fact screenshot guide - university of kansas medical center fact screenshot guide 3.18.2… · fact...
TRANSCRIPT
FACT Screenshot Guide
Use this guide to enter your activities into the FACT database.
The fields highlighted in yellow are required to be completed in order to populate the SoM CV.
The University of Kansas School of Medicine
Table of ContentsPersonal Data Personal and Contact Information - Page 1Education - Page 4Post Graduate Education (Including Post Docs Residencies and Fellowships) - Page 6 Professional Development and Continuing Education - Page 8Faculty Appointments - Page 10Professional Positions - Page 12Licenses, Registrations, and Certifications - Page 14Honors and Awards - Page 15
Teaching ActivitiesClinical Teaching Activities - Page 17KU Teaching Activities (formerly Additional Teaching Activities) - Page 19Teaching at Other Institutions - Page 21SoM Student Projects (Students, Residents, Post Doctorates & Fellows) - Page 23 Career Mentoring - Page 25Innovations and Leadership in Education - Page 26
Service ActivitiesClinical Service (Patient Care) - Page 28Societies, Committees, and Other Memberships - Page 30Additional Service (Including Reviewer, Editor, Consultant) - Page 32
Research and Scholarly ActivitiesGrants, Contracts and Clinical Trials - Page 34Unsponsored Research - Page 37Publications - Page 39Presentations and Invited Seminars - Page 42Media Contributions - Page 44Intellectual Property (Including Copyrights, Patents, etc.) - Page 45
Promotion/Tenure Application NarrativesTeaching Activities Opening Statement - Page 47Research and Scholarly Activities Opening Statement - Page 49
You do not have access to modify some of the fields on this screen. Ifchanges are needed, contact your Digital Measures Administrator,Nancy Meek.
For corrections to personal information, please contact your HRBusiness Partner to update record in Peoplesoft.
Prefix
First Name
Preferred First Name
Middle Name
Last Name
Suffix
Preferred Credentials
Alternative Name You Publish Under (e.g., an anglicized name), ifany
KUMC Email Address
Alternate Email Address
Preferred Email
Fred
Flinstone1
PhD
You are currently managing data for Fred Flinstone1.
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This screen is where you verify and update your professional contact information.
1
Named Professorship
Explanation of "Other"
Office Location (1)
Add Row
Other Language(s) Spoken
AfrikaansAmerican Sign Language (ASL)ArabicAzerbaijaniBahasaBanglaBengali
1st Office Location Actions
Campus
Kansas City
Explanation of "Other" Business Street Address 1
3901 Rainbow Blvd
Business Street Address 2
Business City/State/Zip
Business City
Kansas City
Business State
MO
Business Zip
66160
Building/Site
Murphy
Mail Stop
1049
Room Number
3030A
Office Phone
Areacode
913
Prefix
588
Suffix
0298
Extension
Show this Phone Number on Web Profile
2
Alternate Phone (1)
Professional Profile/Website
Photograph
Drop file here or select to upload
Original Source: Data ImportsCreated: February 14, 2018
Last Saved: February 21, 2018
Mobile
Mobile Area Code Mobile Prefix Mobile Suffix
Pager
Pager Area Code Pager Prefix Pager Suffix
Fax
Fax Areacode Fax Prefix Fax Suffix
Fax Extension
3
Degree Credentials
Name of Degree
Institution
Major/Emphasis/Specialty
Minor/Subspecialty
Dissertation/Thesis Title
Honor/Distinction
Highest Degree You Have Earned?
Highest Degree Rank Order (The ranking will be the order thedegrees will print on a report)
City, State/Province, Country if outside US
City State/Province Country
Start Date
Month Year
End Date
You are currently managing data for Fred Flinstone1.
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This screen is where you enter your credentials/degrees earned.
*Most faculty will have data imported fromPeopleSoft.
4
Month Year
5
Type
Title of Position
Field of Study
Name of Institution
Accredited Institution
Mentor (1)
Add Row
City, State/Province, Country if outside US
City State/Province Country
1st Mentor Actions
First Name Middle Name/Initial Last Name
Credentials
Start Date
Month Year
You are currently managing data for Fred Flinstone1.
Edit Post Graduate Education (Including Post Docs Residencies andFellowships)
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This screen is where you enter only your post graduate education.
6
End Date
Month Year
7
Title
Purpose of Activity
Activity Format
Area of Focus
Sponsoring Organization
Number of Credit Hours
Source of Funding
Documentation (maximum file size 10 MB)
Drop file here or select to upload
City, State/Province, Country
City State/Province Country
Start Date
Month Year
You are currently managing data for Fred Flinstone1.
Edit Professional Development and Continuing Education
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This screen is where you enter any professional development and continuing education you have taken to further your career.
*Do not include standard CMEs; we only want whatyou have done "above and beyond" the standardrequirements.
8
End Date
Month Year
9
Rank/Title
Is this a KUMC Appointment?
Name of Institution, if not KUMC (e.g. previous or concurrentappointments)
KUMC Department
Department, if not at KUMC (e.g. previous or concurrentappointments)
Phased Retirement?
Appointment Category
FTE, Volunteer or Secondary/Joint Appointment
Show on CV
City, State/Province and Country of Institution
City State/Province Country
You are currently managing data for Fred Flinstone1.
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This screen is where you enter your academic faculty appointments.
*Most faculty will have information pre-populatedfrom PeopleSoft that should be reviewed. The importeddata contains every faculty change to yourappointment since your initial appointment upon hireand may contain extraneous information.
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Faculty Appointment Details
KUMC Academic Track/Appointment TypePathway (KUMC Clinical Scholar and AffiliateTracks ONLY)
Academic Track, if not at KUMC (e.g. previousor concurrent appointments)
Start Date
Month Day Year
End Date
Month Day Year
11
Position
Role
Is this a KUMC position?
Name of Institution, if not KUMC (e.g. previous or concurrentpositions)
School
KUMC Department
KUMC Center/Institute/Core/Office (if applicable)
External Position Department and Division (e.g. previous orconcurrent positions)
Position Description
City, State/Province and Country of Institution
City State/Province Country
Start Date
You are currently managing data for Fred Flinstone1.
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This screen is where you enter your non-faculty professional and administrative positions (director, dean, chair, etc.) held.
12
Month Day Year
End Date
Month Day Year
13
Type
Credentials Received (if applicable)
Certification Name
Granting organization
Organization Acronym
Registration # or License #
Active or Expired
City, State/Province, Country
City State Country
Date Obtained
Month Year
Expiration Date
Month Year
Recertification/Renewal Date
Month Year
You are currently managing data for Fred Flinstone1.
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This screen is where you enter professional licenses and certifications.
14
Do not include information related grant awards.
Award or Honor Name
Nominated or Received?
Organization/Sponsor
Purpose
Scope
Brief Description/Explanation
Attach Documents, if any (1)
Start Date
Month Year
End Date
Month Year
1st Document Actions
Upload Document
You are currently managing data for Fred Flinstone1.
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This screen is where you enter honors and awards nominated and received.
*Do not include information related to grantawards.
15
Add Row
Drop file here orselect to upload
16
Instruction Type
Explanation of "Other"
Topic of Instruction/Supervision
Number of Learners
Hours per Week
Weeks per Session
Sessions per Year
Location
Brief Description
Type of Learner
Medical StudentResidentFellowInternOther
You are currently managing data for Fred Flinstone1.
Edit Clinical Teaching Activities Cancel Save Save + Add Another
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Reports Users and SecurityActivities
This screen is where you enter all clinical teaching activities (clerkships, rounding, clinic, daily supervision, bedside teaching, etc.)
17
Start Year
End Year
18
Instruction Type
Course Name
Title
Explanation of "Other"
Number of Learners per Year (Estimated)
Hours - Actual Instruction/ Yr (Contact Hours)
Invited?
Brief Description
Course Prefix and Course Number (if applicable)
Course Prefix Course Number
Type of Learner
Community MembersDoctoral StudentElementary School StudentsFacultyFellowsHealthcare ProfessionalsHigh School Students
You are currently managing data for Fred Flinstone1.
Edit KU Teaching Activities Cancel Save Save + Add Another
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This screen is where you enter all of your School of Medicine teaching activities or teaching activities while at KU.
*You do not need to indicate whether theactivity is didactic or non-didactic. Thesystem will pull it to the proper place onthe CV based on the instruction type youselect.
19
Institution/Campus
Note: For activities that are/were only on one day, leave the start dateblank and specify the end date. For activities that you started but havenot yet presently completed, specify the start date and leave the enddate blank.
City, State/Province, Country if outside US
City State/Province Country
Start Date
Month Year
End Date
Month Year
20
Instruction Type
Course Name
Lecture/Presentation Title
Institution/Campus
Section Number
Explanation of "Other"
Hours - Actual Instruction (Contact Hours)
Number of Students Enrolled
Number of Student Credit Hours
Course Prefix and Course Number
Course Prefix Course Number
Role of Instructor (Director, Instructor, etc.)
InstructorCourse DirectorCoordinatorLecturerOther
You are currently managing data for Fred Flinstone1.
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This screen is where you enter any teaching conducted at institutions other than KUMC before or during your KUMC appointment.
21
Explanation of "Other"
Syllabus for this course
Drop file here or select to upload
Type of Learner
Community MembersDoctoral StudentElementary School StudentsFacultyFellowsHealthcare ProfessionalsHigh School Students
Course Start Date
Month Day Year
Course End Date
Month Day Year
22
Involvement Type
Institution
Student First Name
Student Last Name
Degree
Name of Degree
Field of Student
Student's Home Department
Number of Credit Hours
Title of Student's Work
Stage of Completion
Course Prefix and Course Number
Course Prefix Course Number
You are currently managing data for Fred Flinstone1.
Edit SoM Student Projects (Students, Residents, Post Doctorates & Fellows)
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This screen is where you enter student projects including master theses, dissertations directed, and supervision of residents and/or postdoctoral fellows.
23
Awards
Comments
Note: For activities that you started but have not yet presentlycompleted, specify the start date and leave the end date blank.
Date Started
Month Year
Date Completed
Month Year
24
Please list Mentoring/advising for which you are/were primarilyresponsible.
First Name
Last Name
Type of Mentee
Institution/Campus
Department of Mentee (if applicable)
Additional Information (Max 250 Words)
Start Date
Month Year
End Date
Month Year
You are currently managing data for Fred Flinstone1.
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This screen is where you enter current and/or past mentoring of individuals (medical students, post-docs, residents and faculty) and advising of students within the academic societies (Major, Orr, etc.)
*Any publications that stem from mentoring/advising should be entered in the Publications screen.
25
Course or Project Title
Type of Project
Description
Co-Developer(s) (1)
Add Row
Is this product New or a Revision?
Explanation of "Other"
1st Co-Developer Actions
People at KUMC
Flinstone1, Fred (Fflinstone1)
First Name
Fred
Middle Name/Initial
Last Name
Flinstone1
Type of Learner
Community MembersDoctoral StudentElementary School StudentsFacultyFellowsHealthcare ProfessionalsHigh School Students
You are currently managing data for Fred Flinstone1.
Edit Innovations and Leadership in Education Cancel Save Save + Add Another
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Reports Users and SecurityActivities
This screen is where you enter educational materials (syllabi, websites, national exams, evaluation tools, etc.) and courses you have developed (courses, modules, etc.) along with leadership roles in education activities (directorships, fellowships, etc.)
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Institution/Campus
Department/School
Explanation of "Other"
Type of Innovation
Note: For activities that you started but have not yet presentlycompleted, specify the start date and leave the end date blank.
Course Prefix and Course Number
Course Prefix Course Number
Start Date
Month Year
End Date
Month Year
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Type of Practice
Name of Clinic, Center, or Institute
Annual RVU's
National RVU Averages (MGMA, etc.)
Brief Description of Clinical Responsibilities
Data Files (1)
Start Date
Month Year
End Date
Month Year
1st File Actions
Drop file here orselect to upload
RVU and Other Patient Care Data
You are currently managing data for Fred Flinstone1.
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This screen is where you enter both quantitative (hours in clinic, RVUs, etc.) and qualitative (patient surveys, peer assessments, etc.) information of patient care activity.
28
Add Row
29
Please enter the Organization, Scope of Organization, Position Held,Type of Group, and Start or End dates. To populate on your CV correctly,this information must be recorded. Also, a brief description must beadded to populate Service related information correctly on your CV.
Organization
Organization Acronym
Scope of Organization
Positions Held (1)
City, State/Province, Country if outside US
City State/Province Country
Start Date
Month Year
End Date
Month Year
1st Position Actions
Position Held Type of Group Name of Group (if applicable)
Type of Appointment Brief Description
You are currently managing data for Fred Flinstone1.
Edit Societies, Committees, and Other Memberships Cancel Save Save + Add Another
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This screen is where you enter all of your professional and academic committee activities and memberships.
*If you are a member of a society,you must select member as a positionheld and society as type of group.
*A brief description must be added to populateService related information on your CV correctly.
30
Add Row
Position Start Date
Month Year
Position End Date
Month Year
31
Organization or Publication
Organization Acronym
Scope of Organization or Publication
Position/Role
Name or Title of Activity
Type of Appointment
Brief Description
Note: For activities that are/were only on one day, leave the start dateblank and specify the end date. For activities that you started but havenot yet presently completed, specify the start date and leave the enddate blank.
City, State/Province and Country
City State/Province Country
Start Date
Month Year
You are currently managing data for Fred Flinstone1.
Edit Additional Service (Including Reviewer, Editor, Consultant)
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Reports Users and SecurityActivities
This screen is where you enter your professional and academic service activities that are not a part of a membership or patient care.
*If you are a journal reviewer, enter the estimated number of manuscripts reviewed per year in the brief description.
32
End Date
Month Year
33
You do not have access to modify some of the fields on this screen. Ifchanges are needed, contact your Digital Measures Administrator,Nancy Meek.
Please enter only one record and amount per multi-year award.
RI/KUMC Identifier
Funding Type
Project Title
Research Purpose
Project Number
Awarding Agency
Agency #
Original Sponsor
Is this an extramural grant?
Awarding Agency Category
This new record was added by the FACT team on
Month Day Year
H
H
You are currently managing data for Fred Flinstone1.
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Please include all grants submitted whether they are funded or not.
34
Awarding Agency Description
Brief Description of Project
Amount Funded
Current Status
Investigators (1)
Please select a person from the drop-down list and/or enter their name in the input fields.
Add Row
Brief Description of Role, if not PI (max of 50 words)
to Abstract or other document upload (optional)
1st Investigator Actions
People at The University of Kansas MedicalCenter
Flinstone1, Fred (Fflinstone1)
First Name
Fred
Middle Name/Initial
Last Name
Flinstone1
Investigator Role
$
35
Drop file here or select to upload
Peer Reviewed
Percentile Score (if available)
Priority Score (if available)
Direct Cost (if applicable)
Indirect Cost (if applicable)
If Pending, Date Submitted
Month Year
Start Date of Funding
Month Year
End Date of Funding
Month Year
36
Project Title
Brief Description of Project
Investigators (1)
Please select a person from the drop-down list and/or enter their name in the input fields.
Add Row
Brief Description of Role, if not PI (max of 50 words)
Note: For activities that are/were only on one day, leave the start dateblank and specify the end date. For activities that you started but havenot yet presently completed, specify the start date and leave the enddate blank.
1st Investigator Actions
People at The University of Kansas MedicalCenter
Flinstone1, Fred (Fflinstone1)
First Name
Fred
Middle Name/Initial
Last Name
Flinstone1
Investigator Role
Start Date
Month Year
You are currently managing data for Fred Flinstone1.
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This screen is where you enter research projects that are not funded or are funded by department funds.
37
End Date
Month Year
38
If an abstract is tied to a paper or presentation, enter the information inthe "Presentations and Invited Seminars" screen only. To avoidduplication, do not list it in this screen and "Presentations and InvitedSeminars" screen. Abstracts tied to publications should be entered onthis screen.
Publication Type
Publication Status
Title
If this is part of a larger work (e.g., a chapter in a book), Title ofLarger Work
Authors/Editors/Translators (1)
Please order the contributors in the order of contribution. Please select a person from the drop-down list and/or enter their name in the input fields.
Add Row
Journal Name
Publisher
Show on CV
1st Author/Editor/Translator Actions
First Name Middle Name/Initial Last Name
Role
You are currently managing data for Fred Flinstone1.
Edit Publications Cancel Save Save + Add Another
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This screen is where you manually enter or import your publications from a BibTex file (Endnote, Google Scholar, etc) or directly from PubMed or Crossref.*Enter any publications that stem from mentoring/advising.
*
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City and State of Publisher
Country of Publisher
Volume
Issue Number/Edition
Page Numbers
Number of Pages
Was this peer-reviewed/refereed?
ISBN/ISSN Number/Case #
Digital Object Identifier (DOI)
PMID
PubMed Central ID (PMCID)
Invited or Accepted
Abstract/Synopsis
Yes
40
URL (Link to Citation or Article)
PDF of Publication (maximum file size 10 MB)
Drop file here or select to upload
Date Published
Month Year
41
If an abstract is tied to a paper or presentation, enter the information inthe "Presentations and Invited Seminars" screen only. To avoidduplication, do not list it in this screen and "Publications" screen.Abstracts tied to publications should be entered in the "Publications"screen only.
Event Name
Sponsoring Organization
Presentation Title
Presenters/Authors (1)
Please select a person from the drop-down list and/or enter their name in the input fields.
Add Row
Event Scope
Meeting Type
Presentation Type
Event Location (City, State/Province and Country)
City State/Province Country
1st Presenter/Author Actions
People at The University of Kansas MedicalCenter
Flinstone1, Fred (Fflinstone1)
First Name
Fred
Middle Name/Initial
Last Name
Flinstone1
You are currently managing data for Fred Flinstone1.
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This screen is where you enter presentations (oral or poster) and invited seminars given at other universities or institutions.
*
42
Invited or Submitted/Accepted
Is this scholarship related to Healthcare Education?
Brief Description
Presentation or Abstract (maximum file size 10 MB)
Drop file here or select to upload
Was there a published abstract associated with thispresentation?
Date
Month Year
43
Media Type
Media Name
Brief Description
Media File (maximum file size 10 MB)
Drop file here or select to upload
Date
Month Year
You are currently managing data for Fred Flinstone1.
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This screen is where you enter media contributions presenting your research and/or scholarship (TV, radio, podcast, etc.)
44
Type of Intellectual Property
Explanation of "Other"
Title/Name
Registration #
Status
Nationality
Inventors (1)
Please either select a person from the drop-down list or enter their name in the input fields.
Add Row
Brief Description
1st Inventor Actions
People at The University of Kansas MedicalCenter
Flinstone1, Fred (Fflinstone1)
First Name
Fred
Middle Name/Initial
Last Name
Flinstone1
You are currently managing data for Fred Flinstone1.
Edit Intellectual Property (Including copyrights, patents, etc.)
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This screen is where you enter other evidence of scholarship in forms of patents, copyrights, devices, trademarks, etc.
45
Date Approved
Month Year
Renewal Date
Month Year
46
Teaching Activities Opening Statement
Other Information
Date
Month Year
You are currently managing data for Fred Flinstone1.
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This screen is where you briefly describe how you apply your teaching to different types of learners (medical students, graduate students, residents and fellows) and highlight your significant teaching accomplishments.
47
Research and Scholarship Overview
Other Information
Date
Month Year
You are currently managing data for Fred Flinstone1.
Edit Research and Scholarly Activities Opening Statement
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This screen is where you briefly summarize your research and scholarly activities in addition to the impact of your contributions and achievements. Include explanations to help those who may not be familiar with your field or expertise.
48