COMMONWEALTH OF PENNSYLVANIA

invites applications for:

Fiscal Management Specialist 1

The Commonwealth of Pennsylvania is proud to be an equal opportunity employer supporting workplace diversity.

SALARY: $41,956.00 - $63,785.00 Annually

JOB TYPE: Civil Service Permanent Full-Time

DEPARTMENT: Executive Offices

LOCATION: Dauphin County

OPENING DATE: 09/21/17

CLOSING DATE: 09/27/17 11:59 PM

JOB CODE: 08110

POSITION NUMBER: 00097751

UNION: No Union Representation (Not subject to provisions of a union agreement.)

BARGAINING UNIT: A3

PAY GROUP: ST06

BUREAU/DIVISION CODE: 7000

BUREAU/DIVISION: Pennsylvania Commission on Crime & Delinquency

WORKSITE ADDRESS: 3101 North Front Street

CITY: Harrisburg

ZIP CODE: 17110

CONTACT NAME: Theresa Ford

CONTACT PHONE: 717-265-8469

CONTACT EMAIL: theford@pa.gov

THE POSITION:

This position is under the supervision of the Manager of Financial Administration. The employee is responsible for advanced technical work relating to the formulation and administration of agency budgets.

DESCRIPTION OF WORK:

Assists with the preparation of required information and data for the Commission's annual budget request and materials for the Legislative hearings and the rebudget. Assists with the preparation of various agency budget request documents for inclusion in the agency budget request, such as program revision requests, complement summaries, major object summaries, internal budget worksheets,

etc. Assists with the preparation of fiscal and statistical data required for the Appropriation Committee budget hearings

as needed. Assists with the development and submission of the rebudget based on approved funds.

Assists with monitoring state and federal appropriations which includes reviews of monthly budget and accounting reports to maintain expenditure controls.

Is responsible for the preparation and justification of any required budget transfers to the Governor's Budget Office.

Processes expenditure adjustments as necessary.

Processes budget transfer/return when needed. Maintains knowledge of policies, practices, and systems to monitor state funds for the agency. Updates monitoring spreadsheets monthly.

Participates in the mid-year lapse and year-end closing. Maintains records of contract costs for inclusion in the agency's budget submissions. Verifies Commission approval for designated procurements with program funds. Maintains and prepares fiscal reports for program funded procurements in the Egrants system.

Identifies and resolves all funding and payment issues. Purchases commodities and services in accordance with the principles and practices of governmental accounting including the Commonwealth's Procurement Law. This includes researching state contracts; reviewing of work statement used as a basis for bids; receiving bid proposals from vendors and determining lowest responsible bidder; maintaining communication with vendors regarding bid results, delivery, and payment; verifying open encumbered document balances; and processing any necessary changes to documents.

Verifies and justifies items received and charges on invoices for services and supplies; determines proper method of payment; processes good receipts as required; and ensures all invoices are coded to the proper fund, cost center, general ledger account, and internal order consistent with agency's budget. Evaluates spending trends to determine and recommend budget allocations. Monitors encumbrances on purchase orders. At fiscal year end and when purchase documents are complete,

liquidates remaining balances. Maintains an up-to-date spreadsheet in the unit's shared directory for all purchasing documents. Is responsible for fiscal activities relating to the Deputy Sheriffs' Education and Training Account and the Constable Education and Training Account which involves the review, analysis, and monitoring of revenue collections and

expenditures. Prepares fiscal analysis and reports. Prepares quarterly combined statement of cash receipts and expenditures for board meetings. Processes all IT procurement and monitors approved IT Budget. Prepares funding distribution for Staff Aug Purchase Orders. Monitors all changes to Staff Aug Purchase Orders and updates all spreadsheets for IT procurements as needed.

Assists with maintenance, updates, and edits to the agency's electronic timesheet system as necessary. Assists with the preparation of agency administrative transfers (state and federal) and verifies transfers are posted correctly. Assists with the accounting of augmentations to state appropriations. Prepares general invoices to request

augmentations from other state agencies. Ensures necessary revenue codes have been established. Works on special fiscal assignments as required. Performs other duties as required.

Essential Functions:

* Apply principles and practices of governmental accounting * Apply current theory in the budget administration * Prepare written reports and financial statements * Utilize SAP, SRM, Excel, Egrants and various other computer software programs * Apply procurement rules and regulations * Organize and prioritize work assignments

* Communicate effectively, both orally and in writing

* Maintain effective working relationships with associates, representatives of other governmental agencies, and vendors * Operate a personal computer and other standard office equipment

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY:

Meet the minimum experience and training required for the job: One year as a Financial Programs Trainee; OR One year of experience in paraprofessional fiscal administration work, and a bachelor's degree in business administration, accounting, finance, economics, or a related field; OR An equivalent combination of experience and training. Work Hours: 8:00 AM – 4:30 PM

Additional Information: This position has free parking. Recruitment Method(s): Applicants must meet one (or more) of the following methods to be considered for this vacancy: Promotion Without Examination Transfer Reassignment

Reinstatement Eligibility - Competitive Promotion Without Examination Only CLASS RESTRICTIONS Have held regular civil service status in one of the following classifications: Fiscal Technician

Fiscal Technician Supervisory Management Technician Administrative Assistant 1 Selection Criteria

1. Minimum experience and training required for the job.

2. Meritorious service; defined as (a) the absence of any discipline above the level of written reprimand during the 24 months preceding the closing date of the posting, and (b) the last due overall regular or probationary

performance evaluation was satisfactory or higher. 3. Seniority, defined as a minimum of one year(s) in the next lower class(es) by the posting closing date of

9/27/2017.

These Promotion Without Examination requirements are issued for compliance with Management Directive 580.19, Promotion in the Classified Service without Examination. How to apply – all candidates: The following materials must be with the online application on or before Wednesday, September 27, 2017:

1. Most Recent Employee Performance Review

2. Submit a resume that reflects work history and education.

Failure to comply with the above application requirements will eliminate you from consideration for this position. Additional information may be obtained by contacting:

Theresa Ford TELEPHONE: 717-265-8469 EMAIL: theford@pa.gov

APPLICATIONS MAY BE FILED ONLINE AT: http://www.employment.pa.gov OUR OFFICE IS LOCATED AT: 613 North Street Harrisburg, PA 17120 jobs@pa.gov

Position #I-2017-05975 FISCAL MANAGEMENT SPECIALIST 1

AB

An Equal Opportunity Employer