessel Operating Common Carrier) to a host of destination in Europe,

    The America, Middle East and Far East.

  • 15

    For LCL Shipment (Less than Full Container Load), Cargo Gulf operates weekly

    consolidation to destination around the world, which is widely known for its time bound

    delivery. Cargo Gulf also assist customer for FCL (Full Container Load) shipments. Issuing

    its own carrier Bill Of Lading means cargo gulf is in a position to control the cargo door to-

    door. As one of the largest NVOCC freight buyers in the world, GAC are able to pass on

    competitive rates to clients.

    SEA / AIR FREIGHT

    A pioneer of Sea / Air freight concept, GAC Logistics provide the supply chain solution for

    merchants looking for a significant cost advantage or those operating with low inventories

    rapidly changing industries such as electronic, fashion, foot wear. GACs Sea / Air trade

    lanes span from Asia to Europe and the United States and allow clients their own hub via

    either Dubai or Singapore. Cargo is received and located into GACs town consolidation

    containers or complete FCL containers. All Sea / Air Cargo are labeled by special colour

    codes for expedited transfer to respective airport in Dubai or Singapore. Fast and Flexible,

    GACs Air /Sea services enables shipper to save up to one of their own all air transit

    times.

    GAC LOGISTICS PARK IN DUBAI

    Strategically located in Jebel Ali Free Zone in Dubai, the GAC Logistics Park is the facility

    in Middle East spreading Warehousing, Web enables inventory management system and

    world class ISO: 9001-2000 operation sources. The design features of the GAC Logistics

    Park include:

    Web enables

    Inventory Management System

    Supporting Complete Stock Management

    Supply chain visibility

    Marshaling and access space throughout the facility to reduce bottlenecked and expedite flow

    of goods capacity to handle a higher number of product lines from a multi customer base,

    using high bay mobile, palletized and bulk storage solution specialized warehousing with

    temperature ranging from ambient to cool ( +18c), to Frozen(-30c).

  • 16

    2.3. GAC India

    Shipping Services

    Established in 1983, GAC Shipping (India) Pvt. Ltd. has grown steadily to offer a truly one

    stop shop for all Shipping, Logistics and distribution needs.

    GAC India is headquartered in Cochin, Queen of the Arabian Sea, and operates 22 other fully

    fledged and ISO 9001:2000 certified offices. They cover all minor and major ports, as well as

    inland container depots.

    With over two decades of experience, GAC India is one of the leading agents in India. GAC

    offers principles round the clock (24/7) comprehensive range of ship agency services for any

    type of port calls, including attendance required in connection with vessel demolition and

    ship to ship transfer etc.

    GLOBAL COVERAGE AND LOCAL EXPERTISE

    GAC Cochin head office acts as the Hub Office for all Operations in the country and co-

    ordinates all administrative and international financial matters, which helps to streamline

    processes. As a part of GAC group, they offer principal the combination of worldwide

    coverage with a thorough local knowledge.

    FULLY COMPUTERIZED AUTOMATION SYSTEM

    Using leading edge technology and computerized operation system, GAC Cochin Shipping

    desk controls the shipping activities at Indian ports situated at both East and West Coasts.

    Information about any port can be speedily furnished from this office.

    HUB AGENCY

    GACs Global Hub Services (GHS) offers an integrated service package encompassing the

    coverage, experience and expertise of the groups global network, to help its clients control

    and save on all their port call related expenses.

    GHS is made up of Global Disbursement Center based in Dubai, supported by four regional

    HUB Agency Centers located in USA, UK, UAE and Singapore.

  • 17

    CHAPTER 3

    SECTOR SPECIFIC DETAILS

  • 18

    3.1. FREIGHT FORWARDING

    Freight forwarding is the coordination and shipment of goods from one place to another via a

    single or multiple carriers via air, marine, rail or highway. The importance of freight

    forwarding for global trade was recognized in Canada in 1948 with the establishment of the

    Canadian International Freight Forwarders Association (CIFFA). CIFFA recognized that

    forwarding freight, whether by land, marine, rail or air requires coordination, regulation and

    agreed-upon best practices to ensure that goods flow in a timely and proficient manner across

    borders, overseas, and throughout the world.

    The Principles of Freight forwarding

    The principles of freight forwarding are premised on the efficient and cost-effective transfer

    of goods that are maintained in good condition throughout their travels. To accomplish this,

    freight forwarders become experts in managing the logistics necessary to ensure that goods

    arrive on time. Successful trade and shipping in expanding globalized markets means having

    the right tools at your disposal.

    Negotiating tariffs, customs regulations and being fluent in the requirements of shipping by

    land, sea, rail, and air, freight forwarders manage the risks and benefits of shipping both

    nationally and internationally using the latest advances in information technology.

    Successfully Navigating the World of Freight Forwarding

    Having the knowledge and skills to navigate the regulations of freight forwarding is integral

    to ensuring the successful shipment and delivery of goods. Even as the knowledge of customs

    regulations is an important component, the successful transfer of goods through freight

    forwarding relies on its service industry. As such, freight forwarding depends on having the

    right people whose commitment to excellence and customer satisfaction ensures that goods

    reach their final destination in a timely and efficient manner.

    Many customs brokerage firms recognize this and ensure that their most qualified personnel

    are available to tailor and develop a comfortable shipping experience for their clients.

    Negotiating the logistics and regulations of freight forwarding is a complex task; the proper

    import and export of goods depends on choosing a customs brokerage firm and a freight

    forwarder you can trust.

  • 19

    FREIGHT FORWARDER

    A freight forwarder, forwarder, or forwarding agent, also known as a non-vessel operating

    common carrier (NVOCC), is a person or company that organizes shipments for individuals

    or corporations to get goods from the manufacturer or producer to a market, customer or final

    point of distribution. Forwarders contract with a carrier to move the goods. A forwarder does

    not move the goods but acts as an expert in supply chain management. A forwarder contracts

    with carriers to move cargo ranging from raw agricultural products to manufactured goods.

    Freight can be booked on a variety of shipping providers, including ships, airplanes, trucks,

    and railroads. It is not unusual for a single shipment to move on multiple carrier types.

    International freight forwarders typically handle international shipments. International freight

    forwarders have additional expertise in preparing and processing customs and other

    documentation and performing activities pertaining to international shipments.

    Information typically reviewed by a freight forwarder includes the commercial invoice,

    shipper's export declaration, bill of lading and other documents required by the carrier or

    country of export, import, and/or transshipment. Much of this information is now processed

    in a paperless environment.

    The FIATA shorthand description of the freight forwarder as the 'Architect of Transport'

    illustrates the commercial position of the forwarder relative to his client. In Europe, some

    forwarders specialize in 'niche' areas such as rail-freight, and collection and deliveries around

    a large port.

    Lloyd's Loading List is the freight forwarding industry's journal of record, first published 160

    years ago as a UK export directory. Today it provides details of forwarders, NVOCCs and

    shipping lines/agents who serve over 10,000 ports globally. Some forwarders handle

    domestic shipments only.

    An international freight forwarder is an agent for the exporter and can move cargo from

    dock-to-door, providing several significant services such as:

    Advising on exporting costs including freight costs, port charges, consular fees, costs

    of special documentation, insurance costs and freight handling fees;

  • 20

    Preparing and filing required export documentation such as the bill of lading and

    routing appropriate documents to the seller, the buyer or a paying bank;

    Advising on the most appropriate mode of cargo transport and making arrangements

    to pack and load the cargo;

    Reserving the necessary cargo space on a vessel, aircraft, train, or truck.

    Making arrangements with overseas customs brokers to ensure that the goods and

    documents comply with customs regulations.

    Export freight forwarders are licensed by the International Air Transport Association (IATA)

    to handle airfreight and the Federal Maritime Commission to handle ocean freight.

    Freight forwarders arrange the best means of transport, taking into account the type of goods

    and the customers' delivery requirements. They use the services of shipping lines, airlines and

    road and rail freight operators. In some cases, the freight forwarding company itself provides

    the service. Companies vary in size and type, from those operating on a national and

    international basis to smaller, more specialized firms, who deal with particular types of goods

    or operate within particular geographical areas.

    The services of a freight forwarder can vary between different companies but the main

    function of the freight forwarder is to act as an intermediary between the client who is hiring

    them and various transportation services that are involved in getting the product overseas to

    the customer. Depending on the final destination and the nature of the items shipped, there

    may be many transportation companies involved in the movement of the items from the

    supplier to the customer. The freight forwarder may have to deal with many export and

    import issues that could be involved in the movement of the goods.

    The freight forwarder is hired to get the product to the customer by a specific date and in an

    undamaged state. The freight forwarder will provide the client insurance services to make

    sure that if the items do arrive damaged, they will be reimbursed and not liable for the

    damages.

  • 21

    CHAPTER 4

    LEARNING FROM THE ORGANISATION

  • 22

    4.1. ROLE PLAYED BY DIFFERENT PARTIES

    ROLE OF FREIGHT FORWARDERS

    A freight forwarder, forwarder, or forwarding agent is a person or company that

    organizes shipments for individuals or other companies and may also act as a carrier. A

    forwarder is often not active as a carrier and acts only as an agent, in other words as a third-

    party (non-asset-based) logistics provider that dispatches shipments via asset-based carriers

    and that books or otherwise arranges space for these shipments. Carrier types

    include ships, airplanes, trucks, and railroads.

    Freight forwarders typically arrange cargo movement to an international destination. Also

    referred to as international freight forwarders, they have the expertise that allows them to

    prepare and process the documentation and perform related activities pertaining to

    international shipments. Some of the typical information reviewed by a freight forwarder is

    the commercial invoice, shipper's export declaration, bill of lading and other documents

    required by the carrier or country of export, import, or transhipment. Much of this

    information is now processed in a paperless environment.

    ROLE OF NVOCC

    As the name indicates, NVOCC operators do not own a vessel. Their function is that of

    principal to the shipper and they ultimately become the customer for a Liner who carries their

    box. Few of them may have own containers and they will be issuing their own Bill of Lading

    and they will be having a wide network in the sector they operate.

    They issue their House Bill of Lading to the Shippers and them upon handing over the

    container to the Liner, get Liner Bill of Lading. This Original Bill of Lading will be

    forwarded to the counter party of the NVOCC operator at the destination end and they

    surrender this to the Liner. Alternatively, to avoid the delay in sending the original document

    to the destination end, the same will be surrendered at the load port Liner / agents office

    itself. The Liner / Agent at the load port will send an electronic message to the discharge port

    about the surrendering of original bill of lading at the load port and to release the delivery

    order based on the endorsement of the freight forwarder / NVOCC operator itself. NVOCC

    Operators issue House-to-House Bill of Lading or Combined Transport Document to the

    shipper since they undertake the movement from the Shippers ware house and taking the

    responsibility of reaching the cargo till the buyers warehouse.

  • 23

    It is not the same pattern of working for all the operators but in the present days, the amount

    of significance given to Logistics Providers are of immense importance and this type of

    functioning is gaining greater acceptance among the shippers as well as buyers since the

    entire activity is under single point control.

    Few other operators just function as freight forwarders and their role of play are limited to

    the extent of the contacting the shippers and booking the cargo through a particular Liner.

    They will have a contracted freight charges with the Liner and depending upon their strength

    to offer volume of business to a particular line and to a particular sector, they enjoy good

    discounts on the tariff. When they get the rates based on a committed volume, they hunt

    around shippers and they book the cargo through them to a Liner wherein they have a better

    freight charges. The difference in booking the price would be their profit i.e., the difference

    between the buying rate and the selling rate to the customer. In this case, the bill of lading

    will directly be given to the customer from the Liner office and there is no involvement of

    house bill of lading and the related surrendering formalities at the destination counter.

    ROLE OF CLEARING AGENT

    Clearing agent means any person who is engaged in providing any service, either directly or

    indirectly, concerned with the clearing and forwarding operations in any manner to any other

    person and includes a consignment agent. Once the cargo arrives at the port/ CFS the clearing

    agent at the consignees place will go with the necessary documents and take delivery of

    cargo. In order to take delivery of cargo there are many processes that are to be done which is

    already mentioned in CHA import process and the clearing and forwarders agent.

    ROLE OF CONSIGNEE

    Party, who is to receive goods, usually is the buyer. One to whom a consignment is made.

    When the goods consigned to him are his own and they have been ordered to be sent they are

    at his risk the moment the consignment is made according to his direction; and the persons

    employed in the transmission of the goods are his agents. When the goods are not his own, if

    he accept the consignment he is bound to pursue the instructions of the consignor; as if the

    goods be consigned upon condition that the consignee will accept the consignor's bills, he is

    bound to accept them.

    It is usual in bills of lading to state that the goods are to be delivered to the consignee or his

    assigns, him or them paying freight; in such case the consignee or his assigns, by accepting

  • 24

    the goods, by implication become bound to pay the freight. When a person acts publicly as a

    consignee there is an implied engagement on his part that he will be vigilant in receiving

    goods consigned to his care, so as to make him responsible for any loss which the owner may

    sustain in consequence of his neglect.

    4.2. INCOTERMS

    Inco terms are ICCs standard definitions of trade term s and are internationally recognized as

    indispensable evidence of the buyers and sellers responsibilities for delivery under a sales

    contract.

    EXW FCA FAS FOB CFR CIF CPT

    SERVICES Ex Works

    Free

    Carrier

    Free

    Alongside

    Ship

    Free

    Onboard

    Vessel

    Cost &

    Freight

    Cost

    Insurance

    & Freight

    Carriage

    Paid To

    Warehouse Storage Seller Seller Seller Seller Seller Seller Seller

    Warehouse Labor Seller Seller Seller Seller Seller Seller Seller

    Export Packing Seller Seller Seller Seller Seller Seller Seller

    Loading Charges Buyer Seller Seller Seller Seller Seller Seller

    Inland Freight Buyer Buyer/

    Seller*1 Seller Seller Seller Seller Seller

    Terminal Charges Buyer Buyer Seller Seller Seller Seller Seller

    Forwarders Fees Buyer Buyer Buyer Buyer Seller Seller Seller

    Loading On Vessel Buyer Buyer Buyer Seller Seller Seller Seller

    Ocean/Air Freight Buyer Buyer Buyer Buyer Seller Seller Seller

    Charges On Arrival At

    Destination Buyer Buyer Buyer Buyer Buyer Buyer Seller

    Duty, Taxes & Customs

    Clearance Buyer Buyer Buyer Buyer Buyer Buyer Buyer

  • 25

    Delivery To Destination Buyer Buyer Buyer Buyer Buyer Buyer Buyer

    There are actually two FCA terms:

    FCA Seller's Premises where the seller is responsible only for loading the goods and

    not responsible for inland freight; and

    FCA Named Place (International Carrier) where the seller is responsible for

    inland freight.

    CIP DAF DES DEQ DDU DDP

    SERVICES

    Carriage

    Insurance

    Paid To

    Delivered

    At

    Frontier

    Delivered

    Ex Ship

    Delivered

    Ex Quay

    Duty

    Unpaid

    Delivered

    Duty

    Unpaid

    Delivered

    Duty Paid

    Warehouse Storage Seller Seller Seller Seller Seller Seller

    Warehouse Labor Seller Seller Seller Seller Seller Seller

    Export Packing Seller Seller Seller Seller Seller Seller

    Loading Charges Seller Seller Seller Seller Seller Seller

    Inland Freight Seller Seller Seller Seller Seller Seller

    Terminal Charges Seller Seller Seller Seller Seller Seller

    Forwarders Fees Seller Seller Seller Seller Seller Seller

    Loading On Vessel Seller Seller Seller Seller Seller Seller

    Ocean/Air Freight Seller Seller Seller Seller Seller Seller

    Charges On Arrival At Destination Seller Buyer Buyer Seller Seller Seller

    Duty, Taxes & Customs Clearance Buyer Buyer Buyer Buyer Buyer Seller

    Delivery To Destination Buyer Buyer Buyer Buyer Seller Seller

  • 26

    The 13 INCOTERMS

    What are INCOTERMS?

    Inco terms are a set of simple three letter codes which represent the different ways

    international shipments may be organized. They allow sellers and buyers from different

    cultures and legal systems to decide at what point the ownership and paying for freight,

    insurance and customs costs transfer from one to the other.

    Who decides what INCOTERMS mean?

    The International Chamber of Commerce has set up strict definitions for each incoterm.

    Choosing a suitable incoterm allows the buyer and seller to negotiate a price best suited to

    their needs and to be confident that there will be no confusion over who pays the costs. To

    ensure that the latest version is being used shipping contracts should refer to "INCOTERMS

    2000".

    When should INCOTERMS be used?

    It is not compulsory to use incoterms. However when things go wrong and disputes arise it is

    much easier to sort out who is responsible for what if incoterms have been written into the

    shipping contract. To be safe, incoterms should be decided upon in the negotiation phase of

    any international purchasing contract.

    How do INCOTERMS work?

    Each INCOTERM is a three letter acronym related to where the seller's responsibility ends.

    They should be written into the purchasing or shipping contracts. Some incoterms require the

    changeover point to be named. As well as buyer and sellers there are "carriers". They are the

    people who have a contract to transport the goods by land, sea, air or a combination of

    modes. A seller will be given a bill of lading, way bill or carrier's receipt, that document can

    be used to prove that the goods have been taken on by the carrier.

  • 27

    There are four groups of INCOTERMS - "E", "F", "C" & "D"

    Group:E

    used where the seller does not want to arrange transport.

    EXW - "Ex-Works" means the seller's only responsibility is to make the goods available at

    the seller's premises, i.e., the works or factory. The seller is not responsible for loading the

    goods on the vehicle provided by the buyer unless otherwise agreed. The buyer bears the full

    costs and risk involved in bringing the goods from there to the desired destination.

    "Ex works" represents the minimum obligation of the seller.

    Group:F-

    used where the seller can arrange some transport within his/her own country.

    FCA - Free Carrier, This term has been designed to meet the requirements of multi-modal

    transport, such as container or roll-on, roll-off traffic by trailers and ferries. The seller fulfils

    his/her obligations when the goods are delivered to the custody of the carrier at a named

    point. If no precise point can be named at the time of the contract of sale, the parties should

    refer to the place where the carrier should take the goods into its charge. The risk of loss or

    damage to the goods is transferred from seller to buyer at that time.

    FAS - Free alongside Ship, requires the seller to deliver the goods alongside the ship on the

    quay. From that point on, the buyer bears all costs and risks of loss and damage to the goods.

    F.A.S. requires the buyer to clear the goods for export and pay the cost of loading the goods.

    FOB - Free On Board vessel, named ocean port of shipment.

    The goods are placed on board the ship by the seller at a port of shipment named in the sales

    agreement. The risk of loss of or damage to the goods is transferred to the buyer when the

    goods pass the ship's rail (i.e., off the dock and placed on the ship).

    The seller pays the cost of loading the goods.

    Group:C-

    used where the seller can arrange and pay for most of the freight charges up to the

    foreign country.

  • 28

    CFR - (or C&F) Cost and Freight, Named ocean port of destination,

    requires the seller to pay the costs and freight necessary to bring the goods to the named

    destination, but the risk of loss or damage to the goods, as well as any cost increases, are

    transferred from the seller to the buyer when the goods pass the ship's rail in the port of

    shipment. Insurance is the buyer's responsibility.

    CIF - Cost, Insurance and Freight, named ocean port of destination.

    This is CFR with the additional requirement that the seller procure transport insurance against

    the risk of loss or damage to goods. The seller must contract with the insurer and pay the

    insurance premium. Insurance is generally important in international shipping because

    transport companies have restricted liability for loss or damage.

    CPT - freight/Carriage paid to, named place or port of destination.

    This term means the seller pays the freight for the carriage of the goods to the named

    destination. The risk of loss or damage to the goods and any cost increases transfers from the

    seller to the buyer when the goods have been delivered to the custody of the final carrier, and

    not at the ship's rail. Accordingly, "freight/carriage paid to" can be used for all modes of

    transportation, including container or roll-on roll-off traffic by trailers and ferries. When the

    seller is required to furnish a bill of lading, way bill, or carrier receipt, the seller duly fulfils

    its obligation by presenting such a document issued by the person contracted with for carriage

    to the main destination.

    CIP - Carriage and Insurance Paid To named place or port of destination.

    This term (also abbreviated CIP) is the same as "freight/carriage paid to" but with the

    additional requirement that the seller has to procure transport insurance against the risk of

    loss or damage to the goods during the carriage. The seller contracts with the insurer and pays

    the insurance premium.

    Group:D-

    used where the seller can pay for most of the delivery charges to the destination

    country.

    DAF - Delivered at Frontier, named place of destination, by land, not unloaded.

    This term means that the seller's obligations are fulfilled when the goods have arrived at the

    frontier but before the customs border of the country named in the sales contract. The term is

  • 29

    primarily used when goods are carried by rail or truck. The seller bears the full cost and risk

    in delivering the goods up to this point, but the buyer must arrange and pay for the goods to

    clear customs.

    DES - Delivered Ex-Ship, named port of destination, not unloaded.

    This term means the seller makes the goods available to the buyer on board the ship at the

    destination named in the sales contract. The seller bears the full cost and risk involved in

    bringing the goods there. The cost of unloading the goods and any customs duties must be

    paid by the buyer.

    DEQ - Delivered Ex-Quay, named port of destination, unloaded, not cleared.

    This term means the seller has agreed to make the goods available to the buyer on the quay or

    the wharf at the destination named in the sales contract. The seller bears the full cost and risks

    in delivering the goods to that point including unloading. There are two variations of ex quay

    contracts: "ex quay duty paid" and "ex quay duty on buyers account." In the first, the duty is

    paid by the seller. In the second, the duty also is paid by the seller, but the buyer must

    reimburse the seller.

    DDU - Delivered Duty Unpaid, named place of destination, not unloaded, not cleared.

    This term Delivered duty paid or under these terms, the seller fulfils his obligation to deliver

    when the goods have been available to the buyer nucleated for import at the point or place of

    the named destination. The seller bears all costs and risks involved in bringing the goods to

    the point or place of named destination. There is no obligation for import clearance.

    DDP - Delivered Duty Paid, named place of destination, not unloaded, cleared.

    This term represents the seller's maximum obligation. The term "DDP." is generally followed

    by words indicating the buyer's premises. It notes that the seller bears all risks and all costs

    until the goods are delivered. This term can be used irrespective of the mode of transport. If

    the parties wish to make clear that the seller is not responsible for certain costs, additional

    word should be added (for example, "delivered duty paid exclusive of VAT and/or taxes").

  • 30

    4.3. EXPORT PROCEEDURE FLOW CHART

    YES

    RECEIVE

    ENQUIRY

    FROM SHIPPER

    UPDATE

    QUOTATION

    CUSTOMS

    REQUIRED CUSTOMS PROCEDURES

    ENTER DATA IN

    SYSTEM

    BOOK CARGO

    ARRANGE

    TRANSPORTATION

    RECEIVE CARGO

  • 31

    STUFF CARGO

    RECIVE B/L DETAILS

    FROM SHIPPER

    GIVE B/L DETAILS TO

    THE LINE

    RECEIVE B/L DRAFT

    FROM SHIPPING LINE

    SENT DRAFT B/L TO

    SHIPPER/FORWARDER

    SHIPPER/FORWARDER

    CONFIRMS B/L

    CONFIRMS B/L TO THE

    LINE

    VESSEL ARRIVAL

    CONFIRMATION

  • 32

    CUSTOMS PROCEDURES

    RECEIVE

    AUTHORIZATION

    FROM SHIPPER

    ENTER DATA INTO

    SYSTEM

    RECIEVE DOCUMENTS

    INVOICE

    PACKING LIST

    DOCUMENTS REQUIRED BY

    SHIPPER

    CERTIFICATE OF ORIGIN

    PQ CERTIFICATE

    INSURANCE CERTIFICATE

    FILE DOCUMENTS WITH CUSTOMS

    BOOK CARGO

    DELIVERY ORDER

  • 33

    EXPORT PROCEDDURE

    When the exporter approaches custom house agent (CHA), CHA makes an offer in the form

    of quotation as per the requirements of the exporter, addressing the exporter stating all the

    shipment expenses with competitive rates of shipment. Then the CHA demands for the

    invoice, packing list etc. After the submission of the documents, agent files for the shipping

    bill.

    The agent will get necessary information about the sailing from the shipping times of EXIM

    to which they subscribe. C&F will assist the exporters for space booking. Depending upon

    the availability, GAC will book the desired space and issue. The cargo shipped is insured

    either by the exporter or GAC agent on the behalf of the exporter to cover the loss of goods

    from accidents, loss or damage.

    ARRANGE

    RECEIVE CARGO

    STUFF CARGO

  • 34

    Once the goods are ready, shipper or agent should do the necessary packing and markings.

    The exporter should tell the C&F agent the details of the cargo, name of the vessel etc. and

    the documents which is being sent to the agent.

    On applying for the container for the shipper line, the line will issue the delivery order for the

    containers from the yard. On applying for the container, the agent may demand for inspection

    of the container before loading. After certifying the container, the liner issues the line seal.

    Once the container is released from the transport company, vehicles take the container to the

    premises or to the warehouse of the exporter or agent for stuffing.

    The trailer when reaches the gateway of the wharf will require the wharf ticket, on paying

    necessary dues of vehicle entry, container enters the port. The agent must apply to the shed

    superintendent for permitting the cargo into the port and also for the shed to keep the

    containers before loading. Customer examiner examines the document and appraises the

    value. On assessing the value of the cargo, the custom authorities assess the duty to be paid

    for the goods for shipment. Then the forwarding agent presents the documents to the shed

    department of the port and obtains Carting order for bringing the export cargo to the transit

    shed for physical examination by the dock appraiser and for the shipment. The dock appraiser

    records the examination report and makes Let Export endorsement on the duplicate copies

    of the shipping bill and handover it to the forwarding agents along with the other document to

    be presented to the preventive officer of the customs department and the officer issues

    Allowed for Shipment if satisfied.

    The customs on receiving the request from the agent for shipping bill, initially issues the

    Checklist with reference to the documents submitted for CHAs certification. The shipping

    bill is issued by the appraiser. After the goods are loaded on board of the vessel, the

    forwarding agent makes the payment of the port charges and takes delivery of the documents.

    The master finally loads the container to the vessel.

  • 35

    The endorsed documents are presented to the GAC for the issue of Bill Of Lading. The CHA

    prepares a format of the B/L and submits to the line. The line on the basis of the format

    presented, issues the original and endorses the other documents. After the shipment of the

    goods, CHA has to apply for the Certificate of Origin at the Chamber of Commerce. The

    CHA prepares the Export General Manifest to the concerned line.

    Terms of shipment include FOB, C&F, CIF etc. of the freight is not received even after the

    goods reaches the destination port, GAC informs the delivery agents not to take the delivery

    of the goods.

    4.4. IMPORT PROCEDURE FLOW CHART

    NO

    FREE ALERT RECEIVED

    FROM CLIENT

    PREPARE QUOTATION

    FCL

    SHIPMENT

    FILE IGM

    FREIGHT

    COLLECT

  • 36

    YES

    NO

    FREIGHT CERTIFICATE INVOICE FROM OVER

    SEAS AGENT

    CUSTOMS

    CLEARANCE

    REQUIRED

    CUSTOMS

    CLEARANCE

    PROCEDURE

    ENDORSE BILL OF

    LADING

    RAISE INVOICE

    UPDATE SUPPLIER IN

    SYSTEM

    APPROVE JOB

  • 37

    CUSTOMS CLEARENCE PROCEDURE

    CLOSE JOB (BY

    ACCOUNTS)

    CLOSE JOB (BY

    LOGISTICS)

    UPDATE

    DOCUMENTS IN

    THE SYSTEM

    RECEIVE

    AUTHORIZATION

    FROM CONSIGNEE

    RECEIVE DOCUMENTS

    INVOICE

    PACKING LIST

    CERTIFICATE OF

    ORIGIN

    ENDORSE

    ORIGINAL B/L

    VESSEL ARRIVAL

    NOTIFICATION

  • 38

    FILE DOCUMENTS WITH

    CUSTOMS

    RECEIVE OPEN ORDER

    RECEIVE DELIVERY

    ORDER

    CUSTOMS

    EXAMINATON

    RECIVE DUTY

    AMOUNT

    PAY RECEIVED DUTY

    AMOUNT

    ARRANGE

    TRANSPORTATION

    DELIVER CARGO

    SIGN DELIVERY

    RECIEPT

  • 39

    IMPORT PROCEDURES

    After making necessary enquiry, consignee contacts GAC for the clearing and documentation

    process. Cargo arrival notice is issued by the shipping line at the destination to GAC

    requesting to present the original B/L after payment of all relevant duty and charges and to

    arrange the clearance of cargo, storage charges etc. will be charged on the importer. GAC

    informs the consignee through the importer quotation. If the bill of lading has not arrived,

    GAC, who is the shipping agent, issues the Letter for undertaking to the shipment line

    requesting to issue the goods to the prescribed consignee without showing the original B/L.

    After the customs inspection and assessment of duty, validity of the cargo is certified. On

    issue of the delivery order. GAC has to ensure that freight charges are paid.

    The customs import duty payment is made to Cochin Port Trust Branch. Before discharging

    the goods to private bonded warehouse, GAC requests the permission of Asst, Commissioner

    of Customs to post an officer to escort the cargo to the bonded warehouse for custom

    inspection for de stuffing the goods. GAC also makes request the Terminal Manager for

    examination and discharge of the containers for de stuffing, permitting the custom inspection

    outside the terminal.

    The trailers before the CHA takes the container from the port and is carried to either to the

    importers private warehouse for house consumption or to the bonded warehouse of the

    customs(private) to bond the cargo without payment of the duty, entrusting the B E for

    warehouse and the port and line delivery order.

    After de stuffing the goods, B E for ex-bond is prepared by CHA and forwarded the customs

    for original copy, which has to be produced to take the delivery of goods from the bonded

    warehouse.

    The import container has to be returned to the line at the container yard. The surveyor

    inspects the condition of the container whether any damage have occurred during the transit

    and issues the Equipment Interchange report on behalf of the line, showing the position of the

    container. In case of any damage, the line will claim damage from the importer.

  • 40

    4.5. Factory stuffing permission:

    The grant of a single factory stuffing permission valid for all the Customs stations instead of

    Customs station-wise permission is permitted. This facility is subject to the following

    safeguards:

    (i) The exporter is required to furnish to Customs a list of Customs stations from where he

    intends to export his goods.

    (ii) The Custom House granting the factory stuffing permission should maintain a proper

    register to keep a track-record of such permissions, and also create a unique serial number for

    each of such permissions.

    (iii) The Custom House should circulate the factory stuffing permission to all Custom Houses

    concerned clearly indicating the name and contact details of the Preventive Officer/Inspector

    and Superintendent concerned of the Custom House granting the permission as well as those

    of the Central Excise Range concerned to facilitate real time verifications, if required.

    (iv) In case something adverse is noticed against the exporter, the Customs station concerned

    shall promptly intimate the Custom House granting the permission, which will, in turn,

    withdraw the permission, and inform all Custom Houses concerned.

    Variation between declaration and physical examination:

    The check list and the declaration along with all original documents submitted with the

    Shipping Bill are retained by the Appraiser concerned. In case of any variation between the

    declaration in the Shipping Bill and physical documents/examination report, the Appraiser

    may mark the Electronic Shipping Bill to the Assistant Commissioner/Deputy Commissioner

    of Customs (Exports) along with sending the physical documents and instruct the exporter or

    his agent to meet the Assistant Commissioner/Deputy Commissioner of Customs (Exports)

    for settlement of dispute. In case the exporter agrees with the views of the Department, the

    Shipping Bill needs to be processed accordingly. Where, however, the exporter disputes the

    view of the Department the issue will be finalized in accordance with the principles of natural

    justice.

    Drawl of samples:

    Where the Appraiser Dock (Export) orders for samples to be drawn and tested, the Customs

    Officer may proceed to draw two samples from the consignment and enter the particulars

    thereof along with details of the testing agency in the ICES/EDI system. There is no separate

  • 41

    register for recording dates of samples drawn. Three copies of the test memo shall be

    prepared by the Customs Officer and signed by the Customs Officer and Appraising Officer

    on behalf of Customs and the exporter or his agent. The disposals of the three copies of the

    test memo are as follows:

    (i) Original to be sent along with the sample to the test agency.

    (ii) Duplicate Customs copy to be retained with the 2nd sample.

    (iii) Triplicate Exporters copy.

    If he considers it necessary, the Assistant Commissioner/Deputy Commissioner, may also

    order sample to be drawn for purposes other than testing such as for visual inspection and

    verification of description, market value inquiry, etc.

    Stuffing / loading of goods in containers:

    The exporter or his agent should hand over the Exporters copy of the Shipping Bill duly

    signed by the Appraiser permitting Let Export to the steamer agent who would then

    approach the proper officer (Preventive Officer) for allowing the shipment. In case of

    container cargo the stuffing of container at Dock is done under Preventive Supervision.

    Further, loading of both containerized and bulk cargo is to be done under Preventive

    Supervision. The Customs Preventive Superintendent (Docks) may enter the particulars of

    packages actually stuffed into the container, the bottle seal number, details of loading of

    cargo container on board into the EDI system and endorse these

    details on the Exporters copy of the Shipping Bill. If there is a difference in the quantity/

    number of packages stuffed in the containers/goods loaded on vessel the Superintendent

    (Docks) may put a remark on the Shipping Bill in the EDI system and that it requires

    amendment or change in quantity. Such Shipping Bill may not be taken up for the purpose of

    sanction of Drawback/DEEC logging, till it is suitably amended. The Customs Preventive

    Officer supervising the loading of container and general cargo into the vessel may give

    Shipped on Board endorsement on the Exporters copy of the Shipping Bill.

    24.2 Pollicisation of cargo is done after grant of Let Export Order (LEO). Thus, there is no

    need for a separate permission for pollicisation from Customs. However, the permission for

    loading in the aircraft/vessel would continue to be obtained.

    [Refer Circular No.18/2005-Cus., dated 11-3-2005]

  • 42

    Amendments:

    Any correction/amendments in the check list generated after filing of declaration can be made

    at the Service Centre provided the documents have not yet been submitted in the EDI system

    and the Shipping Bill number has not been generated. Where corrections are required to be

    made after the generation of the Shipping Bill number or after the goods have been brought

    into the Export Dock, the amendments will be carried out in the following manner:

    (i) If the goods have not yet been allowed Let Export the amendments may be permitted by

    the Assistant Commissioner (Exports).

    (ii) Where the Let Export order has already been given, amendments may be

    Permitted only by the Additional/Joint Commissioner in charge of Export.

    In both the cases, after the permission for amendments has been granted, the Assistant

    Commissioner/Deputy Commissioner (Export) may approve the amendments on the EDI

    system on behalf of the Additional/Joint Commissioner. Where the print out of the

    ieport.com - India's Premier Export Import Portal 36

    Shipping Bill has already been generated; the exporter may first surrender all copies of the

    Shipping Bill to the Dock Appraiser for cancellation before amendment is approved on the

    system.

    In respect of amendment in AEPC Certificate on receipt of request from the exporter, the

    Assistant Commissioner /Deputy Commissioner (Exports) should allow the change of port in

    EDI Shipping Bills / invoice to help exporters in getting the goods cleared without waiting

    for an amendment of documents by AEPC. The ratification of the port of change would be

    done subsequently by AEPC. [Refer Circular No.46/2003-Cus., dated 5-6-2003

    4.6. Generation of Shipping Bills:

    After the Let Export order is given on the EDI system by the Appraiser, the Shipping Bill is

    generated in two copies i.e., one Customs copy, one exporters copy (EP copy is generated

    after submission of EGM). After obtaining the print out the Appraiser obtains the signatures

    of the Customs Officer and the representative of the CHA on both copies of the Shipping Bill

    and examination report. The Appraiser thereafter signs and stamps both the copies of the

    Shipping Bill. The Appraiser also signs and stamps the original and duplicate copy of SDF

    and thereafter forwards the Customs copy of Shipping Bill and original copy of the SDF

  • 43

    along with the original declarations to Export Department. The exporter copy and the second

    copy of the SDF are returned to the exporter or his agent. ieport.com - India's Premier Export

    Import Portal

    Shipping bill:

    1. Customs copy

    2. Examination order

    3. Exporter copy

    4. Exchange control copy

    5. Bank copy

    Export General Manifest:

    All the shipping lines/agents need to furnish the Export General Manifests, Shipping Bill-

    wise, to the Customs electronically before departure of the conveyance.

    Apart from lodging the EGM electronically the shipping lines need to continue to file manual

    EGMs along with the exporter copy of the Shipping Bills in the Export Department where

    they would be entered in a register. The shipping lines may obtain acknowledgement

    indicating the date and time at which the EGMs were received by the Export Department. .

    Electronic Declarations for Bills of Entry and shipping Bills:

    Bill of Entry (Electronic Declaration) Regulations, 2011 has been framed in supersession of

    the Bill of Entry (Electronic Declaration) Regulations, 1995 to incorporate changes made

    vide Finance Act, 2011 and mandate self-assessment by the importer or exporter, as the case

    may be. Likewise, Shipping Bill (Electronic Declaration) Regulations, 2011 are framed in

    tune with statutory provisions of Sections 17, 18 and 50 of the Customs Act, 1962. Shipping

    Bills are done or prepared on the company software known as Citrix or Gac freight.

  • 44

    CHAPTER 5

    SUGGESTIONS & CONCLUSION

  • 45

    5.1. SUGGESTIONS

    Most of the customers are exporters. Hence there should be steps to attract

    importers also. Value added services can be provided to attract the importers.

    The main source of promotion is through direct marketing; hence the promotional

    activities have to be improved. The promotion can be done through advertisement

    in newspapers, journals, magazines and also through internet

    The shipping destination is only port-port. There is no port- warehouse,

    warehouse- warehouse transportation. Firm should improve the road

    transportation, which is also an important part of logistics activity.

    The company lacks a warehouse facility which is very necessary in an efficient

    logistics activity. It can have its own warehouse or lease one.

    The technology used should be upgraded to ensure 100% utility of resources.

    Resources should not be left idle as it causes additional cost

  • 46

    5.2. Conclusion

    The study ON Market Potential Of Freight Forwarding Business has paved way to understand

    the various process and various functions Freight Forwarding in an organization.

    GAC India is one of the leading agents in India. GAC offers principles round the clock (24/7)

    comprehensive range of ship agency services for any type of port calls, including attendance

    required in connection with vessel demolition and ship to ship transfer etc

    Such that I would like to conclude the Study goes in a well manner.

  • 47

    CHAPTER 6

    REFRENCES

  • 48

    REFERENCES

    www.gacindia.com

    www.cochinport.com

    www.wikipedia.com

    Companys previous files and records