exploring strange new worlds: archives tng

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Exploring Strange Exploring Strange New Worlds: New Worlds: Archives TNG Archives TNG Amanda Hill Amanda Hill Deseronto Archives Deseronto Archives & Hillbraith Ltd. & Hillbraith Ltd.

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Presentation on the impact of using Web 2.0 technologies in a small municipal archives, given at the Association of Canadian Archivists' conference in Halifax, Nova Scotia, June 2010.

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Page 1: Exploring Strange New Worlds: Archives TNG

Exploring Strange New Exploring Strange New Worlds:Worlds:

Archives TNG Archives TNG

Amanda HillAmanda Hill

Deseronto Archives Deseronto Archives

& Hillbraith Ltd.& Hillbraith Ltd.

Page 2: Exploring Strange New Worlds: Archives TNG

$1.20

Double cream impossible to source in Ontario

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$4.99

Except at Thanksgiving – and then it’s expensive!

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Family heirloom solution to the problem of no cream

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Cultural heritage institution with information about this object. Would like to find out more…

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Subscription-only service

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Perhaps I can find the item at the institution’s own website?

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Perhaps not…

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Have to use academic credentials to get access

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Restrictive licensing means I can’t share the image. The description of the object is inaccurate (and no response was received to a suggested correction).

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User experienceUser experience

FrustrationFrustration

– Difficulty of getting to the item in first Difficulty of getting to the item in first placeplace

– Not being able to share the item with a Not being able to share the item with a wider audiencewider audience

– Being ignored when attempting to Being ignored when attempting to improve information attached to the improve information attached to the itemitem

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User requirementsUser requirements Easy access to materials, direct from search Easy access to materials, direct from search

enginesengines

–Raises profile of Raises profile of collectionscollections

Ability to share items with othersAbility to share items with others

–Free promotion of Free promotion of repositoryrepository

–Good public relationsGood public relations Ability to help improve descriptionsAbility to help improve descriptions

–Better metadata!Better metadata!

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Image by Stuart Davis of Trek Art

(from http://www.xs4all.nl/~dassel/wall/1701-d-wallpaper.jpg )

Isn’t that going to be expensive and complicated to do?

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Total annual budget: $11,000 Total annual budget: $11,000

Staff: 1 part-time archivist (0.2 FTE)Staff: 1 part-time archivist (0.2 FTE)

Open 6 hours a weekOpen 6 hours a week

Limited IT infrastructure & supportLimited IT infrastructure & support

Collection rich in imagesCollection rich in images

Deseronto Archives Deseronto Archives

Tricorder image from http://www.flickr.com/photos/mountsutro/4434140820/

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Deseronto

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Seeking new civilizationsSeeking new civilizations Sep 2007:Gmail & Google Calendar Sep 2007:Gmail & Google Calendar

account for Archivesaccount for Archives

Oct 2007: Blog set upOct 2007: Blog set up

Jan 2008: Flickr account openedJan 2008: Flickr account opened

Jul 2008: Moved to ‘Pro’ Flickr accountJul 2008: Moved to ‘Pro’ Flickr account

Jan 2009: Began tweetingJan 2009: Began tweeting

$47.99

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Basic usage statisticsBasic usage statistics

1,062 images on Flickr1,062 images on Flickr– 41 images with comments41 images with comments– 156 images ‘favorited’156 images ‘favorited’– Over 50,000 viewsOver 50,000 views

60 blog posts, 4 pages60 blog posts, 4 pages– 53 comments53 comments

223 tweets 223 tweets – 107 followers107 followers

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Impact (more interesting!)Impact (more interesting!)

Comments and notes from usersComments and notes from users

Collaboration with users Collaboration with users

New accessionsNew accessions– virtual, digital and tangiblevirtual, digital and tangible

New creative worksNew creative works

Funding for new projects Funding for new projects – and a trip to Halifax…and a trip to Halifax…

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Unexpected meeting in London with donor of images

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CreativityCreativity

15 year-old using the images as a 15 year-old using the images as a source of inspiration for a virtual source of inspiration for a virtual railway projectrailway project

Virtual guided tour of Deseronto Virtual guided tour of Deseronto using Flickr geo-location of imagesusing Flickr geo-location of images

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Walking tourWalking tour

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Financial impactFinancial impact

$4,000 in 2009 for digitisation from $4,000 in 2009 for digitisation from Town of DeserontoTown of Deseronto

$20,000 recently received for ‘About $20,000 recently received for ‘About Deseronto’, a new community-Deseronto’, a new community-created site created site – 75% from Ontario Ministry of Culture75% from Ontario Ministry of Culture– 25% from Town of Deseronto25% from Town of Deseronto

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Disadvantages?Disadvantages?

Too Much Information: personal Too Much Information: personal details added to a blog post (quickly details added to a blog post (quickly taken down)taken down)

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Things to considerThings to consider

Security/portability of images and Security/portability of images and metadata from ‘cloud’ servicesmetadata from ‘cloud’ services– Have backup copiesHave backup copies

Possibility of vandalism/inappropriate Possibility of vandalism/inappropriate contentcontent– Vigilance important (incidence negligible Vigilance important (incidence negligible

so far)so far)

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In ConclusionIn Conclusion

Overall, benefits of sharing have far Overall, benefits of sharing have far outweighed any disadvantagesoutweighed any disadvantages

It’s possible to have a big impact It’s possible to have a big impact without having a big budgetwithout having a big budget

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www.flickr.com/deserontoarchiveswww.flickr.com/deserontoarchives

deserontoarchives.wordpress.com deserontoarchives.wordpress.com

twitter.com/DeserontoArchtwitter.com/DeserontoArch