focus for sis beginning report writing focus for sis beginning report writing

FOCUS for SIS

Beginning Report Writing

FOCUS for SIS Beginning Report Writing

Cheri Harwell

(775) 784-4357(help)

[email protected]

•Create Detail Reports against SIS data.

•Basic Calculations in Reports.

•Generate Summary Reports.

Name and Institution,

Experience with FOCUS,

SIS/Job Submittal,

Expectations


Agenda1. Overview

2. Write a Report

3. Formatting

4. Data Selection

5. New Fields

Agenda


6) Summary Reports

7) More Summary Reports

8) Multiples

9) Bonus

1. OverviewA. What is Focus

B. Databases, Tables and Fields

C. Master File Descriptions – MFD

D. Getting in to FOCUS

E. TED

1. Overview



Reporting Tool

Information Builders Product

www.informationbuilders.com

Information Builders provides all of the software and services to develop complete state-of-the-art information systems for turning data into useful business intelligence for real-time management of business. We call our solutions "i-business": the ability to get to any data in the enterprise, turn it into information, and deliver it so that people can use it to make their businesses more intelligent.

1.A. What is Focus

1.A.


NAMETOOK

ADDR

CLAS

Table/File

Fields

PID

TERM

CLASS

GRADE

1.B. Databases, Tables and Fields

1.B.1


1.B. Databases, Tables and Fields

PERSON

ID NAME

__________ ___________

L000007774 SIMPSON, BARTHOLOMEW L II

L000007772 MAYBELL, MARTHA

L000007773 LIZARD, LARRY

What is a

record?

1.B.2


FILENAME=NAME,SUFFIX=PRIVATE,$

SEGMENT=ROOT,$

GROUP=NAMEKEY , ALIAS=KEY, USAGE=A010 , ACTUAL=A010,$

FIELD=NAMEPID , ALIAS=NAMEPID , USAGE=A010 , ACTUAL=A010,

TITLE='PERSON,ID' ,$

FIELD=NAMELTNM , ALIAS=NAMELTNM , USAGE=A025 , ACTUAL=A025,

TITLE='LAST,NAME' ,$

FIELD=NAMEFRSTNM , ALIAS=NAMEFRSTNM , USAGE=A015 , ACTUAL=A015,

TITLE='FIRST,NAME' ,$

FILE=NAME

FIELD USAGE USAGE ACTUAL

NAME FORMAT LENGTH FORMAT TITLE

NAMEKEY ALPHA 10 A010

NAMEPID ALPHA 10 A010 'PERSON,ID'

NAMELTNM ALPHA 25 A025 'LAST,NAME'

NAMEFRSTNM ALPHA 15 A015 'FIRST,NAME'

FOCUS MFDType: TED MASTER(filename)

FOCUS MFDType: TED MASTER(filename)

X/NET ReportX/NET Report

1.C. Master File Descriptions - MFD

1.C.1



1.C.2

Formats A-Alphanumeric N-Numeric I-Integer

Actual P-Packed to conserve space

Formats A-Alphanumeric N-Numeric I-Integer

Actual P-Packed to conserve space



1.C.3

Key LengthKey Length



1.C.4

SIS Screens

vs.

FOCUS Tables

SIS Screens

vs.

FOCUS Tables


1.D. Getting in to FOCUS

1.D.1

1 Logon Mainframe

2 Select TSOSIS

3 F;S;region

1 Logon Mainframe

2 Select TSOSIS

3 F;S;region



1.D.2



1.D.3

TED FOCEXEC(pgmname)

Open a FOCEXEC

Create a new FOCEXEC

Run a FOCEXEC

Open a FOCEXEC

Create a new FOCEXEC

Run a FOCEXEC

FIN to Exit FOCUSFIN to Exit FOCUS


TED is the FOCUS text editor that is used to create and change your procedures called FOCEXECs.

1.E. TED – Text Editor Commands

1.E.1

Primary Command Line

Lin

e C

omm

an

ds



Primary Command Line

GET FOCEXEC(pgmname)

SAVE or FILE

TOP or BOTTOM

F7 (back) F8 (forward)

F1 (help)

LOCATE/

TED MASTER(file)

RUN (please use caution)

QUIT or F3

QQUIT (changes are cancelled)

Line Commands (Prefix Area)

I / I# Insert

D/DD/D# Delete/Block Delete

C/CC/C# Copy/Block Copy

M/MM Move/Block Move

P Preceding

F Following

” Repeat Line

1.E.2



1.E.3

1. ReviewFOCUS is a reporting tool.

Data is stored in tables and fields which are defined by MFD’s.

Format of field can be Alphanumeric, Numeric, Integer or Date.

Key defines the unique identifier of a table.

Start FOCUS.

TED is the text editor for FOCUS.

Primary and Line Commands of TED.

Exit FOCUS using FIN command.

1. Review


2. Write a Report

A. Basic Rules

B. Print

C. Sort

D. Select

2. Reporting Basics



2.A. Basic Rules

All you need for a FOCUS report are:

1. Data

2. File Description

3. FOCEXEC

2.A.1

Running online isn’t recommended, unless you run against QA data or have a record limit defined. Use the batch methods with FOCBAT or Job Submittal to run Production reports.


2.A. Basic Rules

2.A.2

FOCEXECFOCEXEC

Report Report


2.A. Basic Rules

2.A.3

00000 * * * TOP OF FILE * * *

00001 -* SAMPLE FOCEXEC

00001 TABLE FILE NAME

00002 PRINT

00003 NAMEFRSTNM

00004 NAMEDTOFBTH

00005 NAMEPID

00006 END

00007 * * * END OF FILE * * *

TABLE FILE filenameTABLE FILE filename

Required Components

At least one space between words is required.

Recommend using indentation, but not required.

Verb – PRINT display all records

Verb – PRINT display all records

END – must be on separate line.END – must be on separate line.


2.B. Print

2.B.

00000 * * * TOP OF FILE * * *

00001 TABLE FILE filename

00002 PRINT

00003 NAMEFRSTNM

00004 NAMEDTOFBTH

00005 NAMEPID

00006

00007 END

00008 * * * END OF FILE * * *

Print is a Verb – Only 1

Verb Objects – Fields to Print

Sort Command – BY fieldname

00000 * * * TOP OF FILE * * *

00001 TABLE FILE filename

00002 PRINT

00003 NAMEFRSTNM

00004 NAMEDTOFBTH

00005 NAMEPID

00006 BY NAMELTNM

00007 END

00008 * * * END OF FILE * * *


2.C. Sort

2.C.1

No Sort

Sorted

BY statement is placed after the PRINT fields, although it prints first and in the order listed.

Up to 31 Sort Phrases.


2.C. Sort

2.C.2

Multiple Sort

Fields

RESI sample with 2 sort fields.

Change Sort

Direction


2.C. Sort

2.C.3

Repeat Field Invisible Sort Field

-Every occurrence is displayed

-Move sort field to print where desired.

-Every occurrence is displayed

-Move sort field to print where desired.


2.D. Select

2.D.1

Limit Records

Multiple Selection

WHERE expression [;]

Simple compare of a field to a set value. If comparing to an alphanumeric field then place value in single quotes, ‘?’.

Expression


2.D. Select

2.D.2

Relationship

Equal EQ WHERE RECORDLIMIT EQ 10Not Equal NE WHERE BDETOWAMT NE 0Greater Than GT WHERE SGPAGPAVL GT 5.5Greater Than or Equal to GE WHERE BDETTYR GE '1998'Less Than LT WHERE SGPAGPAVL LT 5.5Less Than or Equal to LE WHERE BDETTYR LE '1998'Value is within field CONTAINS WHERE ADDRADRLN1 CONTAINS 'STOREY'Value is not within OMITS WHERE (APPLPLCD OMITS 'IELC');In a list of values IN WHERE AWRDMYCD IN ('STFA','STFB','STFC')Within a range FROM TO WHERE SGPAGPAVL FROM 5.0 TO 5.5

2. ReviewNeed a TABLE FILE, Verb and END

statement to create FOCUS report.

PRINT verb is used to list data. PRINT field field

Sort in descending order with HIGHEST. Hide sort fields - NOPRINT. BY [HIGHEST] field [NOPRINT]

Select with the WHERE command using EQ, NE, GT, GE, LT, LE, and others.

2. Review


3. Formatting A. Column Title

B. Heading

C. Footing

D. Separations

E. Fields

3. Formatting



3.A. Column Title

3.A.

Column TitlesColumn Titles

The column titles have been set for us in the MFD Title field.

To override the assigned title use the AS option.

Use a comma to split title onto multiple lines.

/C /L /R to align the column heading as center,left,right: AWRDPID/C AS ‘PERSON’


3.B. Heading

Center the heading above the report, multiple lines of text and skip two lines

before the data.

3.B.

Heading Line between Table File

and End.

TABLE FILE AWRD

HEADING CENTER “GREAT BASIN COLLEGE” “AWARDS FOR 2001 </2”

PRINT AWRDPID … END

To add run date to heading, include &DATE

within quotes.


3.C. Footing

Center the footing at the bottom of the page.

3.C.

FOOTING BOTTOM CENTER

"UADCJH1.AWRDLIST"

Footing Line between Table File

and End

Recommend placing name of focexec in

footing.


3.D. Separations

Can separate sections of a report with blank lines, underlines or put them on separate pages.

3.D.

BY field UNDER-LINE

BY field SKIP-LINE

BY field PAGE-BREAK REPAGE

BY field UNDER-LINE

BY field SKIP-LINE

BY field PAGE-BREAK REPAGE


3.E. Fields

An MFD has a defined format for each field, you may change that format for reporting purposes.

An MFD has a defined format for each field, you may change that format for reporting purposes.

3.E.1


3.E. Fields

3.E.2


3.E. Fields

3.E.3

PRINT AWRDPID/C AS 'PERSON' AWRDOROFRAM/D7 AS 'ORIG AMT' AWRDCUOFRAM/D9.2M AS 'CURR AMT‘

AWRDCRSNCD AS 'REASON'


3.E. Fields

3.E.4

D9.2MField TypeAlphanumeric AInteger IPacked PFloating Decimal D Length.Decimal

Edit OptionsCommas CMoving $ MNot Moving $ NBracket Negative BCredit RLeading Zeros LSuppress Zeros S

Stored Value Format Printed Value123 MAIN STREET A10 123 MAIN S1005 I4 10051005 I4C 1,005123456789 P09 123456789123456789 P07 **12.34 P7.1 12.312.345 P7.2N $ 12.35-345.66 P7.2B (345.66)

Examples

3. ReviewColumn title is changed with the AS option.

To change alignment of the column title use /C, /L, or /R.

HEADING should be between TABLE FILE statement and END. Use double quotes around text. CENTER is optional. Use </# within quotes to skip lines.

FOOTING statement with CENTER and BOTTOM options.

Separate section options UNDER-LINE, SKIP-LINE, and PAGE-BREAK.

Field definitions have 3 parts a type, length and edit option.

3. Review


4. Data Selection

A. Available Operators

B. Alphabetic Comparison

C. Numeric Comparison

D. Multiple Criteria

E. Date Comparison

F. Field to Field Comparison

4. Data Selection



4.A. Available Operators

4.A.

Relation

WHERE expression; WHERE fieldname relation value1 [OR/AND expression] [;]

Compare a field to a set value, compare field to another field, compare field calculation to value, complex relationships with AND/OR.

Compare field to field WHERE ADDRADRLN1 EQ ADDRADRLN2Compare calculated WHERE (OWED - PAID) GT 15

Other Options

Equal EQ WHERE RECORDLIMIT EQ 10Not Equal NE WHERE BDETOWAMT NE 0Greater Than GT WHERE SGPAGPAVL GT 5.5Greater Than or Equal to GE WHERE BDETTYR GE '1998'Less Than LT WHERE SGPAGPAVL LT 5.5Less Than or Equal to LE WHERE BDETTYR LE '1998'Value is within field CONTAINS WHERE ADDRADRLN1 CONTAINS 'STOREY'Value is not within OMITS WHERE (APPLPLCD OMITS 'IELC');In a list of values IN WHERE AWRDMYCD IN ('STFA','STFB','STFC')Within a range FROM TO WHERE SGPAGPAVL FROM 5.0 TO 5.5


4.B. Alphabetic Comparison

4.B.1

Alphanumeric Comparison Value is enclosed in single quotes.

Alphanumeric Comparison Value is enclosed in single quotes.

WHERE RECORDLIMIT EQ 5

WHERE NAMELTNM LT ‘M’

WHERE AWRDAWYR EQ ‘2001’

WHERE RESISTCD EQ ‘NV’;

WHERE RESISTCD EQ ‘NV’ OR ‘CA’;

WHERE RESISTCD NE ‘NV’ OR ‘ ‘;

Examples already used

All parts must be true AND WHERE SGPATYR EQ '1998' AND SGPATCD EQ '4'One part must be true OR WHERE BDETTYR EQ '1998' OR '1999'

And/Or Conditions


4.B. Alphabetic Comparison

4.B.2

Mask Trailing CharactersMask Trailing Characters

WHERE NAMELSTNM EQ ‘SMITH$*';

Mask Leading CharacterMask Leading Character

WHERE RESICNTCD EQ '$W$';

Contains characters somewhere within field

Contains characters somewhere within field

WHERE CLASCLNM CONTAINS ‘COMPUTER';

Omit a character string from the result.

Omit a character string from the result.

WHERE CLASCLNM OMITS ‘COMPUTER';


4.C. Numeric Comparison

4.C.1

WHERE SGPAGPAVL GT 3.5;

WHERE (SGPATOTUNEN LE 60) OR (SGPATOTUNEN GE 170);


4.C. Numeric Comparison

4.C.2

Calculation in the WHERE statement.


4.D. Multiple Criteria

4.D.1

WHERE RESISTCD EQ ‘NV’ OR ‘CA’;

In English ask “I want Nevada and California”.

Outside of Range.

WHERE (SGPATOTUNEN GE 60) AND (SGPATOTUNEN LE 170);

Inside a Range.

AND – all must be true. OR – one must be true.


4.D. Multiple Criteria

4.D.2

Each line is an “AND” condition.

WHERE (SGPATOTUNEN GE 80) AND (SGPATOTUNEN LE 100);

Is the same

as:

WHERE SGPATOTUNEN GE 80;

WHERE SGPATOTUNEN LE 100;


4.E. Date Comparison

4.E.

SIS Dates are stored as “Numeric 9” and are formatted as YYYYMMDD. Example would be “20001031”. Can use Numeric Comparison techniques to select with these fields.

Numeric edit options don’t help much to format the field.

Calculations with these dates? How many days between Begin Date and End Date? 20010512-20010116= 396 days. We would like to get 116 days, cover in Chapter 5.


4.F. Field to Field Comparison

4.F.

4. ReviewSyntax: WHERE expression;

Compare Alphanumeric, Numeric, Dates, calculated values, and fields.

Enclose an Alphanumeric value in single quotes. Masks can be used for character fields using the $ as a place holder.

Numeric comparison can include decimal values (no quotes).

4. Review


5. New FieldsA. Define Fields

B. Numeric

C. Alphanumeric

D. Dates

E. Conditional Define

5. New Fields



5.A. Define Fields

5.A.

Define new fields in their own section. Located before the TABLE section.

Define new fields in their own section. Located before the TABLE section.

While it appears first, it builds the field during execution time, but before verbs. FOCUS uses efficiency and will perform the WHERE commands that it can before it does the calculate.

DEFINE FILE filename [ADD]

Newfield/Format = expression;

ENDThe END is required.

New fields can be printed, used in where expressions, used to create more new fields, sorted on. Anything a regular field can do, it can do too.

The ADD option will add the new fields to the existing DEFINE fields; if not specified, it will overwrite the previous fields.


5.B. Numeric

5.B.

Define a new calculated field and display it on the report and use it as selection criteria.

Define a new calculated field and display it on the report and use it as selection criteria.


5.C. Alphanumeric

5.C.1

Alphanumeric defines can break a field apart or put multiple together.

Alphanumeric defines can break a field apart or put multiple together.

Break apart Zip Code.


5.C. Alphanumeric

5.C.2

Put fields together.

Concatenation Symbols: | - Weak, Don’t remove the trailing blanks || - Strong, Remove the trailing blanks.

Note: The resulting field length must be as long as the combination of all the fields. It can be shortened on the print line.


5.C. Alphanumeric

5.C.3

Add characters.


5.D. Dates

5.D.1

Format Date fields to look better. Actually a numeric format.

Format Date fields to look better. Actually a numeric format.

Example already used


5.D. Dates

5.D.2

Use subroutines and edits to format the date.

Use subroutines and edits to format the date.


5.D. Dates

5.D.3

Version 7.0 FOCUS Makes date processing much easier.

Version 7.0 FOCUS Makes date processing much easier.

DEFINE FILE filename new_date/YMD = sis_date; END

PRINT new_date/dformats

END

YMD 01/10/31

YYMD 2001/10/31

MDY 10/31/01

MTDYY OCT 31, 2001

MtrDYY October 31, 2001

YY 2001

MTR OCTOBER

M 10

D 31

WTR Wednesday

Q Q4

QYY Q4 2001


5.E. Conditional Define

5.E.

Can conditionally set a field to a value using an “IF” statement or the “DECODE” function.

Can conditionally set a field to a value using an “IF” statement or the “DECODE” function.

5. ReviewDefine section can create new fields

which can be printed, used in a where statement, and sorted on.

DEFINE FILE filename Newfield/Format=expression END

Use calculations to create new fields.

Break fields apart.

Put fields together or add characters into a field.

Create date fields using functions.

Conditional field creation.5. Review


6. Summary Reports

A. Sum Verb

B. Sum with Sort

C. Across – Spreadsheet

D. Select on Sum

E. Compute

F. Compute vs. Define

G. Holding Data

6. Summary Reports



6.A. Sum Verb

6.A.

SUM Verb very similar to Print verb, select data, specify fields to sum, can use sorting.

SUM Verb very similar to Print verb, select data, specify fields to sum, can use sorting.


6.B. Sum with Sort

6.B.

Use the BY statement.Use the BY statement.


6.C. Across – Spreadsheet

6.C.

Put into spreadsheet format.Put into spreadsheet format.


6.D. Select on Sum

6.D.


6.E. Compute

6.E.

Compute is a method of creating new fields.

Compute is a method of creating new fields.


6.F. Compute vs. Define

6.F.

Question DEFINE COMPUTE

When is the field evaluated (created)?

Before any verb acts on the value.

After aggrega-tion with BY statement.

Can I use the new field to SORT with?

Yes. No.

Can I use it to select the field using a WHERE?

Yes, either TOTAL or individual value.

Only with TOTAL tests.


6.G. Holding Data

6.G.

How do you sort with a COMPUTEd field? Or with a calculated total?

How do you sort with a COMPUTEd field? Or with a calculated total?

Hold the data for further processing.

ON TABLE HOLD [AS filename]

6. ReviewSummary reports can be created with the

SUM verb.

Use the ACROSS to create a spreadsheet format.

WHERE TOTAL will select based on the aggregated values.

A COMPUTE can be used within a verb to create a new field.

Use care in determining whether to use the COMPUTE or the DEFINE.

Can use HOLD statement to store data for subsequent use.

6. Review


7. More Summary Reports

A. Prefixes

B. Column & Row Totals

C. Section Totals

7. More Summary



7.A. Prefixes

7.A.1

Sample PRINT of MSID file.


7.A. Prefixes

7.A.2


7.A. Prefixes

7.A.3

Available prefixes:

CNT MIN PCT

AVE MAX

Available prefixes:

CNT MIN PCT

AVE MAX


7.A. Prefixes

7.A.4

To select based on the prefixes, use the WHERE TOTAL command.

To select based on the prefixes, use the WHERE TOTAL command.


7.B. Column & Row Totals

7.B.1


7.B. Column & Row Totals

7.B.2

Row Total

Co

lumn T

ota

l

ROW-TOTAL [fieldname fieldname]


7.C. Section Totals

7.C.

Ability to subtotal fields with the following commands.

Ability to subtotal fields with the following commands.

SUBTOTAL/

SUB-TOTAL

Add all numeric columns. For specified sortfield only/And all higher sort fields.

RECOMPUTE/

SUMMARIZE

Add all numeric columns and recalculate COMPUTEd fields. For specified sort field only/And all higher sort fields. (PCT)

ON|BY sortfield subtotal [MULTILINES] [field1 field2] [AS ‘text’];

MULTILINES – Won’t print a subtotal line if only 1 detail.

7. ReviewIn the SUM Verb can use prefixes of

CNT, AVE, MIN, MAX and PCT to create additional statistics.

Use the WHERE TOTAL to select based on these new values.

The ROW-TOTAL and COLUMN-TOTAL verb objects.

Use the ON field SUBTOTAL object to create section totals.

7. Review


8. MultiplesA. Join Multiple Files

B. Multiple Verbs

C. Fields for use in Multiple Runs

8. Multiples



8.A. Join Multiple Files

8.A.1

NAMENAMEKEY

NAMEPID

NAMELTNM

NAMEFRSTNM

NAMESSN

RESIRESIKEY

RESIPID

RESIDSTRCD

RESICNTCD

RESIRSCD

Use the JOIN to have fields from two files in one report.

Use the JOIN to have fields from two files in one report.

JOIN CLEAR *

JOIN field IN file TO field IN file AS asname

JOIN CLEAR *

JOIN NAMEPID IN NAME TO RESIPID IN RESI AS JOIN1



8.A.2

Example of JOIN.

Example of JOIN.



8.A.3

ADDRKEY A17

ADDRPID A10

ADDRADRCD A2

ADDRADRGDFR P5

ADDRADRLN1 A30

ADDRADRLN2 A30

ADDRCYNM A20

ADDRSTCD A2

ADDR

NAMENAMEKEY A10

NAMEPID A10

NAMELTNM A25

NAMEFRSTNM A15

NAMESSN A10

RESIRESIKEY A10

RESIPID A10

RESIDSTRCD A2

RESICNTCD A3

NAME to RESI is a one-to-one relationship. For every NAME there is only one RESI. Their keys are the same.

NAME to RESI is a one-to-one relationship. For every NAME there is only one RESI. Their keys are the same.

The 2 files must have something in common. The name of the common field can be different, but the format must match.

Reminder: Use Actual lengths to determine fields within the key.

The 2 files must have something in common. The name of the common field can be different, but the format must match.

Reminder: Use Actual lengths to determine fields within the key.

NAME to ADDR is a one-to-many relationship. For every NAME there could be multiple ADDR records with various Codes or Start Dates.

NAME to ADDR is a one-to-many relationship. For every NAME there could be multiple ADDR records with various Codes or Start Dates.



8.A.4

One-to-Many Join

NAME to ADDR is a 1/many join. The ALL will match from NAME to every occurrence in the ADDR file. Without the ALL, only the first occurrence would appear.

One-to-Many Join

NAME to ADDR is a 1/many join. The ALL will match from NAME to every occurrence in the ADDR file. Without the ALL, only the first occurrence would appear.



8.A.5

NAMER00000001

JONES

R00000003

SMITH

R00000002

DOE

ADDR

R00000001

MA

19990101

123 MAIN

R00000003

MA

20000801

123 VINE ST.

R00000003

MA

19990101

123 A ST.

No Path Multiplicative Effect

Selecting the correct HOST file is very important. This shows the differences between results based on switching host file.



8.A.6

JOIN Checklist

• Determine which files need

• Check for common fields

• Decide which file will be Host file and whether you need an ALL for the 1/many. (See Flowchart)

• Write the JOIN

• Check the file structure

• Run requests



8.A.7

Find the common fields.

Advanced Join Create Defined

field, use a linking file, or create hold

files.

Determine which file is Host/Cross Reference and whether the ALL is needed.

Determine which file is Host/Cross Reference and whether the ALL is needed.

This file is the Cross Reference

Use ALL

This file is the Cross Reference

No ALL

In this file, are there more

fields in the key than just

the common

field?

Yes

No

The file with the longer key is the Cross Reference

Use ALL

Is either file

optional? Yes

No

Optional file is the Cross Reference

No ALL

Either file can be Cross Reference

No ALL

Is the entire key on both files the same?

No

Yes

How many files have the common field first?

Both

Only 1Neither



8.A.8

NAME to RESI

Either file could be the Host or Cross-Reference based on the keys. However if RESI data is optional, it should be the Cross Reference.

NAME to RESI

Either file could be the Host or Cross-Reference based on the keys. However if RESI data is optional, it should be the Cross Reference.

JOIN NAMEPID IN NAME TO RESIPID IN RESI AS JOIN1

*

* Common Field*-- Key Fields



8.A.9

NAME to TOOK

The NAME file should be the Host file. Use the ALL.

NAME to TOOK

The NAME file should be the Host file. Use the ALL.

JOIN NAMEPID IN NAME TO ALL TOOKPID IN TOOK AS JOIN1

*

*



8.A.10

NAME to AWRD

The NAME file must be the Cross-Reference (second) file. It is the only file that has the common field as the first part of the key.

NAME to AWRD

The NAME file must be the Cross-Reference (second) file. It is the only file that has the common field as the first part of the key.

JOIN AWRDPID IN AWRD TO NAMEPID IN NAME AS JOIN1

*

*



8.A.11

PERSON FIRST STUDENT TOOK NUM

ID NAME COUNTER CLASS UNITS

------ ----- ------- ----- -----

N000000001 DEBBIE 1 .00

N000000002 JOANNE 1 PN 118 1.00

N000000003 LINDA 1 DP 252 3.00

SET ALL = ON

JOIN NAMEPID IN NAME TO TOOKPID IN TOOK AS JOIN1

Missing Multiple Classes

Missing Multiple Classes

N000000002 JOANNE 1 PN 118 1.00

JOANNE 1 ABE 111 1.00

JOANNE 1 ACC 136 3.00


N000000003 LINDA 1 DP 252 3.00

LINDA 1 JOUR298 1.00

LINDA 1 RPED178 2.00


JOIN TOOKPID IN TOOK TO NAMEPID IN NAME AS JOIN1

Missing Students without Classes

Missing Students without Classes


N000000001 DEBBIE 1 . .

N000000002 JOANNE 1 PN 118 1.00

JOANNE 1 ABE 111 1.00



N000000003 LINDA 1 DP 252 3.00

LINDA 1 JOUR298 1.00


NAME / TOOK

Join Examples

NAME / TOOK

Join Examples



8.A.12

PERSON FIRST STUDENT TOOK CLASS NUM

ID NAME COUNTER CLASS COUNT UNITS

------ ----- ------- ----- ----- -----

N000000002 JOANNE 4 ACC 152 4 8.00

N000000003 LINDA 19 AUTO299 19 35.00

JOIN TOOKPID IN TOOK TO NAMEPID IN NAME AS JOIN1

Incorrect Sum of the Name File

Student Counter.

Incorrect Sum of the Name File

Student Counter.


PERSON FIRST STUDENT TOOK CLASS NUM

ID NAME COUNTER CLASS COUNT UNITS

------ ----- ------- ----- ----- -----

N000000001 DEBBIE 1 . 0 .

N000000002 JOANNE 1 ACC 152 4 8.00

N000000003 LINDA 1 AUTO299 19 35.00

NAME / TOOK

Sum the Joined File

NAME / TOOK

Sum the Joined File

SUM

NAMEFRSTNM

NAMESCNT

CLASS AS 'TOOK,CLASS'

CNT.CLASS

TOOKNOUN

BY NAMEPID



8.A.13

If 1/1 – Nothing to report.

If 1/many – Show several with their counts.

Run this to verify the number of records, and fields.



8.A.14

JOIN multiple files.

JOIN multiple files.


8.B. Multiple Verbs

8.B.

Multiple Verbs, both a SUM and a PRINT.

Multiple Verbs, both a SUM and a PRINT.

Rules: Up to 6 Verbs per TABLE FILE.

PRINT can only be used once and last.

If SUM has a BY, the next must repeat all of the BYs.

Rules: Up to 6 Verbs per TABLE FILE.

PRINT can only be used once and last.

If SUM has a BY, the next must repeat all of the BYs.


8.C. Fields for Use in Multiple Runs

8.C.1

&DATE – gets the current date.

&field – set a value once and use it multiple times.

&DATE – gets the current date.

&field – set a value once and use it multiple times.


8.C. Fields for Use in Multiple Runs

8.C.2

To set a variable at execution time

To set a variable at execution time EX focexec var1=value, var2=value

Batch processing using FOCBAT will allow your terminal to be released for other tasks while your FOCEXEC runs. The output will be stored in VMCF for you to view, route to a printer, or cancel.

8. ReviewUse the JOIN command to combine two

files. If it is a one-to-many relationship use the ALL option.

Use the JOIN CLEAR * to clear old joins.

Multiple verbs may be used in the TABLE FILE command, PRINT must be last.

Can use variables to add flexibility you your reports.

Use FOCBAT to submit jobs in batch – so you can do something else while it runs.

8. Review


9. BonusA. Focus Processing Flow

B. Set Parameters

C. Common Errors/Problems

D. Tips

E. FOCBAT/VMCF/Job Submittal

F. Managing FOCEXECs

9. Bonus



9.A. Processing Flow

9.A.

FOCUS Processing Flow

FOCUS Processing Flow

Locate MFD’s

and Data

Format & PrintWHERE TOTAL – Select

on aggregated and computed values.

COMPUTE – Create new values.

WHERE – Select based on DEFINEd values.

CNT, AVE – Prefix operators applied.

DEFINE – Create new values.

WHERE - Select based on database values.

JOIN/BY – Merge and sort.


9.B. Set Values

9.B.

PARAMETER SETTINGSALL. OFF HOLDATTR FOCUS PREFIXASNAMES ON HOLDLIST ALL PRINT ONLINEBINS 64 HOLDSTAT OFF QUALCHAR .BLKCALC NEW HOTMENU OFF QUALTITLES OFFBYPANELING OFF INDEX TYPE NEW SCREEN ONCACHE 0 LANGUAGE AMENGLISH SESSION MONITOR OFFCARTESIAN OFF LINES/PAGE 66 SHADOW PAGES OFFCOLUMNSCROLL OFF LINES/PRINT 57 SPACES AUTOCONSULTOPTN INVISIBL MESSAGE ON TITLE ONEMPTYREPORT OFF MODE TSO WIDTH 130FIELDNAME NEW NODATA . XRETRIEVAL ONFOCSAM NEW PAGE-NUM ONFOCSTACK SIZE 8K PAUSE ON>

> > ? SET


9.C. Common Errors/Problems

9.C.

Space ErrorError: Abend SB37 If holding files and don’t get any data.

Solution: Add Allocation statements to increase file size. DYNAM FREE FILE xxx DYNAM ALLOC FILE xxx SPACE 20 5 CYL

Error: S322 Ran out of time.

Solution: There are 3 ways to submit FOCUS. Try the next method to get more time. FOCBAT get 30 minutes of CPU, overnight Job Submittal gets lots more. If running multiple focexecs in one focbat, need to submit them separately.

Time Error

Lose Fields on Hold File

Error: If holding files and have missing fields.

Solution: Add Allocation to increase file length. DYNAM FREE FILE xxx DYNAM ALLOC FILE xxx LRECL 800


9.D. Tips

9.D.1

STATFILE or other external file

Use the DYNAM command to show FOCUS where to find the file.

DYNAM FREE FILE STATFILE DYNAM ALLOC FILE STATFILE DS 'LADSISQ.USRSTATR.DATA.D010205.T20003P' SHR

To Save a File on disk or to download.

Use the DYNAM command to save to permanent hold file.

DYNAM FREE FILE xxx DYNAM ALLOC FILE xxx DS ‘UADCJH1.FOCUS.DATA.D010725’ SPACE 20 5 CYL

If need to run again, change the name within the quotes, delete the file manually or add delete before the allocate.

DYNAM DELETE UADCJH1.FOCUS.DATA.D010725


9.D. Tips

9.D.2

HOLD File??Since HOLD is a function in FOCUS, we couldn’t use HOLD as the name of an MFD. Therefore, HLDS is the file name in FOCUS

Don’t Overtype

Create a new program then copy the old one into it with the GET. If already changed program, use FILE to create new program and then get out with QQUIT to cancel all changes to original program.


9.E. FOCBAT/VMCF/Job Submittal

9.E.1

FOCBAT is a procedure to submit FOCUS in batch. To execute:

> > ex focbat > > sis

The above screen will appear. You will enter your FOCEXEC name and print options. You may submit up to 3 focexecs in one job. There is a limit of 30 minutes CPU time (not clock time).



9.E.2

VMCF – Look at batch jobs and send them to a printer.

TSO Option Line: =V

VMCF Command Line: 2, printer U9000 or U9*

Select Printer Name: Q

Select Report: S to view, PF3 to return.

Print a Report: Tab to DEST and enter printer id, PF3 to return.



9.E.3

FOCUSADFOCUSCMPFOCUSDSFOCUSFAFOCUSLABFOCUSSAFOCUSSR

Job Submittal LDEF’s

Job Submittal is used to submit batch jobs for overnight processing.

Function Description

LDEF Definition - created by systems, default values.

LREQ Request - Your name and when to run.

LRPF Parameter Fields - Name of the FOCEXEC.

LRSB Substitutions - Printer name, UserID


9.F. Managing FOCEXECs

9.F.

Commands to assist in managing your files within TED.

Description FOCUS Command

List your FOCEXECs >>EX LIST

List your MFD’s >>EX LISTMFD

Delete a FOCEXEC >>EX DELETE

Copy a FOCEXEC from group copy area.

>>TED FOCEXEC(newname) =>GET COPYEXEC(copyname)

Copy your FOCEXEC to the group area.

>>TED FOCEXEC(yourname) =>SAVE COPYEXEC(newcopy)

9. Bonus Review

A. Focus Processing Flow

B. Set Parameters

C. Common Errors/Problems

D. Tips

E. FOCBAT/VMCF/Job Submittal

F. Managing FOCEXECs

9. Review


Syntax Summary

DEFINE FILE filename CLEAR|ADD

tempfield[/format] [WITH realfield]=expression;

tempfield[/format] REDEFINES qualifier.fieldname=expression;

END

Syntax Summary


TABLE FILE filename

HEADING [CENTER]

"text"

display command} [SEG.]field [/R|/L|/C] [/format]

display command}[prefixop.][field] [/R|/L|/C] [/format]

[NOPRINT|AS 'title1,...,title5'] [AND|OVER] [obj2...obj495]

[WITHIN field] [IN n]

COMPUTE field[/format ]=expression;[AS 'title,...,title5'] [IN n]

[AND] ROW-TOTAL [/R|/L|/C] [/format][AS 'name']

[AND] COLUMN-TOTAL [/R|/L|/C] [AS 'name']

ACROSS [HIGHEST] sortfieldn [IN-GROUPS-OF qty] [NOPRINT|AS'title1,...,title5']

BY [HIGHEST] sortfieldn [IN-GROUPS-OF qty] [NOPRINT|AS'title1,...,title5']

BY [HIGHEST|LOWEST{n}]TOTAL[prefix_operator]{field|code_value}

RANKED BY {TOP|HIGHEST|LOWEST} [n]field

ON sortfield option1 [AND] option2 [WHEN expression;...]

Syntax Summary


WHERE [TOTAL] expression

WHERE RECORDLIMIT EQ n

WHERE READLIMIT EQ n

IF [TOTAL] field relation value [OR value...]

ON TABLE SET parameter value

ON TABLE HOLD [VIA program][AS name] [FORMAT format] [MISSING {ON|OFF}]

ON TABLE PCHOLD [AS name] [FORMAT format] [MISSING {ON|OFF}]

ON TABLE SAVE [AS name] [FORMAT format] [MISSING {ON|OFF}]

ON TABLE SAVB [AS name] [FORMAT format] [MISSING {ON|OFF}]

ON TABLE NOTOTAL

ON TABLE COLUMN-TOTAL [/R|/L|/C] [AS 'name'] fieldname

ON TABLE ROW-TOTAL [/R|/L|/C] [format] [AS 'name'] fieldname

Syntax Summary


FOOTING [CENTER] [BOTTOM]

"text"

MORE

FILE file2

[IF field relation value [OR value...]|WHERE expression]

{END|RUN|QUIT}

Syntax Summary


focus for sis beginning report writing focus for sis beginning report writing

Documents

focus report

focus slide

sis beginning report

overview focus

review focus

expectations focus

focus tables sis screens

focexec report