FISCAL MANAGEMENT SUB-CERTIFICATION PROCESS

Electronic sub-certification conducted through the Office of Institutional Compliance and Risk Services in coordination with Controller’s Office

Sent out by e-mail on September 15

Should be completed by September 30

Covers the period of 9/1/09 – 8/31/10

Required by UT System Administration Policy UTS 142.1 – Policy on the Annual Financial Report.

Changes: E-Mail is from ComplianceCertifications@utsa.edu

One questionnaire which combines the Sub-Certification with the Management Certification

New course number is MC2010

Was changed to avoid confusion

FISCAL MANAGEMENT SUB-CERTIFICATION PROCESS

Annually, each Account Administrator should provide a fiscal management sub-certification to the Financial Reporting Officer- the Associate Vice President for Financial Affairs.

The fiscal management sub-certification certifies that, among other items, their accounts are being reconciled timely, duties are properly segregated and no material weakness exists relative to their internal control.

Account administrators failing to complete the sub-certification are reported to their respective Vice President, Auditing & Consulting Services, and Assistant Vice President Financial Affairs/University Controller.

The Office of Institutional Compliance & Risk Services utilizes administrator responses (or lack thereof) when performing the annual risk assessment to determine account administrators selected for Quality Assurance Reviews (QAR).

Reminders: If an account is inactive, zero balance or unit administrator has changed

Complete Unit and Account Request Form Send to Accounting Office

Account administrator must complete sub-certification if any expenditures were processed during the fiscal year, even if zero balance at 8/31