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TR6 Challan Creation Page 1 of 8 Created by : Syed Azharuddin Created on 01/06/2009 Version 1.0 Financial Accounting (FI) User Manual Excise Process TR6 Challan Creation

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Page 1: Excise Manual

TR6 Challan Creation Page 1 of 8 Created by : Syed AzharuddinCreated on 01/06/2009

Version 1.0

Financial Accounting (FI) User Manual

Excise Process

TR6 Challan Creation

Page 2: Excise Manual

TR6 Challan Creation Page 2 of 8 Created by : Syed AzharuddinCreated on 01/06/2009

PROCESS TITLE: TR6 CHALLAN CREATION

OverviewThe trigger for this transaction is the requirement to pay the TR6 Challan

Business Process OverviewTR6 Challan Payment Process

Input - Required Fields Field Value / Comments

Output - Results Comments

Page 3: Excise Manual

TR6 Challan Creation Page 3 of 8 Created by : Syed AzharuddinCreated on 01/06/2009

PROCEDURAL STEPS

1) General Ledger Document Creation (FB50)

System does not update the PLA Register with the above entry. When you update the TR6 Challan updating process, the system will update the PLA Register and PLA Account and reverse the PLA on Hold Account.

2) Invoice to Tax Authority (FB60/F-43)

In this activity, you debit the PLA Interim Clearing Account so that the same is nullified and credit the TaxAuthority for the payment of PLA.

Page 4: Excise Manual

TR6 Challan Creation Page 4 of 8 Created by : Syed AzharuddinCreated on 01/06/2009

3) Payment to Tax Authority (F-58)

In this activity, the Cheque has been issued to the Tax Authorities/Bank.

4) TR6 Challan Posting

India Localization Menu Indirect Taxes → Excise JV → Create

Transaction Code J1IH

Page 5: Excise Manual

TR6 Challan Creation Page 5 of 8 Created by : Syed AzharuddinCreated on 01/06/2009

On Excise JV Main Menu, select the TR6 Challan Tab. Once you click on the TR6 Challan.

You have to enter the GL Document created in the 1st step, Document Year, Company Code, Plant andExcise Group for which the PLA Payment is being made.

Press “Enter”.

You can observe that the PLA on Hold Account is getting credited which was 1st debited in the GL AccountDocument creation.Enter the PLA BED, PLA EduCess & PLA SHECess amounts to debit the same.

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TR6 Challan Creation Page 6 of 8 Created by : Syed AzharuddinCreated on 01/06/2009

After filling the required amounts post the document.Once you save the document, the following line will appear at the bottom of the sap screen.

You can view the same by clicking on the – Main Menu – Excise JV – Display and fill the following:

Page 7: Excise Manual

TR6 Challan Creation Page 7 of 8 Created by : Syed AzharuddinCreated on 01/06/2009

Click on the Accounting Document Tab:

Page 8: Excise Manual

TR6 Challan Creation Page 8 of 8 Created by : Syed AzharuddinCreated on 01/06/2009

The Result of the above document is: The PLA on Hold Account has been nullified & PLA BED, PLAEduCess & PLA SHECess has been debited.

Page 9: Excise Manual

CENVAT Utilization Page 1 of 10 Created by : Syed AzharuddinCreated on 01/06/2009

Version 1.0

Lakshmi PrecisionScrews

Ltd.

SAP Channel PartnerKPIT Cummins Infosystems LtdHinjawadi, Pune

Financial Accounting (FI) User Manual

Excise Process

CENVAT Utiliza t ion

Page 10: Excise Manual

CENVAT Utilization Page 2 of 10 Created by : Syed AzharuddinCreated on 01/06/2009

PROCESS TITLE: CENVAT Utilization

Process OverviewThe trigger for this transaction is the requirement of CENVAT Utilization. It is used to calculate how much Excise Duty you must remit to the authorities. Legislation requires you to remitexcise duty monthly. Companies are allowed 5 days to remit excise duty except for the Month ofMarch.

Once the report has determined how much you have to pay, it allows you to specify where the money should be paid from i.e. whether it should be deducted from the CENVAT credits that you have accumulated in RG23A Register or RG23C Register, or whether it should be deducted from the Personal Ledger Account (PLA). You have the option of selecting the appropriation amounts as required.

Prerequisites: User must be assigned to the Country India Specific Menu i.e. J1ILN. Excise Invoices must be posted in the System to arrive the CENVAT Payable for deliveries made from the Factory. The CENVAT Payable amount should be credited to a Clearing Account as a Liability. At the time of Utilization of CENVAT, the system will post the Debit entry to the same account based on the Account assignments in the Customization.

Input - Required Fields Field Value / Comments

Output – Results Comments

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PROCEDURAL STEPS

1) Utilization of CENVAT (J2IUN)

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CENVAT Utilization Page 4 of 10 Created by : Syed AzharuddinCreated on 01/06/2009

In the above screen, you have to input the following:Sub Transaction Type

ADC Sub Transaction Type

Excise Invoice SelectionPeriod: It is the period of all the Excise Invoices for which you are running a Utilization Entry. Excise Invoice: You can restrict the selection of Invoices here by selecting them in Exclude Single Invoice or Invoice Range.

Page 13: Excise Manual

CENVAT Utilization Page 5 of 10 Created by : Syed AzharuddinCreated on 01/06/2009

Business Area: This is below the Plant Level. Note: There is no multiple Business Area selection inthis field & the filling of Business Area is compulsory otherwise the GL Entry is not possible. Display Last Utilization Date Tab: It shows you when the last Utilization was made. The next utilization can be done only if you put a date which is next to the last Utilized Date.Display Pending Invoices: It shows the pending invoice to be selected in this Utilization Run. (Including the Invoices given in the Excise Invoice Selection Restriction Field - Excise Invoice) Once you have input all the Necessary Fields, you will see the following screen:

Page 14: Excise Manual

CENVAT Utilization Page 6 of 10 Created by : Syed AzharuddinCreated on 01/06/2009

Now select the Duty which you want to adjust against the available credit, and select on select dutyview button, you can view the concerned Duty Credit Available in related Excise Registers as well as the Amount available in PLA for the same will appear as shown below:

In the above, screen the Registers Balance in RG23A BED is available so you can utilize it for the payment of Excise Duty otherwise you have to use the balance available in PLA Register also. You have to utilize it as follows:

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CENVAT Utilization Page 7 of 10 Created by : Syed AzharuddinCreated on 01/06/2009

After selecting the ECS Duty, click on the “ ” button to view the concernedBalances Availability, the following screen appears:

Enter the Duty as applicable.

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CENVAT Utilization Page 8 of 10 Created by : Syed AzharuddinCreated on 01/06/2009

After selecting the ECS Duty, click on the “ ” button to view the concernedBalances Availability, the following screen appears:

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Click on the following screen appears where you can check the accuracy of the Accountsand then post the same.

Once you save the above entry, the following message appears at the bottom of the SAP Screen.

You can view the Accounting Document through FB03.

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CENVAT Utilization Page 10 of 10 Created by : Syed AzharuddinCreated on 01/06/2009

In the above document, one can observe that the CENVAT Credit/Availed Accounts have beencredited and the CENVAT Payable Accounts have been debited.

Page 19: Excise Manual

Registers Updation Page 1 of 12 Created by : Syed AzharuddinCreated on 01/06/2009

Version 1.0

Lakshmi PrecisionScrews

Ltd.

SAP Channel PartnerKPIT Cummins Infosystems LtdHinjawadi, Pune

Financial Accounting (FI) User Manual

Excise Process

Registers Updation

Page 20: Excise Manual

Registers Updation Page 2 of 12 Created by : Syed AzharuddinCreated on 01/06/2009

PROCESS TITLE: RG23 REGISTERS UPDATION

Process OverviewRG1 Register maintained at Manufacturing Plants for excisable Finished Goods. The Register shows the Goods Movements from the Factory to a Store and Stores to Customer, specifically for excisable Finished Goods. R/3 System generates all the necessary entries in the Register. This Report only creates Register Entries for Goods Movements that have not already been entered. It does not create duplicate entries. Using the same activity, you can also update the Goods Issues into RG23A Part I and RG23C Part I Register by selecting the Radio Button option in the Registers.

Prerequisites: To Extract the Data to RG1 Register, Material Numbers has to be maintained in the Table J_2IRG1BAL - Opening/Closing balance table for RG1.

Input - Required Fields Field Value / Comments

Output – Results Comments

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Registers Updation Page 3 of 12 Created by : Syed AzharuddinCreated on 01/06/2009

PROCEDURAL STEPS

1) Update RG23A/C Issues and RG1 (J1I5)

In the above screen, Company Code, Plant, Excise Group, Posting Date Range, Classification, Document Dates & Register Selection is mandatory. Other Fields are optional for further Restrictions.

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Registers Updation Page 4 of 12 Created by : Syed AzharuddinCreated on 01/06/2009

Document Date: You have to select any one of the Three Dates available. System treats theselected date as the Register Updation Date. Normally it is Document Entry Date.

Registers: By selecting the Registers Radio Buttons, you can update RG 23A/C Part 1 & RG1 Registers.

The following Classification codes need to be used while updating the Excise Registers:

Register Type Goods issues Goods receipts

RG 23A IIM ROP

IPD

IWD

RG23C IIM ROP

IPD

IWD

RG1 IDH RMA

IDE ROP

IWE

IWT

IWO

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Registers Updation Page 5 of 12 Created by : Syed AzharuddinCreated on 01/06/2009

The above Receipt/Issue Indicators have the linked importance with the Movement Typesas follows:

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IIM 201/261 Issue to cost center for consumptionIPD 161 Returns to VendorIWD 541 Issue to Job Work VendorROP 101 Received from Purchase

Having filled the required fields, Press on Execute Button which will bring the followingscreen depending on the Classification & Register Combination Selection. (In this case RG1Register & Classification – RMA)

System displays all the Line Items which meet the Selection Criteria to update the RG1Register.Select the Line Items which needed to be updated to RG1 Register by selecting the CheckBox at the beginning of the each line item.

Page 25: Excise Manual

Registers Updation Page 7 of 12 Created by : Syed AzharuddinCreated on 01/06/2009

Select the Line Items to be updated and click on the Simulate Button to view thefollowing screen:

The system shows the Line Items which can be updated with Green Traffic Lights and theLine Items which can not be updated with Red Traffic Lights.

Page 26: Excise Manual

Registers Updation Page 8 of 12 Created by : Syed AzharuddinCreated on 01/06/2009

Now you have to select, “to be updated Line Items” with Green Traffic Lights and click on

the Create Button i.e. Register Entry Button. Once the Processing is over the Systemgives the message as shown below:

2) Update RG23A/C Issues and RG1 (J1I5)

Page 27: Excise Manual

Registers Updation Page 9 of 12 Created by : Syed AzharuddinCreated on 01/06/2009

The following Classification codes need to be used while updating the Excise Registers:

Register Type Goods issues Goods receipts

RG 23A IIM ROP

IPD

IWD

RG23C IIM ROP

IPD

IWD

RG1 IDH RMA

IDE ROP

IWE

IWT

IWO

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Registers Updation Page 10 of 12 Created by : Syed AzharuddinCreated on 01/06/2009

Click on button.

The system shows the Line Items which can be updated with Green Traffic Lights and theLine Items which can not be updated with Red Traffic Lights.

Now you have to select, “to be updated Line Items” with Green Traffic Lights

and click on the Create Button i.e. Register Entry Button. Once the Processing is over the System gives the message as shown below:

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Registers Updation Page 11 of 12 Created by : Syed AzharuddinCreated on 01/06/2009

3) Update RG23A/C Issues and RG1 (J1I5)

The following Classification codes need to be used while updating the Excise

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Registers Updation Page 12 of 12 Created by : Syed AzharuddinCreated on 01/06/2009

Registers:

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Registers Updation Page 13 of 12 Created by : Syed AzharuddinCreated on 01/06/2009

Register Type Goods issues Goods receipts

RG 23A IIM ROP

IPD

IWD

RG23C IIM ROP

IPD

IWD

RG1 IDH RMA

IDE ROP

IWE

IWT

IWO

Page 32: Excise Manual

Registers Updation Page 14 of 12 Created by : Syed AzharuddinCreated on 01/06/2009

Click on button.

The system shows the Line Items which can be updated with Green Traffic Lights and theLine Items which can not be updated with Red Traffic Lights.

Now you have to select, “to be updated Line Items” with Green Traffic Lights

and click on the Create Button i.e. Register Entry Button. Once the Processing is over the System gives the message as shown below:

Page 33: Excise Manual

Registers Extraction Page 1 of 8 Created by : Syed AzharuddinCreated on 01/06/2009

Version 1.0

Lakshmi PrecisionScrews

Ltd.

SAP Channel PartnerKPIT Cummins Infosystems LtdHinjawadi, Pune

Financial Accounting (FI) User Manual

Excise ProcessRegisters Extraction

Page 34: Excise Manual

Registers Extraction Page 2 of 8 Created by : Syed AzharuddinCreated on 01/06/2009

PROCESS TITLE: RG1, RG23 & PLA REGISTERS EXTRACTION

Process OverviewThis activity needs to be performed in order to create the RG1, RG23 & PLS details into the respective Tables.

Prerequisites for RG1 & RG23 Registers: You should have performed the RG1, RG23Registers updation before performing this step.Prerequisites for PLA Register: The following Transactions should have been executed, if any transactions took place during the period of PLA Register Extraction for payment of CENVAT and Sale of Goods. 1) TR6 Challan Updation (J1IH) & 2) Utilization of CENVAT (J2IUN)

Input - Required Fields Field Value / Comments

Output – Results Comments

Page 35: Excise Manual

Registers Extraction Page 3 of 8 Created by : Syed AzharuddinCreated on 01/06/2009

PROCEDURAL STEPS

1) Extract (J2I5)

In the above screen, you have to fill the Start & End Date to extract the details of the Respective Registers to their Table Entries for the purposes of taking print outs in the next step.

If you select the “All Registers” Radio Button, all the concerned Registers will be updated.You can also update the Registers Individually by clicking on the “Select Any Register” Radio Button and selecting any of the “Registers” you want to update.

Page 36: Excise Manual

Registers Extraction Page 4 of 8 Created by : Syed AzharuddinCreated on 01/06/2009

You have selected the “Select any Register” Radio Button and “RG1” Registers Indicator. This will updateonly the RG1 Register and not the Other Registers. Likewise you can update all the Registers concerned individually.

The above Pop-up Screen appears informing you the Period from and to of the Extraction of the RG1Register or any other Registers.

Click on “Yes” Option to view the following screen.

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System will execute the report and display the Pop-Screen with Register Name & Green Tick mark, if it issuccessfully extracted. Otherwise it will show the Red Cross. Using this activity, you can also extract theRG23 & PLA Registers as well.

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PLA has not been extracted as the same has not been utilized during the Excise Utilization J2IUN.Otherwise, it would have been extracted like other registers.

Page 41: Excise Manual

SAP ECC 6.0 Implementation

Project:Vijay

Registers Print Utility Page 1 of 5 Created by : Syed AzharuddinCreated on 01/06/2009

Version 1.0

Lakshmi PrecisionScrews

Ltd.

SAP Channel PartnerKPIT Cummins Infosystems LtdHinjawadi, Pune

Financial Accounting (FI) User Manual

Excise ProcessRegisters Print U t ility

Page 42: Excise Manual

Registers Print Utility Page 2 of 5 Created by : Syed AzharuddinCreated on 01/06/2009

SAP ECC 6.0 Implementation

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PROCESS TITLE: RG1, RG23 & PLA REGISTERS PRINT UTILITY

Process OverviewThe objective of this activity is to print the RG1, RG23 & PLA Registers or to display them on the screen.

Input - Required Fields Field Value / Comments

Output – Results Comments

Page 43: Excise Manual

Registers Print Utility Page 3 of 5 Created by : Syed AzharuddinCreated on 01/06/2009

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PROCEDURAL STEPS

1) Print Utility program (J2I6)

On the Print Excise Registers Initial Screen, select the Register you want to print and press on the ExecuteButton, then you will see the following screen which should be input as follows:

Excel Form: For the Excel Down Load of the Registers

Now you Press the “Execute” Button which will take you to the following Pop Up window wherein you have to define the Name of the Excel File to which you are transferring the following Data.

Page 44: Excise Manual

Registers Print Utility Page 4 of 5 Created by : Syed AzharuddinCreated on 01/06/2009

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Fill the File Name as shown below for the respective Registers with their Respective Names.

Now Click on the “Save” Button. Then go to Desktop and identify the Excel File which has been save as follows:

Now open the Excel File and see the contents of the same as follows:

Page 45: Excise Manual

Registers Print Utility Page 5 of 5 Created by : Syed AzharuddinCreated on 01/06/2009

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Follow the above process for all the Registers Excel Download.

Page 46: Excise Manual

CENVAT Register Page 1 of 10 Created by : Syed AzharuddinCreated on 01/06/2009

SAP ECC 6.0 Implementation

Project:Vijay

Version 1.0

Lakshmi PrecisionScrews

Ltd.

SAP Channel PartnerKPIT Cummins Infosystems LtdHinjawadi, Pune

Financial Accounting (FI) User Manual

Excise Process

CEN V AT Register

Page 47: Excise Manual

CENVAT Register Page 2 of 10 Created by : Syed AzharuddinCreated on 01/06/2009

SAP ECC 6.0 Implementation

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PROCESS TITLE: CENVAT Register

Process OverviewUser requires CENVAT Register to submit an Annexure to the Excise Authorities as a MonthlyReturn under Rule 57AE of the Central Excise Rules 2001.CENVAT Register displays the Input Credit details for Raw Materials or Capital Goods. This report can be generated detailed as Annexure or Summary as Abstract.

Input - Required Fields Field Value / Comments

Output – Results Comments

Page 48: Excise Manual

CENVAT Register Page 3 of 10 Created by : Syed AzharuddinCreated on 01/06/2009

SAP ECC 6.0 Implementation

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PROCEDURAL STEPS

1) CENVAT Register - J2I9

Print Document – Annexure: Select this Radio Button if the Output is being generated for Annexure. At a time you can generate an Annexure or Abstract.

Print Document – Abstract: Select this Radio Button if the Output is being generated for Abstract. At a time you can generate an Annexure or Abstract.

Print Annexure for Material Type – Inputs: Select this Radio Button if the Output Annexure is being generated for Input Materials. At a Time you can generate an Annexure for Input Materials or Capital Goods.

Print Annexure for Material Type – Capital Goods: Select this Radio Button if the Output Annexure is being generated for Capital Goods. At a Time you can generate an Annexure for Input Materials or Capital Goods.

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CENVAT Register Page 8 of 10 Created by : Syed AzharuddinCreated on 01/06/2009

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CENVAT Register Page 10 of 10 Created by : Syed AzharuddinCreated on 01/06/2009

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Page 56: Excise Manual

ER1 Report Page 1 of 6 Created by : Syed AzharuddinCreated on 01/06/2009

SAP ECC 6.0 Implementation

Project:Vijay

Version 1.0

Lakshmi PrecisionScrews

Ltd.

SAP Channel PartnerKPIT Cummins Infosystems LtdHinjawadi, Pune

Financial Accounting (FI) User Manual

Excise ProcessER1 Re p ort

Page 57: Excise Manual

ER1 Report Page 2 of 6 Created by : Syed AzharuddinCreated on 01/06/2009

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PROCESS TITLE: ER1 Report

Process OverviewER1 Report requires generate the Form E.R.-1 to be filed with the Excise Authorities by all the Assessees (as defined under Central Excise Act) on a monthly basis for production and removal of: Goods and other relevant particulars and CENVAT Credit. You can run the report for a Plant for a Particular Month. The system displays and prints the various sections of the form for a Registration Number of a Plant for a particular month.

Prerequisites: The following should have been executed1) Utilization of CENVAT2) Data Extract to RG23A Part II Register3) Data Extract to RG23C Part II Register4) Data Extract to PLA Register

J2IER1 has “NO” Menu and should be directly put into the Command Box of the Main Menu.

Input - Required Fields Field Value / Comments

Output – Results Comments

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ER1 Report Page 3 of 6 Created by : Syed AzharuddinCreated on 01/06/2009

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PROCEDURAL STEPS

1) ER1 Report – J2IER1

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ER1 Report Page 6 of 6 Created by : Syed AzharuddinCreated on 01/06/2009

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