faqs-- land registration authority

8/7/2019 FAQs-- Land registration authority

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FAQs

What are the requirements to get a Certified True Copy/Certification/Verification?

Requirements:

1. Letter of Request or Transaction Application Form (TAF).

2. Photocopy of Title.

3. Identification Card

How to Register:

1. Approach the Registration Information Officer (RIO) to check if you have the completedocumentary required for your transaction. Complete the TAF

2. Submit complete documents and the TAF to the Entry Clerk and wait for the ClaimAssessment Slip (CAS)

3. Proceed to the Cashier and pay the Registration fee and IT Fees indicated in the CAS.Receive receipt and claim stub

4. Claim document from the Releasing Clerk on the date indicated on your claim stub

Same process apply on how to get the Certified True Copy/Certification

What are the Basic Requirements for Registration?

1. Original of the deed/instrument

If original document cannot be presented, the duplicate original or certified true copy shall bepresented together with a sworn affidavit executed by the interested party stating why theoriginal document cannot be submitted.

2. Certified copy of the latest Tax Declaration of the property

3. If titled property, owners copy of the certificate of title, and all issued co-owners copy if any

Note:

a. If a document was executed abroad, a Certificate of Authentication by the nearest PhilippineConsulate is required.

b. If either party is a corporation, the following are also required:

i. Secretarys Certificate/Board Resolution indicating the authorized signatory(ies) and thescope of authority


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ii. Articles of Incorporation

iii. Certificate of SEC that the articles of incorporation has been registered

For Issuance of Title Transactions

All issuance transactions require the following documents aside from the basic requirements:

1. BIR Certificate Authorizing Registration (CAR) re: payment of capital gains tax or donors tax,as the case may be

2. Real property tax clearance re: up-to-date payment of taxes

3. Proof of payment of transfer tax

4. If the land is covered by CARP, DAR clearance and Affidavit of Landholding of transferee

Additional requirements for specific types of issuance transactions:

1. Extra-Judicial Settlement / Adjudication

Affidavit of Publication stating that the notice of settlement has been published once a week for (3) consecutive weeks

If minors are involved, Court Order approving the settlement

2. Judicial Settlement of Estate

Court Order approving the partition

Certificate of Finality of the court order

If the property is being sold or encumbered during the settlement proceedings, Letters of Administration

3. Extra-Judicial Foreclosure of Mortgage

Certificate of Sale by the sheriff/notary public

Approval of the Executive Judge, RTC

4. Consolidation of Ownership

Affidavit of Consolidation of the purchase or Final Bill of Sale executed by the highest bidder

5. Judicial Foreclosure of Mortgage

Court Order directing the sale by public auction


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Deed of Sale issued by the sheriff

6. Execution Sale

Notice of levy or attachment must first be annotated accompanied with a writ of execution

Certificate of Sale

Final Deed of Sale

7. Registration/Sale of Subdivision Project

y License to Sell

Development Permit

Certificate of Registration

For Annotation Transactions

All annotation transactions require the following documents in addition to the basicrequirements:

1. Real property tax clearance re: up-to-date payment of taxes

Additional requirements for specific types of annotation transactions:

1. Mortgage / Lease

Documentary stamp tax

For Subdivision and/or Consolidation Transactions

All subdivision/consolidation transactions require the following documents aside from the basicrequirements:

1. Letter request for subdivision/consolidation

2. Sepia or polyethylene film of the plan duly approved by Land Registration Authority or theLand Management Bureau

3. Blue copy of the plan

4. Original technical description (duly approved)

If with change of ownership, the following additional documents are required:

1. Agreement of partition


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2. Real estate tax clearance

For Condominium Transactions

If CCTs are to be issued for the first time in the name of the registered owner, the following arerequired:

1. Master Deed

2. Declaration of Restriction

3. Diagrammatic Floor Plan

4. Letter request for issuance of individual Condominium Certificate of Title

5. Certificate of Registration with HLURB

6. Development permit

7. License to sell

8. Owners duplicate of the title of the land and all issued co-owners duplicate, if any

For subsequent transfer of CCTs

1. Certificate of Management

faqs-- land registration authority

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