FARM INCOME STATEMENT ANALYSISAAE 320

Paul D. Mitchell

Goal

• Overview accounting income statement as it pertains to agricultural operations

• How to prepare and/or read one• How to use one to calculate rates of return

Income Statement

• Income Statement: Record of revenues and expenses over a period of time• Remember: Balance Sheet is statement of assets, liabilities and equity at a point in time

• Other names for an income statement• Operating Statement• Business/Farm Profit and Loss Statement

• Income = Revenue minus Costs• Question: Did you make money last year?

Income Statement

• Income = Revenue minus Costs• Revenue consists of Cash Revenue and Non-Cash Revenue

• Costs consist of Cash Costs and Non-Cash Costs

Cash Revenue• Account for all business revenue earned during the period: cash and non-cash

• Crop sales• Feeder livestock sales• Crop and Livestock product sales• Government program payments, including crop insurance and disaster payments

• Anything you sell!

Non-Cash Revenue

• Inventory changes for commodities ready for sale• Grain, feeder livestock• Accrual basis: value of ending inventory minus value of beginning inventory

• Accounts receivable: ending balance minus beginning balance

• Non-cash payments in kind, trades, custom harvest arrangements, etc.

Revenue: Special Cases• Gain/Loss from sale of culled breeding livestock or milk cows• Treat as Cash Revenue• Normal part of production process, not treat as gain/loss from sale of a capital asset

• Change in value of raised breeding livestock or milk cows• Treat increase in value of a raised heifer calf becoming a cow or milk cow (or part way along this process) as an increase in revenue

• Kind of like an inventory change

Revenue: Special Cases• Gains or Losses on Sales of Capital Assets are treated as revenue

• Land: Selling Price minus Selling Costs• Revenue changes only due to price changes• Selling costs: often deferred taxes due

• Depreciable Assets: Selling Price minus “Book” Value (Book value is value according to your depreciation schedule)• Revenue changes due to price changes and errors in estimating depreciation

• This adjusts revenue for “errors” in depreciation, which are very common

Cash Expenses

• Account for all business expenses incurred during the period: cash and non-cash

• Purchased inputs: fertilizer, seed, fuel, chemicals, feeder livestock, feed, etc.

• Labor and services• Repairs and maintenance• Property taxes, insurance, etc.• Everything you buy for the farm!!!

Non-Cash Expenses

• Depreciation• All capital assets (buildings, tractors, etc.)• Breeding livestock, milk cows, perennial crops• Cost of production to account for, even if you don’t pay cash

• Accounts Payable: • Ending accounts payable balance minus beginning accounts payable balance

Prepaid Expenses• Expenses from previous period for production during this period

• Common examples: fertilizer, seed, feed etc. bought in previous tax year for this crop year

• Pay this year for prepaid expenses you paid last year for use this year

• Put off to next year prepaid expense you paid this year for use next year

• Expenses for This Year = Prepaid Expense Last Year – Prepaid Expense This Year

• Main idea: put expenses into the crop year the purchased inputs are used

Accrued Expenses

• Cash interest paid• Add accrued interest owed• Subtract interest prepaid

• Property taxes paid• Add accrued taxes owed• Subtract taxes prepaid

• Income taxes• Should estimate, but that very difficult• Do Income Statement as pre-tax income• Do after-tax Income Statement later after pay taxes

Income Statement

• General format given here, many variations in use

• Main Idea• Revenue – Expenses = Net Farm Income from Operations

• Add gain/loss net gain from sale of capital assets = Net Farm Income

• Keep interest payments separate so can see income from production activities vs financing activities

Accrual Adjustment of Cash Basis Income Statement

• Most farmers do not use accrual accounting (the business standard: GAAP): cash accounting still the most common

• Accrual accounting more accurate/useful for decision making: puts costs in year used and receive accompanying revenue, but more complex and time consuming

• Cash accounting simple and has advantages for income tax purposes, so more popular

• Cash accounting can be misleading, so recommend those using cash accounting to develop an accrual adjusted net farm income

Accrual Adjusted Net Farm Income

• Accrual adjusted NFI is “technically” the correct way to do an income statement

• Farm accountants will work out the details• Main goal: trying to get revenue and costs into the period of the correct income statement

• Some of the technical accounting rules on the next few slides: real world: let your accountant deal with the details

Accrual Adjusted Net Farm Income(Details)

• Cash Net Income (pre-tax) = Cash Receipts

– Cash Disbursements – Depreciation

± Gain/Loss Capital Sale• Accrual adjustments to Cash Receipts

• Adjust for Inventory Changes (e.g., grain and feeder livestock)

Cash Receipts + Value of Ending Inventory – Value of Beginning Inventory = Gross Revenues

Accrual Adjusted Cash Disbursements (Details)

Cash Disbursements+ Ending Accounts Payable– Beginning Accounts Payable+ Ending Accrued Expenses– Beginning Accrued Expenses

– Ending Prepaid Expenses+ Beginning Prepaid Expenses– Ending Unused Supplies (fuel, chems, seed, fert)

+ Beginning Unused Supplies (fuel, chems, seed, fert)

= Operating Expenses

Accrual Adjusted Net Farm Income (Details)

Cash Net Income (pre-tax) =

Cash Receipts – Cash Disbursements

– Depreciation ± Gain/Loss Capital Sale

Accrual Adjusted Net Income (pre-tax) =

Gross Revenues – Operating Expenses

– Depreciation ± Gain/Loss Capital Sale

Main point: use accrual adjustments to cash receipts and disbursements

Main Point

• Most farmers use cash accounting, commonly to file tax forms

• Farmers commonly move costs between years to reduce taxes

• Income statements adjust this “tax income” for more accurate measurement of income

• Put revenue and costs in the year actually intended for, not in the year used for taxes

Simple Example to Illustrate Cash versus Accrual Accounting• If 2008 a good year, pre-buy more inputs (fertilizer, seed) in 2008 for use in 2009 to lower 2008 taxes

• Same trick with accounts payable in 2008: payoff in 2008 to reduce 2008 taxes, not wait until 2009 to pay off

• Income statement: adjust for these practices: Pay for costs in year used to make income, even if actually bought in different year: How?– Ending Prepaid Expenses + Beginning Prepaid Expenses + Ending Accounts Payable – Beginning Accounts Payable

Main Point Summary

• How adjust “tax income” for more accurate income statement

• Adjust cash receipts for inventory changes• Adjust cash disbursements for accounts payable, accrued expenses, prepaid expenses, and input inventory changes

Uses for Income Statement

• See if made a business profit or had a loss, but really want to know profitability

• Profitability: normalize for size to see if efficient use of resources to produce income

• Five Measures commonly used• Net Farm Income from Operations• Net Farm Income• Rate of Return on Assets• Rate of Return on Equity• Operating Profit Ratio

Calculating Farm Income: Revenue

• You decide what non-cash sources to include and whether it’s accrual adjusted or not

• 1) Selling things: self explanatory• 2) Capital Gains: Selling of capital (non-current) assets for prices different than their basis• Sell land for different price than original cost• Depreciable assets: selling for price different than remaining basis

Calculating Farm Income: Cost

• 1) Operating Costs: You decide what non-cash costs to include and whether to use accrual adjustments

• 2) Interest: separate it out as operating expense• Need to account for interest in some measures

• 3) Unpaid Labor and Management: how much you “pay yourself” for labor and management• Need to account for in some measures

Net Farm Income from Operations (NFIfO)

• NFIfO = Revenue – Operating Costs – Interest• NFIfO = Income made by farm operation• Does not include investment income from capital asset sales: depreciation should already be included as a non-cash expense

• Does not include paying the operator/manager for time and labor

Net Farm Income (NFI)

• NFI = Revenue – Operating Costs – Interest – Unpaid Labor & Management + Capital Gains

• Income generated by farm business after paying all expenses (operation & investment activities)

• Includes net gain from sale of capital assets• Includes paying owner/operator’s time & management

• NFI = NFIfO – Unpaid Labor & Management + Capital Gains

Return on Assets (ROA)

• ROA = Revenue – Operating Costs – Unpaid Labor & Mngmt + Capital Gains

• ROA = NFI + Interest • Income generated by all Farm Assets, including investment income

• Don’t Subtract Interest• Interest = cost of using someone else’s money so your far can have more assets than just what you can own with your equity

• ROA wants to calculate income generated by all assets, yours and other people’s

• Other terms: Return to Capital

Return on Assets (ROA)• Estimate cost of Unpaid Labor and Management

• What it would cost to hire someone to do all the currently unpaid labor and management?

• What would you/family make at your next best alternatives (opportunity costs)?

• Removing Unpaid Labor and Management arbitrary, but important• Whatever chosen changes estimated ROA

• If ignore unpaid labor and management (many do), will get higher ROA

• Know these issues before you compare with other businesses and with market returns

Rate of Return on Assets (ROROA)• ROA compared to size of business

• How much income is the farm generating relative to the amount of assets used?

• ROROA = (ROA/Average Assets) x 100 • Average Assets = average of assets over the time period of the Income Statement• Go to Balance sheet and use average of total assets (current and non-current) at start and end of period

• Rates of return are why Balance Sheet and Income Statement go together

Rate of Return on Assets (ROROA)• ROROA = (ROA/Average Assets) x 100 • Average Assets = “size” of business during the accounting period

• Which basis for asset valuation: cost or market?• Market basis to compare farms and to compare to liquidating and getting market rates of return on financial investments

• Use cost basis to look at your trend over years• Compare ROROA only if done in same way, especially asset valuation

• Do not include non-farm assets and income

Return on Equity (ROE)

• ROE = Revenue – Operating Costs – Interest – Unpaid Labor and Management + Capital Gains • ROE = ROA – Interest• ROE = NFI

• Of all the income generated by the Farm Assets, the part that goes to you as holder of equity in the business• Return on your equity invested in farm

Rate of Return on Equity (ROROE)• ROROE = (ROE/Average Equity) x 100• Average Equity = average of equity at the beginning and end of the period• Obtain from Balance Sheet

• Like ROROA, except use ROE, not ROA• ROE removes Interest from ROA

• Interest is farm income to pay for debt equity• Interest is the “ROE” for the bank, and Interest Rate is the bank’s “ROROE”

ROROA, ROROE and Interest Rate

• Interest the only difference between ROE and ROA• If Rate of Return on Assets > Interest Rate,

Rate of Return on Equity > Rate of Return on Assets• If Rate of Return on Assets < Interest Rate,

Rate of Return on Equity < Rate of Return on Assets• If ROROA > Interest Rate, then extra generated from use of external funds goes to increase ROROE

Operating Profit Margin Ratio (“Profit Margin”)

• Operating profit as percent of Revenue• Operating profit = Return on Assets• Operating Profit Margin Ratio

= ROA/Total Revenue• Of all revenue generated by the business, how much does the business keep?

• Low Profit Margin: improve ratio first (by lowering costs) before expansion

• High Profit Margin: expansion may make sense

Summary• How to develop an Income Statement

• Accrual Accounting• Accrual Adjusted Cash Accounting

• Measures from Income Statement• Net Farm Income• Net Farm Income from Operations• Return on Assets and Rate of Return on Assets• Return on Equity and Rate of Return on Equity• Profit Margin

• Look at example rates and margins• Look at example income statement

Rates of Return in Dairy

• UW Center for Dairy Profitability

http://cdp.wisc.edu/pdf/02bench.pdf http://cdp.wisc.edu/Financial%20Benchmarks.htm

• Two methods• Assets at Cost Basis with Tax Depreciation• Assets at Market Basis with Economic Depreciation• Does NOT include cost of unpaid labor and management or opportunity cost of owner equity

Average Profitability in WI Dairy

Cost and Tax Depreciation

2002 2001 2000

ROROA 4.00% 10.01% 7.91%

ROROE -1.69% 16.15% 9.07%

Profit Margin 4.99% 12.38% 10.25%

Market Value and Economic Depreciation

2002 2001 2000

ROROA 2.17% 5.65% 4.24%

ROROE 0.05% 4.82% 2.34%

Profit Margin 5.79% 13.31% 10.52%

ROROA in WI Dairy: AgFA Farms

YearRORO

A Year ROROA

1995 5.57% 2005 6.77%

1996 5.36% 2006 3.25%

1997 5.42% 2007 8.39%

1998 9.20% 2008 6.49%

1999 7.56% 2009 -1.65%

2000 4.24%

2001 5.65%

2002 2.17%

2002 Range of ROROA

Range % Farms

< 0% 35.5%

0% - 2.5% 20.1%

2.5% - 5% 16.3%

5% - 7.5% 14.0%

7.5% - 10% 7.1%

> 10% 7.1%* Assets at Market Value and Economic Depreciation

2009: A Bad Year for Dairy• 473 AgFA farms in 2009

NFI ROROA ROROE• Top 40%: $77,098 3.32% 2.63%• The Rest: -$23,794 -7.84% -2.83%

Source: http://cdp.wisc.edu/pdf/09bench.pdf

Even in Bad years, some farms make

money

Range of ROROA in 2009

IA 1990-1998 by Type and 2000-2006

IA 2000-2006 ROROA ROROEProfit

MarginCurrent

RatioDebt to Asset

Top 20% 12.8% 15.1% 22.9% 3.45 0.41

Upper 20-40% 11.4% 12.7% 20.1% 3.44 0.37

Middle 20% 7.9% 8.1% 17.0% 2.50 0.37

Lower 20-40% 9.2% 11.5% 16.7% 1.87 0.36

Lowest 20% 4.4% 2.9% 9.0% 1.62 0.44

IA 1990-1998 ROROA ROROE Profit Margin

Grain 7.3% 6.0% 22.3%

Hog 7.4% 6.3% 20.9%

Fed Beef 6.0% 4.6% 23.1%

Cow-Calf 4.5% 2.6% 16.0%

Dairy 7.6% 7.5% 21.1%

Source: http://www.extension.iastate.edu/Publications/FM1883.pdf

IL and MN 2004

IL 2004 ROROA ROROE

Grain 6.2% 7.1%

Hog 13.4% 19.2%

Beef 2.9% 2.6%

Dairy 9.6% 11.2%

MN 2004 ROROA ROROE Profit Margin

Average 8.0% 10.9% 17.6%

Top 20% 13.4% 20.8% 26.0%

Btm 20% -2.7% -18.0% -8.0%

Farm Accounting Programs(from Jenny Vanderlin, UW CDP)• AAIMS: Agricultural Accounting and Management Information System• UW CDP developed and CDP, UWEX supports, cheap ($150) for dairy only

• AgManager by AgriSolutions• General farm accounting, Badgerland FCS

• Redwing sells CenterPoint and Perception• More expensive, used by ag accounting firms• CenterPoint is newer, more for farmers

Farm Accounting Programs(from Jenny Vanderlin, UW CDP)• Several Others: Farm Fund$, PeachTree, QuickBooks, Quicken, MoneyWorks

• CDP and UIWEX do presentations and workshops for farmers to learn more about these• Heart of the Farm, Annie’s Project• UWEX as requested

WI Farm Management Associations• Fox Valley Farm Management

• Appleton, WI (920) 993-1366• Lakeshore Farm Management

• http://www.lakeshorefarmmanagement.com/• Valders, WI (920) 775-3900

• Farm Credit Services http://www.farmcredit.com/ • GreenStone (Appleton) (920) 739-3186• Badgerland (Baraboo) (608) 356-4903• United (Wausau) (715) 842-4631• AgStar Financial Services (Mankato, MN)

• UWEX County Agents

More Information• Web pages I gave with Balance Sheets

• UWEX Center for Dairy Profitability• FarmDOC IL Extension• Center for Farm Financial Management MN EX• AgDecision Maker IA Extension• Damona Doye at Oklahoma State University

• Farm Financial Standards Council• Agriculture Financial Advisor (AgFA) by CDP and UWEX

• Other states have comparable groups