flexnet manager for enterprises datasheet

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DATASHEET Benefits to Your Organization • Opt imize license types and license consumpt ion to reduce software costs • Maintain cont inuous software license compliance to minimize audit risk • Proactively manage contracts to reduce ongoing software costs • Track and manage applicat ion usage to opt imize renewals and reduce denials of service • Automate license management to reduce manual efforts and improve operat ional efficiency FlexNet Manager Suite for Enterprises Complete Desktop-to-Datacenter Software License Optimization Solution Software License Opt imizat ion = Software Savings & Compliance Software is one of t he major items on IT expense budgets. Industry analysts est imate t hat software license and maintenance fees represent 20 to 35% of total enterprise IT spend. Not only are desktop and server applicat ions from major vendors—Microsoft ® , IBM ® , Oracle ® , SAP ® , Symantec™ and Adobe ® —strategic to businesses, t hey also represent t he vast majority of an enterprise’s software spend. For technology companies, engineering applications from vendors such as Autodesk, Cadence Design Systems and The Mathworks, to name only a few, are crit ical assets t hat drive product ivity and t ime to market. The approach for managing this software asset port folio is typically immature, local rat her t han global, and frequent ly involves spreadsheets or ot her ad-hoc met hods. The lack of mature software asset management processes exposes enterprises to software audit liabilit ies and overspending on licenses and maintenance. What is needed is an Software License Opt imizat ion solut ion t hat allows organizations to control costs and reduce risks associated wit h software assets. FlexNet ® Manager Suite for Enterprises provides a comprehensive set of products t hat enable organizat ions to manage software applicat ions and opt imize licenses for pervasive desktop and server software. Organizations are also able to maintain software license compliance and automate critical processes to improve IT operat ional efficiency. The Flexera Software solution allows organizations to realize ongoing cost savings of up to 30% per year on t heir software spend. Software License Opt imizat ion Maturity Levels Software license opt imizat ion maturity starts at Level 1 (see figure below), where organizations understand what hardware and software assets t hey have installed in t heir environment, but probably are not performing license reconciliation against purchases. Organizations at Level 2 lack SAM processes and tools for continuous management of their assets and are generally in a reactive mode. They may be able to manually reconcile purchases against installations to determine t heir license posit ion for certain vendors. This is a time consuming process, which means t hat t hey are generally not going to be cont inuously compliant– hence it is “point-in-t ime” management that will revolve around software audits, annual true-ups and contract renewals. Traditional Software Asset Management (SAM) tools are focused on ident ifying t he software and hardware installed in an estate and may import purchase order records. But traditional SAM tools don’t typically supply t he SKU library necessary “Our annual true-up wit h one of our key software vendors in 2011 was the proof point for our revamped ITAM program and investment in FlexNet Manager Suite. The zero dollar true-up cost, in sharp contrast to the millions of dollars paid each year previously, erased all doubts about the program and showed how powerful it is to have accurate asset information at your fingertips.” Luis Peluffo Johansen – Global Head of IT Purchases & Assets A.P. Møller-Mærsk Traditional SAM Enterprise License Optimization Level 4 Optimized Level 3 Continuously Compliant Level 2 Managed Level 1 Installed FlexNet Manager Platform SAM & License Management • Inventory & App Recognition • PO vs Installed License Reconciliation Verified Oracle Solution Continuous Compliance for: • 14,000+ Vendors • 110,000+ Applications • 340,000+ Software SKUs FlexNet Manager Suite for Enterprises FlexNet Manager Suite Optimization Solutions– Microsoft, Adobe, Symantec, IBM, SAP, Engineering Apps Software License Optimization Maturity Levels

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FlexNet Manager for Enterprises Datasheet - Complete Desktop-to-Datacenter Enterprise License Optimization Solution

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Page 1: FlexNet Manager for Enterprises Datasheet

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Benefits to Your Organization • Optimize license

types and license consumption to reduce software costs

• Maintain cont inuous software license compliance to minimize audit risk

• Proact ively manage contracts to reduce ongoing software costs

• Track and manage applicat ion usage to optimize renewals and reduce denials of service

• Automate license management to reduce manual efforts and improve operat ional efficiency

FlexNet Manager Suite for EnterprisesComplete Desktop-to-Datacenter Software License Optimizat ion Solut ion

Software License Optimization = Software Savings & ComplianceSoftware is one of the major items on IT expense budgets. Industry analysts est imate that software license and maintenance fees represent 20 to 35% of total enterprise IT spend. Not only are desktop and server applicat ions from major vendors—Microsoft®, IBM®, Oracle®, SAP®, Symantec™ and Adobe®—strategic to businesses, they also represent the vast majority of an enterprise’s software spend. For technology companies, engineering applicat ions from vendors such as Autodesk, Cadence Design Systems and The Mathworks, to name only a few, are crit ical assets that drive product ivity and t ime to market.

The approach for managing this software asset port folio is typically immature, local rather than global, and frequent ly involves spreadsheets or other ad-hoc methods. The lack of mature software asset management processes exposes enterprises to software audit liabilit ies and overspending on licenses and maintenance. What is needed is an Software License Optimization solut ion that allows organizations to control costs and reduce risks associated with software assets. FlexNet® Manager Suite for Enterprises provides a comprehensive set of products that enable organizations to manage software applicat ions and optimize licenses for pervasive desktop and server software. Organizations are also able to maintain software license compliance and automate crit ical processes to improve IT operat ional efficiency.

The Flexera Software solut ion allows organizations to realize ongoing cost savings of up to 30% per year on their software spend.

Software License Optimization Maturity LevelsSoftware license optimization maturity starts at Level 1 (see figure below), where organizations understand what hardware and software assets they have installed in their environment, but probably are not performing license reconciliation against purchases. Organizations at Level 2 lack SAM processes and tools for continuous management of their assets and are generally in a reactive mode. They may be able to manually reconcile purchases against installations to determine their license posit ion for certain vendors. This is a t ime consuming process, which means that they are generally not going to be continuously compliant– hence it is “point-in-t ime” management that will revolve around software audits, annual true-ups and contract renewals. Traditional Software Asset Management (SAM) tools are focused on identifying the software and hardware installed in an estate and may import purchase order records. But traditional SAM tools don’t typically supply the SKU library necessary

“Our annual true-up with one of our key software vendors in 2011 was the proof point for our revamped ITAM program and investment in FlexNet Manager Suite. The zero dollar true-up cost, in sharp contrast to the millions of dollars paid each year previously, erased all doubts about the program and showed how powerful it is to have accurate asset information at your fingert ips.”

Luis Peluffo Johansen – Global Head of IT Purchases & Assets A.P. Møller-Mærsk

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Level 4Optimized

Level 3Continuously

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Level 2Managed

Level 1Installed

FlexNet Manager PlatformSAM & License Management • Inventory & App Recognition • PO vs Installed License Reconciliation • Verified Oracle SolutionContinuous Compliance for: • 14,000+ Vendors • 110,000+ Applications • 340,000+ Software SKUs

FlexNet Manager Suite for EnterprisesFlexNet Manager Suite Optimization Solutions–Microsoft, Adobe, Symantec, IBM, SAP, Engineering Apps

Software License Optimizat ion Maturity Levels

Page 2: FlexNet Manager for Enterprises Datasheet

for automatically tying inventory records to purchases, or provide inventory support across Windows, Linux, UNIX, and virtual machines.

Levels 3 and 4 require a big step-up in tool capabilit ies, as well as implementation of best practice processes. FlexNet Manager Platform, the foundation of the Suite, utilizes its SKU Library of more than 340,000 software part numbers, to automate purchased versus installed license reconciliation and help organizations achieve continuous license compliance (Level 3). To minimize license consumption and reduce software spend requires deep vendor domain knowledge. Software vendors have different license models, entit lements, and contracts that are used to determine the number of licenses required. FlexNet Manager Suite products have a Product Use Rights Library that contains license entit lements for key vendors, including Microsoft, Adobe, Symantec and IBM, to minimize license consumption and allow organizations to achieve the Optimized level of maturity—Level 4, with a highly automated solution.

FlexNet Manager Suite for Enterprises is unique in providing a Level 1-4 solution for more than 11,000 software vendors’ products and automated Level 4 solutions for key, high-value vendors including SAP, Oracle, Microsoft, Adobe, IBM and Symantec. FlexNet Manager Suite products enable organizations to move rapidly up the curve from the lowest levels of license management maturity to the highest through automation and optimization.

FlexNet Manager Suite for Enterprises ComponentsThe FlexNet Manager Suite consists of the following products:

• FlexNet Manager® Plat form – Verified Oracle License Management

• FlexNet Manager® for Microsoft® • FlexNet Manager® for Adobe®

• FlexNet Manager® for Symantec™

• FlexNet Manager® for IBM®

• FlexNet Manager® for SAP® Business Suite • FlexNet Manager® for Engineering Applicat ions• Workflow Manager

Components of the FlexNet Manager Suite are built on FlexNet Manager Platform which provides core hardware and software asset management funct ionality to ident ify and manage hardware assets and applicat ions installed on physical and virtual machines.

FlexNet Manager Platform FlexNet Manager Platform provides hardware and software asset management and contract management for enterprises across more than 14,000 publishers and 110,000 applications from desktop to datacenter. Platform reports provide actionable insight into hardware assets, software installations, application usage, license compliance status, upcoming payments, and purchased versus installed license reconciliation.

Platform Discovery & InventoryFlexNet Manager Plat form provides both agent-based and agent less technology to collect physical (Windows, Linux, UNIX, MAC OS platforms), virtual machine (VM), and hardware part it ion inventory of hardware and software across the IT estate. Applicat ion usage data may also be collected. The Plat form now supports the ISO 19770-2 software tagging standard; the Windows agent collects software tags on each device, if available. These tags are used to ident ify software installat ions. The Plat form provides specialized discovery and inventory capabilit ies not found in any other tool, including— discovery and inventory of:

• Oracle databases. Flexera Software’s Oracle solut ion has been verified by Oracle License Management Services (LMS), which determined that it provides ‘detailed and accurate’ reports on Oracle database installat ions and usage. FlexNet Manager Plat form reports will be accepted by Oracle LMS during a software audit,

• Microsoft SQL Server, including version and edit ion data, and

• Virtual environments, including support for virtual server clusters for VMware and Microsoft Hyper-V.

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Extensive Integrat ion to Exist ing IT Systems FlexNet Manager Plat form integrates with many other IT systems to leverage your investment and collect the data necessary for software asset management and license optimization. This includes out-of-the-box connect ivity to Microsoft SCCM/SCCM 2012, as well as adapters for other third party inventory and configurat ion management tools. It also provides connect ivity to HR, Act ive Directory, procurement, ERP and other systems for user, computer, purchasing, contract and organizational data.

Automated Purchase Order Processing Purchase order processing is now fully automated. Purchase orders (‘POs’) can be used generate new license records or update exist ing licenses, without any operator interact ion. The Plat form uses the SKU library or relat ionships between exist ing licenses and POs in the asset management repository to capture the new license ent it lement and automatically link those ent it lements to software inventory. This feature delivers a management by exception capability, where only “special case” POs require manual intervent ion. All operat ions performed on POs can also be rolled back.

Predict ive ‘What If’ AnalysisThe FlexNet Manager Plat form provides industry-first ‘What If’ Analysis capabilit ies that allow organizations to see the impact of hardware and software changes on their license posit ion, before the changes are actually made. A simulat ion capability has been added to the Plat form—for Oracle Processor, IBM PVU (in conjunct ion with FlexNet Manager for IBM), and Microsoft Server Processor (in conjunct ion with FlexNet Manager for Microsoft) licenses, as well as the general purpose Processor Points and Core Points licenses. Act ions such as modifying hardware propert ies, moving a virtual machine across hosts or installat ion of a new software t it le can be simulated, providing an est imated license posit ion that reflects these changes. This enables organizations to proact ively maintain license compliance, reducing cost and license liability risk in today’s dynamic IT environments.

Business Intelligence for Software Asset ManagementThe Platform now incorporates IBM Cognos technology to provide new business intelligence and reporting capabilit ies, including multidimensional analysis, making it easy to ‘slice and dice’ complex data, track key indicators over t ime for trend analysis, and create custom reports. These capabilit ies are available via the Business Reporting Dashboard giving enterprises a centralized view to report on and analyze software license optimization data and better forecast future needs.

FlexNet Manager Platform SummaryFlexNet Manger Plat form provides extensive report ing capabilit ies via an execut ive dashboard that allows users to ident ify and evaluate areas of license compliance concern and make informed decisions that reduce license and maintenance costs for software from thousands of publishers, while minimizing license compliance risk.

FlexNet Manager Plat form is the foundation for other products in the FlexNet Manager Suite for Enterprises. Other components of the Suite provide automated license optimization for high value vendors, on top of the Plat form, to deliver the maximum return on your software investment in the shortest t ime.

FlexNet Manager for Microsoft / Adobe / Symantec / IBM FlexNet Manager for Microsoft, FlexNet Manager for Adobe, FlexNet Manager for Symantec, and FlexNet Manager for IBM are next generat ion software asset management and license optimization solut ions that analyze inventory, applicat ion usage, purchase order data, license ent it lements, and contract terms to optimize license consumption. By optimizing software license management for these key vendors, these FlexNet Manager Suite products enable organizations to save on license purchases, audits, renewals, and true-ups.

To enable true enterprise-wide software license optimization for Microsoft, Adobe, Symantec and IBM products, these FlexNet Manager Suite products include a Product Use Rights Library that enables them to determine an optimized license posit ion. The Product Use Rights Library contains the license ent it lements provided by Microsoft, Adobe, Symantec and IBM purchase agreements, such as Enterprise Agreements (EA), Select Plus Agreements, Software Assurance (SA) and Adobe Cumulat ive License Program (CLP). These rights include: upgrade, downgrade, right of second use, mult iple versions and virtual environment use rights. Use rights can dramatically affect the number of licenses consumed by an organization, and therefore must be taken into account to minimize costs and ensure license compliance.

FlexNet Manager Suite products enable organizations to implement mult iple license and contract opt imization strategies including: applicat ion of product use rights to minimize license consumption, smart allocat ion of licenses to devices and users, reharvest ing of under-used licenses, maintenance cost reduct ions based on applicat ion usage, and consolidat ion of vendors and applicat ions. The ‘What If’ analysis capability for datacenter server licenses, including IBM PVU, Microsoft Server Processor and Core licenses, enables organizations to simulate changes to their IT environment and see the impact on their IBM and Microsoft license posit ions.

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FlexNet Manager for IBM is able to calculate PVU license consumption in sub-capacity (i.e. virtual) environments. This calculat ion is independent of the IBM License Metric Tool (ILMT) provided by IBM. A report is provided that shows a side-by-side comparison of the calculat ion results from FlexNet Manager for IBM and ILMT.

FlexNet Manager for Engineering Applicat ions FlexNet Manager for Engineering Applicat ions tracks and reports on actual concurrent license usage. These usage reports provide a complete understanding of concurrent licensing needs, so organizations can optimize software licensing and save as much as 30% on software costs. The product also simplifies license server administrat ion, reduces denials of service and enables organizations to accurately forecast future needs across a wide range of applicat ions.

FlexNet Manager for Engineering Applicat ions is a comprehensive concurrent license (also known as floating or network licenses) management solut ion that:

• Centrally monitors and reports on concurrent license usage; automated import of LDAP user and organizational data allows more efficient organizational structure based report ing.

• Tracks and reports on Tiered and Token based license models, such as those used by Autodesk (Mult iflex Tiered Licenses) and Cadence Design Systems (Token Based Licenses)

• Helps organizations efficient ly perform license server administrat ion (start, stop, restart license servers, etc.) in real t ime

• Ident ifies under-ut ilized licenses and provides the insight to remix or reallocate them to other locat ions or projects

• Reduces license denials while also reducing ongoing software costs

• Enables effect ive chargeback processes within your organization

• Reports on Borrowed license usage as compared to overall license usage

• Manages mult iple licensing technologies including: – FlexNet (FlexEnabled, FlexLM) software – LUM-enabled software (CATIA, ENOVIA Smarteam) – Sent inel, Reprise, and others

FlexNet Manager for Engineering Applicat ions also includes the Software Investment Planner to analyze software usage and denial trends in relat ion to license terms, costs and organizational parameters, such as geographies, cost centers, projects, and users. Unlike any other tool on the market, it recommends purchase quantit ies based upon past usage trends and other customizable factors.

Specializing in Electronic Design Automation (EDA), Geographic Information Systems (GIS), Explorat ion & Product ion (E&P) and Product Lifecycle Management (PLM) applicat ions, FlexNet Manager for Engineering Applicat ions constant ly tracks act ivity and records all usage data in a centralized database. It tracks and manages FlexEnabled® (formerly FlexLM) licenses for over 20,000 applicat ions from engineering software vendors that have embedded the FlexNet licensing technology.

FlexNet Manager for SAP Business Suite In many enterprises, SAP® Business Suite applicat ions are the most highly valued and widely used in the company. Without precise management of software license usage, organizations risk duplicate users, unused licenses or misclassified users – potent ially increasing the cost of their SAP investment.

With Flexera Software’s FlexNet Manager for SAP Business Suite, organizations centrally monitor and analyze their SAP license usage to help ensure accurate licensing and usage-based spending on an ongoing basis. This license optimization solut ion provides detailed insight into employee SAP use and automatically recommends the optimal user based license classificat ion (Developer, Professional, Limited Professional, etc.) for each user.

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Until now, enterprises have had a limited view into SAP usage, forcing them to perform many manual, error-prone steps or make guesses about license needs. FlexNet Manager for SAP Business Suite not only helps uncover who uses licenses and to what extent, but also helps organizations more accurately assign license types in compliance with the SAP contract. As

a result, enterprises can budget correct ly for renewals and potent ially reduce on-going software license costs. Cert ified by SAP, FlexNet Manager for SAP Business Suite also helps enterprises chargeback software expenses internally based on actual use and more easily monitor and demonstrate license compliance.

Workflow Manager Workflow Manager helps enterprises efficient ly administer their IT asset management processes and improve performance, control and accountability through standardizat ion. It reduces costs and maximizes the product ivity of IT teams by centralizing, automating and enforcing best pract ice processes and procedures t ied to asset and contract lifecycles. It also provides a means for the IT department to interact with end users and improve service levels, which results in increased end user sat isfact ion. Process traceability, priorit izat ion, control, and

optimization allow Workflow Manager to improve license compliance across the software estate.

Workflow Manager is integrated with FlexNet Manager Plat form to allow real-t ime updates to the asset management repository. Workflow Manager also supports the Flexera Software AdminStudio Suite product to help automate and streamline software packaging and compatibility test ing processes for migrat ions to Windows 7 and applicat ion virtualizat ion projects.

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Flexera Software LLC1000 East Woodfield Road, Suite 400Schaumburg, IL 60173 USA

Schaumburg (Global Headquarters):+1 800-809-5659

United Kingdom (Europe, Middle East Headquarters):+44 870-871-1111+44 870-873-6300

Australia (Asia, Pacific Headquarters):+61 3-9895-2000

For more office locat ions visit:www.flexerasoftware.com

Copyright © 2012 Flexera Software LLC. All other brand and product names ment ioned herein may be the trademarks and registered trademarks of their respect ive owners. FMS-E_DS_July12

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Complete Desktop-to-Datacenter Software License Optimizat ion Solut ion

About Flexera SoftwareFlexera Software is the leading provider of strategic solut ions for Applicat ion Usage Management; solut ions delivering cont inuous compliance, optimized usage and maximized value to applicat ion producers and their customers. Flexera Software is trusted by more than 80,000 customers that depend on our comprehensive solut ions- from installat ion and licensing, ent it lement and compliance management to applicat ion readiness and software license optimization - to strategically manage applicat ion usage and achieve breakthrough results realized only through the systems-level approach we provide. For more information, please go to: www.flexerasoftware.com

The configurat ion manager engineer is not ified and performs the software installat ion.

The SAM administrator reviews the request, accepts or rejects it. He allocates a license or may init iate a purchase request.

End user fills out form to request access to software product.Selects software products and the computer(s) where it will be installed.

Specify:Software ProductsComputers

Allocat ion

Workflow ManagerAutomated EmailNotificat ion

FNMP

Software Request Workflow Example

Next Steps:To learn more about optimizing your software license management processes – please visit www.flexerasoftware.com/ELO or contact a Flexera Software representat ive.

Complete Desktop-to-Datacenter Software License Optimization Solut ion Today’s business imperat ive is to transit ion from counting what you have installed, to controlling, using and optimizing the software licenses you own while ensuring that you only buy what

you need. FlexNet Manager Suite for Enterprises is the only Software License Optimization solut ion that opt imizes license and contract management processes to reduce software license, maintenance and audit costs, while maintaining license compliance.