external accounting
DESCRIPTION
Basic Configuration setings for SAP FITRANSCRIPT
EHP6 for SAP ERP 6.0
March 2012
English
External Financial Accounting Basics (102)
SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany
Building Block Configuration Guide
SAP Best Practices External Financial Accounting Basics (102): Configuration Guide
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Copyright
© 2012 SAP AG. All rights reserved.
SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork, SAP HANA, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries.
Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects Software Ltd. Business Objects is an SAP company.
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Crossgate, m@gic EDDY, B2B 360°, and B2B 360° Services are registered trademarks of Crossgate AG in Germany and other countries. Crossgate is an SAP company.
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SAP Best Practices External Financial Accounting Basics (102): Configuration Guide
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Content
External Financial Accounting Basics............................................................................................ 10
1 Purpose .................................................................................................................................. 10
2 Preparation ............................................................................................................................. 10
2.1 Prerequisites ................................................................................................................ 10
3 Configuration .......................................................................................................................... 10
3.1 General Settings (from 'SAP NetWeaver') ................................................................... 10
3.1.1 Set Countries ........................................................................................................... 10
3.1.1.1 Set Country-Specific Checks ............................................................................... 10
3.2 Financial Accounting Global Settings (New) ................................................................ 11
3.2.1 Ledgers .................................................................................................................... 11
3.2.1.1 Fields ................................................................................................................... 11
3.2.1.1.1 Define Field Status Variants - Field Status Variants and Field Status Groups 11
3.2.1.1.2 Assign Company Code to Field Status Variants ........................................ 12
3.2.1.2 Fiscal Year and Posting Periods ......................................................................... 12
3.2.1.2.1 Maintain Fiscal Year Variant ...................................................................... 12
3.2.1.2.2 Posting Periods .......................................................................................... 13
3.2.1.2.2.1 Define Variants for Open Posting Periods .................... 13 3.2.1.2.2.2 Assign Variants to Company Code ............................... 13
3.2.1.2.2.3 Open and Close Posting Periods .................................. 14
3.2.1.3 Parallel Accounting .............................................................................................. 14
3.2.1.3.1 Define Accounting Principles ..................................................................... 14
3.2.1.3.2 Assign Accounting Principle to Ledger Groups ......................................... 15
3.2.1.4 Real-Time Integration of Controlling with Financial Accounting .......................... 15
3.2.1.4.1 Assign Variants for Real-Time Integration to Company Codes ................. 15
3.2.2 Global Parameters for Company Code .................................................................... 16
3.2.2.1 Enter Global Parameters (Additional Details)...................................................... 16
3.2.2.2 Tax Settings ......................................................................................................... 17
3.2.2.2.1 Assign Company Code to Document Date for Tax Determination ............ 17
3.2.3 Document ................................................................................................................. 18
3.2.3.1 Document Number Ranges ................................................................................. 18
3.2.3.1.1 Documents in Entry View ........................................................................... 18
3.2.3.1.1.1 Define Document Number Ranges for Entry View ........ 18
3.2.3.1.2 Documents in General Ledger View .......................................................... 20
3.2.3.1.2.1 Define Document Number Ranges for General Ledger View 20
3.2.3.2 Document Types ................................................................................................. 20
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3.2.3.2.1 Define Document Types for Entry View ..................................................... 20
3.2.3.3 Define Posting Keys ............................................................................................ 22
3.2.3.4 Rules for Changing Documents .......................................................................... 27
3.2.3.4.1 Document Change Rules, Line Item .......................................................... 27
3.2.3.5 Tolerance Groups ................................................................................................ 28
3.2.3.5.1 Define Tolerance Groups for Employees ................................................... 28
3.2.3.6 Default Values ..................................................................................................... 28
3.2.3.6.1 Change Message Control for Document Processing ................................. 28
3.2.4 Withholding Tax ....................................................................................................... 29
3.2.4.1 Withholding Tax ................................................................................................... 29
3.2.4.1.1 Calculation ................................................................................................. 29
3.2.4.1.1.1 Maintain Tax Code ........................................................ 29
3.2.5 Tax on Sales / Purchases ........................................................................................ 31
3.2.5.1 Calculation ........................................................................................................... 31
3.2.5.1.1 Assign Country to Calculation Procedure .................................................. 31
3.2.5.1.2 Define Tax Keys, Tax Code Names, Tax Codes for Sales and Purchases (To Be Transported) ..................................................................................................... 32
3.2.5.1.3 Import/Create Tax Codes ........................................................................... 42
3.2.5.1.4 Delete Tax Categories for Country (US) .................................................... 43
3.2.5.2 Posting ................................................................................................................. 43
3.2.5.2.1 Assign Tax Codes for Non-Taxable Transactions ..................................... 43
3.2.6 Correspondence ...................................................................................................... 44
3.2.6.1 Assign Programs for Correspondence Types ..................................................... 44
3.2.6.2 Define Sender Details for Correspondence Form ............................................... 44
3.3 General Ledger Accounting (New) (from 'Financial Accounting (New)') ..................... 45
3.3.1 Master Data ............................................................................................................. 45
3.3.1.1 G/L Accounts ....................................................................................................... 45
3.3.1.1.1 Preparations ............................................................................................... 45
3.3.1.1.1.1 Edit Chart of Accounts List ............................................ 45
3.3.1.1.2 Transport Chart of Accounts ...................................................................... 46
3.3.1.1.2.1 Define Account Group ................................................... 46 3.3.1.1.2.2 Create Accounts ........................................................... 47 3.3.1.1.2.3 Define Account Determination for Real-Time Integration 47 3.3.1.1.2.4 Define Account for Exchange Rate Difference Posting (Optional) 48 3.3.1.1.2.5 Create Accounts for Clearing Differences ..................... 48 3.3.1.1.2.6 Define Accounts for Automatic Tax Payable Transfer Posting (Optional) ............................................................................. 48
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3.3.1.1.2.7 Define Retained Earnings Account ............................... 49 3.3.1.1.2.8 Define Accounts for Materials Management ................. 49
3.3.1.1.2.9 Define Income Statement Accounts .............................. 56 3.3.1.1.2.10 Define Balance Sheet Accounts.................................. 57 3.3.1.1.2.11 Define Accounts for Net Procedure............................. 58 3.3.1.1.2.12 Define Accounts for Cash Discount Taken ................. 58 3.3.1.1.2.13 Define Accounts for Lost Cash Discount ..................... 59
3.3.1.1.2.14 Define Accounts for Overpayments / Underpayments 59 3.3.1.1.2.15 Define Account for Rounding Differences (Optional) .. 59 3.3.1.1.2.16 Define Accounts for Payment Differences with Altern. Currency (Optional) ........................................................................... 60 3.3.1.1.2.17 Define Accounts for Bank Charges (Vendors) ............ 60
3.3.1.1.2.18 Define Accounts for Cash Discount Granted .............. 60
3.3.1.1.2.19 Define Accounts for Tax Clearing (Optional) ............... 61
3.3.1.1.2.20 Define Accounts for Automatic Offsetting Entry (Optional) 61 3.3.1.1.2.21 Define Accounts for Bill of Exchange Transactions (Optional) 62
3.3.1.1.2.22 Define Tax Accounts ................................................... 62 3.3.1.1.2.23 Prepare Automatic Postings for Foreign Currency Valuation 64 3.3.1.1.2.24 Define Adjustment Accounts for GR/IR Clearing (Optional) 64
3.3.1.1.2.25 Define Adjustment Accounts for Receivables/Payables by Maturity (Optional) ........................................................................ 65
3.3.1.1.2.26 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts .................................................................... 66
3.3.1.1.2.27 Define Alternative Reconciliation Account for Customers 66 3.3.1.1.2.28 Define Alternative Reconciliation Account for Vendors (Optional) 67 3.3.1.1.2.29 Specify Accounts for Subsequent Adjustment ............ 67
3.3.2 Business Transactions ............................................................................................. 67
3.3.2.1 Open Item Clearing ............................................................................................. 67
3.3.2.1.1 Prepare Automatic Clearing ....................................................................... 67
3.3.2.1.2 Define Tolerance Groups for G/L Accounts ............................................... 68
3.3.2.2 Adjustment Posting/Reversal .............................................................................. 69
3.3.2.2.1 Permit Negative Posting ............................................................................ 69
3.3.2.2.2 Define Reasons for Reversal ..................................................................... 69
3.4 Accounts Receivable and Accounts Payable............................................................... 70
3.4.1 Customer Accounts .................................................................................................. 70
3.4.1.1 Master Data ......................................................................................................... 70
3.4.1.1.1 Preparations for Creating Customer Master Data ..................................... 70
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3.4.1.1.1.1 Create Number Ranges for Customer Accounts ........... 70 3.4.1.1.1.2 Define Account Groups with Screen Layout (Customers) 71 3.4.1.1.1.3 Assign Number Ranges to Customer Account Groups . 72
3.4.1.2 Line Items ............................................................................................................ 73
3.4.1.2.1 Display Line Items ...................................................................................... 73
3.4.1.2.1.1 Define Line Layout ........................................................ 73
3.4.1.2.1.2 Choose Additional Fields .............................................. 74
3.4.2 Vendor Accounts ...................................................................................................... 75
3.4.2.1 Master Data ......................................................................................................... 75
3.4.2.1.1 Preparations for Creating Vendor Master Data ......................................... 75
3.4.2.1.1.1 Define Accounting Clerks .............................................. 75 3.4.2.1.1.2 Create Number Ranges for Vendor Accounts ............... 75
3.4.2.1.1.3 Define Account Groups with Screen Layout (Vendors) . 76
3.4.2.1.1.4 Define Screen Layout per Activity (Vendors) ................ 76
3.4.3 Business Transactions ............................................................................................. 78
3.4.3.1 Incoming Invoices/Credit Memos ........................................................................ 78
3.4.3.1.1 Maintain Terms of Payment ....................................................................... 78
3.4.3.1.2 Incoming Invoices/Credit Memos – Enjoy .................................................. 79
3.4.3.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos 79
3.4.3.2 Outgoing Payments ............................................................................................. 80
3.4.3.3 Outgoing Payments Global Settings ................................................................... 80
3.4.3.3.1 Define Posting Keys for Clearing ............................................................... 80
3.4.3.3.2 Define Payment Block Reasons ................................................................ 81
3.4.3.3.3 Define Default Values for Payment Block .................................................. 82
3.4.3.3.4 Manual Outgoing Payments ....................................................................... 82
3.4.3.3.4.1 Define Tolerances (Vendors) ........................................ 82 3.4.3.3.4.2 Define Reason Codes (Manual Outgoing Payments) ... 84
3.4.3.4 Automatic Outgoing Payments ............................................................................ 85
3.4.3.4.1 Payment Method/Bank Selection for Payment Program ........................... 85
3.4.3.4.1.1 Set Up All Company Codes for Payment Transactions . 85
3.4.3.4.1.2 Set Up Paying Company Codes for Payment Transactions ..................................................................................... 86
3.4.3.4.1.3 Set Up Payment Methods per Country for Payment Transactions ..................................................................................... 87 3.4.3.4.1.4 Set Up Payment Methods per Company Code for Payment Transactions ...................................................................... 89 3.4.3.4.1.5 Create Bank Master Data ............................................. 92
3.4.3.4.1.6 Define House Banks - House Banks ............................. 95 3.4.3.4.1.7 Define House Banks - Bank Accounts .......................... 96
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3.4.3.4.1.8 Set Up Bank Determination for Payment Transactions: Ranking Order ................................................................................... 99
3.4.3.4.1.9 Set Up Bank Determination for Payment Transactions: Available Amounts .......................................................................... 100 3.4.3.4.1.10 Set Up Bank Determination for Payment Transactions: Bank Accounts ................................................................................ 100 3.4.3.4.1.11 Create Check Lots .................................................... 101
3.4.3.4.2 Payment Media ........................................................................................ 102
3.4.3.4.2.1 Define Sender Details for Payment Forms .................. 102
3.4.3.5 Dunning ............................................................................................................. 102
3.4.3.5.1 Basic Settings for Dunning ....................................................................... 102
3.4.3.5.1.1 Define Dunning Block Reasons .................................. 102
3.4.3.6 Dunning Procedure ............................................................................................ 103
3.4.3.6.1 Define Dunning Procedures ..................................................................... 103
3.4.3.6.1.1 Define Dunning Procedures (Dunning Control) ........... 106 3.4.3.6.1.2 Define Interest Rates .................................................. 107
3.4.3.6.2 Printout ..................................................................................................... 107
3.4.3.6.2.1 Allow Dunning with SmartForms ................................. 107
3.4.3.7 Interest Calculation ............................................................................................ 108
3.4.3.7.1 Interest Calculation .................................................................................. 108
3.4.3.7.1.1 Define Reference Interest Rates ................................. 108 3.4.3.7.1.2 Define Time-Based Terms .......................................... 109 3.4.3.7.1.3 Enter Interest Values .................................................. 110
3.4.3.7.2 Interest Posting ........................................................................................ 111
3.4.3.7.2.1 A/R: Calculation of Interest on Arrears ........................ 111
3.4.3.8 Closing ............................................................................................................... 111
3.4.3.8.1 Count ........................................................................................................ 111
3.4.3.8.1.1 Define Reply Addresses for Balance Confirmation ..... 111
3.5 Bank Accounting ........................................................................................................ 112
3.5.1 Bank Accounts ....................................................................................................... 112
3.5.1.1 Update House Bank Account with House Bank ID ........................................... 112
3.5.2 Business Transactions ........................................................................................... 114
3.5.2.1 Check Deposit ................................................................................................... 114
3.5.2.1.1 Define Variants for Check Deposit/ Manual Bank Statement/ GL items: Administration ............................................................................................................ 114
3.5.2.2 Payment Transactions ....................................................................................... 116
3.5.2.2.1 Manual Bank Statement ........................................................................... 116
3.5.2.2.1.1 Make Global Settings for Electronic Bank Statement .. 116
3.5.2.2.2 Electronic Bank Statement ....................................................................... 123
3.5.2.2.2.1 Define Program and Variant Selection ........................ 123
3.5.2.2.3 Lockbox .................................................................................................... 123
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3.5.2.2.3.1 Define Lockboxes for House Banks ............................ 123 3.5.2.2.3.2 Define Control Parameters ......................................... 124
3.5.2.2.3.3 Define Posting Data .................................................... 125
3.5.3 Import and Assign Reporting Variants ................................................................... 125
3.5.3.1 Reporting Variants ............................................................................................. 125
3.5.3.2 Reporting Variants Payment Media (program SAPFPAYM) (Optional) ............ 128
3.5.3.3 Assign Selection Variants (Optional) ................................................................. 129
3.6 Period End Activities .................................................................................................. 129
3.6.1 Bank-Account Interest Calculation ......................................................................... 129
3.6.1.1 Prepare Account Balance Interest Calculation .................................................. 129
3.6.1.2 Define Reference Interest Rates ....................................................................... 130
3.6.1.3 Define Time-Dependent Terms ......................................................................... 131
3.6.1.4 Enter Interest Values ......................................................................................... 132
3.6.2 Prepare G/L Account Balance Interest Calculation ............................................... 132
3.6.2.1 Prepare G/L Account. Balance Interest Calc. - Control Data ............................ 132
3.6.2.2 Prepare G/L Account. Balance Interest Calc. - Posting Rules .......................... 133
3.6.2.3 Defining Sort Method / Adjustment Accounts for Regrouping Receivables ...... 134
3.6.2.4 Prepare G/L Account. Balance Interest Calc. - Account Symbols and Descriptions ...................................................................................................................... 135
3.6.3 Valuate ................................................................................................................... 135
3.6.3.1 Foreign Currency Valuation Methods ................................................................ 135
3.6.3.2 Define Valuation Areas ...................................................................................... 136
3.6.3.3 Assign Valuation Areas and Accounting Principles ........................................... 137
3.6.3.4 Foreign Currency Valuation: Account Determination for OI Exch. Rate Differences ........................................................................................................................ 137
3.6.3.5 Foreign Currency Valuation: Account Balances ................................................ 138
3.6.3.6 Define Sort Method / Adjustment Accounts for Regrouping Receivables ......... 139
3.6.3.6.1 Adjustment Accounts for Changed Reconciliation Accounts ................... 141
3.6.3.6.1.1 Define Adjustment Accounts for Changed Reconc.Acct.: Posting Keys ................................................................................... 141 3.6.3.6.1.2 Def. Adjustment Accnt.s f. Changed Reconc. Acct. Balance Sheet Transfer Postings .................................................... 141
3.6.3.6.2 Define Alternative Reconciliation Account for Customers ....................... 142
3.6.4 Period End Reporting............................................................................................. 143
3.6.4.1 Creating Financial Statement Version ............................................................... 143
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External Financial Accounting Basics
1 Purpose This configuration guide provides you with the information you need to set up the configuration of this building block manually.
If you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, refer to the SAP Best Practices Quick Guide, located on the SAP Note.
2 Preparation
2.1 Prerequisites
Before you start installing this building block, you must install prerequisite building blocks. For more information, see the Building Block Prerequisite Matrix located on the HTML DVD on the Sitemap page and the Content Library page.
3 Configuration
3.1 General Settings (from 'SAP NetWeaver')
3.1.1 Set Countries
3.1.1.1 Set Country-Specific Checks
Use
The purpose of this activity is to include rules for checking the
Bank data
Postal data
Control data
Normally in the SAP standard delivery system, all countries are defined according to the international ISO standard. In case the rules have to be changed the following activity is necessary. In Best Practices the rules for US are changed.
Procedure
1. Access the activity using one of the following navigation options:
Transaction code
OY17
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IMG menu SAP NetWeaver General Settings Set Countries Set Country-Specific Checks
2. On the Change View ”Field Country Field Checks”: Overview screen, select the row for country US and choose the Details button.
3. On the Change View ”Field Country Field Checks”: Details screen, make the following entries:
Field name Description User action and values Note
Bank Key 4
Field name Length Checking Rule Note
Postal code length 10 1
Bank account number 18 6
Bank number length 9 6
Post bank acct. no 10 6
Tax Number 1 11 5
Tax Number 2 10 5
VAT registration no
Length of bank key 11
Field name Description User action and values Note
Bank data Select
Postal code req. entry Select
4. Save your entries.
3.2 Financial Accounting Global Settings (New)
3.2.1 Ledgers
3.2.1.1 Fields
3.2.1.1.1 Define Field Status Variants - Field Status Variants and Field Status Groups
Use
In this activity you create a field status variant with the corresponding field status groups.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
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(New) Ledgers Fields Define Field Status Variants
Transaction code
OBC4
2. Select the row for field status variant 0001 and choose Copy as…(F6).
3. Make the following entries:
FStV Field status name
0010 Field Status G/L accounts
4. Press Enter.
5. On the Specify object to be copied dialog box, choose copy all.
6. Save your entries.
3.2.1.1.2 Assign Company Code to Field Status Variants
Use
In this activity you assign the company code to the field status variant.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
(New) Ledgers Fields Assign Company Code to Field Status Variants
Transaction code
OBC5
2. For company code 1000, make the following entries:
Company Code Field Status Variant
1000 0010
3. Save your entries.
3.2.1.2 Fiscal Year and Posting Periods
3.2.1.2.1 Maintain Fiscal Year Variant
Use
This activity is only necessary if the standard fiscal year variants cannot be used.
For Baseline, the standard Customizing is required with fiscal year variant K4.
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3.2.1.2.2 Posting Periods
3.2.1.2.2.1 Define Variants for Open Posting Periods
Use
In this activity, you define variants for open posting periods.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
(New) Ledgers Fiscal Year and Posting Periods Posting Periods
Define Variants for Open Posting Periods
Transaction code
SM30 (Customizing Object V_TG010O)
2. On the Change View ”Posting Periods: Define Variants”: Overview screen, choose the New Entries button.
3. Make the following entries:
Variant Name
0010 Variant 0010
4. Save your entry.
3.2.1.2.2.2 Assign Variants to Company Code
Use
In this activity, you make the specification that is necessary to be able to work in several company codes with the same variant for open posting periods.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
(New) Ledgers Fiscal Year and Posting Periods Posting Periods
Assign Variants to Company Code
Transaction Code
SM30 (Customizing Object V_001_R)
2. On the Change View ”Assign Com.Code Posting Period Variants”: Overview screen, make the following entries:
CoCD Company Name CIty Variant
1000 Company Code 1000 Palo Alto 0010
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3. Save your entry.
3.2.1.2.2.3 Open and Close Posting Periods
Use
In this activity, you can specify which periods are open for posting for each variant. You have two time intervals (time period 1 and time period 2). In each interval, specify a period lower limit, a period upper limit, and the fiscal year.
You close a period by selecting the period specifications so that the period to be closed does not fall within them.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
(New) Ledgers Fiscal Year and Posting Periods Posting Periods
Open and Close Posting Periods
Transaction code
SM30 (Customizing Object V_T001B)
2. On the Change View ”Posting Periods: Specify Time Intervals”: Overview screen, make the following entries:
Var. A To account From per. 1 Year To period Year
From per. 2 Year To period Year
0010 + 1 2000 12 2010 13 2000 16 2030
0010 A ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2030
0010 D ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2030
0010 K ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2030
0010 M ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2030
0010 S ZZZZZZZZZZ 1 2000 12 2010 13 2000 16 2030
3. Save your entry.
3.2.1.3 Parallel Accounting
3.2.1.3.1 Define Accounting Principles
Use
In this activity, you define your accounting principles. Then you can assign the desired ledger group to the accounting principles.
For performance reasons, you can combine several different accounting principles in one entry; for example, you create one accounting principle for IAS/US-GAAP.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New) Financial Accounting Global Settings
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(New) Ledgers Parallel Accounting Define Accounting Principles
Transaction code
SM30 (Customizing Object V_TACC_PRINCIPLE)
2. On the Change View ”Accounting Principles”: Overview screen, verifity that the following entries exist (otherwise, choose New Entries and make the following entries):
Accounting Principle Name/description of Accounting Principle
GAAP Generally Accepted Accounting Principle
IAS International Accounting Standard
3. Save your entries.
3.2.1.3.2 Assign Accounting Principle to Ledger Groups
Use
In this IMG activity, you assign the desired ledger group to your accounting principles.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New) Financial Accounting Global Settings
(New) Ledgers Parallel Accounting Assign Accounting Principle to Ledger Groups
Transaction code
SM30 (Customizing Object V_FAGL_TRGT_LDGR)
2. On the Change View ”Assignment of Accounting Principle to Target Ledger Group”: Overview screen, make the following entries:
Accounting Target Ledger Group
GAAP 0L
3. Save your entry.
3.2.1.4 Real-Time Integration of Controlling with Financial Accounting
3.2.1.4.1 Assign Variants for Real-Time Integration to Company Codes
Use
In this IMG activity, you assign the variants to one or more company codes in which you have combined Customizing settings for the real-time integration of Controlling with Financial Accounting. If you assign no variant to a company code, no real-time integration is activated for that company code.
Procedure
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1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New) Financial Accounting Global Settings
(New) Ledgers Real-Time Integration of Controlling with Financial
Accounting Assign Variants for Real-Time Integration to Company Codes
Transaction code
SM30 (Customizing Object V_FAGLCOFICCODEC)
2. On the Change View ”Assignment of Variants for Real-Time Integration for Comp. Co. screen, make the following entries:
Company Code Variant for Real-Time Integration
1000 0001
3. Save your entry.
3.2.2 Global Parameters for Company Code
3.2.2.1 Enter Global Parameters (Additional Details)
Use
In this activity, you can make various global specifications for the company code. In addition, you can look at the most important specifications of the company code at any time in the overview. This includes, among other things, the chart of accounts and the fiscal year variant.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(New) Financial Accounting Global Settings
(New) Global Parameters for Company Code Enter Global Parameters
Transaction code
SM30 (Customizing Object V_001_B)
2. On the Change View ”Company Code Global Data”: Overview screen, select Company Code 1000 and choose the Details button.
3. Make the following entries:
Field name Description User action and values Note
Chart of Accts Chart of account
0010
Credit Control Area 1000
Fiscal Year Variant K4
Document Entry Screen Variant
2 (for France and countries with Withholding tax)
Field status variant 0010
Pstng period variant 0010
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Field name Description User action and values Note
Max. exchange rate deviation
10
Workflow variant 0001
Cost of sales accounting actv.
2 (active)
Negative postings permitted
<select>
Cash Management activated
<select>
4. On the Change View ”Company Code Global Data”: Details screen, choose the Additional Data button.
5. Make the following entries:
Field name Description User action and values Note
INTRASTAT ID number 10051962
6. Save your entries.
3.2.2.2 Tax Settings
3.2.2.2.1 Assign Company Code to Document Date for Tax Determination
Use
In this activity you specify per company code the following data necessary for processing taxes with jurisdiction codes: whether the baseline date for determining the tax percentages should be the posting date (default date) or the document date.
The system usually takes the posting date for this purpose. However, if you want the system to determine tax percentages on the basis of the document date, you must configure the system accordingly at this point.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
(New) Tax on Sales/Purchases Calculation Assign Company Code to Document Date for Tax Determination
Transaction code
SM30 (Customizing Object V_001_Z)
2. On the Change View ”Allocate Comp. Co Document Date for Tax Determination”: Overview screen, make the following entries:
CoCd Tax determ. with doc. date
1000 Deselect
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3. Save your entries.
3.2.3 Document
3.2.3.1 Document Number Ranges
3.2.3.1.1 Documents in Entry View
3.2.3.1.1.1 Define Document Number Ranges for Entry View
Use
Only one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges that are to be used for the document types.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
(New) Document Document Number Ranges Documents in
Entry View Define Document Number Ranges for Entry View
Transaction code
FBN1
2. On the Range Maintenance: Accounting Documents screen, make the following entries:
Field name Description User action and values Note
Company Code 1000
1. Choose Change Intervals.
2. On the Maintain Number Range Intervals view screen, choose Insert Interval.
3. In the Insert Interval dialog box, make the following entries. After each entry choose Insert. Then again choose Insert Interval.
No To Fiscal Year From No. To No. External
01 9999 0100000000 0199999999
02 9999 0200000000 0299999999
03 9999 0300000000 0399999999
04 9999 0400000000 0499999999
05 9999 0500000000 0599999999
06 9999 0600000000 0699999999
07 9999 0700000000 0799999999
08 9999 0800000000 0899999999
09 9999 0900000000 0999999999
10 9999 1000000000 1099999999
11 9999 1100000000 1199999999
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No To Fiscal Year From No. To No. External
12 9999 1200000000 1299999999
13 9999 1300000000 1399999999
14 9999 1400000000 1499999999
15 9999 1500000000 1599999999
16 9999 1600000000 1699999999
17 9999 1700000000 1799999999
18 9999 1800000000 1899999999
19 9999 1900000000 1999999999
20 9999 2000000000 2099999999
21 9999 2100000000 2199999999
47 9999 4700000000 4799999999
48 9999 4800000000 4899999999
49 9999 4900000000 4999999999
50 9999 5000000000 5099999999
51 9999 5100000000 5199999999 X
52 9999 5200000000 5299999999
53 9999 5300000000 5399999999
81 9999 8100000000 8199999999
82 9999 8200000000 8299999999
83 9999 8300000000 8399999999
84 9999 8400000000 8499999999
85 9999 8500000000 8599999999
90 9999 9000000000 9099999999
X1 9999 9100000000 9199999999
X2 9999 9299999999 9399999999
Z1 9999 0090000000 0090999999 X
ZZ 9999 0080000000 0080999999
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4. Choose Save.
5. Confirm the dialog box regarding transport of number range intervals.
6. Choose Back.
7. Choose Save.
8. Confirm the dialog box regarding transport of number range intervals.
9. Choose Back twice.
3.2.3.1.2 Documents in General Ledger View
3.2.3.1.2.1 Define Document Number Ranges for General Ledger View
Use
Only one document number interval can be defined for each document type in a company code. The document number intervals in a company code must not overlap. In this activity you define the number ranges that are to be used for the document types.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
(New) Document Document Number Ranges Documents in
General Ledger View Define Document Number Ranges for General Ledger View
Transaction code
FAGL_DOCNR
2. On the Range Maintenance: Documents in New G/L screen, make the following entries:
Field name Description User action and values Note
Company Code 1000
3. Choose the Change Intervals button.
4. Choose the Insert Interval button.
5. Make the following entries:
No. To Fiscal Year From No. To No. External
Z1 2099 1000000000 1099999999
6. Save your entries.
3.2.3.2 Document Types
3.2.3.2.1 Define Document Types for Entry View
Use
In this IMG activity, you have to define for your leading ledger, the document types for the documents. You do this in the entry view and assign a number range interval to the document types at the same time.
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Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
(New) Document Document Types Define Document Types for Entry View
Transaction code
OBA7
2. On the Change View "Document Types": Overview screen, check if the following settings are on the system (if not, choose the New Entries button and make the entries):
Doc. Ttype
Num. Rng
Rev. Doc. Type
Account types allowed Trading partner
Net doc. type
Interc. Postg
Assets Customer Vendor Material G/L Account
AA 01 X X X X X
AB 01 AB X X X X X X
AF 03 AF X X
AN 01 X X X X X
AP 02 KA X X X
CH 01 X X X
DA 16 AB X X X X
DG 16 DA X X X X
DR 18 DA X X X X X
DV 16 KA X X X X
DZ 14 DA X X
EU 02 X X X X X
EX 02 AB X X X
KA 17 KA X X X X
KG 17 KA X X X X
KN 01 KA X X X X X
KP 48 KP X X X X
KR 19 KA X X X X
KZ 15 KA X X X
ML 47 X X
PR 48 X X
RA 51 RA X X X X
RB RB X
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Doc. Ttype
Num. Rng
Rev. Doc. Type
Account types allowed Trading partner
Net doc. type
Interc. Postg
Assets Customer Vendor Material G/L Account
RE 51 RE X X X X
RK 53 RK X X X X
RN 51 RN X X X X X
RV Z1 AB X X X X
SA 01 AB X X X X X
SB 12 AB X
SK 13 AB X
SU 01 SU X X X X X X X
UE 04 X X X X X
WA 49 X X X
WE 50 X X X
WI 49 X X X
WL 49 X X X
WN 50 X X X X
Y1 52 Y1 X X X X
ZP 20 ZP X X X X X
ZR 20 ZR X X X X
ZS 05 X X X X
ZV 20 ZV X X X X X
ZZ ZZ X X X
3. Save your entries.
3.2.3.3 Define Posting Keys
Use
In this activity you define posting keys. Users specify a posting key before entering a line item. The posting key controls how the line item is entered and processed.
For each posting key, among other things, you define:
which side of an account can be posted to,
which type of account can be posted to, and
which fields the system displays on the entry screens and whether an entry has to be made (field status)
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Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings
(New) Document Define Posting Keys
Transaction code
OB41
2. Double-click Posting Key 01.
3. Verify or make the following entries:
Posting Key 01
Account Type Customer
Debit/Credit Indicator Debit
Posting Key for Reversal/Reverse Entry 12
Indicator: Posting key for special G/L t
Indicator: Sales-related item X
Indicator: Is the posting key used in a payment transaction
4. Choose the Maintain Field Status button.
5. For the following groups, make the following entries:
General Data
Type Fields
Suppress Reference specification 1/2; Reference specification 3; Inflation Index
Req.Entry None
Opt Entry All remaining fields
Additional Account Assignments
Type Fields
Suppress Trading Partner Profit Center; Joint venture calculation type; Earmarked Funds
Req.Entry None
Opt Entry All remaining fields
Materials Management
Type Fields
Suppress None
Req.Entry None
Opt Entry All fields
Payment Transactions
Type Fields
Suppress
Bank Reference; Reason Code; Instruction key for payment; Payment currency
Payment currency amount
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Req.Entry None
Opt Entry All remaining fields
Asset Accounting
Type Fields
Suppress None
Req.Entry None
Opt Entry All fields
Taxes
Type Fields
Suppress Gross Income Tax
Req.Entry None
Opt Entry All remaining fields
Foreign Payments
Type Fields
Suppress None
Req.Entry None
Opt Entry All fields
Consolidation
Type Fields
Suppress None
Req.Entry None
Opt Entry Transaction Type
Real Estate Management
Type Fields
Suppress None
Req.Entry None
Opt Entry Real Estate Management
Financial Assets Management
Type Fields
Suppress None
Req.Entry None
Opt Entry Financial Assets Management
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6. Save your entries.
7. Review the remaining posting keys and field status as in the table below and the variant text file SMBA0_TBSL_B10I_J01_102.TXT:
Posting Key
Account Type
Debit/Credit Indicator
Posting Key for Reversal/ Reverse Entry
Posting key for special G/L
Sales-related item
Posting key used in a payment transaction?
01 Customer Debit 12 X
11 Customer Credit 02 X
12 Customer Credit 01 X
13 Customer Credit 03
14 Customer Credit 04
15 Customer Credit 05 X
16 Customer Credit 06 X
17 Customer Credit 07
18 Customer Credit 08 X
19 Customer Credit 09 X
21 Vendor Debit 32 X
02 Customer Debit 11 X
22 Vendor Debit 31 X
24 Vendor Debit 34
25 Vendor Debit 35 X
26 Vendor Debit 36 X
27 Vendor Debit 37
28 Vendor Debit 38 X
29 Vendor Debit 39 X
31 Vendor Credit 22 X
32 Vendor Credit 21 X
34 Vendor Credit 24
03 Customer Debit 13
35 Vendor Credit 25 X
36 Vendor Credit 26 X
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37 Vendor Credit 27
38 Vendor Credit 28 X
39 Vendor Credit 29 X
40 G/L Account Debit 50
50 G/L Account Credit 40
70 Assets Debit 75
75 Assets Credit 70
80 G/L Account Debit
04 Customer Debit 14
81 G/L Account Debit
83 G/L Account Debit
84 G/L Account Debit
85 G/L Account Debit
86 G/L Account Debit
89 Material Debit
90 G/L Account Credit
91 G/L Account Credit
93 G/L Account Credit
94 G/L Account Credit
05 Customer Debit 15 X
95 G/L Account Credit
96 G/L Account Credit
99 Material Credit
0A Customer Debit 1A
0B Customer Debit 1B
0C Customer Debit
0X Customer Debit 1X
0Y Customer Debit 1Y
0Z Customer Debit 1Z
1A Customer Credit 0A
06 Customer Debit 16 X
1B Customer Credit 0B
1C Customer Credit 0C
1X Customer Credit 0X
1Y Customer Credit 0Y
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1Z Customer Credit 0Z
07 Customer Debit 17
08 Customer Debit 18 X
09 Customer Debit 19 X
8. Save your entries.
3.2.3.4 Rules for Changing Documents
3.2.3.4.1 Document Change Rules, Line Item
Use
In this activity, you determine under which circumstances fields within posted documents can be changed.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
(New) Document Rules for Changing Documents) Document Change Rules, Line Item
Transaction code
SM30 (Customizing Object VV_TBAER_V2)
2. On the Change View ”Rules for Changing Documents”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Account Type Field can be changed Line item not cleared
BSEG-MWSKZ D X
BSEG-WMWST D X
BSEG-WRBTR D X
BSEG-MWSKZ K X
BSEG-PYAMT K X X
BSEG-PYCUR K X X
BSEG-WMWST K X
BSEG-WRBTR K X
BSEG-MWSKZ S X
BSEG-WRBTR S X
COBL-AUFNR S X
COBL-KOSTL S X
COBL-PRCTR S X
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4. Save your entries.
3.2.3.5 Tolerance Groups
3.2.3.5.1 Define Tolerance Groups for Employees
Use
In this activity, you predefine various amount limits for your employees with which you determine:
the maximum document amount the employee is authorized to post
the maximum amount the employee can enter as a line item in a customer or vendor account
the maximum cash discount percentage the employee can grant in a line item
the maximum acceptable tolerance for payment differences for the employee.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
(New) Document Tolerance Groups Define Tolerance Groups for Employees
Transaction code
SM30 (Customizing Object V_T043T)
2. On the Change View ”FI Tolerance Groups For Users”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Company Code
Currency Amount per document
Amount per Open Item Account Item
Cash Discount per Line Item
1000 USD 9,999,999,999.00 9,999,999,999.00 5.000
Permitted Payment Differences:
Amount Percent Cash Discnt Adj. to
Revenue 5.00 2.0%
Expense 5.00 2.0%
4. Save your entries.
3.2.3.6 Default Values
3.2.3.6.1 Change Message Control for Document Processing
Use
In this activity, you can configure the appearance of system messages according to requirements.
Procedure
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1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
(New) Document Default Values Change Message Control for Document Processing
Transaction code
SM30 (Customizing Object V_T100C)
2. On the Determine Work Area: Entry dialog box, make the following entries and choose Continue (Enter):
Field name Description User action and values Note
Application Area F5 Document Editing
3. On the Change View ”Message Control by User”: Overview screen, make the following entries:
Message Number
User Name Online Batchl Standard
671 Account & has payment block “&”
W (Warning)
W (Warning) -
4. Save your entries.
5. Choose Back.
6. Repeat steps 2 to 5 for the following information:
Application Area F2
Message Number
Message Text Online Batchl Standard
144 Vendors found with same address; check
I (Note in wndw)
I (Note in wndw) -
145 Customers found with same address, check
I (Note in wndw)
I (Note in wndw) -
Application Area KI
Message Number
Message Text Online Batchl Standard
166 Enter a true account assignment object with revenues W W E
281 Do not assign any objects in cost accounting to a/c & - - W
3.2.4 Withholding Tax
3.2.4.1 Withholding Tax
3.2.4.1.1 Calculation
3.2.4.1.1.1 Maintain Tax Code
Use
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The system needs a withholding tax code to be able to determine the withholding tax. You specify the following for each code:
The portion subject to tax
Here it is possible to calculate the withholding tax with a calculation base of over 100%. This procedure is sometimes used in Spain.
The withholding tax minimum amount for Japanese withholding tax reporting
The tax rate
Percentage rate should be used for withholding tax base amount for calculating the withholding tax amount. You can also enter the reunification tax in percent in this field.
The reduced withholding tax rate in the case of a valid exemption certificate
The withholding tax formula
You only select the Withholding tax formula field if you require a special withholding tax calculation. In the USA, for example, different tax rates are used for 1042 reporting depending on the federal state in which the vendor is situated. Withholding tax codes are dependent on the country.
Procedure
1. To carry out the activity, choose one of the following navigation options:
IMG Menu Financial Accounting (New) Financial Accounting Global Settings
(New) Withholding Tax Withholding Tax Calculation Maintain Tax Codes
Transaction Code
OBC7
2. On the Change View ”Withholding Tax”: Overview screen, choose New Entries.
3. Make the following entries.
Cty W. Tax Code
Description Off.W.Tax Code
%rate Net Base for tax contributions
US 15 Section 409A Deferrals w/o tax
1099 100.00 Select
4. Save your entries.
5. Repeat steps 2 to 4 for the following data:
Cty W. Tax Code
Description Off.W.Tax Code
%rate Net Base for tax contributions
US 7B Section 409A Income w/o Tax
1099 100.00 Select
US FD Section 409A Deferrals including tax
1099 100.00 Select
US FE Section 409A Income including tax
1099 100.00 Select
US 02 Royalties 1099 100.00 Select
US 03 Prizes, awards 1099 100.00 Select
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Cty W. Tax Code
Description Off.W.Tax Code
%rate Net Base for tax contributions
US 05 Fishing boat proceeds 1099 100.00 Select
US 06 Medical and health care payments
1099 100.00 Select
US 07 Nonemployee compensation
1099 100.00 Select
US 08 Substitute payments (dividends/interest)
1099 100.00 Select
US 9 Payer made direct sales of $5000 or more
1099 100.00 Select
US 10 Crop insurance proceeds 1099 100.00 Select
US 13 Excess golden parachute payments
1099 100.00 Select
US 14 Gross proceeds paid to an attorney
1099 100.00 Select
US 16 State tax withheld 1099 100.00 Select
3.2.5 Tax on Sales / Purchases
3.2.5.1 Calculation
3.2.5.1.1 Assign Country to Calculation Procedure
Use
In this activity, you enter the key for the calculation procedure that determines the allowed conditions per document and that defines the sequence of the conditions in the document for each country.
Procedure
1. To carry out the activity, do one of the following:
IMG menu Financial Accounting (New) Financial Accounting Basic Settings
(New) Tax on Sales / Purchases Basic Settings Assign Country to Calculation Procedure
Transaction code
SM30 (Customizing Object V_005_E)
2. On the Change View ”Assign Country Calculation Procedure”: Overview screen, make the following entries:
Field name User action and values
Cty US
Name USA
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Field name User action and values
Proc TAXUSJ
3. Save your entries.
3.2.5.1.2 Define Tax Keys, Tax Code Names, Tax Codes for Sales and Purchases (To Be Transported)
Use
You have to define a separate tax on sales/purchases code for each country in which one of your company codes is located.
If you have to report tax-exempt or non-taxable sales to the tax authorities, you need to define a tax rate with the value 0.
Each code contains one or more tax rates for the different tax types, following is the list of Tax code to be maintained.
Each Tax Code contains one or more Tax Jurisdiction Keys. Maintain the following list.
Tax Codes per Jurisdiction code are maintained in the next task. The Properties tab is used to rename the Tax Codes Names.
Tax Code Name Tax Type
I0 A/P Sales Tax, exempt V
I1 A/P Sales Tax, taxable, distributed to line items V
O0 A/R Sales Tax, exempt A
O1 A/R Sales Tax, taxable A
U1 A/P Use Tax, taxable, self assessed V
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings
(New) Tax on Sales/Purchases Calculation Define Tax Codes for Sales and Purchases
Transaction code
FTXP
2. In the Country dialog box, in the Country field, enter US and choose Enter.
3. On the Maintain Tax Code: Initial Screen, make the following entries and press Enter:
Tax Code Tax Jurisdiction
I0 AK0000000
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4. In the Tax Percent. Rate field, enter 0.000.
5. Choose the Levels button.
6. Verify the condition type JP1I
7. Save your entries.
8. Choose Back.
9. Repeat steps 3 to 8 for the following data:
Enter the Validity date as desired for all combinations.
Tax Code
Tax Jurisdiction
Condition Type
Tax Percentage Rate
Condition Table
Condition Record Number
I0 AL0000000 JP1I 0.00 053 0000007034
I0 AR0000000 JP1I 0.00 053 0000007035
I0 AZ0000000 JP1I 0.00 053 0000007168
I0 CA0000000 JP1I 0.00 053 0000007032
I0 CO0000000 JP1I 0.00 053 0000007169
I0 CT0000000 JP1I 0.00 053 0000007036
I0 DC0000000 JP1I 0.00 053 0000007037
I0 DE0000000 JP1I 0.00 053 0000007038
I0 FL0000000 JP1I 0.00 053 0000007039
I0 GA0000000 JP1I 0.00 053 0000007040
I0 HI0000000 JP1I 0.00 053 0000007041
I0 IA0000000 JP1I 0.00 053 0000007042
I0 ID0000000 JP1I 0.00 053 0000007043
I0 IL0000000 JP1I 0.00 053 0000007044
I0 IN0000000 JP1I 0.00 053 0000007045
I0 KS0000000 JP1I 0.00 053 0000007046
I0 KY0000000 JP1I 0.00 053 0000007047
I0 LA0000000 JP1I 0.00 053 0000007048
I0 MA0000000 JP1I 0.00 053 0000007049
I0 MD0000000 JP1I 0.00 053 0000007050
I0 ME0000000 JP1I 0.00 053 0000007051
I0 MI0000000 JP1I 0.00 053 0000007052
I0 MN0000000 JP1I 0.00 053 0000007053
I0 MO0000000 JP1I 0.00 053 0000007054
I0 MS0000000 JP1I 0.00 053 0000007055
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Tax Code
Tax Jurisdiction
Condition Type
Tax Percentage Rate
Condition Table
Condition Record Number
I0 MT0000000 JP1I 0.00 053 0000007056
I0 NC0000000 JP1I 0.00 053 0000007057
I0 ND0000000 JP1I 0.00 053 0000007058
I0 NE0000000 JP1I 0.00 053 0000007059
I0 NH0000000 JP1I 0.00 053 0000007060
I0 NJ0000000 JP1I 0.00 053 0000007061
I0 NM0000000 JP1I 0.00 053 0000007062
I0 NV0000000 JP1I 0.00 053 0000007063
I0 NY0000000 JP1I 0.00 053 0000007064
I0 OH0000000 JP1I 0.00 053 0000007065
I0 OK0000000 JP1I 0.00 053 0000007066
I0 OR0000000 JP1I 0.00 053 0000007067
I0 PA0000000 JP1I 0.00 053 0000007068
I0 RI0000000 JP1I 0.00 053 0000007069
I0 SC0000000 JP1I 0.00 053 0000007070
I0 SD0000000 JP1I 0.00 053 0000007071
I0 TN0000000 JP1I 0.00 053 0000007072
I0 TX0000000 JP1I 0.00 053 0000007073
I0 UT0000000 JP1I 0.00 053 0000007074
I0 VA0000000 JP1I 0.00 053 0000007075
I0 VT0000000 JP1I 0.00 053 0000007076
I0 WA0000000 JP1I 0.00 053 0000007077
I0 WI0000000 JP1I 0.00 053 0000007078
I0 WV0000000 JP1I 0.00 053 0000007079
I0 WY0000000 JP1I 0.00 053 0000007080
I1 AK0000000 JP1I 0.00 053 0000007170
I1 AL0000000 JP1I 40.00 053 0000006849
I1 AR0000000 JP1I 45.00 053 0000006850
I1 AZ0000000 JP1I 50.00 053 0000006851
I1 CA0000000 JP1I 60.00 053 0000006848
I1 CO0000000 JP1I 30.00 053 0000006852
I1 CT0000000 JP1I 60.00 053 0000006853
I1 DC0000000 JP1I 57.50 053 0000006854
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Tax Code
Tax Jurisdiction
Condition Type
Tax Percentage Rate
Condition Table
Condition Record Number
I1 DE0000000 JP1I 0.00 053 0000007171
I1 FL0000000 JP1I 60.00 053 0000006855
I1 GA0000000 JP1I 40.00 053 0000006856
I1 HI0000000 JP1I 40.00 053 0000006857
I1 IA0000000 JP1I 50.00 053 0000006858
I1 ID0000000 JP1I 50.00 053 0000006859
I1 IL0000000 JP1I 62.50 053 0000006860
I1 IN0000000 JP1I 50.00 053 0000006861
I1 KS0000000 JP1I 49.00 053 0000006862
I1 KY0000000 JP1I 60.00 053 0000006863
I1 LA0000000 JP1I 40.00 053 0000006864
I1 MA0000000 JP1I 50.00 053 0000006865
I1 MD0000000 JP1I 50.00 053 0000006866
I1 ME0000000 JP1I 60.00 053 0000006867
I1 MI0000000 JP1I 60.00 053 0000006868
I1 MN0000000 JP1I 60.00 053 0000006869
I1 MO0000000 JP1I 42.25 053 0000006870
I1 MS0000000 JP1I 70.00 053 0000006871
I1 MT0000000 JP1I 0.00 053 0000007208
I1 NC0000000 JP1I 40.00 053 0000006872
I1 ND0000000 JP1I 50.00 053 0000006873
I1 NE0000000 JP1I 50.00 053 0000006874
I1 NH0000000 JP1I 0.00 053 0000007172
I1 NJ0000000 JP1I 60.00 053 0000006875
I1 NM0000000 JP1I 50.00 053 0000006876
I1 NV0000000 JP1I 65.00 053 0000006877
I1 NY0000000 JP1I 40.00 053 0000006878
I1 OH0000000 JP1I 50.00 053 0000006879
I1 OK0000000 JP1I 45.00 053 0000006880
I1 OR0000000 JP1I 0.00 053 0000007209
I1 PA0000000 JP1I 60.00 053 0000006881
I1 RI0000000 JP1I 70.00 053 0000006882
I1 SC0000000 JP1I 50.00 053 0000006883
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Tax Code
Tax Jurisdiction
Condition Type
Tax Percentage Rate
Condition Table
Condition Record Number
I1 SD0000000 JP1I 40.00 053 0000006884
I1 TN0000000 JP1I 60.00 053 0000006885
I1 TX0000000 JP1I 62.50 053 0000006886
I1 UT0000000 JP1I 48.75 053 0000006887
I1 VA0000000 JP1I 35.00 053 0000006888
I1 VT0000000 JP1I 50.00 053 0000006889
I1 WA0000000 JP1I 65.00 053 0000006890
I1 WI0000000 JP1I 50.00 053 0000006891
I1 WV0000000 JP1I 60.00 053 0000006892
I1 WY0000000 JP1I 40.00 053 0000006893
O0 AK0000000 JR1 0.00 053 0000007082
O0 AL0000000 JR1 0.00 053 0000007083
O0 AR0000000 JR1 0.00 053 0000007084
O0 AZ0000000 JR1 0.00 053 0000007085
O0 CA0000000 JR1 0.00 053 0000007086
O0 CO0000000 JR1 0.00 053 0000007087
O0 CT0000000 JR1 0.00 053 0000007088
O0 DC0000000 JR1 0.00 053 0000007089
O0 DE0000000 JR1 0.00 053 0000007090
O0 FL0000000 JR1 0.00 053 0000007091
O0 GA0000000 JR1 0.00 053 0000007092
O0 HI0000000 JR1 0.00 053 0000007093
O0 IA0000000 JR1 0.00 053 0000007094
O0 ID0000000 JR1 0.00 053 0000007095
O0 IL0000000 JR1 0.00 053 0000007096
O0 IN0000000 JR1 0.00 053 0000007097
O0 KS0000000 JR1 0.00 053 0000007098
O0 KY0000000 JR1 0.00 053 0000007099
O0 LA0000000 JR1 0.00 053 0000007100
O0 MA0000000 JR1 0.00 053 0000007101
O0 MD0000000 JR1 0.00 053 0000007102
O0 ME0000000 JR1 0.00 053 0000007103
O0 MI0000000 JR1 0.00 053 0000007104
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Tax Code
Tax Jurisdiction
Condition Type
Tax Percentage Rate
Condition Table
Condition Record Number
O0 MN0000000 JR1 0.00 053 0000007105
O0 MO0000000 JR1 0.00 053 0000007106
O0 MS0000000 JR1 0.00 053 0000007107
O0 MT0000000 JR1 0.00 053 0000007108
O0 NC0000000 JR1 0.00 053 0000007109
O0 ND0000000 JR1 0.00 053 0000007110
O0 NE0000000 JR1 0.00 053 0000007111
O0 NH0000000 JR1 0.00 053 0000007112
O0 NJ0000000 JR1 0.00 053 0000007113
O0 NM0000000 JR1 0.00 053 0000007114
O0 NV0000000 JR1 0.00 053 0000007115
O0 NY0000000 JR1 0.00 053 0000007116
O0 OH0000000 JR1 0.00 053 0000007117
O0 OK0000000 JR1 0.00 053 0000007118
O0 OR0000000 JR1 0.00 053 0000007119
O0 PA0000000 JR1 0.00 053 0000007120
O0 RI0000000 JR1 0.00 053 0000007121
O0 SC0000000 JR1 0.00 053 0000007122
O0 SD0000000 JR1 0.00 053 0000007123
O0 TN0000000 JR1 0.00 053 0000007124
O0 TX0000000 JR1 0.00 053 0000007125
O0 UT0000000 JR1 0.00 053 0000007126
O0 VA0000000 JR1 0.00 053 0000007127
O0 VT0000000 JR1 0.00 053 0000007128
O0 WA0000000 JR1 0.00 053 0000007129
O0 WI0000000 JR1 0.00 053 0000007130
O0 WV0000000 JR1 0.00 053 0000007131
O0 WY0000000 JR1 0.00 053 0000007081
O1 AK0000000 JR1 0.00 053 0000007173
O1 AL0000000 JR1 40.00 053 0000006895
O1 AR0000000 JR1 45.00 053 0000006896
O1 AZ0000000 JR1 50.00 053 0000006897
O1 CA0000000 JR1 60.00 053 0000006898
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Tax Code
Tax Jurisdiction
Condition Type
Tax Percentage Rate
Condition Table
Condition Record Number
O1 CO0000000 JR1 30.00 053 0000006899
O1 CT0000000 JR1 60.00 053 0000006900
O1 DC0000000 JR1 57.50 053 0000006901
O1 DE0000000 JR1 0.00 053 0000007210
O1 FL0000000 JR1 60.00 053 0000006902
O1 GA0000000 JR1 40.00 053 0000006903
O1 HI0000000 JR1 40.00 053 0000006904
O1 IA0000000 JR1 50.00 053 0000006905
O1 ID0000000 JR1 50.00 053 0000006906
O1 IL0000000 JR1 62.50 053 0000006907
O1 IN0000000 JR1 50.00 053 0000006908
O1 KS0000000 JR1 49.00 053 0000006909
O1 KY0000000 JR1 60.00 053 0000006910
O1 LA0000000 JR1 40.00 053 0000006911
O1 MA0000000 JR1 50.00 053 0000006912
O1 MD0000000 JR1 50.00 053 0000006913
O1 ME0000000 JR1 60.00 053 0000006914
O1 MI0000000 JR1 60.00 053 0000006915
O1 MN0000000 JR1 60.00 053 0000006916
O1 MO0000000 JR1 42.25 053 0000006917
O1 MS0000000 JR1 70.00 053 0000006918
O1 MT0000000 JR1 0.00 053 0000007174
O1 NC0000000 JR1 40.00 053 0000006919
O1 ND0000000 JR1 50.00 053 0000006920
O1 NE0000000 JR1 50.00 053 0000006921
O1 NH0000000 JR1 0.00 053 0000007175
O1 NJ0000000 JR1 60.00 053 0000006922
O1 NM0000000 JR1 50.00 053 0000006923
O1 NV0000000 JR1 65.00 053 0000006924
O1 NY0000000 JR1 40.00 053 0000006925
O1 OH0000000 JR1 50.00 053 0000006926
O1 OK0000000 JR1 45.00 053 0000006927
O1 OR0000000 JR1 0.00 053 0000007176
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Tax Code
Tax Jurisdiction
Condition Type
Tax Percentage Rate
Condition Table
Condition Record Number
O1 PA0000000 JR1 60.00 053 0000006928
O1 RI0000000 JR1 70.00 053 0000006929
O1 SC0000000 JR1 50.00 053 0000006930
O1 SD0000000 JR1 40.00 053 0000006931
O1 TN0000000 JR1 60.00 053 0000006932
O1 TX0000000 JR1 62.50 053 0000006933
O1 UT0000000 JR1 48.75 053 0000006934
O1 VA0000000 JR1 35.00 053 0000006935
O1 VT0000000 JR1 50.00 053 0000006936
O1 WA0000000 JR1 65.00 053 0000006937
O1 WI0000000 JR1 50.00 053 0000006938
O1 WV0000000 JR1 60.00 053 0000006939
O1 WY0000000 JR1 40.00 053 0000006894
U1 AK0000000 JP1I 0.00 053 0000007177
U1 AK0000000 JP1U 0.00 053 0000007178
U1 AL0000000 JP1I 40.00 053 0000006942
U1 AL0000000 JP1U 1,000.00- 053 0000006943
U1 AR0000000 JP1I 45.00 053 0000006944
U1 AR0000000 JP1U 1,000.00- 053 0000006945
U1 AZ0000000 JP1I 50.00 053 0000006946
U1 AZ0000000 JP1U 1,000.00- 053 0000006947
U1 CA0000000 JP1I 60.00 053 0000006940
U1 CA0000000 JP1U 1,000.00- 053 0000006941
U1 CO0000000 JP1I 30.00 053 0000006948
U1 CO0000000 JP1U 1,000.00- 053 0000006949
U1 CT0000000 JP1I 60.00 053 0000006950
U1 CT0000000 JP1U 1,000.00- 053 0000006951
U1 DC0000000 JP1I 57.50 053 0000006952
U1 DC0000000 JP1U 1,000.00- 053 0000006953
U1 DE0000000 JP1I 0.00 053 0000007179
U1 DE0000000 JP1U 0.00 053 0000007180
U1 FL0000000 JP1I 60.00 053 0000006954
U1 FL0000000 JP1U 1,000.00- 053 0000006955
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Tax Code
Tax Jurisdiction
Condition Type
Tax Percentage Rate
Condition Table
Condition Record Number
U1 GA0000000 JP1I 40.00 053 0000006956
U1 GA0000000 JP1U 1,000.00- 053 0000006957
U1 HI0000000 JP1I 40.00 053 0000006958
U1 HI0000000 JP1U 1,000.00- 053 0000006959
U1 IA0000000 JP1I 50.00 053 0000006960
U1 IA0000000 JP1U 1,000.00- 053 0000006961
U1 ID0000000 JP1I 50.00 053 0000006962
U1 ID0000000 JP1U 1,000.00- 053 0000006963
U1 IL0000000 JP1I 62.50 053 0000006964
U1 IL0000000 JP1U 1,000.00- 053 0000006965
U1 IN0000000 JP1I 50.00 053 0000006966
U1 IN0000000 JP1U 1,000.00- 053 0000006967
U1 KS0000000 JP1I 49.00 053 0000006968
U1 KS0000000 JP1U 1,000.00- 053 0000006969
U1 KY0000000 JP1I 60.00 053 0000006970
U1 KY0000000 JP1U 1,000.00- 053 0000006971
U1 LA0000000 JP1I 40.00 053 0000006972
U1 LA0000000 JP1U 1,000.00- 053 0000006973
U1 MA0000000 JP1I 50.00 053 0000006974
U1 MA0000000 JP1U 1,000.00- 053 0000006975
U1 MD0000000 JP1I 50.00 053 0000006976
U1 MD0000000 JP1U 1,000.00- 053 0000006977
U1 ME0000000 JP1I 60.00 053 0000006978
U1 ME0000000 JP1U 1,000.00- 053 0000006979
U1 MI0000000 JP1I 60.00 053 0000006980
U1 MI0000000 JP1U 1,000.00- 053 0000006981
U1 MN0000000 JP1I 60.00 053 0000006982
U1 MN0000000 JP1U 1,000.00- 053 0000006983
U1 MO0000000 JP1I 42.25 053 0000006984
U1 MO0000000 JP1U 1,000.00- 053 0000006985
U1 MS0000000 JP1I 70.00 053 0000006986
U1 MS0000000 JP1U 1,000.00- 053 0000006987
U1 MT0000000 JP1I 0.00 053 0000007181
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Tax Code
Tax Jurisdiction
Condition Type
Tax Percentage Rate
Condition Table
Condition Record Number
U1 MT0000000 JP1U 0.00 053 0000007182
U1 NC0000000 JP1I 40.00 053 0000006988
U1 NC0000000 JP1U 1,000.00- 053 0000006989
U1 ND0000000 JP1I 50.00 053 0000006990
U1 ND0000000 JP1U 1,000.00- 053 0000006991
U1 NE0000000 JP1I 50.00 053 0000006992
U1 NE0000000 JP1U 1,000.00- 053 0000006993
U1 NH0000000 JP1I 0.00 053 0000007183
U1 NH0000000 JP1U 0.00 053 0000007184
U1 NJ0000000 JP1I 60.00 053 0000006994
U1 NJ0000000 JP1U 1,000.00- 053 0000006995
U1 NM0000000 JP1I 50.00 053 0000006996
U1 NM0000000 JP1U 1,000.00- 053 0000006997
U1 NV0000000 JP1I 65.00 053 0000006998
U1 NV0000000 JP1U 1,000.00- 053 0000006999
U1 NY0000000 JP1I 40.00 053 0000007000
U1 NY0000000 JP1U 1,000.00- 053 0000007001
U1 OH0000000 JP1I 50.00 053 0000007002
U1 OH0000000 JP1U 1,000.00- 053 0000007003
U1 OK0000000 JP1I 45.00 053 0000007004
U1 OK0000000 JP1U 1,000.00- 053 0000007005
U1 OR0000000 JP1I 0.00 053 0000007211
U1 OR0000000 JP1U 0.00 053 0000007212
U1 PA0000000 JP1I 60.00 053 0000007006
U1 PA0000000 JP1U 1,000.00- 053 0000007007
U1 RI0000000 JP1I 70.00 053 0000007008
U1 RI0000000 JP1U 1,000.00- 053 0000007009
U1 SC0000000 JP1I 50.00 053 0000007010
U1 SC0000000 JP1U 1,000.00- 053 0000007011
U1 SD0000000 JP1I 40.00 053 0000007012
U1 SD0000000 JP1U 1,000.00- 053 0000007013
U1 TN0000000 JP1I 60.00 053 0000007014
U1 TN0000000 JP1U 1,000.00- 053 0000007015
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Tax Code
Tax Jurisdiction
Condition Type
Tax Percentage Rate
Condition Table
Condition Record Number
U1 TX0000000 JP1I 62.50 053 0000007016
U1 TX0000000 JP1U 1,000.00- 053 0000007017
U1 UT0000000 JP1I 48.75 053 0000007018
U1 UT0000000 JP1U 1,000.00- 053 0000007019
U1 VA0000000 JP1I 35.00 053 0000007020
U1 VA0000000 JP1U 1,000.00- 053 0000007021
U1 VT0000000 JP1I 50.00 053 0000007022
U1 VT0000000 JP1U 1,000.00- 053 0000007023
U1 WA0000000 JP1I 65.00 053 0000007024
U1 WA0000000 JP1U 1,000.00- 053 0000007025
U1 WI0000000 JP1I 50.00 053 0000007026
U1 WI0000000 JP1U 1,000.00- 053 0000007027
U1 WV0000000 JP1I 60.00 053 0000007028
U1 WV0000000 JP1U 1,000.00- 053 0000007029
U1 WY0000000 JP1I 40.00 053 0000007030
U1 WY0000000 JP1U 1,000.00- 053 0000007031
10. Use the Request/Task as /SMBUSE/TAXUSJ and save your entries.
3.2.5.1.3 Import/Create Tax Codes
Use
Prerequisites
The Define Tax Codes for Sales and Purchases activity of this configuration guide has been performed and a transport request has been created that contains the tax codes to be transported. The transport request and the entries contained in it to be transported (tax codes, tax rates and so on) are stored in Table T007V. To look up the transport request number and/or the tax codes and rates contained in it you can execute transaction code SE16; then enter T007V as table name. On the following screen make the selections you want to make (for example, transport request no. or tax code). Then choose Execute. On the next screen the table entries are displayed. These entries are transported into the system.
Procedure
1. Access the activity as follows:
SAP System Menu System Services Reporting
Transaction code SA38
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2. On the ABAP: Program Execution screen, in the Program field, enter RFTAXIMP and choose
Execute.
3. On the Import Tax Codes After Transport screen, make the following entries:
Field name Description User action and values
Transport number <transport # from previous task> For example, /SMBUSE/TAXUSJ
Country Country key US
4. Choose Execute.
5. On the next screen, the session ID and a log are displayed. Ensure that the log contains the entry 1 Session(s) successfully processed.
Result
The system has created a batch input session that is executed in the background. When the execution has ended successfully the tax codes and tax rates are available in the system for productive use. If execution in background was not successful execute transaction code SM35 to check the cause of errors.
3.2.5.1.4 Delete Tax Categories for Country (US)
Use
This activity deletes tax categories UTX2 and UTX3.
Procedure
1. Access the activity:
Transaction code OVK1
2. In the Change View Taxes: Tax Categories by Country: Overview screen, select the rows for tax country US, and tax categories UTX2 and UTX3, then choose the Delete button.
3. Save your entries.
3.2.5.2 Posting
3.2.5.2.1 Assign Tax Codes for Non-Taxable Transactions
Use
In this step, you specify an input tax indicator per company code. The system then uses this indicator when you post acquisitions that are not subject to tax.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Asset Accounting Asset Accounting
(Lean Implementation) Organizational Structures Assign Input Tax Indicator for Non-Taxable Acquisitions
Transaction OBCL
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code
2. On the Change View ”Allocate Co.Cd. Non-Taxable Transactions”: Overview screen, make the following entry:
CoCd Input Tax Output Tax Jurisdiction Key
1000 I0 O0 CA0000000
3. Save your entries.
3.2.6 Correspondence
3.2.6.1 Assign Programs for Correspondence Types
Use
In this activity, you define the print program and the selection variant corresponding to each correspondence type.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
(New) Correspondence Assign Programs for Correspondence Types
Transaction code
OB78
2. On the Change View ”Allocate Program for Automatic Correspondence”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entry:
Company code
Correspondence Name of the Print Program
Name of Variant
Text Proposal
1000 Y0006 RFKORD10 Y0006
1000 Y0008 RFKORD10 Y0008
1000 Y0013 RFKORD11 Y0013
1000 Y0014 RFKORD11 Y0014
4. Save your entries.
3.2.6.2 Define Sender Details for Correspondence Form
Use
In this activity, you define which texts are to be used in the letter window and the signature line for each company code. This applies to the following:
letter header
letter footer
sender address
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Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
(New) Correspondence Define Sender Details for Correspondence Form
Transaction code
SM30 (Customizing Object V_001G_B)
2. On the Change View ”Allocate Program for Automatic Correspondence”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entry:
Company code
Name of the Print Program
Text ID
Header Text
Footer Text
Signature Text Sender Text
1000 RFKORD00 ADRS
ADRS_ HEADER
ADRS_ FOOTER
ADRS_SIGNATURE ADRS_SENDER
1000 RFKORD10 ADRS
ADRS_ HEADER
ADRS_ FOOTER
ADRS_SIGNATURE ADRS_SENDER
1000 RFKORD40 ADRS
ADRS_ HEADER
ADRS_ FOOTER
ADRS_SIGNATURE ADRS_SENDER
1000 RFKORD80 ADRS
ADRS_ HEADER
ADRS_ FOOTER
ADRS_SIGNATURE ADRS_SENDER
1000 SAPF130D ADRS
ADRS_ HEADER
ADRS_ FOOTER
ADRS_SIGNATURE ADRS_SENDER
1000 SAPF130K ADRS
ADRS_ HEADER
ADRS_ FOOTER
ADRS_SIGNATURE ADRS_SENDER
4. Save your entries.
3.3 General Ledger Accounting (New) (from 'Financial Accounting (New)')
3.3.1 Master Data
3.3.1.1 G/L Accounts
3.3.1.1.1 Preparations
3.3.1.1.1.1 Edit Chart of Accounts List
Use
In the chart of accounts list you enter the charts of accounts that you want to use in your organization (at client level).
For Baseline US the chart of accounts 0010 is used.
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Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting (New)
Master Data G/L Accounts Preparations Edit Chart of Accounts List
Transaction code
OB13
2. On the Change View ”List of All Charts of Accounts: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entry:
Field name Description User action and values Note
Chart of Accts 0010
Description Chart of Accounts - Industry - Baseline USA
Or other appropriate description
Maint. Language English
Length of G/L account number
6
Controlling Integration
Manual creation of cost elements
4. Save your entries.
3.3.1.1.2 Transport Chart of Accounts
Use
The following chapters describe the activities that take place if the accounts have to be created manually.
To maintain the descriptions in a different language, log on with this language and execute the maintenance of the texts in logon language again.
3.3.1.1.2.1 Define Account Group
Use
The procedure for copying G/L account groups is described in this chapter.
For Baseline US the chart of accounts 0010 is used with the listed standard G/L account groups.
Chrt/Accts Acct Group
Name From acct
To account
Field Status
0010 BS Balance Sheet 100000 399999 ..-....-+.-....-.....--.---.............
0010 PL Profit and loss 400000 999999 ..--...-+.-..---..-----.---.............
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Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting (New)
Master Data G/L Accounts Preparations Define Account Group
Transaction code
OBD4
2. Select the account group from the chart of accounts you want to copy, then choose Copy as.
3. On the next screen, overwrite the chart of accounts and or the account group name and description.
4. Choose Enter.
5. To adapt the field status double-click the line with the newly created entry. On the next screen make your settings for the field status and save your entries. Copy the next account group and repeat the above mentioned steps as required.
6. Save your entries.
3.3.1.1.2.2 Create Accounts
If the chart of accounts is maintained manually, this activity is done during creation of Accounts in the application itself.
The Excel sheet ChartOfAccount_0010_2012.xls contains all accounts that are used in Baseline U.S. Refer to this file for the data to maintain each account. If you use chart of accounts 0010, some of the listed accounts may exist already in the chart of accounts. In this case, only maintain company code data for the respective accounts.
1. Access the activity using one of the following navigation options:
SAP system Menu
SAP Menu Accounting Financial Accounting General Ledger
Master Records G/L Accounts Individual Processing Centrally
Transaction Code
FS00
2. To maintain account data, on the Edit G/L Account Centrally screen, view / enter the account number and the company code 1000.
3. Choose Create (the button to the right of the Company Code field).
4. Maintain the data as stated in the file.
5. Save your entries.
3.3.1.1.2.3 Define Account Determination for Real-Time Integration
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings
(New) Ledgers Real-Time Integration of Controlling with Financial
Accounting Account Determination for Real-Time Integration Define Account Determination for Real-Time Integration
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Transaction code
OK17
2. In the Set Controlling Area dialog box, in the Controlling Area field, enter 1000 and choose
Continue.
3. Choose Change Account Determin. Confirm the warning message by choosing Enter.
4. Enter account 690000.
5. Save your entries.
3.3.1.1.2.4 Define Account for Exchange Rate Difference Posting (Optional)
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Financial Accounting Global Settings
(New) Tax on Sales/Purchases Posting Define Account for Exchange Rate Difference Posting
Transaction code
OBYY
2. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
3. No accounts are maintained for this step in Baseline US, If there is a need then you can create the accounts and make the entries in the following manner for the assignment:
Field Name Value
Debit GL account
Credit GL account
4. Save your entries.
3.3.1.1.2.5 Create Accounts for Clearing Differences
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Open Item Clearing → Clearing Differences → Define Accounts for Clearing Differences
Transaction code
OBXL
2. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
3. Enter account 440000.
4. Save your entries.
3.3.1.1.2.6 Define Accounts for Automatic Tax Payable Transfer Posting (Optional)
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Report → Sales/Purchases Tax Returns →
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Define Accounts for Automatic Tax Payable Transfer Posting
Transaction code
OB89
2. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
3. Enter account <GL account>.
4. Save your entries.
3.3.1.1.2.7 Define Retained Earnings Account
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Carry Forward → Define Retained Earnings Account
Transaction code
OB53
2. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
3. Make the following entry:
Field Name Value
P&L statmt acct type X
Account 330000
4. Save your entries.
3.3.1.1.2.8 Define Accounts for Materials Management
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New) → Periodic Processing → Integration → Materials Management → Define Accounts for Materials Management
Transaction code
OBYC
2. Enter the accounts for the specified transaction key, valuation group, account modification and valuation class according to the Excel sheet (ChartOfAccount_0010_2012.xls) or use the following details. To maintain the rules for automatic postings, choose the Rules button and set the indicators according to the data in the Excel sheet. For more information refer to the IMG documentation.
3. Double-click transaction key AKO.
4. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
5. Make the following entries:
Valuation Modif.
Valuation Class
General Modif.
GL Account (Debit)
GL Account (Credit)
0001 3000 0000530000 0000530000
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0001 3001 0000530000 0000530000
0001 3030 0000530000 0000530000
0001 3031 0000530000 0000530000
0001 3040 0000530000 0000530000
0001 3050 0000530000 0000530000
0001 3100 0000530000 0000530000
0001 7900 0000530000 0000530000
0001 7920 0000530000 0000530000
6. Save your entries.
7. Repeat steps 3 to 6 for the following data:
Transaction Key Valuation Modif.
Valuation Class
General Modif.
GL Account (Debit)
GL Account (Credit)
AUM 0001 3000 0000520020 0000520020
AUM 0001 3001 0000520020 0000520020
AUM 0001 3030 0000520020 0000520020
AUM 0001 3031 0000520020 0000520020
AUM 0001 3040 0000520020 0000520020
AUM 0001 3050 0000520020 0000520020
AUM 0001 3100 0000520020 0000520020
AUM 0001 7900 0000520020 0000520020
AUM 0001 7920 0000520020 0000520020
BO1 0000217700 0000217700
BO2 0000700050 0000700050
BO3 0000530000 0000530000
BSV 0001 3000 0000520085 0000520085
BSV 0001 3001 0000520085 0000520085
BSV 0001 3030 0000520085 0000520085
BSV 0001 3031 0000520085 0000520085
BSV 0001 3040 0000520085 0000520085
BSV 0001 3050 0000520085 0000520085
BSV 0001 3100 0000520085 0000520085
BSV 0001 7900 0000520085 0000520085
BSV 0001 7920 0000520085 0000520085
BSX 0001 3000 0000131000 0000131000
BSX 0001 3001 0000131000 0000131000
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BSX 0001 3030 0000131000 0000131000
BSX 0001 3031 0000131000 0000131000
BSX 0001 3040 0000131000 0000131000
BSX 0001 3050 0000135030 0000135030
BSX 0001 3100 0000135075 0000135075
BSX 0001 7900 0000133000 0000133000
BSX 0001 7920 0000134000 0000134000
DIF 0000530030 0000530030
EIN 0001 3000
EIN 0001 3001
EIN 0001 3030
EIN 0001 3031
EIN 0001 3040
EIN 0001 3050
EIN 0001 3100
EKG 0001 3000
EKG 0001 3001
EKG 0001 3030
EKG 0001 3031
EKG 0001 3040
EKG 0001 3050
EKG 0001 3100
FR1 0000217300 0000217300
FR2 0000217300 0000217300
FR3 0000217400 0000217400
FR4 0000217400 0000217400
FRE
FRL 0001 0000650085 0000650085
FRN 0001 0000650085 0000650085
GBB 0001 7900 AUA 0000520110 0000520110
GBB 0001 7920 AUA 0000520110 0000520110
GBB 0001 7900 AUF 0000520100 0000520100
GBB 0001 7920 AUF 0000520100 0000520100
GBB 0001 3000 AUF 0000510000 0000510000
GBB 0001 3040 AUF 0000510006 0000510006
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GBB 0001 3000 BSA 0000399110 0000399110
GBB 0001 3001 BSA 0000399110 0000399110
GBB 0001 3030 BSA 0000399110 0000399110
GBB 0001 3031 BSA 0000399110 0000399110
GBB 0001 3040 BSA 0000399110 0000399110
GBB 0001 3050 BSA 0000399110 0000399110
GBB 0001 3100 BSA 0000399175 0000399175
GBB 0001 7900 BSA 0000399130 0000399130
GBB 0001 7920 BSA 0000399140 0000399140
GBB 0001 3000 INV 0000520010 0000520010
GBB 0001 3001 INV 0000520010 0000520010
GBB 0001 3030 INV 0000520010 0000520010
GBB 0001 3031 INV 0000520010 0000520010
GBB 0001 3040 INV 0000520010 0000520010
GBB 0001 3050 INV 0000520010 0000520010
GBB 0001 3100 INV 0000520010 0000520010
GBB 0001 7900 INV 0000520010 0000520010
GBB 0001 7920 INV 0000520010 0000520010
GBB 0001 3000 VAX 0000500000 0000500000
GBB 0001 3001 VAX 0000500000 0000500000
GBB 0001 3030 VAX 0000500000 0000500000
GBB 0001 3031 VAX 0000500000 0000500000
GBB 0001 3040 VAX 0000500000 0000500000
GBB 0001 3050 VAX 0000500000 0000500000
GBB 0001 3100 VAX 0000500000 0000500000
GBB 0001 7900 VAX 0000500000 0000500000
GBB 0001 7920 VAX 0000500000 0000500000
GBB 0001 3000 VAY 0000510000 0000510000
GBB 0001 3001 VAY 0000510000 0000510000
GBB 0001 3030 VAY 0000510000 0000510000
GBB 0001 3031 VAY 0000510000 0000510000
GBB 0001 3040 VAY 0000510000 0000510000
GBB 0001 3050 VAY 0000510005 0000510005
GBB 0001 3100 VAY 0000510080 0000510080
GBB 0001 3200 VAY 0000610010 0000610010
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GBB 0001 7900 VAY 0000510010 0000510010
GBB 0001 7920 VAY 0000510020 0000510020
GBB 0001 3000 VBO 0000510085 0000510085
GBB 0001 3001 VBO 0000510085 0000510085
GBB 0001 3030 VBO 0000510085 0000510085
GBB 0001 3031 VBO 0000510085 0000510085
GBB 0001 3040 VBO 0000510085 0000510085
GBB 0001 3050 VBO 0000510085 0000510085
GBB 0001 3100 VBO 0000510085 0000510085
GBB 0001 7900 VBO 0000510085 0000510085
GBB 0001 7920 VBO 0000510085 0000510085
GBB 0001 VBR 0000510000 0000510000
GBB 0001 3000 VBR 0000510000 0000510000
GBB 0001 3001 VBR 0000510000 0000510000
GBB 0001 3030 VBR 0000510000 0000510000
GBB 0001 3031 VBR 0000510000 0000510000
GBB 0001 3040 VBR 0000510006 0000510006
GBB 0001 3050 VBR 0000510005 0000510005
GBB 0001 3100 VBR 0000510080 0000510080
GBB 0001 3200 VBR 0000610010 0000610010
GBB 0001 7900 VBR 0000510010 0000510010
GBB 0001 7920 VBR 0000510020 0000510020
GBB 0001 3000 VKA 0000510000 0000510000
GBB 0001 3001 VKA 0000510000 0000510000
GBB 0001 3030 VKA 0000510000 0000510000
GBB 0001 3031 VKA 0000510000 0000510000
GBB 0001 3040 VKA 0000510006 0000510006
GBB 0001 3050 VKA 0000510005 0000510005
GBB 0001 3100 VKA 0000510080 0000510080
GBB 0001 7900 VKA 0000510010 0000510010
GBB 0001 7920 VKA 0000510020 0000510020
GBB 0001 3000 VNG 0000520060 0000520060
GBB 0001 3001 VNG 0000520060 0000520060
GBB 0001 3030 VNG 0000520060 0000520060
GBB 0001 3031 VNG 0000520060 0000520060
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GBB 0001 3040 VNG 0000520060 0000520060
GBB 0001 3050 VNG 0000520060 0000520060
GBB 0001 3100 VNG 0000520060 0000520060
GBB 0001 7900 VNG 0000520060 0000520060
GBB 0001 7920 VNG 0000520060 0000520060
GBB 0001 3000 VQP 0000520040 0000520040
GBB 0001 3001 VQP 0000520040 0000520040
GBB 0001 3030 VQP 0000520040 0000520040
GBB 0001 3031 VQP 0000520040 0000520040
GBB 0001 3040 VQP 0000520040 0000520040
GBB 0001 3050 VQP 0000520040 0000520040
GBB 0001 3100 VQP 0000520040 0000520040
GBB 0001 7900 VQP 0000520040 0000520040
GBB 0001 7920 VQP 0000520040 0000520040
GBB 0001 3000 VQY 0000520040 0000520040
GBB 0001 3001 VQY 0000520040 0000520040
GBB 0001 3030 VQY 0000520040 0000520040
GBB 0001 3031 VQY 0000520040 0000520040
GBB 0001 3040 VQY 0000520040 0000520040
GBB 0001 3050 VQY 0000520040 0000520040
GBB 0001 3100 VQY 0000520040 0000520040
GBB 0001 7900 VQY 0000520040 0000520040
GBB 0001 7920 VQY 0000520040 0000520040
GBB 0001 3000 ZBR 0000650005 0000650005
GBB 0001 3001 ZBR 0000650005 0000650005
GBB 0001 3030 ZBR 0000650005 0000650005
GBB 0001 3031 ZBR 0000650005 0000650005
GBB 0001 3040 ZBR 0000650005 0000650005
GBB 0001 3050 ZBR 0000650005 0000650005
GBB 0001 3100 ZBR 0000650005 0000650005
GBB 0001 7900 ZBR 0000650005 0000650005
GBB 0001 7920 ZBR 0000650005 0000650005
GBB 0001 3000 ZNG 0000510090 0000510090
GBB 0001 3001 ZNG 0000510090 0000510090
GBB 0001 3030 ZNG 0000510090 0000510090
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GBB 0001 3031 ZNG 0000510090 0000510090
GBB 0001 3040 ZNG 0000510090 0000510090
GBB 0001 3050 ZNG 0000510090 0000510090
GBB 0001 3100 ZNG 0000510090 0000510090
GBB 0001 7900 ZNG 0000510090 0000510090
GBB 0001 7920 ZNG 0000510090 0000510090
GBB 0001 3000 ZOB 0000520075 0000520075
GBB 0001 3001 ZOB 0000520075 0000520075
GBB 0001 3030 ZOB 0000520075 0000520075
GBB 0001 3031 ZOB 0000520075 0000520075
GBB 0001 3040 ZOB 0000520075 0000520075
GBB 0001 3050 ZOB 0000520075 0000520075
GBB 0001 3100 ZOB 0000520075 0000520075
GBB 0001 7900 ZOB 0000520075 0000520075
GBB 0001 7920 ZOB 0000520075 0000520075
GBB 0001 3050 ZOF 0000520076 0000520076
GBB 0001 7900 ZOF 0000520076 0000520076
GBB 0001 7920 ZOF 0000520076 0000520076
HRP 1RR *KP *KP
HRT 110 0000610030 0000610030
HRT 120 0000610040 0000610040
HRT 130 0000610070 0000610070
HRT 140 0000610080 0000610080
HRT 150 0000610060 0000610060
HRT 160 0000214500 0000214500
HRT 0000610060 0000610060
HRT 0000469990 0000469990
KDM 0000700400 0000700400
KDR 0000700400 0000700400
KON 0000211100 0000211100
PRD PRA 0000530000 0000530000
PRD PRF 0000530050 0000530050
PRD 0000530000 0000530000
PRG 0000520020 0000520020
PRP 0000530050 0000530050
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PRY 0001 3000 0000530000 0000530000
PRY 0001 3001 0000530000 0000530000
PRY 0001 3030 0000530000 0000530000
PRY 0001 3031 0000530000 0000530000
PRY 0001 3040 0000530000 0000530000
PRY 0001 3050 0000530000 0000530000
PRY 0001 3100 0000530000 0000530000
PRY 0001 7900 0000530000 0000530000
PRY 0001 7920 0000530000 0000530000
QST 0000216030 0000216030
RAP 0001 0000530000 0000530000
RKA 0000213500 0000213500
RUE 0000217300 0000217300
SKE 0000700210 0000700210
SKT 0000700800 0000700800
UMB 0001 3000 0000520000 0000520000
UMB 0001 3001 0000520000 0000520000
UMB 0001 3030 0000520000 0000520000
UMB 0001 3031 0000520000 0000520000
UMB 0001 3040 0000520000 0000520000
UMB 0001 3050 0000520000 0000520000
UMB 0001 3100 0000520000 0000520000
UMB 0001 7900 0000520000 0000520000
UMB 0001 7920 0000520000 0000520000
VSK 0000700210 0000700210
WRX 0000211200 0000211200
3.3.1.1.2.9 Define Income Statement Accounts
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Integration → Payroll → Define Income Statement Accounts
Transaction code
OBYE
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2. If you used the IMG Menu, double-click Automatic Postings - Account Determination.
3. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
4. Make the following entries:
Symbolic Account Account Employee Group
1100 611030 1
1100 611000 2
1190 611030 1
1190 611000 2
1210 611030 2
1230 610510 1
1230 610510 2
1240 610100
1250 610100
1260 610100
1270 610100
1271 610100
1310 612000 1
1310 612000 2
1311 610100
1320 610100
1390 610100
1400 610600
1500 610600
5. Save your entries.
3.3.1.1.2.10 Define Balance Sheet Accounts
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Integration → Payroll → Define Balance Sheet Account
Transaction code
OBYG
2. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
3. Make the following entries:
Symbolic Account Account
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Symbolic Account Account
2110 215010
2120 215050
2190 215160
2210 215030
2212 215030
2213 217200
2220 215020
2240 215080
2250 217200
2260 217200
2290 217200
3100 125100
3200 141070
3300 215080
9100 215170
4. Save your entries.
3.3.1.1.2.11 Define Accounts for Net Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Incoming Invoices/Credit Memos → Define Account for Net Procedure
Transaction code
OBXA
2. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
3. Enter account 217500.
4. Save your entries.
3.3.1.1.2.12 Define Accounts for Cash Discount Taken
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Cash Discount Taken
Transaction code
OBXU
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2. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
3. Enter account 700210.
4. Save your entry.
3.3.1.1.2.13 Define Accounts for Lost Cash Discount
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Lost Cash Discount
Transaction code
OBXV
2. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
3. Enter account 700210.
4. Save your entry.
3.3.1.1.2.14 Define Accounts for Overpayments / Underpayments
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Overpayments/Underpayments
Transaction code
OBXL
2. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
3. Enter account 440000.
4. Save your entry.
3.3.1.1.2.15 Define Account for Rounding Differences (Optional)
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Account for Rounding Differences
Transaction code
OB00
2. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
3. Make the following entries:
Field Name Value
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Field Name Value
Debit GL Account
Credit GL Account
4. Save your entries.
3.3.1.1.2.16 Define Accounts for Payment Differences with Altern. Currency (Optional)
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Payment Differences with Altern. Currency
Transaction code
OBXO
2. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
3. Make the following entries:
Field Name Value
Debit GL Account
Credit GL Account
4. Save your entries.
3.3.1.1.2.17 Define Accounts for Bank Charges (Vendors)
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define Accounts for Bank Charges (Vendors)
Transaction code
OBXK
2. Double-click transaction BSP (Bank Charges).
3. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
4. Enter account 700000.
5. Save your entries.
3.3.1.1.2.18 Define Accounts for Cash Discount Granted
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Incoming Payments → Incoming Payments Global Settings → Define Accounts for Cash Discount Granted
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Transaction code
OBXI
2. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
3. Enter account 700800.
4. Save your entries.
3.3.1.1.2.19 Define Accounts for Tax Clearing (Optional)
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Down Payment Received → Define Account for Tax Clearing
Transaction code
OBXB
2. Double-click Input tax clearing on down payments (transaction VVA).
3. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
4. Make the following entries:
Input tax clearing Account
GL account
5. Save your entries.
6. Choose Back.
7. Double-click Output tax clearing on down payments (transaction MVA).
Output tax clearing Account
GL account
8. Save your entries.
3.3.1.1.2.20 Define Accounts for Automatic Offsetting Entry (Optional)
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Accounts for Automatic Offsetting Entry
Transaction code
OBXS
2. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
3. Make the following entries:
Acct type/sp. G/L ind Account
GL Account
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4. Save your entries.
3.3.1.1.2.21 Define Accounts for Bill of Exchange Transactions (Optional)
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Bank Accounting → Business Transactions → Bill of Exchange Transactions → Bill of Exchange Receivable → Post Bill of Exchange Receivable → Define Accounts for Bill of Exchange Transactions
Transaction code
OBYH
2. Double-click Bank discount charges (BDS).
3. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
4. Enter the relevant account as stated in the table below.
Description Transaction Account
Bank discount charges BDS GL account
5. Save your entries.
6. Repeat steps 2 to 5 for the following information:
Description Transaction Account
Bank collection charges BIK GL Account
Revenue from discount charges DSK GL Account
Revenue from collection charges INK GL Account
3.3.1.1.2.22 Define Tax Accounts
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Financial Accounting Global Settings (New) → Tax on Sales/Purchases → Posting → Define Tax Accounts
Transaction code
OB40
Enter the accounts for the specified transaction keys according to the Excel sheet or use the following details. To maintain the rules for automatic postings (indicator Account modif. has to be set for some transactions) choose the Rules button and set the indicator according to the data in the Excel sheet. For more information refer to the IMG documentation.
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2. On the Configuration Accounting Maintain: Automatic Posts – Procedures screen, double-click the cell in the Transaction column for MW1.
3. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
4. On the Configuration Accounting Maintain: Automatic Posts – Accounts screen, make the following entries:
Tax Code Account
O0 0000216100
O1 0000216100
U1 0000216200
5. Save your entries.
6. Choose Back.
7. Repeat steps 2 to 6 for the following transaction keys:
Transaction Key Tax Code Account
MW2 O0 0000216110
MW2 O1 0000216110
MW2 U1 0000216210
MW3 O0 0000216120
MW3 O1 0000216120
MW3 U1 0000216220
MW4 O0 0000216130
MW4 O1 0000216130
MW4 U1 0000216230
MWS 0000216200
NAV 0000216200
VS1 O0 0000216100
VS1 O1 0000216100
VS1 U1 0000216200
VS2 O0 0000216110
VS2 O1 0000216110
VS2 U1 0000216210
VS3 O0 0000216120
VS3 O1 0000216120
VS3 U1 0000216220
VS4 O0 0000216130
VS4 O1 0000216130
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VS4 U1 0000216230
3.3.1.1.2.23 Prepare Automatic Postings for Foreign Currency Valuation
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Valuate → Foreign Currency Valuation → Prepare Automatic Postings for Foreign Currency Valuation
Transaction code
OBA1
2. Double-click the transaction KDB (Exch. Rate Diff. using Exch. Rate Key).
3. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
4. Enter the relevant accounts as stated in the table below.
Exchange rate difference key Expense account E/R Gains acct
700400 700400
EUR 700400 700400
5. Choose Back (F3).
6. Double-click transaction KDF (Exchange Rate Dif.: Open Items/GL Acct).
G/L Account Loss Gain Val.loss 1 Val.gain 1 Bal.sheet adj.1
121000 700400 700400 700400 700400 121020
121200 700400 700400 700420 700420 121020
211000 700400 700400 700400 700400 211020
212000 700400 700400 700420 700420 211020
7. Save your entries.
3.3.1.1.2.24 Define Adjustment Accounts for GR/IR Clearing (Optional)
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New → General Ledger Accounting (New) → Periodic Processing → Reclassify → Define Adjustment Accounts for GR/IR Clearing
Transaction code
OBYP
2. Double-click the transaction BNG (Invoiced but not yet delivered).
3. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
4. Enter the relevant accounts as stated in the table below.
Reconciliation account Adjustment Account Targ. Acct.
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Reconciliation account Adjustment Account Targ. Acct.
GL account GL account GL account
5. Choose Back (F3).
6. Double-click transaction GNB (Delivered but not yet invoiced).
Reconciliation account Adjustment Account Targ. Acct.
GL account GL account GL account
7. Save your entries.
3.3.1.1.2.25 Define Adjustment Accounts for Receivables/Payables by Maturity (Optional)
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Reclassify → Transfer and sort Receivables and Payables → Define Adjustment Accounts for Receivables/Payables by Maturity
Transaction code
OBBV
2. Double-click the transaction V00 (Receivables <= 1 year).
3. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
4. Enter the relevant accounts as stated in the table below.
Reconciliation account Adjustment Account Targ. Acct.
GL A/C GL A/C GL A/C
5. Choose Back (F3).
6. Choose Back (F3).
7. Double-click transaction V01 (Receivables > 1 year).
Reconciliation account Adjustment Account Targ. Acct.
GL A/C GL A/C GL A/C
8. Choose Back (F3).
9. Double-click transaction V02 (Liabilities <= 1 year).
Reconciliation account Adjustment Account Targ. Acct.
GL A/C GL A/C GL A/C
10. Choose Back (F3).
11. Double-click transaction V03 (Liabilities > 1 and <= 5 years).
Reconciliation account Adjustment Account Targ. Acct.
GL A/C GL A/C GL A/C
12. Choose Back (F3).
13. Double-click transaction V04 (Liabilities > 5).
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Reconciliation account Adjustment Account Targ. Acct.
GL A/C GL A/C GL A/C
14. Save your entries.
3.3.1.1.2.26 Define Adjustment Accounts for GR/IR Changed Reconciliation Accounts
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → General Ledger Accounting (New) → Periodic Processing → Reclassify → Transfer and sort Receivables and Payables → Define Adjustment Accounts for Changed Reconciliation Accounts
Transaction code
OBBW
2. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
3. Make the following entries:
Reconciliation account Adjustment Account
121000 121020
121200 121020
211000 211020
212000 211020
4. Save your entries.
3.3.1.1.2.27 Define Alternative Reconciliation Account for Customers
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Customers
Transaction code
OBXY
2. Double-click Doubtful Receivables.
3. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
4. Make the following entries:
Recon. acct Special G/L account
121000 124000
121200 124000
5. Save your entries.
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3.3.1.1.2.28 Define Alternative Reconciliation Account for Vendors (Optional)
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) → Accounts receivables and Accounts Payables → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Vendors
Transaction code
OBXT
2. Double-click any Options.
3. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
4. Make the following entries if necessary:
Recon. acct Special G/L account
GL Account GL account
5. Save your entries.
3.3.1.1.2.29 Specify Accounts for Subsequent Adjustment
1. Access the activity using one of the following navigation options:
IMG menu Enterprise Controlling → Consolidation> Integration: Preparation for Consolidation → Preparation in the Sender System → Further Settings for Business Area Consolidations → Financial Accounting → Specify Accounts for Subsequent Adjustment
Transaction code
OBXM
2. Double-click Clearing account (transaction GA0).
3. In the Enter the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and
choose Continue.
4. Enter account 269000.
5. Save your entries.
3.3.2 Business Transactions
3.3.2.1 Open Item Clearing
3.3.2.1.1 Prepare Automatic Clearing
Use
In this activity, you enter the criteria for grouping the open items of an account for automatic clearing. The program clears open items of a group if the balance in local and foreign currency is zero. You must enter the following standard criteria:
The account type
The account number or number range
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You can also enter five additional criteria.
Please choose five other criteria from the fields in table BSEG or table BKPF. If possible choose those fields that are also included in table BSIS (G/L accounts), BSID (customers) or BSIK (vendors). You can determine the field names by looking at the tables in the Data Dictionary. To
do this, choose Tools ABAP Workbench Dictionary.
Rules defined for automatic clearing for account type D (customer), V (vendor) and S (general ledger):
Criterion 1: ZUONR (Assignment)
Criterion 2: VBUND (Trading Partner)
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Open Item Clearing Prepare Automatic Clearing
Transaction code
SM30 (Customizing Object V_TF123)
2. On the Change View ”Additional Rules For Automatic Clearing”: Overview screen, choose New Entries.
3. Make the following entries:
ChtAcct Acct Ty From acct To account Criterion1 Criterion2
0010 D 1 9999999999 ZUONR VBUND
0010 D A Z ZUONR VBUND
0010 K 0 9999999999 ZUONR VBUND
0010 K A Z ZUONR VBUND
0010 S 0 9999999999 ZUONR VBUND
4. Save your entries.
3.3.2.1.2 Define Tolerance Groups for G/L Accounts
Use
When G/L accounts are cleared, tolerance groups are used to define limits in which differences are accepted and posted automatically to predefined accounts. The groups defined here are assigned in the G/L account master record.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(NEW) General Ledger Accounting (NEW)
Business Transactions Open Item Clearing Clearing Differences Define Tolerance Groups for G/L Accounting
Transaction code
OBA0
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2. On the Change View ”Tolerances for Groups of G/L Accounts in Local Currency”: screen, choose New Entries.
3. On the Change View ”Tolerances for Groups of G/L Accounts in Local Currency”: screen, make the following entries:
Company Code
Tol. Group
Name Debit Posting
Credit Posting
Percentage (Deb.)
Percentage (Cre.)
1000 Tolerance Group G/L accounts
1.00 1.00 1.0 1.0
4. Save your entries.
3.3.2.2 Adjustment Posting/Reversal
3.3.2.2.1 Permit Negative Posting
Use
In this activity you specify whether reverse documents can be comprised of negative postings for each company code.
Negative postings have been permitted for company code 1000.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(NEW) General Ledger Accounting (NEW)
Business Transactions Adjustment Posting/Reversal Permit Negative Posting
Transaction code
SM30 (Customizing Object V_001_NP)
2. On the Change View ”Maintain Negative Postings in Company Code”: Overview screen, make the following entry:
Company Code Negative Postings Allowed
1000 Selected
5. Save your entries.
3.3.2.2.2 Define Reasons for Reversal
Use
Reverse postings and adjustment postings can be set as negative postings. Negative postings decrease the transaction figures for G/L accounts, customers and vendors. After reversal, transaction figures can, therefore, be reset to the status they would have had before the reversed document and corresponding reversal document were posted. In this case, the reversal is a negative posting. The settings have been taken from the standard system. You can find additional information in Chapter Closing – Accrual/Deferrals.
Procedure
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1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting(NEW) General Ledger Accounting (NEW)
Business Transactions Adjustment Posting/Reversal Define Reasons for Reversal
Transaction code
SM30 (Customizing Object T041C)
2. On the Change View ”Reasons for Reverse Posting”: Overview screen, choose New Entries:
3. On the New Entries: Overview of Added Entries screen, make the following entry
Field name Description User action and values Note
Reason 05
Text Accrual/Deferral posting
Neg. postng Negative posting Deselect
Alt.pos.dt Alternative posting date allowed Select
4. Save your entries.
3.4 Accounts Receivable and Accounts Payable
3.4.1 Customer Accounts
3.4.1.1 Master Data
3.4.1.1.1 Preparations for Creating Customer Master Data
3.4.1.1.1.1 Create Number Ranges for Customer Accounts
Use
In this activity you create the number ranges for the customer accounts.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Customer Accounts Master Data Preparations for
Creating Customer Master Data Create Number Ranges for Customer Accounts
Transaction code
XDN1
2. On the Range Maintenance: Customer screen, choose Change Intervals.
3. On the Maintain Intervals: Customer screen choose Insert Interval.
4. Make the following entries:
No From number To number Extl
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No From number To number Extl
01 0000100000 0000199999 X
02 0000200000 0000299999 X
05 0005000000 0005999999 X
06 0006000000 0006999999 X
MM 3100000000 3199999999
VD 0000900000 0000999999
XX A ZZZZZZZZZZ X
Y1 0001000000 0001999999
Y2 0002000000 0002999999
Y3 0003000000 0003999999
Y4 0000400000 0000499999 X
5. When you have maintained all number ranges, save your entries. Confirm the dialog box regarding transport on number ranges.
3.4.1.1.1.2 Define Account Groups with Screen Layout (Customers)
Use
In this activity the settings for the customer account group are determined:
the interval for the account numbers
whether the number is assigned internally by the system or externally by the user (type of number assignment)
whether it is a one-time account
which fields are ready for input or must be filled when creating and changing master records (field status)
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Customer Accounts Master Data Preparations for
Creating Customer Master Data Define Account Groups with Screen Layout (Customers)
Transaction code
OBD2
2. On the Change View "Customer Account Groups": Overview screen, choose the New Entries button.
3. Make the following entries:
Account Group Name
YB01 Sold-to party (ext. number.)
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4. Save your entries.
5. Choose Back.
6. Repeat steps 2 to 4 for the following information:
Account Group Name
YB02 Sold-to party (ext.char.code.)
YB03 Sold-to party (int. no.) Demo
YBAC Customer (affiliated company)
YBEC Export Customers
YBOC CPD Customer (external no.)
YBPC Dummy customer
YBVC Vendor
3.4.1.1.1.3 Assign Number Ranges to Customer Account Groups
Use
In this activity you assign the number ranges to the customer account groups.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Payable and Accounts
Receivable Customer Accounts Master Data Preparations for
Creating Customer Master Data Assign Number Ranges to Customer Account Groups
Transaction code
SM30 (Customizing Object V_077D_B)
2. On the Change View ”Assign Customer Acct Groups Number Range”: Overview screen, make the following entries
Group Number range
YB01 01
YB02 XX
YB03 Y3
YBAC Y4
YBEC 01
YBOC XX
YBPC XX
YBVC 02
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3. Save your entries.
3.4.1.2 Line Items
3.4.1.2.1 Display Line Items
3.4.1.2.1.1 Define Line Layout
Use
To display items on accounts you need to define line layout variants. In those variants you define which information from the line item is displayed on the screen. To make selections when displaying line items you need so-called additional fields.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Vendor Accounts Line Items Display Line Items
Define Line Items without ALV Define Line Layout
Transaction code
O7Z3
2. On the Maintain Line Layout Configuration: List screen, choose Create.
3. Make the following entries:
Line Layout Text Fields with this specific series
Z02 Reference document number Document Number
Reference
Document Date
Special G/L ind.
Currency
Amount in foreign cur.
Clearing Document
Text
Z03 Affiliated Company Assignment
Document Number
Document Date
Trading Partner
Special G/L ind.
Currency
Amount in foreign cur.
Clearing Document
Text
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4. Save your entries.
3.4.1.2.1.2 Choose Additional Fields
Use
Field VBUND (Trading Partner) has been included as an additional field (not contained in the standard client (000).
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Vendor Accounts Line Items Display Line Items
Display Line Items without ALV Choose Additional Fields
Transaction code
O7F8
2. In the Account Type field, enter K and choose Enter.
3. Select the fourth line and choose Insert after.
4. On the Insert After dialog box, choose Line Item.
5. On the Field List dialog box, double-click the row for VBUND (you may need to use the Next page button on the dialog box to find it).
6. Save your entries.
7. Choose Back.
8. In the Account Type field, enter D and choose Enter.
9. Select the tenth line and choose Insert after.
10. On the Insert after dialog box, in the Field Name field, enter VBUND.
11. Save your entries.
12. Choose Back twice to leave the IMG activity.
13. To perform the same steps for the selection fields, access the activity as follows:
IMG Menu
Financial Accounting (NEW) Accounts Receivable and Accounts Payable
Vendor Accounts Line Items Display Line Items Display Line Items
without ALV Choose Selection Fields
14. In the Account Type field, enter K and choose Enter.
15. Select the third line and choose Insert after.
16. In the dialog box, in the Field Name field, enter VBUND.
17. Save your entries.
18. Choose Back.
19. In the Account Type field, enter D and choose Enter.
20. Select the third line and choose Insert after.
21. In the dialog box, in the Field Name field, enter VBUND.
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22. Save your entries.
3.4.2 Vendor Accounts
3.4.2.1 Master Data
3.4.2.1.1 Preparations for Creating Vendor Master Data
3.4.2.1.1.1 Define Accounting Clerks
Use
You define the names of the accounting clerks under a name identification code. You enter the identification code in the vendor master records that the accounting clerk supervises. You can use this information for evaluations and for correspondence.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Vendor Accounts Master Data Preparations for
Creating Vendor Master Data Define Accounting Clerks
Transaction code
SM30 (Customizing Object V_T001S)
2. Choose New Entries.
3. Make the following entries:
Company Code Accounting Clerk Accounting Clerk Descr. User Name
1000 01 Mrs. Smith
1000 AM Anna Meier
4. Save your entries.
3.4.2.1.1.2 Create Number Ranges for Vendor Accounts
Use
In this activity you create the number ranges for the vendor accounts.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Vendor Accounts Master Data Preparations for
Creating Vendor Master Data Create Number Ranges for Vendor Accounts
Transaction code
XKN1
2. On the Range Maintenance: Vendor screen, choose Change Intervals.
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3. On the Maintain Number Range Intervals screen, choose Insert Interval.
4. Make the following entries:
No From number To number Extl
Y3 0000300000 0000399999 X
Y4 0000400000 0000499999 X
5. Save your entries.
6. Confirm the dialog box regarding transport on number ranges.
3.4.2.1.1.3 Define Account Groups with Screen Layout (Vendors)
Use
In this step, you determine the account groups for vendors.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Vendor Accounts Master Data Preparation for Creating
Vendor Master Data Define Account Groups with Screen Layout (Vendors)
Transaction code
OBD3
2. On the Change View "Vendor Account Groups": Overview screen, choose the New Entries button.
3. Make the following entries:
Account Group Name
YB01 Domestic Vendor
YBAC Vendor (affiliated companies)
YBIV Foreign Vendor
YBOV CPD Vendor (ext.no.assignment)
YBVE Vendor (ext.no. assgnmnt)
YBTR Commercial Traveller
4. Save your entries.
3.4.2.1.1.4 Define Screen Layout per Activity (Vendors)
Use
For the change vendor activity, the field status for the reconciliation account has been set to display, which means that the reconciliation account can no longer be changed, even if the vendor master record is changed. This applies for transaction FK02 Change Vendor (Accounting)
and XK02 Change vendor (centrally).
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Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Vendor accounts Master Data Preparations for Creating
Vendor Master Data Define Screen Layout per Activity (Vendors)
Transaction code
OB23
1. On the Change View "Transaction-Dependent Field Selection (Vendor)": Overview screen, double-click transaction type Change Vendor (Accounting).
2. On the Change View "Transaction-Dependent Field Selection (Vendor)": Detail screen, double-click General Data.
3. Double-click Address.
4. Change the field status for all fields to optional.
5. Save your entries.
6. Repeat steps 2 to 5 for the following data:
Field Status Select Group
General Data Communication
Control
Payment Transactions
Company Code Data Account Management
Payment Transactions
Correspondence
W/holding tax data, w/h tax 2
7. Choose Back.
8. Double-click transaction type Change vendor (centrally).
9. Repeat steps 2 to 5 for the following:
Field Status Select Group
General Data Address
Communication
Control
Payment Transactions
Contact Persion
Company Code Data Account Management
Payment Transactions
Correspondence
W/holding tax data, w/h tax 2
Purchasing Data Purchasing Data
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Partner Usage
Add. Purchasing Data
3.4.3 Business Transactions
3.4.3.1 Incoming Invoices/Credit Memos
3.4.3.1.1 Maintain Terms of Payment
Use
You can define rules with a four-character key. This enables the system to determine the required terms of payment automatically. You assign the specified terms of payment using the key.
The key can be
Stored in the master record of the customer/vendor account (in the purchasing or sales view and in the accounting view)
Entered when the FI document is created (or changed)
Entered when the logistics documents (in the purchase order and incoming invoice or in the order and the outgoing invoice, for example) are created (or changed)
The terms of payment include settings for the payment terms, the day limit, the baseline date for payment, and installment payments.
The standard terms are used.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Incoming Invoices/Credit Memos
Maintain Terms of Payment
Transaction code
OBB8
2. On the Change View ”Terms of Payment”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Pay. terms NT00
Sales text Payable upon receipt
Own explanation Payable upon receipt
Account type Customer
Vendor
Fixed day 0
Add. months 0
No default Selected
% 0
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No. of days 0
Fixed day 0
Add.months 0
% 0
No.of days 0
4. Save your entries.
5. Repeat steps 2 to 4 for the following data:
Pay. terms
Sales text Own explanation
Account type
Fixed day
Add. months
NT30 Net due in 30 days
Net due in 30 days
Customer
Vendor
0 0
NT45 Net due in 45 days
Net due in 45 days
Customer
Vendor
0 0
NT60 Net due in 60 days
Net due in 60 days
Customer
Vendor
0 0
Pay. terms
No default
% No. of days
Fixed day
Add. months
% No. of days
NT30 <select> 0 30 0 0 0 0
NT45 <select> 0 45 0 0 0 0
NT60 <select> 0 60 0 0 0 0
3.4.3.1.2 Incoming Invoices/Credit Memos – Enjoy
3.4.3.1.2.1 Define Posting Key for Incoming Invoices/Credit Memos
Use
Here you define the posting key for customer, vendor and G/L account items when entering incoming invoices and credit memos.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts Payable
Business Transactions Incoming Invoices/Credit Memos
Incoming Invoices/Credit Memos – Enjoy Define Posting Key for Incoming Invoices/Credit Memos
Transaction code
OBXJ
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2. On the Configuration Accounting Maintain: Automatic Posting - Procedures screen, double-click transaction EGX.
3. On the Configuration Accounting Maintain : Automatic Posting – Posting Keys screen, make the following entries:
Field name Description User action and values Note
Debit 29
Credit 39
6. Save your entries.
3.4.3.2 Outgoing Payments
3.4.3.3 Outgoing Payments Global Settings
3.4.3.3.1 Define Posting Keys for Clearing
Use
In this step, you define posting keys and document types for open item clearing transactions. The system uses these keys for line items to be created automatically. The payment program also uses these posting keys. The standard posting keys are used.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Outgoing
Payments Global Settings Define Posting Keys for Clearing
Transaction code
OBXH
2. On the Maintain Accounting Configuration: Clearing Procedures – List screen, double-click UMBUCHUNG (Transfer posting with clearing).
3. On the Maintain Configuration: Clearing Procedures – Data Screen, make the following entries:
Field name Debit Credit Note
Customers
Clearing Entry 07 17
Residual Item Bal. 04 14
Special G/L 09 19
Vendors
Clearing Entry 27 37
Residual Item Bal. 24 34
Special G/L 29 39
G/L accounts
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Field name Debit Credit Note
G/L Accounts 40 50
Document type for transfer posting
Document type (A/R) AB
Document type (A/P) AB
Document type (G/L) AB
7. Save your entries.
3.4.3.3.2 Define Payment Block Reasons
Use
In this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Accounts Receivable and Accounts
Payable Business Transaction Outgoing Payments Outgoing
Payments Global Settings Payment Block Reasons Define Payment Block Reasons
Transaction code
SM30 (Customizing Object V_T008)
2. On the Change View ”Payment Block Reasons”: Overview screen, make the following entries:
Block ind.
Description Change in paymnt prop.
Manual payments block
Not changeable
Free for payment
* Skip account
A Blocked for payment
Selected
B Blocked for payment
Selected
N Postprocess inc.pmnt
Selected
P Payment request Selected Selected
R Invoice verification
V Payment clearing Selected
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3. Save your entries.
3.4.3.3.3 Define Default Values for Payment Block
Use
You can set up an automatic payment block reason for terms of payment.
For terms of payment 0004 payment block reason A has to be set up.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Outgoing
Payments Global Settings Payment Block Reasons Define Default Values for Payment Block
Transaction code
OBBC
2. On the Change View ”Pmnt Termns: Default Values For Pmnt Block”: Overview screen, make the following entries:
Payment Terms Day Limit Block Key
0004 00
3. Save your entries.
3.4.3.3.4 Manual Outgoing Payments
3.4.3.3.4.1 Define Tolerances (Vendors)
Use
In this step, you specify the tolerances for vendors. These tolerances are used for dealing with differences in payment and residual items that can occur during payment settlement. Specify the tolerances under one or more tolerance groups. Allocate a tolerance group to each vendor via the master record. For each tolerance group, specify the following:
Tolerances up to which differences in payment are posted automatically to expense or revenue accounts when clearing open items
The handling of the terms of payment for residual items, if they are to be posted during clearing
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Manual
Outgoing Payments Define Tolerances (Vendors)
Transaction code
OBA3
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2. On the Change View ”Customer/Vendor Tolerances”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries, screen, make the following entries:
Company Code 1000
Tolerance Group
Text Tolerance Cust/Vend
Amount (Gain) 5.00
Amount (Loss) 5.00
Percent (Gain) 2.0
Percent (Loss) 2.0
Adj. Disc. (Gain)
Tolerance Group
Adj. Disc. By (Loss)
Grace Days 00
PT from Inv.
Fixed PT NT00
Partial Discount X
Dunning Key
4. Save your entries.
5. Repeat steps 2 to 4 for the following data:
Company Code
Tolerance Group
Text Amount (Gain)
Amount (Loss)
Percent (Gain)
Percent (Loss)
Adj. Disc. (Gain)
1000 DEB1 999.00 5.00 10.0 2.5 1.00
1000 DEB2 10.00 3.00 99.0 99.0 1.00
1000 DEB3 200.00 100.00 5.0 1.0 3.00
1000 DEB4 0.02 0.02 90.0 90.0 3.00
1000 KRE1 999.00 5.00 10.0 2.5 1.00
Company Code
Tolerance Group
Adj. Disc. By (Loss)
Grace Days
PT from Inv.
Fixed PT
Partial Discount
Dunning Key
1000 DEB1 1.00 01 X X 2
1000 DEB2 0.50 02 X X
1000 DEB3 3.00 03
1000 DEB4 3.00 03
1000 KRE1 1.00 01 X X 2
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3.4.3.3.4.2 Define Reason Codes (Manual Outgoing Payments)
Use
In this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Manual
Outgoing Payments Overpayment/Underpayment Define Reason Codes (Manual Outgoing Payments)
Transaction code
SM30 (Customizing Object V_T053R)
2. On the Determine Work Area: Entry dialog box, in the Company Code field, enter 1000 and
choose Continue.
3. On the Change View ”Classification of Payment Differences”: Overview screen, make the following entries:
RCd Short Text Long Text CorrT
050 Cash discount period Cash discount period exceeded SAP50
051 Cash discount rate Cash discount rate not kept to SAP51
052 Cash discount f. net Cash discount deduction for net terms SAP52
053 Cash discount retro. No csh disc.retrograde calc.frm crd.memo SAP53
054 Disc.period and rate Disc.per.exceeded and disc.rate incorr. SAP54
055 Pmnt on acct General payment on account SAP55
056 Pmnt advice error Pmt adv.on acct is missing or incomplete SAP56
057 Calculation error Customer calculation error SAP57
058 Debit reduced Debit reduced instead of paid SAP58
059 Debit paid twice Debit paid twice SAP58
060 Credit memo paid Credit memo paid instead of reduced SAP60
061 Credit memo twice Credit memo reduced twice SAP60
4. Save your entries.
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3.4.3.4 Automatic Outgoing Payments
3.4.3.4.1 Payment Method/Bank Selection for Payment Program
3.4.3.4.1.1 Set Up All Company Codes for Payment Transactions
Use
Specify paying company code (process payment transactions centrally for several company codes) for all company codes involved in payment transactions.
Cash discount strategy: determination of maximum cash discount for the company code.
Special G/L transactions: are to be settled for customers and vendors.
Vendors - Special G/L transactions to be paid: A (Down payment), F (Down payment request)
Customers - Special G/L transactions to be paid: A (Down payment), F (Down payment request)
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Automatic
Outgoing Payments Payment Method/Bank Selection for Payment
Program Set Up All Company Codes for Payment Transactions
Transaction code
SM30 (Customizing Object V_T042)
2. On the Change View ”Company Codes”: Overview screen, choose New Entries.
3. On the New Entries: Details o Added Entries screen, make the following entries:
Field name Description User action and values
Note
Company Code 1000
Sending Company Code 1000
Paying Company Code 1000
Outgoing pmnt with cash disc.from 0.2%
Max. Cash Discount Unselect
Vendors: Sp. G/L transactions to be paid AF
Customers: Sp. G/L transactions to be paid
AF
4. Save your entries.
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3.4.3.4.1.2 Set Up Paying Company Codes for Payment Transactions
Use
Minimum amount for which an incoming ($ 0.01,-) or outgoing payment ($ 1.00,-) is created.
(SAP standard is used with minor changes.)
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Automatic
Outgoing Payments Payment Method/Bank Selection for Payment
Program Set Up Paying Company Codes for Payment Transactions
Transaction code
SM30 (Customizing Object V_T042B)
2. On the Change View ”Paying Company Codes”: Overview screen, choose New Entries.
3. On the Change View ”Paying Company Codes”. Details screen, make the following entries:
Field Value
Company Code 1000
Min. Amount Incoming Payment 0.01
Min. Amount Outgoing Payment 1.00
No exchange rate differences Selected
Bill/exch pymt Selected
One bill of ecxh. Per due date per. Selected
4. Choose Forms.
5. Make the following entries:
Field Value
Form Payment Advice SAPscript - YBUS_F110_AVIS
EDI Accompanying Sheet
6. Choose Sender Details.
7. Make the following entries in section Sender Details for SAP script Forms:
Field Value
Text ID ADRS
Letter Header ADRS_HEADER
Footer Text ADRS_FOOTER
Signature text ADRS_SIGNATURE
Sender ADRS_SENDER
8. Save your entries.
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3.4.3.4.1.3 Set Up Payment Methods per Country for Payment Transactions
Use
In this activity, you specify which payment methods are to be used in each country.
Following payment methods are used:
Pmt Method Description
1 Check-Prenum/Void Overflow
2 Check-Prenum/Remit Overflow
3 Unnum/Void Overflow
4 Unnum/Remit Overflow
B Payroll EFT USD Payments
C Check
D Bank transfer (ACH CCD)
I Incoming Payment
N Payroll USD Check Payment
P Bank transfer (ACH PPD)
T Bank transfer (ACH CTX)
Z ACH Payment (BP FIN US)
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Automatic
Outgoing Payments Payment Method/Bank Selection for Payment
Program Set Up Payment Methods per Country for Payment Transactions
Transaction code
SM34 (Customizing Object VC_T024ZL)
2. On the Change View ”Payment Method/Country”: Overview screen, select country US and choose New Entries.
3. On the Change View Payment Method/Country”: Details screen, make the following entries :
Pymt Method 1
Description Check-Prenum/Void Overflow
Outgoing Payment select
Payment Method Classification Check
Allowed for personnel payments Select
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Street,P.O. box or P.O. box pst code Select
Document type for payment ZP
Clearing Document Type ZV
Use Classic Payment Medium Program RFFOUS_C
Name of Print Dataset CHCKS1
Pymt Method
Description Outgoing Payment
Payment Method Classification
Allowed for personnel payments
Street,P.O. box or P.O. box pst code
Document type for payment
Clearing Document Type
Use Classic Payment Medium Program
Name of Print Dataset
1
Check-Prenum/Void Overflow
select Check Select Select ZP ZV RFFOUS_C CHCKS1
2
Check-Prenum/Remit Overflow
select Check Select Select ZP ZV RFFOUS_C CHCKS2
3 Unnum/Void Overflow
select Check Select Select ZP ZV RFFOUS_C CHCKS3
4 Unnum/Remit Overflow
Select Check Select Select ZP ZV RFFOUS_C CHCKS4
B
Payroll EFT USD Payments
Select Bnk Trnsfr Select Bank
Details account number required
ZP ZV Use Pmt mdm wrk bnch (ACH)
Frmt splmt (PPD)
C Check Select Check Select Select ZP ZV RFFOUS_C LIST1S
D Bank transfer (ACH CCD)
Select Bank Transf Unselect Bank
Details account number required
ZP ZV Use PMW
format ACH
Format supplement
CCD
I Incoming Payment
Select Incoming Payment
Check debit memo
Select Select Bank Details and Account Number required
ZP ZV Use PMW, Format > ACH
N/A
N
Payroll USD Check Payment
Select Check Select Select ZP ZV RFFOUS_C LIST1S
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Pymt Method
Description Outgoing Payment
Payment Method Classification
Allowed for personnel payments
Street,P.O. box or P.O. box pst code
Document type for payment
Clearing Document Type
Use Classic Payment Medium Program
Name of Print Dataset
P Bank transfer (ACH PPD)
Select Bank transf Select Bank
Details account number required
ZP ZV Use PMW
format ACH
Format supplement
PPD
T Bank transfer (ACH CTX)
select Bank transf Unselect Bank
Details account number required
ZP ZV Use PMW
format ACH
Format supplement
CTX
Z ACH Payment (BP FIN US)
Select Check Select PO select & Bank
Details account number required
ZP ZV RFFOUS_T TRSFR
4. Save your entries.
3.4.3.4.1.4 Set Up Payment Methods per Company Code for Payment Transactions
Use
In this activity, you specify which payment methods are to be used in each company code.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Automatic
Outgoing Payments Payment Method/Bank Selection for Payment
Program Set Up Payment Methods per Company Code for Payment Transactions
Transaction code
SM30 (Customizing Object V_T042E)
2. On the Change View ”Payment Method/Company Code”: Overview screen, select company code 1000 and choose New Entries.
3. On the Change View ”New Entries: Details of Added Entries”. screen, make the following entries:
Pymt Method
Minimum amount
Maximum amount
Single Payment for marked item
Payment per due day
Foreign business partner allowed
No Optimization
Foreign currency allowed
Cust/Vendor bank abroad allowed
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Pymt Method
Minimum amount
Maximum amount
Single Payment for marked item
Payment per due day
Foreign business partner allowed
No Optimization
Foreign currency allowed
Cust/Vendor bank abroad allowed
1 1.00 9,999,999.00 Select Select Select Select
2 1.00 9,999,999.00 Select Select
3 1.00 9,999,999.00 Select
4 1.00 9,999,999.00 Select
I 1.00 9,999,999.00 Select Select Select Select
B 1.00 9,999,999.00 Select
N 1.00 9,999,999.00 Select
Z 1.00 9,999,999.00 Select
Continuation of table:
PM Drawer on the Form
Form for the payment medium
Next form Note to payee lines on the form
Payment advice output according to no. of lines
1
BP FIN - US
3475 Deer Creek
Palo Alto
CA 94304
YBUS_CHK_U As many as req
Always pyt adv
2
BP FIN - US
3475 Deer Creek
Palo Alto
CA 94304
YBUS_CHK_N YBUS_REMIT Restricted to 98 rows
no pyt adv
pymt valid to … lines
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PM Drawer on the Form
Form for the payment medium
Next form Note to payee lines on the form
Payment advice output according to no. of lines
3
BP FIN - US
3475 Deer Creek
Palo Alto
CA 94304
YBUS_CHK_U As many as req
No pyt adv
4
BP FIN - US
3475 Deer Creek
Palo Alto
CA 94304
YBUS_CHK_U YBUS_REMIT Restricted to 98 rows
no pyt adv
pymt valid to … lines
I
BP FIN - US
3475 Deer Creek
Palo Alto
CA 94304
F110_US_AVIS Restricted to 97 rows
Always pyt adv
B
BP FIN - US
3475 Deer Creek
Palo Alto
CA 94304
None FPAYM_US_ACH As many as req
No pyt adv
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PM Drawer on the Form
Form for the payment medium
Next form Note to payee lines on the form
Payment advice output according to no. of lines
N
BP FIN - US
3475 Deer Creek
Palo Alto
CA 94304
F110_PRENUM_CHCK F110_PRENUM_CHCK Restricted to 98 rows
no pyt adv
pymt valid to … lines
Z
BP FIN - US
3475 Deer Creek
Palo Alto
CA 94304
YBUS_REMIT F110_US_DTA None Always pyt adv
4. Save your entries.
3.4.3.4.1.5 Create Bank Master Data
Use
If you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up bank master data in your system.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu SAP Menu Accounting Financial Accounting Banks Master
Data Bank Master Record Create
Transaction code
FI01
2. On the Create Bank: Initial Screen, make the following entries:
Field name Description User action and values Note
Bank Country US
Bank Key ABNAUS33XXX
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3. On the Create Bank: Detail Screen, make the following entries:
Field name Description User action and values Note
Bank Name ABN AMRO BANK N.V.
Region
Street 335, MADISON AVENUE
City NEW YORK 10017
Swift Code ABNAUS33XXX
Bank Group
4. Repeat activity 2 and 3 with following bank entries:
Bank Key Bank country key
Name of bank House number and street
City SWIFT Code for International Payments
100 CH Schweizerische Nationalbank
Börsenstrasse 15 8022 Zürich SNBZCHZZ
140 CH Banque Nationale Suisse Rue Diday 8
1211 Genève 11
50070024 DE Deutsche Bank 24
60254 Frankfurt, Main
82080000 DE Dresdner Bank 99402 Weimar
23030000 DE Vereins- und Westbank 23510 Lübeck
25020600 DE Allbank 30655 Hannover
50350300 DE DGZ.DekaBank 60040 Frankfurt, Main
51420500 DE
Den Danske Bank - Hamburg - EAF-2
20010 Hamburg
54520194 DE Bayer Hypo- und Vereinsbank
67003 Ludwigshafen, Rhein
66220020 DE
Baden-Württembergische Bank
76486 Baden-Baden
70030014 DE Fürst Fugger Privatbank
80333 München
12040000 DE Commerzbank Berlin (Ost) 10123 Berlin
160 CH Banca Nazionale Svizzera Via Canova 6901 Lugano
66010075 DE Postbank 76127
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Bank Key Bank country key
Name of bank House number and street
City SWIFT Code for International Payments
Karlsruhe Karlsruhe
10040000 DE Commerzbank Berlin (West) 10891 Berlin
ABNAUS33XXX US ABN AMRO BANK N.V.
335, MADISON AVENUE
NEW YORK 10017 ABNAUS33XXX
BKTRUS33050 US
BANKERS TRUST COMPANY NEW YORK NEW YORK BKTRUS33050
BOFCUS33POR US
UNION BANK OF CALIFORNIA, N.A.(FORMERLY KNOWN AS: BANK OF CA
407, SOUTHWEST BROADWAY
PORTLAND 97205 BOFCUS33POR
CITIUS33XXX US CITIBANK N.A. 111, WALL STREET
NEW YORK 10043 CITIUS33XXX
COBAUS4XXXX US COMMERZBANK AG SUITE 5800:
CHICAGO 60606 COBAUS4XXXX
FUNBUS3FXXX US
FIRST UNION NATIONAL BANK, MIAMI,FL FOOR 12: MIAMI 33131 FUNBUS3FXXX
CHASUS33XXX US
CHASE MANHATTAN BANK, THE
4 NEW YORK PLAZA, FLOOR 15
NEW YORK 10004 CHASUS33XXX
010259 GB
National Westminster Bank PLC, Davyhulme
6 Davyhulme Circle,
MANCHESTER M31 1SS
4842 CH CREDIT SUISSE (4)
Enge, Bleicherweg 33 8070 Zürich CRESCHZZ80C
018143 GB
National Westminster Bank PLC, Business Centre
P.O. Box 3060, Ship Hse,
LONDON SW11 3RG
050106 GB Yorkshire Bank PLC, Kirkgate 8 Kirkgate,
LEEDS LS1 6BZ
073006 GB
Nationwide Building Society, Nationwide Life
Kingsbridge Point,
SWINDON SN38 1NL
5882 CH Neue Aargauer Bank
Bahnhofstrasse 49 5001 Aarau AHHBCH22XXX
660 CH Luzerner Regiobank AG
Pilatusstrasse 22 6002 Luzern RFABCH22660
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Bank Key Bank country key
Name of bank House number and street
City SWIFT Code for International Payments
81011 CH
Raiffeisenbank Appenzeller Hinterland 9102 Herisau RAIFCH22
8278 CH Golman, Sachs & Co Bank 8022 Zürich
12070000 DE Deutsche Bank Ld Brandenburg 10883 Berlin
50070010 DE Deutsche Bank Filiale
60254 Frankfurt, Main
5. Save your entries.
3.4.3.4.1.6 Define House Banks - House Banks
Use
Each house bank of a company code is represented by a bank ID in the SAP system, and every account at a house bank by an account ID.
In the SAP system, you use the bank ID and the account ID to specify bank details
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Bank Accounting Bank Accounts Define House Banks
Transaction code
FI12
2. On the Determine Work Area: Entry dialog box, in the Company code field, enter 1000 and
choose Continue.
3. On the Change View ”House Banks”: Overview screen, choose New Entries.
4. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
House Bank BANKB
Bank Country US
Bank Key 011000390
5. Choose the Create button (to the right of the House Bank Data pane).
6. On the Bank Data dialog box, make the following entries:
Field name Description User action and values Note
Bank Name Bank of USA
City Palo Alto CA
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7. Choose Continue.
8. Choose Back.
9. Repeat steps 2 to 8 for the following information:
Field name Description User action and values Note
House Bank BANKC
Bank Country US
Bank Key 820800001
Field name Description User action and values Note
Bank Name Bank of California
City Palo Alto CA
10. Save your entries.
3.4.3.4.1.7 Define House Banks - Bank Accounts
Use
For each house bank several bank accounts have to be maintained.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Bank Accounting Bank Accounts Define House Banks
Transaction code
FI12
2. On the Determine Work Area: Entry dialog box, in the Company code field, enter 1000 and
choose Continue.
3. On the Change View ”House Banks”: Overview screen, select house bank BANKB and in the Dialog Structure pane, double-click Bank Accounts.
4. Choose New Entries.
5. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Company Code 1000
House Bank BANKB
Account ID CONCN
Description BANK BOSTON - CONCENTRATION
Bank Account Number 11111
Currency USD
GL account 113000
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Field name Description User action and values Note
Bank Country US
Bank Key 011000390
Bank Name Bank of USA
City Palo Alto
6. Save your entries and create other Bank Accounts with the following details.
Field name Description User action and values Note
Company Code 1000
House Bank BANKB
Account ID LOCKB
Description BANK BOSTON - LOCKBOX ACCT
Bank Account Number 22222
Currency USD
GL account 113010
Bank Country US
Bank Key 011000390
Bank Name Bank of USA
City Palo Alto
Field name Description User action and values Note
Company Code 1000
House Bank BANKB
Account ID CHECK
Description BANK BOSTON - CONTROLLED D
Bank Account Number 33333
Currency USD
GL account 113020
Bank Country US
Bank Key 011000390
Bank Name Bank of USA
City Palo Alto
Field name Description User action and values Note
Company Code 1000
House Bank BANKB
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Field name Description User action and values Note
Account ID PYCRD
Description BANK BOSTON - PAYMENT CARD
Bank Account Number 44444
Currency USD
GL account 113030
Bank Country US
Bank Key 011000390
Bank Name Bank of USA
City Palo Alto
Field name Description User action and values Note
Company Code 1000
House Bank BANKB
Account ID CK_EU
Description BK BOSTON - CONTRD D EUR
Bank Account Number 55555
Currency EUR
GL account 113035
Bank Country US
Bank Key 011000390
Bank Name Bank of USA
City Palo Alto
7. Repeat steps 2 to 5 for BANKC:
Field name Description User action and values Note
Company Code 1000
House Bank BANKC
Account ID CHECK
Description BANK CALIFORNIA - CONTROLLED D
Bank Account Number 2580061
Currency USD
GL account 113060
Bank Country US
Bank Key
Bank Name Bank of California
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Field name Description User action and values Note
City Palo Alto
3.4.3.4.1.8 Set Up Bank Determination for Payment Transactions: Ranking Order
Use
The program selects banks or bank accounts from which payment is to be made. Therefore the following specifications are made:
Ranking order of banks: specify which house banks are permitted and rank them in a list.
Bank accounts: specify which bank account is to be used for payments for each house bank and payment method (and currency, if required) and to which G/L account the payment is posted.
Available amounts: for each account at a house bank, the amount (incoming and outgoing payments), which is available, needs to be specified.
Value date: specify how many days elapse between the posting date of the payment run and the value date at the bank, dependent on the payment method, bank account, payment amount and currency.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Automatic
Outgoing Payments Payment Method/Bank Selection for Payment
Program Set Up Bank Determination for Payment Transactions
Transaction code
SM34 (Customizing Object VC_BANKDET)
2. On the Display View ”Bank Selection”: Overview screen, select Paying Company Code 1000.
3. In the Dialog Structure pane, double-click Ranking Order.
4. Choose New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
PM Crcy Rank Order House Bk
1 USD 1 BANKB
2 USD 1 BANKB
3 USD 1 BANKB
4 USD 1 BANKB
B USD 1 BANKB
I USD 1 BANKB
N USD 1 BANKB
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PM Crcy Rank Order House Bk
Z USD 1 BANKB
6. Save your entries.
3.4.3.4.1.9 Set Up Bank Determination for Payment Transactions: Available Amounts
Use
In this chapter you determine the available amounts of each bank.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Automatic
Outgoing Payments Payment Method/Bank Selection for Payment
Program Set Up Bank Determination for Payment Transactions
Transaction code
SM34 (Customizing Object VC_BANKDET)
2. On the Display View ”Bank Selection”: Overview screen, select Paying Company Code 1000.
3. In the Dialog Structure pane, double-click Available Amounts.
4. Choose New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
House Bank
Account ID
Days Currency Available for outgoing payment
Scheduled incoming payment
BANKB CHECK 999 USD 1,000,000,.00 1,000,000,.00
BANKB CK_EU 999 EUR 1,000,000.00 1,000,000.00
6. Save your entries.
3.4.3.4.1.10 Set Up Bank Determination for Payment Transactions: Bank Accounts
Use
In this chapter you determine the available bank accounts.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Automatic
Outgoing Payments Payment Method/Bank Selection for Payment
Program Set Up Bank Determination for Payment Transactions
Transaction SM34 (Customizing Object VC_BANKDET)
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code
2. On the Display View ”Bank Selection”: Overview screen, choose Paying Company Code 1000.
3. In the Dialog Structure pane, double-click Bank Accounts.
4. Choose New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries:
House Bank Payment Method Currency Account ID Bank subaccount
BANKB 1 CHECK 113025
BANKB 1 EUR CK_EU 113035
BANKB 2 USD CHECK 113025
BANKB 3 USD CHECK 113025
BANKB 4 USD CHECK 113025
BANKB B USD TRANF 113023
BANKB I CHECK 113025
BANKB I EUR CK_EU 113035
BANKB N USD CHECK 113025
BANKB Z USD CHECK 113023
6. Save your entries.
3.4.3.4.1.11 Create Check Lots
Use
In this chapter you create check lots.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (new) Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Check Management Define Number Ranges
Transaction code
FCHI
2. On the Display View ”Check Lots”: Overview screen, make the following entries:
Field name Description User action and values Note
Paying company code 1000
House Bank BANKB
Account ID CHECK
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3. Choose Change.
4. On the Maintain Check Lots screen, make the following entries:
Lot number Short info Check no. from Check number to
1 0001 9999
5. Save your entries.
3.4.3.4.2 Payment Media
3.4.3.4.2.1 Define Sender Details for Payment Forms
Use
In this activity you specify the standard texts that you want to use for the letter header, letter footer, and the sending address in the letter window per company code.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Automatic
Outgoing Payments Payment Media Define Sender Details for Payment Forms
Transaction code
SM30 (Customizing Object V_T042T_Z)
2. On the Change View ”Sender details (Payment program)”: Overview screen, make the following entries:
Co.Cd. ID Letter header Footer text Signature Sender
1000 ADRS ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE ADRS_SENDER
3. Save your entries.
3.4.3.5 Dunning
3.4.3.5.1 Basic Settings for Dunning
3.4.3.5.1.1 Define Dunning Block Reasons
Use
You define the reasons for a dunning block under a key. The key can be entered in an item or in the account of a business partner. Blocked items or accounts are not considered for the dunning run.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Dunning Basic Settings for
Dunning Define Dunning Block Reasons
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Transaction code
OB18
2. On the Change View ”Dunning Block Reasons”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries.
Field name Description User action and values Note
Lock A
Text blocked for dunning
4. Save your entries.
3.4.3.6 Dunning Procedure
3.4.3.6.1 Define Dunning Procedures
Use
You enter the settings that control the dunning program by:
Specifying the company codes to include in dunning.
Setting up the dunning procedure you want to use (dunning interval, grace periods for the due date determination and number of dunning levels)
Setting the dunning charges.
Specifying the net payment due date at which a particular dunning level is reached.
Specifying the dunning notice you want to send to your customers.
The following dunning procedures have been defined for dunning customers:
0001 Four-level dunning notice, every two weeks
YB30 Interest calculation after 30 days
The dunning procedure YB30 specifies that customers who do not pay within 30 days are automatically in arrears. The customers receive a dunning notice without interest amounts. From then on, interest is calculated for the open items using the interest calculation program (see also the section on the interest calculation program).
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedures
Transaction code
FBMP
2. On the Maintain Dunning Procedure: List screen, double-click procedure 0001.
3. On the Maintain Dunning Procedure: Overview screen, make the following entries:
Field name Description User action and values Note
Name Four-level dunning notice, every two weeks
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Field name Description User action and values Note
Dunning intervals in days 14
No. of dunning levels 4
Min. days in arrears (acct) 6
Line items grace periods 2
Interest calculator 01
Public hol cal ID holiday calendar
US
Standard transaction dunning
Selected
Ref. Dunning procedures for texts
0001
4. Choose Dunning Levels.
5. On the Maintain Dunning Procedure: Dunning levels screen,, make the following entries:
Field name Description User action and values Note
Days in arrears 1 2 3 4
2 16 30 44
Calculate interest 1 2 3 4
Selected Selected
Always dun? 1 2 3 4
Selected
Print all items 1 2 3 4
Selected Selected
Payment deadline 1 2 3 4
10 7
6. Choose Charges.
7. In the Dunning Charges dialog box, in the Currency field, enter USD and choose Continue.
8. On the Maintain Dunning Procedure: Charges screen,, make the following entries:
Dunn. Level From Dunn. Amt Dunn. Charge
1 5.00 5.00
2 5.00 5.00
3 5.00 10.00
4 5.00 10.00
9. Choose Minimum amounts.
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10. In the Minimum amounts dialog box, in the Currency field, enter USD and choose Continue.
11. On the Maintain Dunning Procedure: Minimum amounts screen,, make the following entries:
Dun Minimum amount Min. amount for interest
1 1.00 1.00
2 2.00 5.00
3 5.00 10.00
4 10.00 10.00
12. Choose Dunning texts.
13. In the Company Code/Account type dialog box, in the Company Code field, enter 1000 and
choose Continue.
14. On the Maintain Dunning Procedure: Dunning texts screen,, make the following entries:
Normal dunning procedure Form
1 YBUS_FIMA
2 YBUS_FIMA
3 YBUS_FIMA
4 YBUS_FIMA
Legal dunning proceedings YBUS_FIMA
15. Save your entries.
16. Choose Back twice and maintain the next dunning procedure.
17. On the Maintain Dunning Procedure: List screen, choose New procedure.
18. On the Maintain Dunning Procedure: Overview screen,, make the following entries:
Field name Description User action and values Note
Dunn. Procedure Dunning procedure
YB30
Name Interest Calculation after 30 Days
Dunning intervals in days 30
No. of dunning levels 1
Interest calculator 01
Standard transaction dunning Selected
Ref. Dunning procedures for texts
YB30
19. Choose Dunning Levels.
20. On the Maintain Dunning Procedure: Dunning levels screen,, make the following entries:
Field name Description User action and values Note
Days in arrears 1
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Field name Description User action and values Note
Calculate interest 1
Selected
Always dun? 1
Print all items 1
Selected
Payment deadline 1
7
21. Choose Dunning texts.
22. In the Company Code/Account type dialog box, in the Company Code field, enter 1000 and
choose Continue.
23. On the Maintain Dunning Procedure: Dunning texts screen,, make the following entries:
Normal dunning procedure Form
1 YBUS_FIMA
Legal dunning procedures YBUS_FIMA
24. Save your entries.
3.4.3.6.1.1 Define Dunning Procedures (Dunning Control)
Use
In this activity you enter the settings that control the dunning program.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Dunning Dunning Procedure Define Dunning Procedures
Transaction code
FBMP
2. From the menu, choose Environment Company Code Data.
3. On the Change View ”Company Code Dunning Control”: Overview screen, choose New Entries.
4. On the New Entries: Overview of Added Entries screen, make the following entries.
Field name Description User action and values Note
CoCd Company Code 1000
By don. Ar. by dunning area Deselected
Ref.CoCode Reference company code 1000
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Field name Description User action and values Note
Sort. MHNK K1
Sort. MHND P1
Dun CoDC 1000
5. Save your entries.
3.4.3.6.1.2 Define Interest Rates
Use
In this activity, you specify for each interest indicator
Which interest rate is to be used for debit or credit balances
The currency in which the interest is to be calculated
The date as of which the entry for the interest indicator is valid
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Dunning Dunning Procedure Define Interest Rates
Transaction code
OB42
2. On the Change View ”Interest Rates”: Overview screen, choose New Entries.
3. make the following entries.
Field name Description User action and values Note
Int ID 01
Crcy Currency USD
Valid from 01/01/1991 select latest date
Debit % 7.680
Cred. % 7.680
4. Save your entries.
3.4.3.6.2 Printout
3.4.3.6.2.1 Allow Dunning with SmartForms
Use
You have the possibility to use either SAP script forms or Smart Forms in the dunning procedure. In this transaction you have to specify which forms are used for dunning in this system.
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This table is cross-client. Any changes you make in this table take effect in all clients of your system.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Financial Accounting Global Settings
(New) Tools Customer Enhancements Business Transaction Events
Transaction code
BF31
2. On the Information dialog box (warning that the table is cross-client), choose Continue.
3. On the Information dialog box (warning to not make any changes), choose Continue.
4. On the Change View ”Publish&Subscribe BTE: SAP Enhancement”: Overview screen, check or make the following entries.
Field name
Description User action and values Note
Funct Function Module
FI_PRINT_DUNNING_NOTICE_SMARTF This function module needs to be entered if Smartforms should be used.
5. Save your entries.
3.4.3.7 Interest Calculation
3.4.3.7.1 Interest Calculation
3.4.3.7.1.1 Define Reference Interest Rates
Use
In this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Interest Calculation Interest
Calculation Define Reference Interest Rates
Transaction code
OBAC
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2. On the Change View ”Define Reference Interest Rate”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Ref.Int.Rate Reference Interest rate UICUSD
Long Text Credit interest
Description Credit
Date from 01/01/1999
Currency USD
4. Choose New Entries.
5. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Ref.Int.Rate Reference Interest rate UIDUSD
Long Text Debit interest
Description Debit
Date from 01/01/1999
Currency USD
6. Save your entries.
3.4.3.7.1.2 Define Time-Based Terms
Use
In this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Interest Calculation Interest
Calculation Define Time-Based Terms
Transaction code
OB81
2. On the Change View ”Time-Dependent Interest Terms”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Int. Calc. Indicator
Currency Key
Eff. from Sequential number
Term (Debit/Credit Interest)
Reference Interest
Premium
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Int. Calc. Indicator
Currency Key
Eff. from Sequential number
Term (Debit/Credit Interest)
Reference Interest
Premium
02 USD 01/01/2001 1 Debit interest: balance interest calc.
UIDUSD 0
4. Save your entries.
5. Choose Back.
6. Repeat steps 2 to 5 for the following information:
Int. Calc. Indicator
Currency Key
Eff. from Sequential number
Term (Debit/Credit Interest)
Reference Interest
Premium
02 USD 01/01/2001 2 Credit interest: balance interest calc.
UICUSD 0
02 USD 01/01/2001 1 Credit interest: balance interest calc.
UICUSD -1
02 USD 01/01/2001 4 Debit interest: balance interest calc.
UIDUSD 5
3.4.3.7.1.3 Enter Interest Values
Use
An interest rate has been defined for the discount rate.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable/
Accounts Payable Business Transactions Interest Calculation
Interest Calculation Enter Interest Values
Transaction code
OB83
2. On the Change View ”Reference Interest Rate Values”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Reference Valid from Int.Rate
UICUSD 01/01/2001 7.00
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Reference Valid from Int.Rate
UIDUSD 01/01/2001 10.00
4. Save your entries.
3.4.3.7.2 Interest Posting
3.4.3.7.2.1 A/R: Calculation of Interest on Arrears
Use
In this step, you define the specifications for posting the interest calculated as interest on arrears. The account determination is carried out via the posting interface of application 0002 (interest on arrears). Document type DV has been created for posting the interest. This enables you to exclude the interest when performing dunning, for example.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Interest Calculation Interest
Posting A/R: Calculation of Interest on Arrears
Transaction code
OBV1
2. On the Change View ”Maintain Account Determination: Posting Specifications”: screen, choose Accounts.
3. In the Chart of Accounts dialog box, in the Chart of accounts field, enter 0010 and choose
Continue.
4. On the Maintain Account Determination: Accounts screen, make the following entries:
Account Symbol Currency G/L acct
0001 + None
0002 + None
1000 + None
5. Save your entries.
3.4.3.8 Closing
3.4.3.8.1 Count
3.4.3.8.1.1 Define Reply Addresses for Balance Confirmation
Use
In this step, you define the address to which the customers or vendors are to send their reply for the balance confirmation. Since this address is often different from the company code address, this specification is very important. You can define several addresses under one ID for every company code. Specify the required identification for every program run.
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Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transaction Closing Count Balance
Confirmation Correspondence Define Reply Addresses for Balance Confirmation
Transaction code
SM30 (Customizing Object V_T001E)
2. On the Change View ”Company Code-Dependent Address Data”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Field name Description User action and values Note
CoCd Company Code 1000
AdrID Address-Identification 100
4. On the Edit address: 1000 0100 screen, make the following entries:
Field name User action and values
Name Auditing
Street/House number Deer Creek
Postal code/City 94304
country US
Time zone PST
Language English
5. Save your entries.
3.5 Bank Accounting
3.5.1 Bank Accounts
3.5.1.1 Update House Bank Account with House Bank ID
Use
If you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up the bank identification in your corresponding general ledger master data.
Procedure
1. Access the activity using one of the following navigation options:
SAP menu Accounting Financial Accounting (NEW) General Ledger
Master Records G/L Accounts Individual Processing In Company Code
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Transaction code
FS00
2. On the Edit G/L Account Company code data screen, make the following entries:
Field name Description User action and values Note
G/L Account 113000
Company Code 1000
3. Choose Create/bank/interest.
4. Make the following entries:
Field name Description User action and values Note
Planning Level F0
House bank BANKB
Account ID CONCN
5. Save your entries.
6. Repeat the steps 2,3,4, and 5 with the following entries:
G/L Account Company Code Planning Level House bank Account ID
113001 1000 BANKB CONCN
113002 1000 BANKB CONCN
113003 1000 BANKB CONCN
113004 1000 BANKB CONCN
113005 1000 BANKB CONCN
113006 1000 BANKB CONCN
113007 1000 BANKB CONCN
113008 1000 BANKB CONCN
113009 1000 BANKB CONCN
113010 1000 BANKB LOCKB
113014 1000 BANKB LOCKB
113016 1000 BANKB LOCKB
113017 1000 BANKB LOCKB
113020 1000 BANKB CHECK
113023 1000 BANKB CHECK
113025 1000 BANKB CHECK
113027 1000 BANKB CHECK
113030 1000 BANKB PYCRD
113031 1000 BANKB PYCRD
113034 1000 BANKB PYCRD
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G/L Account Company Code Planning Level House bank Account ID
113035 1000 BANKB CK_EU
113060 1000 BANKC CHECK
7. Save your entries.
3.5.2 Business Transactions
3.5.2.1 Check Deposit
3.5.2.1.1 Define Variants for Check Deposit/ Manual Bank Statement/ GL items: Administration
Use
In this step, you can create your own account assignment variants for check deposits to adapt the assignment and/or selection of the account assignment fields to meet your company’s needs. One variant is shipped by default. This variant cannot be changed. If you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated.
The variants contain the following fields:
YB01: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Number (sel.)
YB02: Amount, 10-Digit Check Number, Check Issuer, 8-Digit Bank Key, Reference Document No. (sel.), Customer Matchcode (sel.)
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Bank Accounting Business
Transactions Check Deposit Define Variants for Check Deposits
Transaction code
OT45
2. On the Line Layout Fast Entry: Administration screen, make the following entries:
Prog. Name
Fast Entry Applic.
Fast Entry Variant
Fast Entry Variant Active?
Fast Entry Activation Date
No. following Screen
SAPMF40S SCHKR YB01 X 11/09/2008 8000
SAPMF40S SCHKR YB02 X 11/09/2008 8001
3. On the Line Layout Fast Entry: Variants, make the following entries:
Prog. Name Fast Entry Applic. Fast Entry Variant Fast Entry No. of Lines
SAPMF40S SCHKR YB01 1
SAPMF40S SCHKR YB02 1
4. On the Line Layout Fast Entry: Description of Variants, make the following entries:
Language Prog. Name
Fast Entry Applic.
Fast Entry Variant
Fast Entry Variant Descr.
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Language Prog. Name
Fast Entry Applic.
Fast Entry Variant
Fast Entry Variant Descr.
EN SAPMF40S SCHKR YB01 Check (Check no/Ref./Customer)
EN SAPMF40S SCHKR YB02 Check (Matchcode
5. On the Line Layout Fast Entry: Variant Fields, make the following entries:
Prog. Name
Fast Entry Applic.
Fast Entry Variant
Fast Entry No. of Lines
Fast Entry No. of Column
Fast Entry Offset
Compl. Field Name
Fast Entry Field Output Length
SAPMF40S SCHKR YB01 1 01 03 FEBSCA-KWBTR
14
SAPMF40S SCHKR YB01 1 02 18 FEBSCK-SCH10_PRSC
10
SAPMF40S SCHKR YB01 1 03 29 FEBSCK-AUSST_PR
13
SAPMF40S SCHKR YB01 1 04 43 FEBSCK-BNK08_PRBL
08
SAPMF40S SCHKR YB01 1 05 52 FEBSCK-XBLNR
16
SAPMF40S SCHKR YB01 1 06 69 FEBSCK-KUNNR
10
SAPMF40S SCHKR YB02 1 01 03 FEBSCA-KWBTR
14
SAPMF40S SCHKR YB02 1 02 18 FEBSCK-SCH10_PRSC
10
SAPMF40S SCHKR YB02 1 03 29 FEBSCK-AUSST_PR
14
SAPMF40S SCHKR YB02 1 04 44 FEBSCK-BNK08_PRBL
08
SAPMF40S SCHKR YB02 1 05 53 FEBSCK-XBLNR
16
SAPMF40S SCHKR YB02 1 06 70 FEBSCK-KUNNR_MC
07
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6. Save your entries.
3.5.2.2 Payment Transactions
3.5.2.2.1 Manual Bank Statement
3.5.2.2.1.1 Make Global Settings for Electronic Bank Statement
Use
In this activity you make the global settings for the account statement. There are four main steps to be carried out:
Create account symbol Specify G/L accounts (such as bank, cash receipt, outgoing checks) whose postings have to be made from account statement. You assign account symbols to the G/L account numbers. These are required for the posting rules in step 2.
Assign accounts to account symbols Define postings to be triggered by possible transactions in the account statement (such
as bank transfer, debit memo). In the Posting Specifications Debit Credit that you define here, use the account symbols from step 1, but not the G/L account numbers. This prevents similar posting rules being defined several times, the only difference between them being the accounts to which postings are made.
Create keys for posting rules Assign posting rules to possible transactions in account statement file. A list of assignments where one external transaction code is assigned to one posting rule is called transaction type.
Create a transaction type Assign bank details, for which the account statements have to be imported, to a transaction type. All the house bank accounts at a particular bank are usually assigned to the same transaction type.
For the following entries you have one Customizing topic. If you have entered the Customizing topic, all other settings are in the Dialog Structure on the left hand side of the screen.
Procedure
1. Access the activity using one of the following navigation options:
SAP menu Financial Accounting (NEW) Bank Accounting Business
Transactions Payment Transactions Electronic Bank Statement Make Global Settings for Electronic Bank Statement
Transaction code
SM34 (Customizing Object VC_T028)
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2. On the Determine Work Area: Entry dialog box, in the Chart of Accounts field, enter 0010
and choose Continue.
3. On the Change View "Create Account Symbols": Overview screen, choose the New Entries button.
You create account symbols to define the posting specifications. Before the posting rules are used, the individual account symbols are replaced by the account to which items are to be posted. In this step, you define how accounts are determined for a particular account symbol. To avoid defining a separate account symbol for each individual house bank account (each with a different G/L account and separate bank clearing accounts), the G/L Acct field can contain a masked output.
4. Make the following entries:
Account Symbol Acct Symb. Desc.
Y0 Master Account
Y1 Wires Out
Y1 Wires Out
Y2 Wires In
Y2 Wires In
Y3 ACH Out
Y4 ACH In
Y5 Checks Out
Y6 Checks In
Y7 ZBA Transfer
Y8 Other Transfer
Y9 Treasury Transfer
5. Save your entries.
6. In the Dialog Structure pane, double-click Assign Accounts to Account Symbol.
7. On the Change View "Assign Accounts to Account Symbol": Overview screen, choose the New Entries button.
8. Make the following entries:
Account Symbol Acct Mod. Currency G/L Account
Y0 + + ++++++++++
Y1 + + 113001
Y1 + EUR 113035
Y2 + + 113002
Y2 + EUR 113035
Y3 + + 113003
Y4 + + 113004
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Account Symbol Acct Mod. Currency G/L Account
Y5 + + 113005
Y6 + + 113006
Y7 + + 113007
Y8 + + 113008
Y9 + + 113009
9. In the Dialog Structure pane, double-click Create Keys for Posting Rules.
10. On the Change View "Create Keys for Posting Rules": Overview screen, choose New Entries.
In this step, you create the descriptions for the required posting rules. Each posting rule represents the business transaction on the bank statement in the SAP system, such as a check received, a credit memo or debit memo.
11. Make the following entries:
Posting Rule Text
Y02 Debit Master; Credit Wires In
Y04 Debit Master; Credit ACH In
Y06 Debit Master; Credit Checks In
Y07 Debit Master; Credit ZBA Transfers
Y08 Debit Master; Credit Other Transfers
Y09 Debit Master; Credit Treasury Transfers
Y10 Debit Wires Out; Credit Master
Y30 Debit ACH Out; Credit Master
Y50 Debit Checks Out; Credit Master
Y70 Debit ZBA Transfers; Credit Master
Y80 Debit Other Transfers; Credit Master
Y90 Debit Treasury Transfers; Credit Master
12. In the Dialog Structure pane, double-click Define Posting Rules.
13. Choose New Entries.
In this step, you create posting specifications for each posting rule. The posting specifications enable you to define how a particular business transaction (such as a credit memo) has to be posted.
Posting specifications comprise one or two posting records Debit Credit. The first posting record is called posting area 1 and usually involves a G/L account posting
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(BANK ACCOUNT CASH RECEIPT, for example). The second posting record –
which is optional – is called posting area 2 (CASH RECEIPT CUSTOMER, for example).
Depending on whether a posting transaction affects bank accounting only, or affects both bank accounting and subledger accounting, you define posting rules either for the first posting area only, or for both the first and second posting areas.
14. Make the following entries:
Text Pstg Rule
PosAr PKey Acct (Debit) PKey Acct (Credit) Doc. Type
Pst Ty
Debit Master; Credit Wires In Y02 1 40
Master Account (Y0) 50
Wires In (Y2) SA 1
Debit Master; Credit Wires In Y02 2 40
Wires In (Y2) DZ 8
Debit Master; Credit ACH In Y04 1 40
Master Account (Y0) 50
ACH In (Y4) SA 1
Debit Master; Credit ACH In Y04 2 40
ACH In (Y4) DZ 8
Debit Master; Credit Checks In Y06 1 40
Master Account (Y0)
Checks In (Y6) SA 5
Debit Master; Credit ZBA Transfers Y07 1 40
Master Account (Y0)
ZBA Transfer (Y7) SA 5
Debit Master; Credit Other Transfers Y08 1 40
Master Account (Y0)
Other Transfer (Y8) SA 5
Debit Master; Credit Treasury Transfers Y09 1 40
Master Account (Y0)
Treasury Transfer (Y9) SA 5
Debit Wires Out; Credit Master Y10 1
Wires Out (Y1) 50
Master Account (Y0) SA 4
Debit ACH Out; Credit Master Y30 1
ACH Out (Y3) 50
Master Account (Y0) SA 4
Debit Checks Out; Credit Master Y50 1
Checks Out (Y5) 50
Master Account (Y0) SA 4
Debit ZBA Transfers; Credit Master Y70 1
ZBA Transfer (Y7) 50
Master Account (Y0) SA 4
Debit Other Transfers; Credit Master Y80 1
Other Transfer (Y8)
50
Master Account
SA 4
Debit Treasury Transfers; Credit Master Y90 1
Treasury Transfer (Y9)
50
Master Account
SA 4
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Returns collections/direct debits are posted to the account for other interim postings, since they need to be post processed.
15. In the Dialog Structure pane, double-click Create Transaction Type.
In this step, you create the names and descriptions for the various transaction types required. House banks that use identical lists of business transaction codes (external transactions) can later be assigned to the same transaction type.
16. Choose New Entries.
17. Make the following entries:
Trans. Type Name
BAI Bank Administration Institute (USA)
18. In the Dialog Structure pane, double-click Assign External Transaction Types to Posting Rules.
In this step, you assign (external) business transaction codes to a posting rule (internal), which enables you to use the same posting specifications for different business transaction codes.
19. Choose New Entries.
20. Make the following entries:
Ext Trans +/- Post. Rule
Int. Algthm.
115 + Y06 001 Standard Algorithm
165 + Y04 001 Standard Algorithm
195 + Y02 001 Standard Algorithm
214 + Y09 001 Standard Algorithm
246 + Y09 001 Standard Algorithm
275 + Y07 001 Standard Algorithm
399 + Y08 001 Standard Algorithm
455 - Y30 019 Reference no. (DME Management)
475 - Y50 011 Outgoing Check: Check No. Different from Pymt Doc. No.
495 - Y10 001 Standard Algorithm
514 - Y90 001 Standard Algorithm
546 - Y90 001 Standard Algorithm
575 - Y70 001 Standard Algorithm
699 - Y80 001 Standard Algorithm
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Ext Trans +/- Post. Rule
Int. Algthm.
UNALLOCATED + Y08 001 Standard Algorithm
UNALLOCATED - Y80 001 Standard Algorithm
To enable the bank statement to find the item to be cleared in the vendor direct debit transaction, the bank details must be maintained in the vendor master record. The bank statement finds the vendor using the bank details and the item using the value (if unique).
21. In the Dialog Structure pane, double-click Assign Bank Accounts to Transaction Types.
In this step, you assign each of your bank accounts to a transaction type.
22. Choose New Entries.
23. Make the following entries:
Bank Key Bank Account Transaction Type
011000390 11111 BAI
011000390 22222 BAI
011000390 33333 BAI
011000390 44444 BAI
24. Save your entries.
3.5.2.2.1.1.1 Create and assign Business Transactions for Check Deposit
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Bank Accounting Business
Transactions Payment Transactions Manual Bank Statement Create and Assign Business Transactions
Transaction code
OT52
2. On the Change View “Check Deposit Transactions”: Overview screen, choose New Entries.
3. Make the following entries:
Trans. Type
Transaction +- Post. Rule
Acct Mod
Text
2 CD01 + CD01 + Direct check Deposit
2 CD02 + CD02 + Check deposit via interim account
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4. Save your entries.
3.5.2.2.1.1.2 Create and assign Business Transactions for Manual Bank Statement
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Bank Accounting Business
Transactions Payment Transactions Manual Bank Statement Create and Assign Business Transactions
Transaction code
OT52
2. On the Change View “Manual Bank Statement Transactions”: Overview screen, choose New Entries.
3. Make the following entries:
Trans. Type
Transaction +- Post. Rule
Acct Mod
Int. Algthm.
Text
1 Y02 + Y02 + Debit Master; Credit Wires In
1 Y04 + Y04 + Debit Master; Credit ACH In
1 Y06 + Y06 + Debit Master; Credit Checks In
1 Y07 - Y07 + Debit Master; Credit ZBA Transfers
1 Y08 - Y08 + Debit Master; Credit Other Transfers
1 Y09 - Y09 + Debit Master; Credit Treasury Transfers
1 Y10 - Y10 + Debit Wires Out; Credit Master
1 Y30 - Y30 + Debit ACH Out; Credit Master
1 Y50 - Y50 + Debit Checks Out; Credit Master
1 Y70 + Y70 + Debit ZBA Transfers; Credit Master
1 Y80 + Y80 + Debit Other Transfers; Credit Master
1 Y90 + Y90 + Debit Treasury Transfers; Credit Master
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4. Save your entries.
3.5.2.2.2 Electronic Bank Statement
3.5.2.2.2.1 Define Program and Variant Selection
Use
In this step, you can specify which programs the system offers for electronic bank statement processing.
Transactions FF.6 and FF_6 use program RFEBKAJ0.
Transaction FEBC has no restriction.
You can also define your own variant here so that it appears immediately on the screen when you call up the transaction.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Bank Accounting Business
Transactions Payment Transactions Electronic Bank Statement Define Program and Variant Selection
Transaction code
OT61
2. Make the following entries:
Transaction Code Program Name Variant Do not display Prog.
FF.6 RFEBKAJ0 X
FF_6 RFEBKAJ0 X
3. Save your entries.
3.5.2.2.3 Lockbox
3.5.2.2.3.1 Define Lockboxes for House Banks
Use
Lockbox is a procedure used mainly in the U.S. to enable checks to be deposited more quickly. The bank enters the checks that the bank sends to you as credits, and the information entered is sent to the payee using File Transfer. The lockbox files must be structured in one of two formats: BAI or BAI2.
The house bank information is required for the definition and generation of the lockbox processing.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Bank Accounting Bank Accounts Define Lockboxes for House Banks
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Transaction code
SM30 (Customizing Object V_T049L)
2. If you entered this transaction via the IMG Menu, double-click Define lockbox accounts at house banks.
3. Make the following entries:
Company Code Lockbox House Bk LBox No
1000 LOCKB BANKB 123456
4. Save your entries.
3.5.2.2.3.2 Define Control Parameters
Use
In this activity you store control data for the lockbox procedure. Currently, only the procedure LOCKBOX is supported. This data is needed for importing lockbox files sent by banks.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Bank Accounting Business
Transactions Payment Transactions Lockbox Define Control Parameters
Transaction code
OBAY
2. Make the following entries.
Always use Processing procedure LOCKBOX and create two entries using BAI & BAI2 as record format:
Record Format BAI BAI2 Notes
Document Number Length 10
Num. of doc. numbers in type 6 3
Num. of doc. numbers in type 4 6
G/L Account Postings Checked Checked
Incoming Customer Payments Checked Checked
Insert Bank Details Checked Checked
G/L Account Posting Type 3 3
Partial Payments Unchecked Unchecked
Session Name YPCC_BANKUPD YPCC_BANKUPD
3. Save your entries.
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3.5.2.2.3.3 Define Posting Data
Use
In this activity you store information needed to process particular lockbox data and generate postings. The Destination and Origin are routing information and defined by your bank.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) Bank Accounting Business
Transactions Payment Transactions Lockbox Define Posting Data
Transaction code
OBAX
2. On the Change View ”Posting Data For Autocash With Lockbox”: Overview screen, choose New Entries.
3. Make the following entries:
Field User Action or Values
Destination YPCCDESTIN
Origin YPCCORIGIN
Company Code 1000
House Bank BANKB
Account ID LOCKB
Bank (G/L) acct 113016
Bank clear.acct(A/R) 125310
Bank pstng doc. type SA
Cust pstng doc. type DZ
Pstng key: debit G/L 40
Pstng key:credit G/L 50
Post key:credit cust 15
Post ky: D cust 06
4. Save your entries.
3.5.3 Import and Assign Reporting Variants
3.5.3.1 Reporting Variants
Use
The reporting variants needed for classic payment medium programs are created.
Procedure
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1. Access the activity using one of the following navigation options:
SAP system menu
SAP Menu Tools ABAP Workbench Development ABAP Editor
Transaction code SE38
2. On the ABAP Variants: Initial Screen, make the following entries:
Field User Action or Values
Program SAPFPAYM
Subobjects / Variants Selected
3. Choose Change.
4. On the ABAP Variants: Initial Screen, Make the following entries:
Field User Action or Values
Variant BP_BANKB_PF
Subobjects / Variants Selected
5. Choose Create.
6. On the Maintain Variant: Report SAPFPAYM, Variant BP_BANKB_PF screen, make the following entries:
Field User Action or Values
Payment Medium Format DTAUS0
Print Control pane Select all checkboxes
Under Print Parameters, use printer LP01
7. Choose the Variant Attributes button.
8. On the Variant Attributes screen, make the following entries:
Field User Action or Values
Description Bank of USA
Screen Assignment / Created Selected
9. Save your entries.
10. Choose Back until you return to the ABAP Variants: Initial Screen.
11. Repeat steps 4 to 10 for the following data:
Use the same values as above, unless indicated in data below.
Variant BP_BANKB_PM
Field User Action or Values
Variant BP_BANKB_PM
Payment Medium Format DTAZV
Description Bank of USA
Variant BP_BANKC_PF
Field User Action or Values
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Field User Action or Values
Variant BP_BANKC_PF
Payment Medium Format DTAUS0
Description Bank of California
Variant BP_BANKC_PM
Field User Action or Values
Variant BP_BANKC_PM
Payment Medium Format DTAZV
Description Bank of California
12. Repeat steps 2 to 10 for the following data:
Program Variant Description
RFKORD30 BPFIDE/RFKORD3 Variant RFKORD30
Program Variant Descr. Paym. Meth.
House Bank
Account ID
Check Lot No.
Print Check
Print Pmt advice note
Printer
RFFOUS_C 0010_1 Check - Prenum/Void Overflow
1 BANKB CHECK 1 Select Deselect LP01
RFFOUS_C 0010_2 Check Prenum Remit/ Overflow
1 BANKB CHECK 1 Select Select LP01
RFFOUS_C 0010_3 Check Unnum Void/ Ove
1 BANKB CHECK 1 Select Select LP01
RFFOUS_C 0010_4 Check Unnum Remit /Ov
1 BANKB CHECK 1 Select Select LP01
Program Variant Descr. Paym. Meth.
House Bank
Account ID
Check Lot Number
Paying company code
Sending company code
Printer
RFFOAVIS_FPAYM YAVIS_I Payment advice
I BANKB CHECK 1000 1000 LP01
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3.5.3.2 Reporting Variants Payment Media (program SAPFPAYM) (Optional)
Use
In this activity you can create and assign selection variants for a format. Selection variant maintenance is a requirement for automatically scheduling the payment media of the Payment Medium Workbench in the payment program.
Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Automatic
Outgoing Payments Payment Media Make Settings for Payment
Medium Formats from Payment Medium Workbench Create/Assign Selection Variants
Transaction Code
OBPM4
2. In the Payment Medium Format column, double-click DTAUS0.
3. From the menu, choose Variant Enter further variants.
4. Make the following entries:
Sel. Variant
BP_BANKB_PF
BP_BANKC_PF
5. Choose Enter.
6. The system verifies your entries and asks you to create the selection variants entered in the step before. In the Create Selection Variant xxx for format DTAUS0 dialog box, choose Yes.
7. For each selection variant, make the following entries (using the Print Parameters button on each line):
Payment Medium Format
Data Medium Exch.
Paym Summary
Error Log
Output Device for Data Med. Exch., Paym. Summary and Error Log
DTAUS0 Select Select Select LP01
8. Save your entries.
9. Choose Back until you return to the Payment Medium: Selection Variant screen.
10. Double-click the payment format DTAZV.
pCoCd House Bank Bank name Sel. Variant
1000 BANKB Bank of USA BP_BANKB_PM
1000 BANKC Bank of California BP_BANKC_PM
11. Choose Enter. The system verifies your entries and asks you to create the selection variants entered in the step before. In the Create Selection Variant xxx for format DTAZV dialog box, choose Yes.
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12. Maintain for each selection variant the following field:
Field Group Format Value
Payment Medium Format DTAZV
13. Under Payment Medium Format, choose the Format Parameter button.
14. Ensure that the Transfer IBAN field is marked.
15. Choose Back.
16. For each selection variant, make the following entries (using the Print Parameters button on each line):
Field Group Print Control Value Output Device
Data Medium Exchange Selected LP01
FTR List Selected LP01
Payment Summary Selected LP01
Error Log Selected LP01
17. Save your entries.
3.5.3.3 Assign Selection Variants (Optional)
Use
The selection variants are already assigned in the above step. For more information, see Reporting Variants Payment Media (program SAPFPAYM) (Optional).
The following variants are assigned for use in the payment media workbench:
Payment Format Bank Key Bank name Sel. Variant
DTAUS0 011000390 Bank of USA BP_BANKB_PF
DTAUS0 820800001 Bank of California BP_BANKC_PF
DTAZV BANKB Bank of USA BP_BANKB_PM
DTAZV BANKC Bank of California BP_BANKC_PM
3.6 Period End Activities
3.6.1 Bank-Account Interest Calculation
3.6.1.1 Prepare Account Balance Interest Calculation
Use
In this activity, you make general interest calculation specifications for each interest indicator. These specifications include the period determination, the interest determination, the interest processing, the output controls, and the payment terms.
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Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (New) General Ledger Accounting (New)
Business Transactions Bank Account Interest Calculation Interest
Calculation Global Settings Prepare Account Balance Interest Calculation
Transaction code
OBAA
2. On the Change View ”General Conditions for Interest Scale”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Int. calc. indicator Interest calculation indicator 02
Interest calc. freq. Interest calculation frequency 01
Settlement day 31
Calendar type G
No interest payment Selected
Balance plus int Selected
4. Save your entries.
3.6.1.2 Define Reference Interest Rates
Use
In this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Bank Account Interest Calculation
Interest Calculation Define Reference Interest Rates
Transaction code
OBAC
2. On the Change View ”Define Reference Interest Rate”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Reference Interest rate UICUSD
Long text Credit interest
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Field name Description User action and values Note
Description Credit
Date from 01/01/1999
Currency USD
4. Choose Back.
5. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User action and values Note
Reference Interest rate UIDUSD
Long text Debit interest
Description Debit
Date from 01/01/1999
Currency USD
6. Save your entries.
3.6.1.3 Define Time-Dependent Terms
Use
A premium of 5% on the discount rate has been defined for calculating interest on arrears (interest calculation indicator 01).
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Interest Calculation Interest
Calculation Define Time-Based Terms
Transaction code
SM30 (Customizing Object YYY)
2. On the Change View ”Time-Dependent Interest Terms”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Int. Calc. Indicator
Currency Key
Eff. from Sequential number
Term (Debit/Credit Interest)
Reference Interest
Premium
02 USD 01/01/2001 1 Debit interest: balance interest calc.
UIDUSD 0.00
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Int. Calc. Indicator
Currency Key
Eff. from Sequential number
Term (Debit/Credit Interest)
Reference Interest
Premium
02 USD 01/01/2001 2 Credit interest: balance interest calc.
UICUSD 0.00
4. Save your entries.
3.6.1.4 Enter Interest Values
Use
An interest rate of 2.68% has been defined for the discount rate.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and
Accounts Payable Business Transactions Interest Calculation
Interest Calculation Enter Interest Values
Transaction code
OB83
2. On the Change View ”Reference Interest Rate Values”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Reference Eff. from Int. Rate
UICUSD 01/01/2001 7.00 %
UIDUSD 01/01/2001 10.00 %
4. Save your entries.
3.6.2 Prepare G/L Account Balance Interest Calculation
3.6.2.1 Prepare G/L Account. Balance Interest Calc. - Control Data
Use
In this activity you define the specifications for posting interest calculated on G/L account balances.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting (New)
Business Transactions Bank Account Interest Calculation Interest
Posting Prepare G/L Account Balance Interest Calculation
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Transaction code
OBV2
2. On the Maintain Account Determination: Posting Specifications screen, from the menu, choose Goto Document Type.
3. On the Maintain Account Determination: Document Type screen, make the following entries:
Field name Description User action and values Note
Document type SA
4. Save your entries.
3.6.2.2 Prepare G/L Account. Balance Interest Calc. - Posting Rules
Use
In this activity you define the specifications for posting interest calculated on G/L account balances.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting (New)
Business Transactions Bank Account Interest Calculation Interest
Posting Prepare G/L Account Balance Interest Calculation
Transaction code
OBV2
2. On the Maintain Account Determination: Posting Specifications screen, make the following entries:
Business Transaction Debit Symbols
1000 40 1000
1000 50 0001
1010 40 0011
1010 50 2000
1020 40 1000
1020 50 0013
1030 40 1000
1030 50 0015
2000 40 0002
2000 50 2000
2010 40 2000
2010 50 0012
2020 40 0014
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Business Transaction Debit Symbols
2020 50 2000
2030 40 0016
2030 50 2000
3. Save your entries.
3.6.2.3 Defining Sort Method / Adjustment Accounts for Regrouping Receivables
Use
In this activity you define the specifications for posting interest calculated on G/L account numbers.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting (New)
Business Transactions Bank Account Interest Calculation Interest
Posting Prepare G/L Account Balance Interest Calculation
Transaction code
OBV2
2. On the Maintain Account Determination: Posting Specifications screen, choose Accounts.
3. On the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and choose
Continue.
4. On the Maintain Account Determination: Accounts screen, make the following entries:
Acct Symbol Currency G/L account
0001 + 700600
0002 + 700100
0011 + 700600
0012 + 700100
0013 + 700600
0014 + 700100
0015 + 700600
0016 + 700100
1000 + ++++++++++
2000 + ++++++++++
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5. Save your entries.
3.6.2.4 Prepare G/L Account. Balance Interest Calc. - Account Symbols and Descriptions
Use
In this activity you define the symbols on G/L account numbers.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting (New)
Business Transactions Bank Account Interest Calculation Interest
Posting Prepare G/L Account Balance Interest Calculation
Transaction code
OBV2
2. On the Maintain Account Determination: Posting Specifications screen, choose Symbols.
3. On the Maintain Account Determination: Symbols screen, make the following entries:
Acct Symbol Description
0001 Interest received
0002 Interest paid
0011 Pt vl.min.int.earned
0012 Pst vl.min.int.paid
0013 Pst vl.dt.int.earned
0014 Past val.dt.int.paid
0015 Calc.per.int.earned
0016 Calc.period int.paid
1000 G/L account (earned)
2000 G/L account (paid)
4. Save your entries.
3.6.3 Valuate
3.6.3.1 Foreign Currency Valuation Methods
Use
The standard configuration for foreign currency valuation methods is the strict lowest value principle (KTO).
NWP (lowest value principle) has been created.
Description: FC bal. per acct, print LIs, lowest cost principle
NWP postings are performed as follows:
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Document Type = SA
Debit Bal. Exch. Rate Type = M
Credit Bal. Exch. Rate Type = M
Determine Exchange Rate Type from Account Balance.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting (New)
Periodic Processing Valuate Define Valuation Methods
Transaction code
OB59
2. On the Change View ” Valuation Methods”: Overview screen, choose New Entries.
3. On the New Entries: Details of Added Entries screen, make the following entries:
Valuation Method
Description Strict Lowest Value Principle
Lowest Value Principle
Document Type
Exch. Rate Type for Debit Bal
Exch. Rate Type for Credit Bal
Determ. Exch. Rate Type from Acct. Bal.
KTO FC bal.per acct, print LI's, strict lowest princip
X SA M M X
4. Save your entries.
5. Repeat steps 2 to 4 for the following information:
Valuation Method
Description Strict Lowest Value Principle
Lowest Value Principle
Document Type
Exch. Rate Type for Debit Bal
Exch. Rate Type for Credit Bal
Determ. Exch. Rate Type from Acct. Bal.
NWP FC bal.per acct, print LI's, lowest cost principle
X SA M M X
3.6.3.2 Define Valuation Areas
Use
In this IMG activity, you define your valuation areas for your closing operations. With the valuation areas, you can report different valuation approaches and post to different accounts. You can save
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the valuation result separately for each document item and use it for other closing operations (such as sorted lists).
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting (New)
Periodic Processing Valuate Define Valuation Areas
Transaction code
SM30 (Customizing Object V_FAGL_T033)
2. On the Change View ”Valuation Area”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Valuation Valuation Method Currency Type Long text
YB KTO 10 (Company Code Currency) Valuation area G/L
4. Save your entries.
3.6.3.3 Assign Valuation Areas and Accounting Principles
Use
In this IMG activity, you assign the desired accounting principles to your valuation areas. You can use the valuation area for the reclassification or sorted list of payables and receivables and for foreign currency valuation. You can use the valuation area to apply in these reports the different valuation requirements of the accounting principles.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting (New)
Periodic Processing Valuate Assign Valuation Areas and Accounting Principles
Transaction code
SM30 (Customizing Object V_TACC_BWBER_PR)
2. On the Change View ”Assignment of Valuation Area to Accounting Principles”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Valuation area Acc. Princ.
YB GAAP
4. Save your entries.
3.6.3.4 Foreign Currency Valuation: Account Determination for OI Exch. Rate Differences
Use
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You can activate the translation posting for each company code. In the following table, the Currency and Crcy Type fields are not maintained (default value = no entry).
Comment: The bank subaccounts are not valuated. Before the balance sheet is prepared, accounts are cleared upon presentation of the bank statement.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting (New)
Periodic Processing Valuate Foreign Currency Valuation Prepare Automatic Postings for Foreign Currency Valuation
Transaction code
OBA1
2. On the Configuration Accounting Maintain: Automatic Posting – Procedures screen, double-click the entry for transaction KDF.
3. If the Enter Chart of Accounts dialog box displays, make the following entry:
Chart of accounts
0010
4. On the Change View ”Acct Determination for OI Exch.Rate Differences”: Overview screen, choose New Entries.
5. On the New Entries: Details of Added Entries screen, make the following entries:
G/L account Loss Gain Val.loss 1 Val.gain 1 Bal. Sheet adj. 1
121000 700400 700400 700400 700400 121020
121200 700400 700400 700420 700420 121020
211000 700400 700400 700400 700400 211020
212000 700400 700400 700420 700420 211020
6. Save your entries.
3.6.3.5 Foreign Currency Valuation: Account Balances
Use
The valuation of foreign currency balances requires a special key that is assigned the gain and loss accounts for posting any exchange rate differences that occur during valuation. You can freely define this key. You then enter it in the master records of the accounts that you want to valuate. To post the differences that are determined from a group of G/L accounts to the same gain or loss accounts, enter the same key for all these G/L accounts.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting (New)
Periodic Processing Valuate Foreign Currency Valuation Prepare Automatic Postings for Foreign Currency Valuation
Transaction OBA1
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code
2. On the Maintain FI Configuration: Automatic Posting – Procedures screen, double-click the entry for transaction KDB.
3. If the Enter Chart of Accounts dialog box displays, make the following entry:
Chart of accounts
0010
4. On the Maintain FI Configuration: Automatic Posting – Procedures screen, make the following entries:
CoA Transaction Exchange rate difference key
Expense account
E/R gains account
0010 KDB 700400 700400
0010 KDB EUR 700400 700400
5. 5. Save your entries.
3.6.3.6 Define Sort Method / Adjustment Accounts for Regrouping Receivables
Use
In this activity you define your sort method, the periods for the remaining terms of receivables, and the remaining terms of payables.
You define the periods for the remaining terms of receivables and payables. For each period, you can specify whether transfer postings are to be made for customer, vendor, or G/L accounts.
You can also define the accounts in this activity (or you can define the accounts in the next chapter).
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting (New)
Periodic Processing Reclassify Transfer and Sort Receivables and
Payables Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables
Transaction code
OBBU
2. On the Change View ”Sort Methods”: Overview screen, select the following entry:
Interval Description
SAP SAP(EU 93 fin.stat.guidelines)
3. Save your entries.
4. With the SAP row selected, in the Dialog Structure pane, double-click Receivables.
5. Make the following entries:
Sort Method
From Time Unit
Description Cust. Post
Vend. Post
G/L posting
Acct. Determ.
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Sort Method
From Time Unit
Description Cust. Post
Vend. Post
G/L posting
Acct. Determ.
SAP 000 3 (Year)
Receivables <= 1 year
X X V00
SAP 001 3 (Year)
Receivables > 1 Jahr
X X X V01
6. To define the accounts in this activity, choose the Account button in the first row.
7. On the Configuration Accounting Maintain: Automatic Postings-Accounts screen, make the following entries:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
0010 V00 none None none
8. Save your entries.
9. Choose Back (F3).
10. Repeat steps 6 to 9 for the second line with the following data:
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
0010 V01 none none none
11. Repeat steps 4 to 10 for the Payables option in the Dialog Structure pane, using the following information:
Sort Method
Descending Time Unit
Description Cust. Post
Vend. Post
G/L posting
Ac. Acct. Determ.
SAP 000 3 Liabilities <= 1 year
X X Account
V02
SAP 001 3 Liabilities > 1 and <= 5 years
X X X Account
V03
SAP 005 3 Liabilities > 5
X X X Account
V04
First line
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
0010 V02 none none none
Second line
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
0010 V03 none none none
Third line
Chart of Accounts Transaction Reconciliat. Adjustment Targ.acct
0010 V04 none none none
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3.6.3.6.1 Adjustment Accounts for Changed Reconciliation Accounts
3.6.3.6.1.1 Define Adjustment Accounts for Changed Reconc.Acct.: Posting Keys
Use
In this activity you define the numbers of the accounts for the automatic transfer postings that are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting (New)
Periodic Processing Reclassify Transfer and Sort Receivables and
Payables Define Adjustment Accts for Changed Reconciliation Accounts
Transaction code
OBBW
2. In the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and choose
Continue.
3. On the Configuration Accounting Maintain: Automatic Posting - Accounts screen, choose the Posting Key button.
4. Make the following entries:
Transaction Key Standard Posting Key Debit Standard Posting Key Credit
A00 40 50
5. Save your entries.
3.6.3.6.1.2 Def. Adjustment Accnt.s f. Changed Reconc. Acct. Balance Sheet Transfer Postings
Use
In this activity you define the numbers of the accounts for the automatic transfer postings that are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) General Ledger Accounting (New)
Periodic Processing Reclassify Transfer and Sort Receivables and
Payables Define Adjustment Accts for Changed Reconciliation Accounts
Transaction OBBW
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code
2. In the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and choose
Continue.
3. On the Configuration Accounting Maintain: Automatic Posting - Accounts screen, make the following entries:
Chart of accounts Transaction Reconciliation Account Adjustm. Acctount
0010 A00 121000 121020
0010 A00 121200 121020
0010 A00 211000 211020
0010 A00 212000 211020
4. Save your entries.
3.6.3.6.2 Define Alternative Reconciliation Account for Customers
Use
In this step, you define accounts in which the postings to a customer account are managed in the general ledger. The posting is automatically made to these accounts instead of to the normal reconciliation account.
The specification is dependent on account type, special G/L indicator, chart of accounts and reconciliation account.
Procedure
1. Access the activity using one of the following navigation options:
IMG menu Financial Accounting (NEW) Accounts Receivable and Accounts
Payable Business Transactions Postings with Alternative
Reconciliation Account Other Special G/L Transactions Define Alternative Reconciliation Accounts for Customers
Transaction code
OBXY
2. On the Maintain Accounting Configuration: Special G/L List screen, double-click the following entry:
Account type Special G/L ind. Name Description
D D Dbt rec Doubtful Receivables
3. In the Chart of Accounts dialog box, in the Chart of Accounts field, enter 0010 and choose
Continue.
4. On the Maintain Accounting Configuration: Special G/L-Accounts screen, make the following entries:
Chart of accounts
Account type
Special G/L ind.
Recon account
Special G/L account
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Chart of accounts
Account type
Special G/L ind.
Recon account
Special G/L account
0010 D D 121000 124000
0010 D D 121200 124000
5. Save your entries.
3.6.4 Period End Reporting
3.6.4.1 Creating Financial Statement Version
Use
In this activity, you define the versions you need to create a balance sheet and profit and loss statement.
You can define versions for a specific chart of accounts, for a group chart of accounts, or without any specific assignment.
You then determine the financial statement items for your version.
You assign groups of accounts to the items at the lowest levels of the hierarchy. You can select the criteria that determine which items the accounts are displayed in. For example, accounts or groups of accounts can be assigned to particular items based on their balance.
Alternatively, you can also assign functional area intervals at the lowest level of the structure, instead of account intervals. Either account intervals or functional area intervals can be assigned to a financial statement item. You must explicitly define financial statement versions to which functional areas are assigned as such. You do this by setting the "Fun. area allowed" indicator. This financial statement version can then also be used by the notes to financial statement in the G/L account information system.
The financial statement version is a copy of the BAUS version for Accounting. It has been copied and renamed to 0010.
Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting (NEW) General Ledger Accounting (New)
Master Data GL Accounts Define Financial Statement Versions
Transaction Code
OB58
2. On the Change View ”Financial Statement Versions”: Overview screen, select the Financial Statement Version BAUS and choose the Copy as button (F6).
3. On the Change View ”Financial Statement Versions”: Details of Selected Set screen, make the following entries:
FIN.Stmt.Version Name Func.area.perm.
0010 SAP Best Practices Financial Stmt Version US Deselected
0020 SAP Best Practices Financial Stmt Version US 2 Selected
4. Save your entries.