fbm - purdue university calumet

Letter from our RHA 2

Purdue University Calumet 3

Conference Theme 4

Conference Schedule 5

Location, Travel, and Transportation 6

Star Trailers (Housing) 6

The Stage (Boardroom) 7

The Star Treatment (Hospitality & Accommodations) 7

Meals & Sponsorship 8

Philanthropy 9

Budget & Delegation Fee 10

Rules & Regulations 11Rules & Regulations 11

Letters of Support 12

Purdue University Calumet IRHO Fall Business Meeting 2012 BidIndiana Residence Hall Organization Conference 2012

1

Dear HCCs,

We are excited and pleased to present this bid to you all on behalf of Purdue University Calumet (PUC) to host the 2012 Indiana Residence Hall Organization (IRHO) F ll B i M ti (FBM) i O t b A RHA ti t d dFall Business Meeting (FBM) in October. As our RHA continues to grow and expand amongst our own campus, we are pushing ourselves to continue to grow and show our support for our very own Indiana organization.

IRHO has been one of our RHA’s greatest resources. During our time of restructure (Spring/Summer 2009), we gathered most of our research information from IRHO that helped guide us to become as successful as we are today. Although there have been

i b i h d f h i i b li f i IRHO’ f iminor bumps in the road for the organization, our belief in IRHO’s future success is so great that we are trying our best to show as much support as possible.

Over the last few years, we have grown to become a very dedicated group of individuals, of all types, encompassing and embracing diversity. From our programming efforts, community service and advocacy, we have strived to become an influential organization in the housing department and on our campus. Due to our great work, we were awarded the NACURH 2011 Building RHA of the Year Award. This award has encouraged us to continue to push forward to establish a name for our campus within the state, across the region and throughout the nation!

We are delighted to welcome our neighboring peers, within IRHO, to our campus community! We look forward to your arrival and hope that we put on a fantastic conference! Hope to see you all soon!y

Sincerely,

Purdue University CalumetResidence Hall Association


2

Campus HistoryPurdue University Calumet (PUC) is a regional campus of the Purdue University system that enrolls more than 10,000 students with 745 residing on campus. Purdue University Calumet, a vital part of Purdue University and the leading post-secondary institution in the Calumet region, is a comprehensive, public university in the land grant tradition offering educational programs of excellence focused on the professional, general educational and lifelong learning needs of the people of the Calumet region. With this purpose in effect, our campus continuously makes efforts to overcome challenges and obstacles to achieve excellence, just like our RHA.

Department of Housing and Residential EducationResidential Education compliments the scholarship of the classroom and provides opportunities of learning and growth through educational programs, activities, and service in student residence. Our mission is to create and continuously develop a student-centered, academically supportive residential environment with primary focuses on four tenets:academically supportive residential environment with primary focuses on four tenets: Intellectual Engagement, Citizenship, Pluralistic Community, and Personal Growth. Our housing department is very supportive of our RHA.

University Village Hall Council (RHA)University Village Hall Council (UVHC) is the official Residence Hall Association of Purdue University Calumet whose primary purposes are to represent the University Village residents in all aspects of campus life, to create opportunities for students to interact, and to provide leadership for change in accordance with the goals of the Department of Housing and Residential Education (HRE). UVHC’s primary purposes are:

• Represent the residents in all aspects of campus life• Represent the residents in all aspects of campus life.• Create opportunities for students to interact.• Provide leadership for change in accordance with the goals of the housing department. • Seek solutions to problems facing residents and to act as a central government for UV

residents.


3

As student leaders in the residence halls on each of our respective campuses, we often put in numerous hours and overwhelming effort to provide an environment where students can feel at home, connect with each other, and excel in their academics. Although unintentional, our efforts can go unnoticed and unrecognized, but we still

ti t k h d f id t It i f thi th t h d id d t icontinue to work hard for our residents. It is for this reason that we have decided to give our fellow colleagues/student leaders/squirrels the star treatment while conducting business with the IRHO Directorship. We are hoping that after this business meeting that each of you will be ready to return to your institutions and play the role that you were born to play.

As such, we will use the following conference lingo to identify key components and i di id l h ill k i hi b i i R d ? Ok LIGHTS! CAMERA!individuals who will take part in this business meeting. Ready? Ok… LIGHTS! CAMERA! LEADERSHIP!!

Conference Theme LingoLingo DescriptionPress Kit Conference InformationScript Agenda/ItineraryDinner and a Movie Self explanatoryStage (or The Main Act) BoardroomStage (or The Main Act) BoardroomTrailers Hotel RoomsThe Walk of Fame Stars for Each InstitutionGift Bags Gift BagsThe Crew Conference StaffThe Cast / Stars DelegatesStar Treatment HospitalityStar Treatment Hospitality


4

Proposed Fall Business Meeting Date:Friday, October 5, 2012 through Sunday, October 7, 2012

Alternate Fall Business Meeting Date:Friday, October 12, 2012 through Sunday, October 14, 2012

Fall Business Meeting ScheduleConfirmation of Rooms at Fairfield Inns Fall 2011Present FBM Bid IRHOC 2012Final Confirmation of Rooms at Fairfield Inns Spring 2012Final Confirmation of Rooms at Fairfield Inns Spring 2012Design and Development of FBM 2012 Website Summer 2012Updates to IRHO Directorship Summer 2012Finalize all details Summer 2012Registration Begins August 20, 2012Registration Ends September 14, 2012Late Registration Ends September 19 2012Late Registration Ends September 19, 2012

Fall Business Meeting ScheduleFridayCheck-in 4pm to 7pmDinner 5pm to 7pmBusiness 8pm to 12amBusiness 8pm to 12amGames, Snacks, Socializing 12am to 1:30am

SaturdayBreakfast 8am to 9amBusiness 9:30am to 12pmLunch 12pm to 1pmBusiness 1pm to 5pmDinner 5pm to 6pmDepart from PUC or Stay Another Night

SundayBreakfast 8am to 9amCh k t 8 t 11


5

Checkout 8am to 11am

PUC has secured the Fairfield Inn & Suites by Marriot for our stars during RHO FBM 2012. We were able to view/tour the accommodations and we are confident that the stars will be happy

Delegates

were able to view/tour the accommodations and we are confident that the stars will be happy. At the Fairfield Inn & Suites we can expect the following:

Wi-Fi Access in Rooms & Lobbies Continental Breakfast On-Site Parking

Our RHA has secured rooms within our residence halls for the IRHO Directorship. Our residence halls are apartment-style living with 4 rooms per suite and 2 bathrooms Securing

Directorship

residence halls are apartment style living with 4 rooms per suite and 2 bathrooms. Securing housing for the Directorship on campus will benefit the conference in the following ways:

Decreased Expenses for Budget Lower Conference Fees for StarsDirectorship would be in a better position to prepare for Business


6

We are planning to provide meals during the following points throughout the conference:

DiningWe are planning to provide meals during the following points throughout the conference:

Friday Upon Arrival

Saturday Breakfast (hotel)

Saturday Lunch

Saturday Dinnery

Sunday Breakfast (hotel)

SponsorshipIn an effort to provide meals throughout the conference and to keep the costs down we are

currently reaching out to local business/restaurants to seek on their support in sponsoring meals and conference favors for our stars. The following business are being solicited:

Boston Market

Chipotle Mexican Grill

Dominos Pizza

Edwardo’s Deep Dish Pizza

Olive Garden

Papa John’sPapa John s

Pepe’s Mexican Grill

Pizza Hut

Stracks & Van Til’s Grocery Store


7

Walmart

PUC is a regional campus located in the Northwest Indiana region. Our campus is less than 5 minutes from I-80/I-94 and only 35 minutes from Downtown Chicago.

Traveling from the Fairfield Inn and the Purdue University Calumet residence halls is a merely 1.6 miles approximately 4 easy minutes! Our stars will not have any issues with getting around townmiles approximately 4 easy minutes! Our stars will not have any issues with getting around town. In addition to easy travel, there is plenty of free parking on campus and in the residence hall parking lot.


8

We all know that the Stage is one of the most important parts of the weekend. This is where most of the star action takes place, conducting important business and getting work done. We hope that all of our stars come well rehearsed and ready for the spotlight. Business will be conducted right inside our very own residence halls, inside the University Village Phase II

id h ll i th thi d fl fresidence hall in the third floor conference room.

This conference room is perfectly designed and accommodating for all of our leaders. Our residence halls are equipped with Wi-Fi. We are currently working with our Information Services Department on solidifying the logistics for temporary usernames and passwords for each delegate. The Stage comes conveniently equipped with our very own media cart, which includes a computer, overhead projector, DVD player, and sound system,

Star Treatment (Hospitality)In an effort to keep our cast nourished and ready to perform our stage area will be equipped withIn an effort to keep our cast nourished and ready to perform, our stage area will be equipped with star treatment essentials such as snacks and refreshments to keep them motivated and energized. Additionally, there will be a star treatment room back at the trailers as well. We want all of our stars to know that they are more than welcomed at Purdue University Calumet, this is why we will have nice gift bags available for everyone full of PUC and RHA favors.


9

10ee

tin

g 2

012

Bid

ren

ce 2

012

113.

75

O F

all B

usi

nes

s M

aniz

atio

n C

on

fer

eleg

atio

n F

ee|

Adv

isor

s =

$1

ity

Cal

um

et IR

HO

sid

ence

Hal

l Org

FBM

201

2 D

eat

es =

$63

.75

|

Purd

ue

Un

iver

siIn

dia

na

Re

Del

ega

Stars work very hard at what they do! However, even in the midst of all the diligence and business that takes place, we can still find ways to give back. The GLACURH 2012 conference is just around the corner and we believe that it would be great to help with the philanthropy for the conference. Let us help the children of Canada by giving back so that p py p y g gthey will have the opportunities to participate in sports and other recreational activities in which their parents cannot afford. GLACURH’S goal is to provide 20 children in Canada the opportunity to play sports in the 2012 year. PUC believes that IRHO can help to exceed this goal.

We are asking that every institution do their very best to raise funds to be donated to Jump Start. After we receive the donations from every school, we will work with Ju p Sta t te e ece e t e do at o s o e e y sc oo , e o tthe IRHO Directorship to donate the raised funds on behalf of IRHO and its affiliated schools. Let’s unite and show GLACURH how strongly Indiana feels about working together and giving back to a worthy cause!


11

AlcoholRegardless of age, students are prohibited from consuming, transporting, and distributing alcohol; possessing or being in the presence of alcohol; or exhibiting disruptive behavior influenced by the use of alcohol. The consumption of alcohol off-campus that results in an incident within the University Village community or disruption of the community is also a violation of this policy.

Drugs/Misuse of Prescription DrugsThe use, sale, or distribution of illicit drugs will not be tolerated. The misuse or sale of prescription drugs will not be tolerated. Residents and/or guests caught using or soliciting drugs will be reported to the appropriate law enforcement, the Department of Housing and Residential Education, and/or the Office of the Dean of Students. Residents and/or guests caught or suspected of using drugs will face resident conduct proceedings / student conduct disciplinary action which will likely include separation from housing and issuance of a no trespass order. Please make special note that contraband inspection services utilizing contraband detection canines may be conducted on an unannounced basis. Common areas, individual rooms, and automobiles may be subject to inspection.

Drug ParaphernaliaThe use of illegal substances prohibits the presence of items deemed to be paraphernalia. This includes, but is not limited to, bongs commonly used for smoking marijuana, hash pipes for marijuana use, blow tubes and water pipes both commonly used in cocaine, crack or marijuana use. If prohibited items are observed in an apartment, the items will be confiscated by the Purdue University Calumet Police Department and resident conduct proceedings / student conduct disciplinary action will be initiated.

S kiSmokingPurdue University Calumet is a Smoke Free Campus (Chancellor’s Memorandum No. A-259). Smoking is prohibited within the University as well as in or around the University Village Community. Violators may be subject to a smoking fine and resident conduct proceedings. Persistent violations of this policy will likely result in separation from The University Village community.

S l A ltSexual AssaultAny report to the Department of Housing and Residential Education regarding alleged sexual assault will be investigated and adjudicated within the Department of Housing and Residential Education and referred for further judicial action through the Office of the Dean of Students. The resident will be encouraged to make a report with the Purdue University Calumet Police Department. If a resident is found to be responsible for such an action, the resident may be immediately separated from The University Village community.


12

fbm - purdue university calumet

Documents

purdue university system

public university

calumet region

campus community

regional campus

indiana organization

b li f i irho f iminor

b i h d f h