“Explore, Discover, Excel”

Payroll / Insurance Orientation

Agenda/Topics to Be Covered

Department StaffTypes of leavePayroll deduction optionsBenefits reviewRequired paperwork

DEPARTMENT STAFF

PAYROLL Janie Honea

Dawn McCord

INSURANCE Pam Clardy

Laura Zastrow

As a permanent employee of the Madison County

Board of Education you are entitled to the following

benefits . . . .

SICK LEAVE

1 Sick Leave Day Earned Per Month WorkedBased on Contract Months

Example: 9 month Teachers1 day per month

Sept. - May

PERSONAL LEAVE

State Personal Leave – 1 day per semester;

2 per year @ no cost

All Unused Personal Leave Rolls To Sick Leave July 1st

Board Personal Leave – 1 ½ days per semester; 3 per year With Board Personal Leave Cost May Apply:

$55 per day certified $19 per day supportwith 10 years 1 day @ no cost

with 13 years 2 days @ no cost

with 16 years 3 days @ no cost

VACATION

12 Month Employees Earn

5/6 of a Day Per Month (.84)

You Can Only Carry Over

10 Days July 1st each year

SICK LEAVE BANK

Requires a deposit of five of your sick leave days

Upon exhausting your sick leave the bank allows you to “borrow” up to fifteen days

Complete an application at the time of hire, or during open enrollment

OTHER LEAVE

Family Medical Leave up to 60 days without pay

IS AVAILABLE UPON PRIOR APPROVAL

Catastrophic Leave

must be a member of the sick leave bank

DEFERRED COMPENSATION PROGRAMS

403B Annuities: VALIC TIAA/CREF

457 Plans: TIAA/CREF

RSA 1

403B7 Mutual Funds: TIAA/CREF

AEA MEMBER BENEFIT PROGRAMS

Automobile, Homeowners

Disability, AD&D, Term Life, Universal Life

Long-Term Care

Deferred Compensation Plans

Critical Care

Cancer

Legal Services

Mandatory 7.5% Gross Salary Per Month for Tier I employees

Mandatory 6.0% Gross Salary Per Month for Tier II employees

$15,000 Paid Life Insurance

Vested in Ten Years*

*To become vested in ten years, an employee must work full time*

Teachers’ Retirement Systems of Alabama

DIRECT DEPOSITAllows your check to be deposited directly into your account

No worries about checks being lost in the mail

No delays in receiving your checks

Free checking accounts are offered by Compass Bank and Huntsville Teachers Credit Union

Date of Employment or

First Day of the Month Following Employment or

October 1st

Part Time & Temporary Employees should contact the Payroll/Insurance Department for Eligibility of Benefits

Your effective date for insurance benefits may be any of the following. . . .

OPEN ENROLLMENT

July 1st

thru

August 31st

MEDICAL INSURANCE

Immediate Eligibility or Open Enrollment

PEEHIP / BCBS

VIVA (HMO)

Premium rates will be included in your new employee packet.

SUPPLEMENTAL INSURANCE

S

OU

TH

LA

ND

N

ATIO

NA

L Dental Cancer Vision Indemnity

Immediate Eligibility or Open Enrollment

IF YOU CHOOSE TO ENROLL IN MEDICAL INSURANCE YOU MAY ALSO PURCHASE ANY OR ALL OF THE SUPPLEMENTAL POLICIES. RATES WILL BE

INCLUDED IN YOUR NEW EMPLOYEE PACKET.

LIFE INSURANCE

Board Paid $14,000 Policy

Employee Can Purchase Additional Coverage Up to $600,000.00

Immediate Eligibility or Open Enrollment

INSTRUCTIONS

USE BLACK OR BLUE INK

READ INSTRUCTIONS CAREFULLY

In your new employee

packet you will find the

following forms for

completion . . . .

Teachers’ Retirement System

Please use black or blue

ink

Complete with signature and date

Federal Tax Withholding

Please use black or blue ink

Complete with signature and date

State Tax Withholding

Please use black or blue ink

Complete with signature and date

Life Insurance

Please use black or blue

ink

Complete 3 pages with signature and date

Direct Deposit Authorization

Be sure to include a voided check

Required Paperwork

Life Insurance Enrollment Form Teachers’ Retirement System of Alabama

Member Information Record Direct Deposit Application W-4 Federal Tax Withholding A-4 State Tax Withholding

Summary

In order for you to be processed in our payroll department we would like to remind you to submit all paperwork as soon as possible.

Information can be obtained in more detail by accessing the specific area in question on our website.

We are glad to have you as employees of the Madison County Board of Education and hope you have a great year.

Other Resources

Benefits Handbook

Quarterly Newsletter

Website: www.madison.k12.al.us