examples of minutes from president's executive retreat.pdf

197
1Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda Discussion/Conclusions Recommendations The President=s Remarks The Executive Council Planning Retreat was opened by President Humphries, who outlined the theme and agenda for the retreat. The theme, ASoaring Into The Next Millennium@, was chosen to set the University on the path of preparing itself for the future. The structure of the meeting will be for the Vice Presidents to give a condensed version of their accomplishments from last year and their thoughts for the coming years. Then there will be six (6) Panel Discussions. The Panels were selected from various areas of the university to give input on the things deemed important, from their perspective, for FAMU to accomplish over the next five years. Discussion, questions, and answers will follow each Panel. Introduction of New Staff : - Mr. Bill Dozier, Director, Miami-Dade Detention Camp - Mr. Ed Mitchell, Director, University Computer Center - Ms. Dianna Ziegler, University Media Center & Distance Learning Technology - Mr. Reggie Mitchell, Executive Assistant, Provost Office (will be joining the President=s staff on July 1, 1998) - Mr. Wayne Dunwoody, Network Coordinator, Planning & Analysis 5-Year Strategic Plan : The strategic plan was developed to guide FAMU into the level. The Retreat was designed to obtain as much input as possible in making these decisions because the next five years will be very critical for the success of the university. Staff was given a draft of the beginning 5-year plan that includes planning assumptions and objectives. This process of this retreat should lead us to a more concise and precise plan. The next proposed step will be to conduct a workshop with the general faculty to get feedback, input and recommendations from them. Then we will begin to finalize the strategic plan. The goal is to have the 5- year plan finalized by mid-September. It is the ultimate goal that each college/school would develop their own plan in accordance to with the over-all university plan.

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Page 1: Examples of Minutes from President's Executive Retreat.pdf

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

The President=s Remarks

The Executive Council Planning Retreat was opened by President Humphries, who outlined the theme and agenda for the retreat. The theme, ASoaring Into The Next Millennium@, was chosen to set the University on the path of preparing itself for the future. The structure of the meeting will be for the Vice Presidents to give a condensed version of their accomplishments from last year and their thoughts for the coming years. Then there will be six (6) Panel Discussions. The Panels were selected from various areas of the university to give input on the things deemed important, from their perspective, for FAMU to accomplish over the next five years. Discussion, questions, and answers will follow each Panel. Introduction of New Staff: - Mr. Bill Dozier, Director, Miami-Dade Detention Camp - Mr. Ed Mitchell, Director, University Computer Center - Ms. Dianna Ziegler, University Media Center & Distance Learning Technology - Mr. Reggie Mitchell, Executive Assistant, Provost Office (will be joining the President=s staff on July 1, 1998) - Mr. Wayne Dunwoody, Network Coordinator, Planning & Analysis 5-Year Strategic Plan: The strategic plan was developed to guide FAMU into the level. The Retreat was designed to obtain as much input as possible in making these decisions because the next five years will be very critical for the success of the university. Staff was given a draft of the beginning 5-year plan that includes planning assumptions and objectives. This process of this retreat should lead us to a more concise and precise plan. The next proposed step will be to conduct a workshop with the general faculty to get feedback, input and recommendations from them. Then we will begin to finalize the strategic plan. The goal is to have the 5-year plan finalized by mid-September. It is the ultimate goal that each college/school would develop their own plan in accordance to with the over-all university plan.

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Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

President=s Remarks

Background Information: The information presented informed the staff on the President=s thoughts that give precedence to his proposed plan. Χ the southeast portion of the United States is on the rise; we are becoming a great center for commerce, business, for

the development of new companies; a large number of companies are >growing up= in the south; computer based companies, scientific and technological companies.

Χ Georgia Tech is a very important university with tremendous engineering capabilities; tremendous ability to come up with product and form industrialization.

Χ Texas has a lot of activity, corporations there. If you have to raise money, you have to go to Texas. Χ Wal-Mart is the largest retailer in the world - $130 billion . The people who lead that company did not graduate

from Harvard, Yale, Stanford, or Princeton; they came from small southern school. They are the best retailers and merchandisers in the world.

A lot of growth and development is going to be invested in higher educational institutions and the capabilities of their faculty and what they are doing. As the Administrator, the challenge is going to be that we have an environment that is supportive and conducive for the growth of intellectual, economic, technical, and commercial activities. Those institutions that do not gear themselves towards this trend will be extinct. The President then discussed several slides on the statistics of blacks in Law, Science Engineering & Mathematics and Medical degrees; and the number of Ph.D.=s earned in these areas. FAMU=s goal is to increase the number of blacks in each category. The method by which to accomplish this goal is to increase the enrollment of the university. The goals are: Χ 1997/98 = 11,000 Χ 1998/99 = 12,000 Χ 1999/2000 = 13,700 Χ Year 2000 = 15,000 Χ Year 2003 = 20,000 The methods by which to increase enrollment on campus will be to: Χ increase FTIC (freshmen class) enrollment - currently have a 17% increase over last year; 593 students enrolled for this summer Χ increase community college transfer enrollment - currently on the rise Χ increase graduate student enrollment - this area should increase due to the two new degree programs added.

Florida A&M University

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Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

The only way to achieve these goals will be through active, aggressive recruitment. We must increase graduate student enrollment in order to fulfil the proposals submitted to the Board. We cannot fulfill our Ph.D. goals without increase to the graduate student enrollment. Χ increase off-campus enrollment - the development of concurrent centers. - North Florida Community College - focus in Education; B.S. Degree in Criminal Justice - Pensacola Junior College - focus to be in Technology; B.S. Degree will be in Technology - Miami-Dade Community College - focus to be in Technology; B.S. Degree in Air Technology - St. Petersburg Community College - focus to be in Technology; B.S. Degree will be in Technology Prospects for the future include: - Florida Community College - Daytona Beach Community College - Naples Community College - Ft. Myers Pharmacy - B.S. & Pharm.D - will be offered at the following: - Tampa Community College - Miami-Dade Community College - panama City Community College - Jacksonville Community College The development of these centers will not only increase overall enrollment, it will also lessen the need for on-campus housing and classroom space. Doctoral Programs: The criteria for achieving these programs will require that faculty conduct research, and that the research is then published. If you do not have a record of scholarship when the applications are filed, we will not have good standing in order to obtain the degrees. Scholarship will become an important part in what we do, when applying for Ph.D. programs, we must be able to show faculty research and publications.

Each department is to develop a way to actively recruit students to this University, especially the graduate students.

Florida A&M University

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Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

The new chancellor=s designation, breaking the system into three components, will help FAMU get additional doctoral programs. The university has been consistently set in external dollars, in sponsored programs, at approximately $35 million for the last 4 years. The way to increase these dollars will be to increase proposal writing by faculty. We must become actively involved in proposal writing, we must move up in this area in order for the university to move above $40 million. We should attain money from federal, state and foundations through our proposal writing. Questions: How do we protect ourselves from the move by the community college advocates to push their programs to a 4year curriculum (baccalaureate degree programs)? - Developing and implementing our concurrent programs will impede, or even eliminate, the need for those community colleges to address the issue again. How do you combat B.S. Degree students from going into the work environment when there are offers of upwards to $50,000 verses that student enrolling in graduate school at $12,000? - We must invest time training, mentoring, counseling, etc. in our students; showing them a different way in life and the rewards of it.. We must spend time with the students throughout their academic matriculation. The issue of reclassification and the 5-10% difference in tuition - as to some students will be paying a higher amount for classes? - President Humphries stated that he suggested that all universities be given the right to charge more than the standard tuition and allow the university to make that choice; do not make it mandatory or a set percentage for certain universities. With the need for more research, will there be more emphasis with faculty in relation to leave time to accomplish this? - If you write a proposal, include in it the funding for the leave time needed.

Everyone must be competent, ready and willing to work this coming year in order for our goals to be accomplished.

Florida A&M University

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Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Area Reports on Progress and Direction

Academic Affairs - Dr. James Ammons, Provost & Vice President of Academic Affairs 1997/98 was an ambitious and successful year for the university. The 5 overall goals for Academic Affairs were: Goal 1 - To increase the quality of the undergraduate academic program and establish an overall academic environment distinguished by the excellence of the undergraduate experience. Accreditations of 97/98 were: Χ SACS - Southern Accredition of Colleges and Schools Χ NCATE - National Council for Accredition of Teacher Education Χ Educational Leadership Χ Engineering Χ Engineering Technology Χ Cardiopulmonary Science (formerly Respiratory Therapy) Χ Physical Therapy All visits were conducted and FAMU was very successful in these receiving the necessary accreditation. Program Reviews for 97/98: Χ Mathematics Χ Foreign Languages Χ English Χ Allied Health - Health Information Management & Health Care Management Χ Teacher Education Program Reviews is the mechanism by which the university build a case for new degree programs or the next level of programs. In areas of all of the programs, the consultants made recommendations; however, they recommended that Mathematics and English pursue new graduate degrees. And in each case, the consultants recommended that FAMU move to the next level in these areas.

Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

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Executive Council Planning Retreat June 22-23, 1998

Instructional Media Center: To continue to build quality in the academic programs, we must have: Χ Professional Development Training - for faculty, staff and students The new director of the Media Center is Ms. Kimberly Phifer Χ Multi-media Presentations Χ Distance Learning Centers Program Review Schedule for 1998: Χ Public Health Χ Computer Science Χ Physical Sciences, Physics, chemistry Χ Law Χ Area & Ethnic Studies Χ Continue Business Review with AACB 1997/98 Program Review Schedule for 1999: Χ Nursing Χ Medicine (USF only wi/LCME) Χ Life Sciences Χ Physical Sciences, Earth Sciences Χ Environmental Studies Χ Protective Services Χ Teacher Education (UNF) Program Review Schedule for 2000: Medicine (UF only w/LCME) Pharmacy Public Administration Social work Communication Agriculture Teacher Education (TBA)

Florida A&M University Executive Council Planning Retreat June 22-23, 1998

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Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Program Review Schedule for 2001: Χ Dentistry Χ Engineering Χ Engineering Technology Χ Philosophy & Religion Χ Library & Information Sciences Χ Teacher Education(TBA) Program Review Schedule for 2002: Χ Veterinary Medicine Χ Architecture Χ visual & Performing Arts I Χ Liberal/General Studies Χ Psychology Χ Teacher Education (TBA) Program Review Schedule for 2003: Χ Allied Health I Χ Social Sciences I Χ Visual & Performing Arts II Χ Parks & Recreation Χ Home Economics Χ Teacher Education (TBA) Program Review Schedule for 2004: Χ Allied Health II Χ Social Sciences II Χ Mathematics & Statistics Χ Business Χ Letters Χ Foreign Languages & Classics Χ Teacher Education (TBA)

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Goal 2 - to substantially broaden and strengthen the graduate program in all aspects, with emphasis on the quality of faculty and students, the select offering of doctoral programs, and the offerings of a more diverse set of master degree programs which provide training in critical skill areas in which Blacks are under represented. Implementation of New Degree Programs at the Graduate Level ( 8 programs): Χ Ph.D. in Educational Leadership Χ Ph.D. in Civil Engineering Χ Ph.D. in Industrial Engineering Χ Masters in Public Health Χ Masters in Social Work Χ Masters in Landscape Architecture Χ Masters in Nursing Χ Masters in Physical Therapy Goal 3 - To conduct a comprehensive program of instruction, advertisement and counseling learning support, assessment, and reporting which establishes a trend toward rapid increase in undergraduate student retention and graduation. FTI Graduation Rates (full-time only): A six (6) year trend shows that the COHART that enrolled at FAMU in 1985, graduated in six years at a rate of 40.89% and in 1990 graduation rate was 43.23%. We know that there are several factors that influence our graduates, but FAMU must find ways to increase our graduation rate. AA-Transfer Graduation Rate: This 4-year trend show that the COHART that enrolled at FAMU in 1987 graduated at 61.76% and 70.80% in 1992. These percentages are very good. Baccalaureate Degrees Awarded: Χ 92/93 = 993 Χ 93/94 = 1210 Χ 94/95 = 1409 Χ 95/96 = 1457 Χ 96/97 = 1399 Χ 97/98 = 1395 FAMU must focus on increasing the baccalaureate Degree graduation rate in order to increase our masters and Ph.D. degree programs.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Goal 4 - To strengthen the faculty, improve faculty compensation and research support, and enhance programs of recognition for faculty achievement which will enable the university to maintain the highest quality. Additions to Goal 4 Χ Faculty Development Χ Research & Creative Activities Χ Incentives & Rewards Χ 56 new faculty hires during 1997/98 academic. FAMU must continue this trend in order to improve and maintain

the quality of faculty needed for the university to accomplish its goal. Goal 5 - To realize a more desirable mix of students, especially the mix of lower level and upper level, the mix of undergraduate and graduate, the mix of high achievers, the mix of junior college transfer with the associate of arts degree, and the mix of international students, and the mix of non-Florida students. Additions to Goal 5 Χ Enrollment Growth Χ Collaborative Partnerships Enrollment Growth: Year Increase Total 1998 1,300 12,300 1999 1,300 13,600 2000 1,400 15,000 The following collaborative partnerships areas are going to be instrumental in FAMU achieving its enrollment goals: Χ Agricultural Sciences Χ Architecture Χ Criminal Justice Χ Elementary Education Χ Environmental Sciences Χ Engineering Technology

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Area Reports on Progress and Directions

FAMU is working with several community colleges. We are currently in the process of hiring someone in Madison County at North Florida Community College to develop our programs in Criminal Justice and Elementary Education. We will also be offering these same opportunities to Bethune-Cookman College, Edward Waters College and Florida Memorial College. We are going to offer students who complete their general education sequence at these institutions an opportunity to come to FAMU to complete their next 2-3 years in programs listed above. The Partnerships are going to be essential in getting the enrollment to 20,000 as desired. Administrative Affairs - Dr. Robert Carroll, Sr., Vice President for Administrative Affairs 1997/98 Accomplishments: Χ OPS Handbook was developed as proposed. Χ OPS Personnel Action form and Terms and conditions of Employment Form was developed and promulgated. Χ Established a consolidated payroll office that serves both regular employee and student workers. Χ The use of salary direct deposit by university employees has increased more than 40 percent. Χ 70 percent of employees now using direct deposit. All new hires must use direct deposit as a condition of

employment. Χ Set up a process for allocating space - The process is being applied to the University commons and Student Union. Χ AWelcome to FAMU@ banners were strategically located throughout the campus and along major streets. Banners

were changed from AWelcome@ to ACollege Of The Year@ due to award received. Χ Selection of Vendor/Consultants are in varying stages of completion - Bookstore, POM, College of Engineering

Food Service. Χ Quantity and quality of parking have increased. - Approximately 200 new parking spaces were included in University=s inventory - Two controlled access parking lots were activated - Dyson Pharmacy and The Science Research Center Χ Metered parking has been installed in strategic locations on the main campus.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Χ The joint roadway project between the city of Tallahassee and FAMU is underway and expected completion prior

to September 1998. This project accomplishes the following: - established storm water drainage and Phase I of the retaining pond for the southern part of main campus - widens Wahnish Way between Osceola Street and Orange Avenue - completes the bikeway project that was initiated several years ago. Χ Building/Facilities that were substantially completed: - Palmetto Street Housing - Phase III - Science Research Center - Phase I - General Classroom Building - Phase I - Athletic Upgrade (tennis, racquetball, and basketball courts) Χ Status of the following buildings/facilities: - COE Challenger Center - College of Pharmacy - Student Services Center - School of Architecture Expansion - Ware Rhaney Expansion - SBI Expansion - Child Care Center - Parking Garage Χ Site Acquisition - The city block immediately north of SRC has been designated as the site for the new College of Pharmacy - Phase I facility. The State Board of Education has authorized condemnation proceedings. Χ Program Refinement - The Challenger Center program for FAMU-FSU COE is being developed. - Building Use Committee is finalizing the program for the Ware-Rhaney Expansion. - The program for SBI-West is being revised to make use of all funds appropriated by the 1998 Legislature. Χ Design - School of Architecture -The design development stage has begun. -The construction will be completed in three phases to minimize the moving of faculty, students and staff operations.

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Florida A&M University

Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

- Phase I construction will begin during October 1998. Two of the houses immediately south of SOA will be used for transition space. Others will be razed. - Ware-Rhaney Expansion - The negotiations for the Architect has been completed - School of Business and Industry - The Architect has completed the design through advanced schematics, as specified by current contract. - The 1998 legislature approve $9.7 million to complete the construction of the west wing. - The Architect=s contract is currently being negotiated to complete the design from advanced schematics through 100 percent construction document. Construction expected to begin on or about May 1999. Χ Construction: -The New Child Care Center - Design is complete - Will advertise for bid on or about July 15, 1998 - Construction is expected to be completed by July 1999 - Student Service Center - The cafeteria, bookstore, and copy center will be completed November 1, 1998. - Will be open for business at the beginning of 1999 Spring Semester - Parking Garage - Expected completion August 15, 1998 - Expected to be operational at the beginning of Fall Semester 1998. Χ Timely payment to vendors has been exemplary. University Controller=s Office has maintained a 99%

compliance record. Χ Listed below is the status of minor project assigned Facilities Planning for the evaluation period 197/98: -

Mulrennan Lab Reroofing - complete - Mulrennan Lab Water Line - complete December 1998 - M.S. Thomas Drafting Studio - complete September 1998 - Black Archives Blinds - complete - Telecommunication/Technology Improvement - complete August 1998 - FT Choral Practice Room Acoustics - complete - FT Band Building Acoustics - complete - Campus Exterior Lighting - under design - FT Recital Hall Seating & Carpeting - complete - Jones Hall Eyewash Drains - on hold

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Executive Council Planning Retreat June 22-23, 1998

- FT Exterior Handrails/2nd Floor Screen - complete

Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

- Disabled Student Center - on hold - Deferred Maintenance - allocated - Mulrennan Lab Gas Line - under design - Post Office Mailroom Renovations - complete - E&G Fire Code Corrections - continuing - Black Archives Water Line - MLK Sidewalk/ADA Improvements Directions for 1998/99: Χ The division will provide aggressive leadership and cooperation to assure the delivery of financial aid to students

a fashion that=s timely and accurate. Χ Compliance with IRS reporting requirements for HOPE Scholarship and Lifetime Learning Tax Credits will

receive major emphasis. Χ The Facilities Planning and construction office will deliver a monthly status report to Executive Council members

on the following major projects: - SBI West - COE Challenger Center - School of Architecture Renovation and Expansion - Student Service Center - College of Pharmacy - Phase I - Ware-Rhaney Expansion - Science Research Center - Third Bay - Scholarship Housing Complex - Coleman Library Expansion Χ The Facilities Planning and Construction Office will deliver a monthly status report to Executive Council on the

following minor projects: - Admissions Office Renovations - GEC Robert Anderson Library - Banneker Deck Leak Repair - Banneker Exterior Door Repair/Replacement - Cross Campus Pedestrian Way

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Executive Council Planning Retreat June 22-23, 1998

- BIT Perry-Paige Renovation - NSF CIF upgrade - University Match - Perry-Paige Roof Replacement - Deferred Maintenance: projects-roofs, ADA projects, fire code violations, carpet, painting, etc.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Area Reports on Progress and Directions

Χ Land Acquisition: - Properties condemned for SOA expansion; and pathway to the academic core - Site for new College of Pharmacy - Retention/Detention ponds to support construction in the north sector of campus. Student Affairs - Dr. A. Delories Sloan, Vice President for Student Affairs Accomplishments in 1997/98: Χ Students Are Our Focus - this is the center of every decision made by the division. Χ Organizational Structure - The Division was realigned to achieve a balance - to have departments of common interest aligned with each other. We now have three sections - Human Development, Student Life and Enrollment Management - where each department is germane to the mission of each component. Χ Vision Statement - the focus of the Vision State is two-fold - (1) positive student development and (2) the Divisions= collaborative and partnership role with entities, internal and external, to the university. Χ Mission Statement - Due to new and changing trends in Student Affairs, the Mission Statement is being rewritten to reflect those trends. Χ Community Activities & Volunteer Services - Implemented the First Annual Freshman Volunteer Day - during fall orientation. Freshmen were taken to various sites to perform volunteer services. In addition, community service on the road projects were held in conjunction with away football games and were very successful. Χ New Beginning Child Care Center - The Center operated with 72 children in attendance. It also served as a learning laboratory for students to carry out pre-internship training and observation participation experiences. Participant Schools were - College of Pharmacy, School of Nursing, College of Education and the Department of Social Welfare. The Center was relocated to the old Physical Plant Operations Building due to the construction of the Student Services Center. As stated by earlier, The Center will have a new facility at the corner of FAMU Way and Wahnish.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Χ Housing - The Housing department has 2,945 bed spaces. 360 of those were acquired with the completion of Palmetto Phase II Apartments. This complex allowed us to offer 1600 bed spaces to freshmen, which is an increase of 200 beds from the previous year. Χ University Ombudsman - The Ombudsman position was established to provide a neutral, non-adversarial, informal and confidential resource to students who are experiencing difficulties. Students are assisted in resolving academic and non-academic inquiries, concerns, problems and complaints. And when appropriate, the Ombudsman make recommendations for policy, procedural and institutional change. During this past year, the Ombudsman addressed a total of 1,711 concerns. Χ Psychiatric Contacts - The University Counseling Center=s name was changed to the Human Development Center. A new contracted psychiatrist was secured. A total of 116 students were treated by the Psychiatrist. Χ Victim Assistance Program - For the first time, the University was able to provide 24-hour available assistance to on and off-campus victims under this program. Funds were made available through a one-year grant (VOCA). Χ Career Placement Center - Created dial out to students, faculty, and administration using the Rattler Telephone Job Line. This system was designed to increase the awareness of recruitment, job placement opportunities, and other related career information. - Expanded the number of career expos participants to 251 for the fall semester and 151 for the Spring semester. - Worked with academic units to enhance three new specialized career fairs, i.e., Pharmacy Teacher Recruitment and Communications. - Computerized the Career Center in order to make information accessible to the student via the Internet. - Developed the Career Center home-page to keep the university community abreast of services and activities. - Implemented a video conferencing system utilizing ISDN Technology to increase distance learning opportunities. - 2,714 students registered with the Center during Fall 97 and 1,610 during Spring 98. Seniors Represents the largest percentage registered.

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Florida A&M University

Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

- Recruiting Data Highlights are: - 193 companies during Fall 97 - 175 companies during Fall 98 - 4060 interviews were conducted during Fall 97 - 3480 interviews were conducted during Fall 98 - 41 interactive video conferences conducted during 97/98 - 60 interactive video interviews conducted during 97/98 - 95 receptions were held during 97/98 Χ Law Enforcement - The University experienced an increase in the number of motor vehicle theft/break-ins and speeding violations on university controlled streets. Two grants were secured to address these matters. The grants were funded by the Office of Attorney General. - Staff Training - Officers averaged over 65 hours of on and off campus training. All personnel are on schedule for meeting the FDLE mandatory training requirements. Χ New Student Orientation - In an effort to introduce new students and their parents to the administration, faculty and Staff to the university, and to make them aware of activities, programs and services, the New Student Orientation office assisted 4,529 students/parents during Summer/Fall 97 and 7,873 students/parents during Spring/Summer 98. Χ Presidential Scholars Program - The Scholars office made 28 visits to high schools; attended 703 student/parent receptions; and 1,905 educational fairs. Directions for 1998/99: Under Goal 1 - Access to the University Χ Provide E-mail accessibility to current and prospective Student Χ Provide access of all students through the use of fax back systems, instant E-mail, video counseling and classes

through the presence of CCTV network. Χ Increase the Ashow-rate@ of admitted freshmen.

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Florida A&M University

Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Under Goal 2 - Quality of Student Life Χ Establish a course which focuses on values, ethics, addiction, conflict management and sound decision making

skills. Χ Conduct a monthly convocation for freshmen on adjustment to college life. Χ Provide health and wellness information on the world wide web. Χ Hire a Victim Advocate Χ Create an Ombudsman E-mail address to assist students in solving problems. Χ Make available student activities information and schedules on the world wide web. To effectuate these improvements to quality of student life, we will address the requirements for technology as follows: Χ Hire a computer administrator to assist in networking technology Χ Enhance residence hall computerized room assignments to effectuate a 95% occupancy rate. Χ Develop a job fair for the placement of work study students. Under Goal 7 - Training of Employees Χ Provide professional development for staff. The major professional development effort for the Division will be

involved with is the Hosting of the National Association of Student Affairs Professional (NASAP) Conference in February 1999.

Under Goal 12 - Facilities Χ Obtain approval for use of square footage made available by the move of university commons and the bookstore

to the new student services center. Χ To provide additional office and administrative space to some of the over 120 student organizations and clubs on

campus. Χ The CORE (R.A. Gray Building) to serve this space need once the offices of Recruitment, Orientation, and Drug

& Alcohol Prevention move into locations that have been already secured. Habitat For Humanity

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Area Report on Progress and Direction Miscellaneous Discussion

University Relations/Public Affairs - Ms. Dorothy P. Williams, Vice President for University Relations/Public Affairs Accomplishments of 1997/98: Χ Increase Alumni Membership by 50% - The number of life memberships increased 18.7 % to 311. The number of paid memberships increased 31% to 2,235. Χ Increase Alumni Giving 10% - Giving totaled #322,336.15 for 1997 Χ Implement a Timely and Accurate Billing System - The entire billing system has been placed on Raiser=s Edge software program. Χ Revise, Update and Increase Distribution of Selected Publications Directions for 1998/99: Χ Develop New Marketing Strategies Χ Improve Retention Strategies Χ Improve the Quality of Special Events Χ Enhance Staff Professional Development Χ Improve Reporting Systems Χ Promote University Internally As a Friendly and Supportive Environment Χ Increase External Relationships FAMU Foundation, Inc, Growth of Endowment Fund & Total Assets was in excess of $50 million. Video Presentation The President discussed academic advisement, transcripts >clean-up= and graduation rate. This discussion was brought about by an article in the US News & World Report which categorized FAMU as Aleast selected@ of schools in higher education. One of the reasons for this rating is because we have not submitted our data to US News and World Report; and the reason for not submitting the data is because of our graduation rate. Again, we must improve our graduation rate. We must clean up and update our transcripts; academic advisements must be accurate and consistent through matriculation. If your department is advising students to take courses that will substitute or that is countable towards graduation, then we will let the student graduate. We will not penalize the student for incorrect advisement.

Each Dean should address this issue within their departments to ensure that academic advisement procedures are following accurately and consistently.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Miscellaneous Discussion Area Report on Progress and Direction

President proceeded to show his video presentation. He reminded staff that AYou Are Florida A&M University@, and the way that you meet, greet and treat everyone, presents this University. Division of Sponsored Research - Dr. Franklin Hamilton, Vice President for Research Office of Technology Transfer and International Programs Technology Transfer Agreements - Six major technology agreements were executed: Χ General Motors (Research Collaboration) Χ Naval Air Warfare Center Training Systems Division (CIITA Engineering) Χ Mercer engineering Research Center Χ Bristol-Myers Squibb (Pharmacy) Χ Gulf Coast Alliance for Technology Transfer (License Agreement) Χ Henry Estevez (Review License) International Development Χ TELP ($27m - 5 years) USAID - United College Fund Χ Buffalo Soldiers Project - collaborative initiative with six descendants of Buffalo soldiers from Nacimento, Mexico Χ TELP Intensive Training Program - designed and coordinated training for three South African Administrators Χ Collaborative project wit the University of Florida and the Linguistic University of Nizhny Novgorod in Russia International Internships/Scholarships Faculty Exchange Program Χ USAID Missions awarded internships to three FAMU students Χ Scholarship/Fellowship Programs - The African/Afro-Caribbean - Latin American/Caribbean Basin - Florida West African Linkage Institute Χ Faculty Exchange Program for Technikon Northern Gauteng (Sponsored by US Dept.of Energy)

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Awards Received Χ Over $6 million received from State/Other Χ Over $4 million received from USDOEd Χ Over $3 million received rom USDA, NSF, NASA, DHHS/NIH and DOD Proposals Submitted and Awards Received Χ Approximately $30 million in awards of grants received Χ Approximately $76 million proposals submitted The number of proposals submitted is down by 20%. FY97 = 278 and FY98 = 222 proposals submitted. There is a direct correlation between the number of proposals submitted and the amount of dollars received. From the State, we generally get awards that are not the result of proposals, but are line item legislative actions. The eight year history of sponsored projects shows a constant increase since 1994/95 at approximately $36 million and we should plateau at the same for this fiscal year. How to Increase Sponsored Project Funding Χ Address the matching cost issue Χ Address the faculty release-time issues Χ Use team-approach to proposal development Χ Establish peer-review process for submitted proposals Χ Increase faculty incentives How to Improve Grants Management Χ Place university procedures and forms on the website Χ Place grant terms and conditions on a website Χ Establish on easily readable on-line C&G budget system Χ Develop one-check capability for persons paid from E&G and C&G accounts

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Campus Technology Projects Video Conferencing & Distance Learning Capability Questions:

Campus Technology Projects - Mr. Sterlin Adams 97/98 Accomplishments: The Office of Planning & Analysis have addressed the following issues relating to the technological position of FAMU: Χ Year 2000 computing issues Χ Backbone (campus) development Χ Building Retrofit Χ Projects Χ Partnerships Χ Human Resources Χ Funding The office has spent a lot of time addressing the technological needs of the campus and plans have been executed and others are being developed to bring the university up to the level of competency needed.

- See slide presentation for details - Demonstration of Video Conferencing - Distance Learning Capabilities Apple Computers contract renewal - the university currently have a contract with Apple but a renewal is not possible at this time because Apple has not resolved its year 2000 compliance issue. Completion dates for the Science Research Facility and the General Classroom Building in terms of technological connections? - wall connectivity should be complete within the next 90 days. The focus of the university now is to include the telecommunication infrastructure are included in the construction stage; to include cost of telecommunication, etc., in the program statement for each facility. The purpose of the Panels was to obtain input from base-group of the university to give advice on what are major issues confronting the university and what should be included in the plan from their vantage point; to give recommendations on issues or items that should be included or addressed in the 5-year strategic plan.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Faculty Senate

Faculty Senate Report - Dr. Beulah Hemmingway, President Faculty Senate The duties and powers of the Faculty Senate are delineated in the University constitution. That document outlines the senate=s purpose (shared governance) and it roles. The Faculty Senate helps to set the University agenda, activates its committee structure and is involved in all phases of university life - administration, faculty and students. Χ Supreme university legislative body on internal policy and other matters; Χ Principle advisory body to the President on all matters external to the university The Senate is the umbrella under which the University administration and the faculty dialogue and become collegially involved in the decision making process. The Faculty Senate has jurisdiction over all internal matters, academic and non-academic, that are not reserved exclusively by the President. The Faculty Senate is the keeper of the academy and first and last guardian of academic gate. These duties are carried out through the University Committee on Committees which recommends personnel (appointed by the President) for service on Senate and non-Senate university committees. Some of the committees are: Χ Curriculum Committee Χ Admission Committee Χ University Professional Relations Committee Χ Athletic Committee The Senate serves as a conduit and facilitator for the development and implementation of policies, procedures and programs devoted to the transformation of FAMU into a more effective and efficient engine of change and its continuous emergence as a world-class university.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Faculty Senate - continued

97/98 Accomplishments: Χ Developed sustained performance evaluation criteria Χ Assisted in the formation and implementation of a new University Mission Statement Χ Reviewed the General Core Curriculum Χ Reviewed and began revision of University Constitution Χ Published the first Faculty Senate Handbook Χ Reviewed minimum proposed criteria for tenure and promotion Χ Administered the selection of: (1) Teachers of the Year (2) Advanced Teachers of the Year (3) Advisor of the Year Χ Completed the designation of professor Emeriti: (1) Dr. Theodore B. Cooper, Education (2) Dr. Clinita A. Ford, Title III (CESTA) (3) Dr. William E. Howard, Arts & Sciences (4) Dr. Larney G. Rackley, Education Χ Approved Honorary Doctoral Degree Awardees: (1) James Farmer - African-American History Month 1998 (2) George W. Rawls, M.D. - Spring Commencement 1998 1998/99 Goals: Χ Develop and implement minimum criteria for tenure and promotion Χ Ratify revisions in University Constitution Χ Develop and implement a Comprehensive Development Program: (1) Provide a more structured faculty orientation program (2) Provide more technology training seminars (3) Provide more professional travel opportunities (4) Develop more mentoring programs Χ Secure suitable office space and equipment for Faculty Senate.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Student Services

Panel 1 Discussion - Directors of Essential Offices Serving Students Χ V. K. Sharma - Student Accounts Χ Saundra Inge - Financial Aid Χ Barbara Cox - Admissions Χ Ronald Joe - Student Activities Χ Michael James - Registrar Financial Aid - Ms. Saundra Inge, Interim Director Ms. Inge began her presentation with the distribution of general information from the Financial Aid Office. Information distributed is color-coded in correlation with the Federal Government=s color-coded papers. The colors rotate between blue, pink, green and yellow. This allows for better tracking of information turned into the Financial Aid office. Information is also received automated - computerized - from the government. The office is currently awaiting the upgrading of the computers to enhance the work efficiency of the staff. Open House - occurs in October, right around Halloween. It is called ANo Tricks - All Treats@ Day. It gives the student the opportunity to come in and tour the office and follow their papers through the Aprocess@. The Financial Aid Office do not disburse monies - only award money. In an effort to enlighten students and staff regarding several procedures, the Registrar=s office, Student Accounts and Financial Aid started a group called ASAFARE@. The purpose of this group is to educate students, through a newsletters, forums, and radio public service announcements, of deadline, procedures and any other vital information. Technology is greatly needed.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Student Services

Student Accounts - Mr. V. K. Sharma, Controller Χ The most important factor is serving the student. It is our responsibility to educate them and send them back to be

leader in our communities. Χ Book vouchers - valued in excess of $300,000 - were disbursed. Χ Financial aid awards were disbursed every week last academic year. Χ Drop box in Student Accounts has been installed for after-hour payments Χ University still can not accept credit card payments. Χ Collection efforts have improved Χ First impressions are very important, especially for the Admissions, Student Accounts and Financial Aid offices. Χ Need to have on-screen information available in all offices so that everyone will inform the student of the same

information Χ The entire financial process need to be streamlined to avoid duplication. Χ It is important that we do not allow our students to get overly indebted to the university Student Activities - Col. Ronald M. Joe Χ Need more dollars Χ Need more space Χ How to help improve the role of Student Activities: Χ - provide a listing of events from your department Χ - Deans and/or Vice President should attend special events with the students - show your Aan interest@ in the

events designed for the students Χ - Implement freshmen requirements of attendance to convocation or other cultural events Χ - Enforce standards of dress for our students - eliminate extremely short dresses or drooping - below the butt -

pants, etc.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Student Services

Registrar - Mr. Michael James Functions of office: Χ conduct registration Χ process graduation Χ evaluate transcripts Χ monitor enrollment Χ develop classroom schedule Χ assign classroom space Overview: Χ Summer school enrollment for Term A& C is approximately 3600 students; which does not include Term B. Χ Encourage student to register early for the fall semester to avoid lines and closed-classes. Registration begins July

10th. Χ The fall schedule is now on the Internet, in test file. By the end of July, we expect to have an E-mail address

available to look at the schedule on line. How can the Registrar=s office assist with the development of the strategic plan function better: Χ need additional support staff personnel Χ need additional administrative personnel Χ need more computers Χ implement use of applications via the Internet; to conduct registration over the Internet Χ to incorporate and incomplete voice response technology - to reduce mailing cost Χ develop and implement process whereby we can produce diplomas and academic transcripts on demand Χ the challenge of getting everyone to adhere to deadlines. Vital statistics that are required by the BOR, Student

Course Data Files, are not accurate because registration is continued with the student still owing fees

See handouts for additional information

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Student Services

Admissions - Ms. Barbara Cox Χ acquisition of equipment Χ improvement of technical support Χ increase in staff Χ development of new programs to increase enrollment Χ improve communications across the university. Χ processes over 3,000 students each fall semester Χ limited access programs - denied students go to another university Χ coordinate with HS/CC for recruitment of students Χ improve alumni recruitment Χ need to have more brochures and other publications available for distribution Χ contact students at the 9th grade level instead of waiting for the junior/senior high school year Χ implement program to orient schools/colleges on our admissions standards/criteria and adhere to them. Χ utilize students to develop new brochures to attract students - because students know what other students are

looking for. Χ Provide training to university staff in Customer Service Relations - to avoid losing potential applicants due to lack

of concern. Χ Improve communications within the university - discontinue the habit of negative criticism and provide positive

feedback to departments for improvement. Χ We must serve the students. Their approval or disapproval of the university; their perception of us performing a

valuable function and working hard for them, they may think twice about considering this university. Χ Communicate with our prospective students through newsletters - to let them know of the good things happening

on this campus. Χ We need to change our path - the old process path is outdated. Χ Utilize telemarketing to reach a select region or population of students Χ Make available financial awards for our mid-range students (income level). This area should be re-addressed. Χ Improve our on-site early admission program

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Student Services

Discussion/Questions for Panel 1: Pre-certification for graduation for students who need to file?

At the academic level, the student need to begin their >graduation check list=. There is a date of the distributed calendar that inform students of the time to begin their graduation process so that preliminary information can be reviewed by the time the application deadline arrives. The problem begins because the check for graduation requirements does not start in a timely manner.

What about the number of student applying for graduation verses the number actually graduating? The fact that some student march, knowing that they have not qualified for graduation?

These applications should not be approved. Students with incomplete grades, students= applications are sent forth that are not qualified to graduate. These applications should not come to the Registrar. When the application is signed off on by the Department, you effectively make them eligible for graduation. You are saying they are ready to graduate, except for the requirements noted. The approval of an application makes the student a candidate for the degree. You have the option and ability to rescind an application during the course of a term and delete the student from the graduation program.

Technology wise, if we follow the SASS requirements for graduation, as the students matriculate through the university; the courses they take are supposed to be put in - with their grades; therefore, graduation should be a simple matter inputting of their current grades and having the transcript reproduced for assessing the graduation status of that student. Failure to utilize this system is the cause of the graduation mishaps that are occurring. We must utilize the tools that are available to use to eliminate our current problems - SASS process. Every major should be a part of the computerized SASS program. Criteria for graduate students: If a FAMU student maintains a 3.0 GPA for during the last 60 hours of their matriculation, they are entitled to admission to graduate school. This information is apparently under-utilized across this campus. It is the same principle as with high school students - no matter what SAT score, if you maintain 3.0 GPA, you are admissible to any SUS university.

Re-visit the SASS process for everyone to make sure that correct academic advisements is being given to the students

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Misdirected transcript - this occurs when a student completes their courses in one department and is now studying under another department. The old department is still receiving that students' grades. How can this be fixed? This issue will be assessed by the Registrar. President's Requests/ Follow-Up : - The building for the Recreational Center - it is now possible to begin preparation for this building. Ms. Tucker, SGA President, the money from the building fee is our foundation. The cost will be approximately $2.9 million. We will be borrowing money from someone else's eligibility to complete this project - Capital Improvement Funds. - KIOSK Systems throughout the campus - these systems are needed so that students can access their records in financial aid, student accounts, etc. for information that is vital to them. There is a need for at least three of these systems. All financial aid information should be available on the Web for the Fall semester. You should be able to apply, check status, etc. Summer Enrollment Programs - All Deans are to find out from their perspective students, especially those in the summer programs, if they have received their financial aid award letter and/or signed their promissory notes. A report on this must be submitted to the President. If these student have not been awarded, establish a mechanism to get the names of these students and we will submit the list to the financial aid office in order to get them completely straight before leaving this summer. There will be approximately 1600 FTIC freshmen this fall - all living in the dormitories. Our class size will be larger. The carryover from the summer should push enrollment over 2,000. Graduate Courses - The problem of special students that take more than the allotted 12 hours of graduate courses, even though they have not been admitted to the grad program. How do we prevent this? Effective in the fall, we have developed a special student denial hold, that will flag the student that have reached the 12 hour limit so that will be ineligible to enroll in additional grad classes with admission to a program.

Mr. Murray is to explain the procedures to Ms. Tucker. Administrative Affairs/Controller to follow-up. All Deans are to submit a report on the status to the President.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Undergraduate Students - Student Government Association

Five (5) challenges or threats to the university - please submit your diskette response to Dr. Owusu before leaving today. He will compile a report for the Council. July 16 - 18, 1998 there will be a workshop sponsored by NSAID with 25 Deans from Schools of Business will be on campus celebrating the 10th anniversary of their business efforts sponsored by NSAID. Panel #2 - Undergraduate Students SGA - Ms. Kristin Tucker, President - The "New Deal" Nation

Mr. Cornelius Minor, Vice-President Mr. Seth Clark Mr. Ed Taylor Mr. Opal McKinney

The New Deal Seal signifies pride, spirit and success. We set ourselves up only for success. The New Deal Nation is working towards a partnership for a World Class Higher Education. To be number one in:

Academics National Merit Scholars Awarding of Baccalaureate degrees Customer Service

The Vision - to stimulate a collective consciousness in preparation for lifelong empowerment. What We've Learned: Over the past year we have learned the importance of: Χ collective work and responsibility Χ 100% effectiveness Χ having a shared vision Χ distribution of labor Χ utilization of all available resources

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Undergraduate Students - Student Government Association

The New Deal Nation recognizes that FAMU has the opportunity, as well the responsibility, to be a world leader in the field of education. In order for FAMU to achieve world class status, its SGA must be equally as dynamic. As the University community embarks on its five-year strategic journey, the SGA is committed to the tireless effort of realizing our shared vision. Communication: We are lead by a strong vision and we carry a sincere message that is manifested in well-run programs, initiative, and overall student satisfaction. Effective communication, by nature, breeds:

- Awareness - Activism - Unity

Goals: -Renew the 'Drop' Magazine - "Just Help Me" Program - Radio program - weekly - featuring SGA and other campus information - Venom Vibe - display on campus, once a month, throughout the campus - Calendar of Events

Academics: By stimulating challenging thoughts, discussion, and expression, the NDN hopes to build upon the current academic standing of the university in an effort to create a student body that is not only ready to face the challenges of the classroom, but challenges of the world.

- Vybe Sessions - 3 on 3 Debates - Lectures

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Undergraduate Students - Student Government Association

Environment: We plan to improve the on-campus environment from appearance to attitude. Encourage a respect for the physical campus by:

- establishing a recycling program - installing more trash cans and emphasizing campus up-keep in the AROPP. - providing outdoor amenities such as benches, picnic tables, etc.

Student Services: The NDN has a sincere interest in making the student services division of the university a paragon for all others to follow. Through shared vision and goal setting, we plan to run a seamless operation that interacts fully with the Office of Student Activities, the Office of Student Affairs, the Student Union Board of Advisors, and others. Customer Mental Development: We will continue to encourage a spirit of love and goodwill within the FAMU community through continued social and educational programming.

- African Love Week - Speak and Smile Campaign - Spirit Button Campaign )Political Activism, Volunteerism, NDN S.O.U.L - (Spirituality, Opportunity, Unity and Love) and Physical Fitness) - Positive reinforcement signs around campus.

Political Activism: Χ The New Deal is relentless in its efforts to attain a solid political foothold, both at Tallahassee and the statewide

levels. Χ We have successfully redefined the voting district lines. Χ Register students to vote from now until the November elections. Χ Enhanced voter awareness Χ Goal: (1) to quadruple Precinct 3 voter turnout during city elections and (2) to register at least 1,000 students to

vote.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Undergraduate Students - Student Government Association

Technology: Χ The driving force behind the swift development of education has been technology Χ E-mail campaigns Χ New Deal Nation Website Χ Close Circuit Television Χ Online FAMU Pages -- Business and personal listing by students, alumni, FS&A Community Integration: The image of FAMU in the community should be one of the first images that students encounter upon their arrival to campus. We must do all we can to ensure that FAMU is an active part of Tallahassee and vice-versa. The University is nothing without the community that supports it. Campus & Community cleanup Project 110 (food baskets during holidays) Promotion of service organizations. The 1998/99 'Theme' Calendar:

August - "Welcome to the Family September - "Black Gold: The Power of the Black Dollar October - "Coming Home, Going Higher" November - "I Am Because We Are, And Because We Are, Therefore I Am" December - "The Gift of Unity" January - "Elevating Our Collective Consciousness" February - "Healing Our Wounds and Living To Love" March - "Holistic Health" April - "Soliloquy of Triumph"

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Undergraduate Students - Student Government Association

The African Pledge: We will remember the humanity, glory, and suffering of our ancestors, and honor the struggle of our elders; we will strive to bring new values and new life to our people; we will have peace and harmony among us; we will be loving, sharing, and creative; we will work, study, and listen so we may learn, learn so we may teach; we will cultivate self-reliance; we will struggle to resurrect and unify our homeland; we will raise many children for our nation; we will have discipline, patience devotion, and courage; we will live as models to provide new directions for our people; we will be free and self-determining. We are an African people. Together we will win! DISCUSSION: Will SGA address the issue of attendance at convocations?

Yes, SGA have several innovations solutions that will be utilized: (1) publicizing the event in advance, publicizing who will be the speaker - some background information, (2) communication - radio broadcast (2) student involvement - to have more student participation in the planning process.

What is SGA doing to ensure that the other branches of its government is receiving the same types of training to equip them for post-graduation?

This issue has been addressed and it was noted that there was a lack of continuity from one administration to another. This administration has taken significant steps to ensure continuity for the future of SGA. Increase professional development and continue to work closely with all branches of the SGA.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Graduate Students

Panel #3 - Graduate Students - Tape #5

Anthony Alexander Crystal Robinson Selena Darlene Reid Dashana Kieown Jayne Reuben

Financial Assistance - scholarship cap - graduate assistantship - timeliness of funding

Technology

- E-mail - Internet - server is constantly down

Academic Resources

- research information is not available on campus - campus library is seriously inadequate when it comes to books for classroom and research

Benefit Options -

- health insurance is an important factor for the student and their families and there is not information available to assist; to have this information readily available for the student. Additional Faculty & Staff

- utilization of graduate students in the classroom to free up the professors and to allow training for the grad students.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Graduate Students

Jayne Reuben & Selena Darlene Reid - Pharmacy Grad Students Access to University: Χ university/college level orientation for graduate students Χ centralized graduation student association supported by administration Χ graduate student representation on university committees Χ monthly newsletter Χ organizations - to address problems solving issues Student Life: Χ attractive financial aid packets to recruit qualified students - to get good students you must have money to pay for

them; insufficient funds causes the loss of highly qualified students Χ evaluate negative impact of university and college policies - treat graduate students like the adults they are Χ increase interaction with undergraduates Χ academic advisement - rotation of labs Χ professional development Χ parking and safety Academic Enrichment: Χ computer access (Internet, E-mail, MedLine) Χ curriculum review Χ encourage elective course work @ FSU Χ adequate training in Laboratory Procedures and Safety

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Graduate Students

Accountability: Χ exit interviews, tracking and retention - why are students leaving, where are they going Χ travel reimbursement and purchase orders - timeliness of reimbursement Χ adequate support for students in academic difficulty Χ documentation - limited number of unwritten polices Χ changing the rules mid-stream - no grandfather clause Χ inadequate funds for tuition Campus Technology & Research Χ cultivation of intellectual discourse Χ increase the number of scientific and professional journals Χ student grant proposals Χ external committee members Χ cooperative research @ FSU Χ facilities/maintenance and equipment Fund-raising: Χ increase student participation Χ provide incentives - glass, mortar & pestle sculpture Χ cultivate future alumni Today's Situation: Χ excellent contact with professors Χ exceptional opportunities for internships Χ flexibility in choice research Χ NIH funding - number one in the southeast

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Graduate Students

Dashauna Kieown - History & Political Sciences Great Strength: Χ growth - enrollment, new facilities and new degree programs Χ campus beautification - best kept of most HBCU's Χ diverse student populations Χ close-knit community Χ pride with the Rattler community Great Weaknesses: Χ lack of professionalism Χ - consistency i.e., with information given to students from the staff Χ - punctuality, i.e., offices not opening at the posted scheduled hours Χ - efficiency Χ security on campus - take a look at the areas that are specifically unsafe for our female population Χ faculty involvement in student academic advisement - advisors not familiar with the required curriculum for the

students in their departments Χ library - resources and hours need to be improved; resources are inadequate and operating hours are not geared

toward the students and the hours that they need to use - specifically weekend hours Χ technology - access to computers; the library computers are always in full use - need to acquire more computers

for use by the students Significant Trends: Χ academic programs - several new programs have been implemented and other are in the planning stage Χ increase enrollment Χ new facilities - the student service center and the parking garage is a much needed item for the campus Χ hiring of non-alumni faculty Χ graduate feeder program Disadvantages: Χ lack of change in the university community Χ increase in student crime/domestic violence Χ 4-year graduation rate Χ lack of women in leadership position Χ hiring of alumni

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Executive Council Planning Retreat June 22-23, 1998

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Graduate Students

External Advantage: Χ student recruitment fairs Χ continuing education Χ alumni involvement in recruitment of prospective student Χ summer programs - Upward Bounds, Black Male Explorer Program, TOPS Χ homecoming celebrations - building bonds between FAMU and the surrounding communities External Disadvantages: Χ negative media coverage Χ student involvement in decision-making process Χ academic programs in continuing education expansion Χ informative seminars dealing with common issues Χ community involvement - need to build a better emphasis on this Greatest Opportunities: Χ increase the amount of graduate teaching assistantships Χ agricultural products Χ produce more 4-year graduates - train the students to stay focus in order to graduate at their target date Χ athletics - build better programs to attract better athletics and sponsors Χ black archives Greatest Threats: Χ major cutbacks in academic programs Χ dramatic changes in leadership and funding Χ decrease enrollment Χ overcrowding Χ decrease recruitment

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Graduate Students

Crystal Robinson - Business/MBA Candidate Χ no encouragement - for students to stay once they come to the university; Χ financial assistance - lack of scholarships after your freshmen year Χ don't treat graduate students as the "stepchildren" of the university Χ discontinue the second class treatment of graduate students - these student are our future alumni and we want

them to be happy, enthusiastic and future givers (financially) to the university Disadvantageous Trends: Χ second class treatment by the SUS Χ lower faculty salary Χ increase support of Proposition of 209 Greatest Threats: Χ BOR plan to designate FAMU as a comprehensive university Χ lack of advocates/lobbyists in the state legislature Χ the reduction of state and federally funded affirmative action programs Discussion/Questions: What about the Graduate Assistants United (GAU) verses the Graduate Student Association (GSA)?

The GSA would be a forum for all graduate students to discuss issues and concerns to grad students as a whole instead of a specific area of grad students.

Kristin Tucker noted - (1) that the SGA is willing to sponsor a GSA social so that the students can interact with each other, (2) in reference to problems, issues and concerns, there is the university Ombudsman available to assist all students, (3) in reference to an increase in interaction with undergraduate student, there a three positions for grad student in the Student Senate, and (4) for Grantsmanship, SGA will be sponsor a seminar on this subject.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Graduate Students Master Plan of New Academic Programs

How can SGA better advocate the needs of the graduate students? Χ orientation to the university Χ student handbook There are 2 graduate student positions available on the Faculty Senate. Dr. Hemingway is the contact person for this. Tuesday - July 23, 1998 Tape #6 Presidential Remarks: Introduction of Ms. Gwen Staten - from the Division of Student Affairs for her assistance in the note taking and transcription of our Retreat findings. Problem Solvers Directory - please submit your updates for the Directory to the Mr. Henry Kirby, in the Division of Student Affairs within the next 2 weeks. The Directory will be published in time for fall orientation. New Academic Programs - Dr. James Ammons Discussion on the master plan for the SUS of Florida - the new degree program request.

- - See Master Plan Program Request Handout for specifics - - The proposed classification scheme that the Chancellor proposed to the BOR has been collapsed. Initially there were four categories, now there is only three.

- National Research - Doctoral 2 - must have Ph.D. programs in three distinct disciplines. FAMU have three disciplines - Pharmacy, Engineering and Educational Leadership. You must also graduate 10 Ph.D. annually over a 3-year period - Comprehensive/Doctoral - 2 types of institutions that are in this category - FAMU and UNF

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Master Plan of New Academic Programs

Classifications - the university has been designated to a new classification by the Chancellor to that of Comprehensive Doctoral. Regional economic development patterns There are several issues that are going to be addressed.

-enrollment growth strategy Looking at the Comprehensive/Doctoral universities , there should be no upper limit to our enrollment growth. This classification should help with our enrollment on all levels. One of the benefits of this is that FSU, USF and UF are capped at the undergraduate level but are not capped at the graduate level. If this happens the whole question of duplication of services is eliminated. If the other universities cannot accept any more undergraduate students, then FAMU is free to offer any program we want, based on student need. We will be able offer more undergraduate programs without the question of duplication of services because they will have achieved as much as they can achieve at their undergraduate levels. The branch campuses, for example, do not have a cap. It is our understanding that with the enrollment cap, duplication of services should not be an issue when offering programs. The emphasis of FAMU will be offering programs that are not offered at FSU. Those are the areas to which we are to build strengths and move toward the doctoral levels (such as Agricultural, Journalism and Technology programs). We can move forward if we work to build capacity in those distinct areas where there is no overlap. Where there is an overlap in services, such as Physics and Mathematical computations, we are the leaders and therefore we must take the first move toward showing everyone that FAMU is the leader in mathematical computation, etc. FAMU has been designated as a Doctoral status, therefore, we must identify the programs that fit within our mission. We have designated our priorities. Academic viability of programs and the potential for excellence. We can manage the outcome of proposed programs by placing them strategically on our master plan. With the programs in which we have master's degrees we must build up enrollment, develop feeder programs, make contacts with students to inform them of the programs we offer. All of this is important when it comes to accreditation and also the type of faculty we are trying to attract to this university.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Master Plan of New Academic Programs

When trying to achieve the program on the master plan, we have to look at the cost of each. New cost programs are not to be encouraged - as directed by the BOR. To evaluate these programs, we must have to make certain that what we are projecting is accurate and that enrollment information is accurate. The cost is calculated based on FTE's. We have show that there is great potential for us enrolling students in these new degree programs. We would be hard-pressed to convince the BOR for a doctoral program, when we have master=s a program with no-one in it. Recruitment, putting the money in place, and getting the students in place is going to be very vital to the success of the new degree programs. July 15-17, 1998 BOR meeting is being hosted by FSU. This meeting will determine what programs will be funded. Duplication of Services - we have always consulted with FSU with the development of new programs; however, when FSU is developing a new program, they are not consulting with us. There are programs that they are proposing that are the same as our programs. Priority Programs over next 5 years:

M.D. - Doctor of Medicine J.D. - Doctor of Jurisprudence Ph.D. - Environmental Sciences Ph.D. - Software Engineering Design Ph.D. - Physics

The determination of who is going to get the medical school is going to be very political. Our opportunities for a law school approval. It is highly possible that the medical school will be a joint program with FSU. If there is going to be a joint designation of the law school, it will probably be with FIU.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Master Plan of New Academic Programs

Other Priorities:

- Food Science & Technology - B.S. - African & African American Studies - Ph.D. - Mathematics - MS - Computer Network & Telecommunications - B.S. - Marine Science & Technology - Business Administration - Ph.D. - Retail Management - - International Agriculture & Business Entrepreneur - B.S. - English - Computer Network & Telecommunication - MS - Biomedical Engineering - B.S. - Computer Engineering - B.S. - Environmental Engineering - B.S. - Biomedical Engineering - MS/Ph.D. - Computer Engineering - MS/Ph.D. - Environmental Engineering - MS/Ph.D.

There is a need for a "support" committee to analyze/strategize ways of garnering support of these programs. We may need to pull the "Vision Committee" back together in order to assist with the efforts to gather support need for FAMU to achieve these programs. Discussion/Questions: What's the possibility of incorporating the International Agricultural & Business Entrepreneur program under the umbrella of the International Studies instead of them being a single entity? It may be too late to change things since they have been submitted. We will check with Dr. Phills on this issue. What is the time period for the implementation of these programs or changes?

It is anticipated a 2-year correction period.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Master Plan of New Academic Programs SACS Reaffirmation Committee Report

Questions on the equality of the ranking/classifications - chunking of the universities, etc.

In an effort to avoid this inequality, we must offer a different kind of excellence. We must do all our background research, house-cleaning, developing a better work effort, etc., to get ourselves ready and to make us a step-above the rest.

The biggest problem as perceived by the President is how will we recruit the caliber of faculty that will attract scholars to this university. Different doesn't mean less than. We should not allow our ranking as comprehensive/doctoral as being less than any other university. We must build faculty strength and do the things that we do well. "Mid-Tier" ranking of state colleges - just like in California - is another issue of concern. Dr. Wanton is preparing a report for Dr. Ammons. The development of our concurrent centers is an avenue to avoid the Mid-Tier ranking. SACS Reaffirmation Committee - Dr. Walter Mercer The SACS Reaffirmation Committee was here February 16 - 19, 1998. Overview: Recommendations - there as six areas that FAMU must respond to: #1 under Section 3 Institutional Effectiveness Χ That the institution defines it expected educational results and develop and implement a system of guidelines and

procedures to evaluate these results. #2 under Section 3 - Institutional Effectiveness Χ That the institution demonstrate that the result of the evaluate of the institutional research function are used for the

betterment of its process.

Deans, along with the Executive Council, must meet to strategize on how to develop a broad base committee to garner support for our vision. SGA is to involve the students in lobbying the legislature and other governmental candidates, for the support of FAMU and its programs.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

SACS Reaffirmation Committee Report

#3 under Section 4 - Educational Programs Χ That the institution present evidence that it has provided notice to the commission on colleges of its plans for the

admission of student in the Ph.D. program in Educational Leadership and those programs have received the necessary approval from the state and other agencies.

#4 under Section 4 - Educational Programs Χ That the institution demonstrate that its distance learning programs are effective and complies with all applicable

Criteria. #5 under Section 5 - Educational Support Services Χ That the institution demonstrate that it provides appropriate student development programs for students to

matriculate in distance learning programs. # 6 Section 6 - Administrative Processes That the institution develop and widely disseminate a sound educational plan to service as a basis for the preparation and execution of the annual budget. Suggestions were: ( the responses to these are optional) (1) that the institution ensures that the official purpose and mission statement be consistently cited in appropriate publications. (2) that the institution complete a comprehensive self study of the off-site and distance learning programs. (3) that the institution reviews and survey library needs for those student in distance learning programs. (4) that the interim budget report should be distributed on a more regular and timely basis to guide the institution in staying within budgetary allocations. (5) that the institution review the resources currently deployed by the office Inspector General to investigate these matters and determine if sufficient resources are in that office to conduct the necessary audits and management service to ensure that established and general control procedures are effective. (6) that the institution update it inventory of authorized cash collection unit, distribute the current policy and procedures to all such offices and provide the necessary training to ensure sound cash management of institutional funds.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

SACS Reaffirmation Committee Report SACS Consultants Report

(7) that the institutional establish an appropriate entity to develop an effective space planning and management plan to ensure that space allocated to existing as well as projected university units are adequate to conduct the activity of that function, and (8) that all related corporate entities be organizationally structured in such a manner to ensure that they compliment rather than distract from the institutional purpose and they be subject to proper operating and financial controls. Current Status: The College of Education has responded to Recommendation #3. The College of Arts and Sciences has given oral response to Recommendation #2. The Division of Student Affairs has given oral response to Recommendation #5 The Division of Continuing Education has given response to The Division of University Planning and Analysis is working on Recommendation #2. The Office of Academic Affairs is responding to Recommendation #6. The targeted deadline for all responses is June 30, 1998.

-- See Handout for details -- SACS Consultants Report - Dr. Ted Hemingway This report on the SACS strategic self-study model which was conducted on the same date of the general university re-accreditation process and in athletics as well. This study was a broad base effort representing all section of the university. Involving the administration, faculty and students The study occurred over a 18-month period and covered 9 areas in the university and concluded with 303 page report covering the nine areas. These areas were designed to compare our strength to other programs that are Doctoral 2 levels.

Florida A&M University

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Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

SACS Consultants Report The consultants requested that the issues and concerns that the university thought they should address. The issues were:

- - SLIDE Presentation for details - - The Consulting Team consisted of:

Dr. Orlando Taylor, Dean of Graduate Studies - College of Liberal Arts at Howard University Dr. Russell Hamilton, Dean of Graduate Studies and Research at Vanderbilt University Dr. Donald Henderson, Provost Emeritus, University of Pittsburgh

The response of these consultant will prove to be very valuable because they come from institutes that have faced similar issues to which are approaching. They were very positive in response to what we are trying to achieve here.

- FAMU makes a compelling case for new graduate program - America needs more minorities with Ph.D. - FAMU should continue to capitalize on their existing strengths and resources. Resources such as leadership, ability to recruit quality students at undergraduate level, the high profile image of the university, that we have the capacity of innovative interdisciplinary programs. - Level 2 Doctoral Status is a realistic goal for FAMU and that Level 1 Doctoral Status is highly possible.

Recommendation: Χ improve its facilities infrastructure to accommodate strong graduate and research dimensions Χ we have to go into a graduate culture; we must make that transition in thinking Χ develop interdisciplinary and collaborative PAT program to exploit existing and additional resources they we will

acquire. We do not have to do all the research, but conduct research that matters Χ prioritize library expansion and modernization - a larger library with more technology Χ identify and pursue graduate students in the life science - specifically for research

Florida A&M University

Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

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Executive Council Planning Retreat June 22-23, 1998 SACS Consultants Report Panel Discussion - CLAST Presentation

Χ prioritize requested graduation programs Χ concentrate on interdisciplinary, multi-disciplinary programs. This is very important if we are not to request high

cost programs. Χ develop an aggressive fund-raising strategy for the graduate school Χ structure of the current graduate school is out-dated and reform is needed. Χ the consultant proposed that university considered these titles for the Dean of Graduate Studies; therefore the duties

of the Dean will have to be more defined to develop the kind of graduate culture we want. Χ address the issue of graduate assistantship and look at package of $10,000 for the average student to become more

competitive. Χ become more aggressive in the type of graduate students we recruit. Χ graduate professors can be very expensive; therefore we must be competitive to attract high quality professors Panel #3 - CLAST Presentation - Tape #7 Dr. Emma Fenceroy Dr. Emma Dawson Dr. Dorothy Henderson Ms. Della Daniels Students can meet the requirement of the CLAST by:

SAT/ACT test scores if they meet the minimum requirements Grades in at least 6 hours of freshmen English and 6 hours of specific math courses Pass the CLAST

Are all of our student being exempt from the CLAST?

Yes, most students are.

Florida A&M University

Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

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Executive Council Planning Retreat June 22-23, 1998 Panel Discussion - CLAST continued

What is the exemption criteria?

2.5 grade in freshmen composition to exempt Essay, ELS and Reading 2.5 grade in specific math courses

Is this tied to anything? Does this correlate into something we need to look into?

This is the standard set by the PEPSID Commission At FAMU, is it tied to anything?

The answer is uncertain. However, once the implementation became effective we had students who were not able to pass the CLAST but was able to exempt it.

With the exception of students who want to be certified to teach, students attempt to use one of the other 2 alternatives. Because passing the CLAST is part of the requirement for certifying to teach in the state of Florida, education majors can not exempt. The CLAST alternative were passed by the 1994 Legislature and were implement January 1995. Do we have flexibility? Do we have to follow the PEPSID standard?

If you mean can we increase the grade requirements - Are we being sensible about the issue, from our experience, are we patterning our system of exemptions, taking courses to get them ready to pass it CLAST?

No, we are only following state rules - Florida Administrative Code Do we have to follow this ruling? If a student with a 2.5 and asks for exemption do we have to exempt them?

Not sure. That student would probably take us to court and win. Can we encourage them not to exempt? Dr. Fenceroy - There is pre-CLAST (Math CLAST Qualifying Examination) for mathematics. This past spring semester over 400 students sat for that test - only 6 passed. Many of these students will be exempted from the CLAST. We are not being sensible about these exemption. We need to talk about the students meeting the standards. We want our students to have mathematical and communication skills as the matriculate. What can be done is tighten up on the standards in the classroom.

Florida A&M University

Executive Council Planning Retreat June 22-23, 1998

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Executive Council Planning Retreat June 22-23, 1998 Agenda Discussion/Conclusions Recommendations Panel Discussion - CLAST continued Panel Discussion - Dean=s Council

Are the above stats broken down by major and by colleges?

Yes, it is possible to assess the information by categories If we have identified courses that have the competencies for the CLAST and the students are going through those courses and getting a passing grade of 2.5 or better, but they can't pass the examination. What are we doing to address the actual teaching and learning with competencies

We must be careful about whom we hire. If a student needs a 2.5, they will go to the instructor and state the grade requirements needed to be exempt from the test, the instructor will give it to them because the instructor doesn't want to be bothered.

We need to have monitoring systems in place to perform checks and balances on both the staff and the student. And when inconsistencies occur, someone in authority must respond to the inconsistencies.

Dr. Washington noted that upon his arrival there was a spree of grade changes. However, now all grade changes must be authorized by him. How many of these instructors of these undergraduate classes are carrying overloads?

There was an average of 1 extra class per faculty. More faculty is needed in our basis core areas - such as math and English; and the standards are going to come up to par and we will have our own standards in math and English. Dr. Washington will see to this. Panel 4 - Dean's Council - Tape #7 Dean Henry Lewis - Pharmacy Excellence is not determined by size. Strengths: Χ Leadership - a viable President Χ Location - in the state capital Χ Leverage - the only HBCU in the SUS of Florida Χ Longevity - the 3rd oldest institution in state Χ Latitude - to make the playing field equal

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Dean=s Council continued

Weaknesses: Χ Internal collaboration - across the board/interdisciplinary Χ Time Management & Communication - based on cost, get a return on your investment - make sure your time is spent

wisely Χ Political & Philosophical Limitation - Χ Number of personnel and their training - need more staff, improve productivity status and conduct time & motion

studies to make sure that we put people in the areas of most need Χ Evaluation of outcomes - need objective measures of analysis Measure of accountability of faculty?

Develop a more extensive evaluation of faculty and staff; students evaluate their instructors Dr. Ammons will work with the Deans and the Faculty Senate to develop a more extensive evaluation beyond the eight questions

Recommendations: Technology - need to catch up with the students; faculty & staff need to catch up Χ Branch out - to more areas in our outlying areas - distance learning Χ Training the next level of academic leaders Χ Create a Level 1 Dr. Washington - College of Arts & Sciences - Tape #7B Developing an aggressive move toward implementation - why delay implementation? (1) External Relationships - develop corporate relationships; develop more proposals (2) Developing educational partnerships - computer modeling, English major, informational science

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Dean=s Council Continued

Develop a more in depth the honors programs Broaden the Lyceum series also with Student Affairs Fund for graduate and undergraduate stipends

Internal Management:

Demographics?????? International Linkage - institute a foreign studies program

Dr. Barbara Barnes - School of General Studies Challenges: Χ Student Characteristics Χ Do not have detailed and reliable departmental data on the characteristics on new and returning students Χ Academic profiles of students Recommendations: Χ Make better use of the factors used for monitoring a student academic progress Χ Develop individual and group profile which will help the faculty monitor the academic need and potential of students The Realignment of Post-Secondary Institutions in Florida Challenges: Χ Concurrent programs Χ 2+2 Programs Χ Distance Learning Programs Χ Joint Programs Χ Program collaboration Χ Branch campuses Χ Enrollment cap

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Dean=s Council Continued

Dr. Larry Robinson - Department of Environmental Sciences Planning Assumptions: Χ Provide a condense version of the plans so that everyone at FAMU knows why their job is vital to the success of the

university. Keeping it is the "line of sight". It is important that all employees know their importance to the University.

Χ There should be a certain degree of concurrence that portraits the Plan. In its final form, the Strategic Plan should

exhibit cogency; character of the work of those who share a common vision; as a fair vision as opposed to a cut and past selection of the problematical priorities. We must look at elements that relate to university-wide concerns. There should be significant follow-up.

Χ There should be more correlation between each division=s strategic plan and the overall Master Plan for the

University. Χ The Strategic Plan should have an implementation strategy; with date, responsible party and when is the expected

completion date Challenges: How do we move to the new rankings without the mistakes of predecessors? Χ Reaffirm commitment to undergraduate education clearing recognizing that other have tried. By not forgetting our

full competency in our undergraduate programs. Χ Maintain presence in endeavors of global signs while addressing concerns of particular significant to our

communities Χ Recognize research - to supplement the educational experience, not separate from it Χ Resist the temptation to place "and/or" proficiency clauses in tenure, promotion and performance evaluation criteria.

There must be a fundamental level of expectation and competency.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Dean=s Council Continued

Χ Demand both grad and undergraduate student involvement in funded research activities on and off campus Χ Retain a larger fraction of our highest performing graduates (feeders or bleeders); students here at FAMU; a way to

keep the students here instead of them going to other universities. Χ Look at university research tools as "common" resources not to be hoarded by individuals, locked away for private

use; look for a way of spreading the use to these tools to more people. Χ The level of collaborative activities among the 12 kingdom has grown significantly, but it must increase in the new

few years ; many RFP call for multi-discipline approaches to complex problems Χ Tracking of competition - whether it is external or internal Χ The ultimate reward of the dollars received is the opportunity to practice ones= craft; to engage and uncover

possibilities not yet existent Focus of Research Entity: Χ While maintaining flexibility, identify major areas of research Χ Collaborate with industry, etc to bring recognition to FAMU - such as a MAG lab. External Factors: Χ The availability of eastern European scientists Χ The besiege of affirmative action - may actually increase our enrollment Χ Tracking in K-12 education - segregation 1980's - 1990's style Χ Rising cost of education and lowering net earning of our clientele Χ The global economy Χ The proposed classification of university in the SUS - it stigmatizes, disincentavises , aggravate and obfuscate the

strategic plan we are work so hard for. We need to think of the long term consequences.

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussions - Faculty Members

Panel #6 - Faculty Members - Dr. Lynette Padmore Believes in a holistic approach to education

"Whatever one touches his aim should always be one to leave that which he touches better than when he found it." 1894-1984, Benjamin Mays

As a unit we must make sure that each component of the Strategic Plan come together rather than operate in a piece-mill manner. We must deliver on our promises. Keys to Academic Success: Χ Aggressive and informed recruitment Χ A plan for structured academic progress Χ Celebration of accomplish of individual and groups Χ ID role models as part of the faculty and represent the career Χ A supportive academic environment Χ High expectation of the population being served Χ Provided realistic opportunity to career exposure Χ Institute and departmental commitments Χ Available academic and financial support Χ Foster collaborative studying and learning - expect more from the student and find way to support them toward

achievement

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Faculty Members Continued

Dr. Joseph A. Johnson, III Challenges: Χ Define the generic attributes of a world class university (WCU) Χ Identify the parameters which certify WCU status Χ Specify the tasks FAMU must successfully finish as a pre-requisites of WCU status affirmation What does a WCU do? Χ Pursue scholarships and the production of potential scholars Χ Provide advice, direction and servants to the constituent body politics - those with FAMU in mind Χ Advocate societal chance with vision while stimulating and enhancing the human spirit How can you tell a WCU when you see one? Χ Intellectual output-high in quality and quantity Χ Collaborative participation and solicited interaction with all elements, public and private of the constituent body

politics, high quality and quantity. Χ Incidents of impacts of policy progress, arts and humanities - high quantity and quality What specifically must FAMU do? Χ Evaluate the job category profess to No. 1 status Χ Demand the institutional authority for full empowerment and capacity building Χ Radicalize the institutional support infrastructure especially, commit to the competency ladder Implications from a WCU status for professional schools Χ Clearly define the product of service and the connection between professorial function & WCU status Χ Commit to quantifiable indicators of achievement which contribute to WCU status Χ Anchor FAMU is the appropriate professional community Implication for Service Infrastructure? Χ Provide principal investigator - centered funds management Χ Provide student-centered student processes Χ Provide information - tech informed by tech currency, delivered in the language today with believable expectation

and insights for WCU of tomorrow

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Florida A&M University

Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Faculty Members Continued

Implication of Extra Curriculum and External Activities: Χ Establish generic justification for extracurricular and external activities which fit a WCU standards and establish Dr. Janet Guyden - Educational Leadership Weaknesses: Χ Way of Work - daily office and operational procedures Χ Lack of continuity of processes campus-wide Χ Infrastructure - referring to processes and communication, interaction, decision-making skills Χ Begin to think in a system model - a rippling effect - if something happens in one component, it should affect another

component. Χ Adequate resources Strengths: Χ Existence Χ Cross-pollenation of ideas and cultures Χ Expanding the boundaries of the campus - to include outside of Tallahassee Threats: Χ Movement posture - the greatest danger is ourselves Χ Planning, thinking, implementing, evaluating and then re-planning Χ Make sure we develop the infrastructure of where we are so that we can move forward and succeed

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Faculty Members Continued

Dr. Thomas Martineau - School of Architecture Housekeeping Matters: Χ Getting a grip on what it will take to maintain the physical infrastructure; design a facilities management system for

the university Χ Working together on internal and external projects and proposals - cross discipline Χ Center for Vital communities - an internal organization that will be a core database of all resources, capabilities,

projects completed; a central location to find out who=s doing what so that data can be compiled quickly anc efficiently.

Χ Need to examine functional relationship between university entities - look at the alignment of programs to that each one can work succinctly with each other. If this is being done, it should be acknowledged; otherwise, it should be inputted in the strategic plan.

Χ Black Archives Center- we need to plan for the preservation of historic records Negative Thinking: Χ Think of disaster/doomsday scenarios and have an alternative plan outlined and ready for implementation. We

should not wait until a disaster strike to move into action. Positive Thinking: Χ Words can build or destroy Χ Deal in a positive fashion in everything we do Χ Build each other up - the way we treat each other; attitudes are more important than the bricks of the institution. Dr. Frederick J. Foreman - FAMU/FSU College of Engineering Faculty Graduate Status Χ Eliminate faculty grad status designation Χ To deny Assistant Professors the right to direct Ph.D. dissertation is a hindrance to obtaining tenure and to producing

black Ph.D.=s Χ Top grad institutions have no such designation

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Faculty Members Continued

Research Library We need to build one! Χ Faculty and students must travel to the UF to obtain journals and articles Χ FSU Dirac Science Library is inadequate Χ Replacing current messy transcripts with a clean one - internal transcripts will have all the information and the

second, official transcript, will be the one sent out for the students to get a job Graduate Admission Policy : Χ Varies with department and supersedes FAMU=s and state requirement Χ Black students requirement is negatively impacted Χ Special Student status adversely affects black students in engineering Collaboration Among Faculty: Χ Faculty from Engineering Science and Mathematics need to collaborate on foundational courses of interest like

Chemistry, Calculus and Physics Χ Real collaboration on proposals, proposal writing team, proposal research and review Χ Collaboration on research papers Other: Faculty discouraging students from attending grad school here Proposition 209 and Hopwood - has dented minority enrollment Illegal drugs Faculty not paid on time The new Chancellor: policies & beliefs Need more divine love

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Department Chairpersons

Panel #5 - Department Chairpersons Dr. Cynthia Harris - Institute of Public Health The strategic plan is BOLD; accepting the challenges; mean being committed to deal with the risk. There were several areas in the plan that need clarification: 1.4 Continue to culturally divers - add Anon-African American recruiter@ for Hispanic student recruitment and other

minorities. 1.8 Need clarification of Ashow rate@. 1.9 Need clarification of what type of video will be produced. Add - increase academic support efforts by (10%) for graduate students enrolled at the university Add - all departments should have a Web-Page. 2.1 Define comprehensive & quality programs 2.3 Clarify establish a course that focus on vales and ethics. 2.6 Conducting a study of chronic diseases that exist within student population - where do we go from there; what

health services are needed; what are we going to do with the data. We must begin with an end in mind. 2.7 Add - Ato address campus concerns through constructive dialogue@. 2.10 Provide a broader array of services for minority, disabled and international students - quality of student life. Goal 6 Χ Add - expand marketing and public relations activities regarding the mission, goals and programs of the university. Goal 7 Χ Expand the level of cross training of key areas of services across the campus. Χ Well coordinated recruitment, admission and enrollment procedures Χ Increase the quality of student and faculty at FAMU; emphasize career enhancement and development for student

and faculty. Χ Increase the academic standard - raise the bar Accountability - to hold individuals responsible for a set of standards - both fiscally and managerial

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Department Chairpersons

Dr. Joseph Ramsey - Athletics Χ Technology - as already stated, needs improvement Χ Fund-raising - to teach our graduates the importance of giving back to the university Χ Need to try and reinstate health requirement - mandatory physical education and health class Χ Strengthen Programs Χ Enhance recruiting budget to ensure athletic team maintain a high level of quality and performance Χ Enhance the academic programs for student athletes Enhance performance technology that all sports departments have Internet and E-Mail capabilities 9.4 Improve faculty/staff understanding of contracts and grants administration - by conducting workshops throughout the

year on the required procedures 12.10 Build a university-wide comprehensive wellness and fitness center for faculty, staff and students that promotes and

focus on health enhancement lifestyles changes for students of African-Americans and other ethnic groups through education and participation.

13.3 Achieve a level of excellence in the interpretation and implementation of all NCAA and MEAC rules by each department of the university. Everyone should understand what goes on with NCAA and MEAC rules; suggest to hold seminars and workshops for all administrators.

Dr. Emma Dawson - English & Literature What can we do to improve FAMU? Χ Raise the bar - retention rate - how to increase academic standards without raising our retention rate Χ Recognition of role and taking pride in it Χ A liaison between stubborn parties Χ As enrollment increases faculty must also be increased Χ Provide adequate office space Χ Assist faculty in statistic methods for tenure & promotions Χ Encourage staff to write meaningful grant proposals Χ Provide update technology Χ Continue to respect decisions made by Chairpersons Χ Focus on achievement

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Panel Discussion - Department Chairpersons

Dr. Augustine Agho - Division of Healthcare Management Χ Increase the enrollment of students with disabilities, especially minority students with disabilities Χ Establish programs to enhance and enrich the educational experience of students with disabilities Χ Design career development activities for students with disabilities Χ Cost-benefit analysis for distance learning education Χ Increase the enrollment of non-traditional students Χ Improve inter-departmental communication Χ Develop measures to assess effectiveness of academic advisement Χ Establish time lines for accomplishment of the objectives outlined in the strategic plan OPEN DISCUSSION Χ University-wide Vision Statement - broaden/narrow the action statement Χ Health requirements Χ Pictorial Vision of FAMU at year 2005 Χ External stakes holders in the strategic plan (none solicited) Χ Electronic mail for faculty Χ E-mail for students Χ Agricultural plans for the future Χ Plans to attract a major industry to partner FAMU & students Χ FAMU is actively seeking industry development Χ As learning occurs outside the classroom - and living/learning environment

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Florida A&M University Executive Council Planning Retreat June 22-23, 1998 Agenda

Discussion/Conclusions

Recommendations

Presidential Remarks: Χ Encourage students to be the very best in all academia - do not rely on achieving the minimum standard - strive for

higher excellence. Χ Everything spoken was very important - not all things will carry as much weight as other, but all will eventually

come into focus Χ There are huge changes on the horizon, therefore, we must prepare our student for the new millennium; search for our

place in the horizon; understand what we are looking for. We must develop - improve the following: Χ Technology Χ Relationships Χ Belief in FAMU - ability to compete and work on resolving issues Χ Your job should be more than a paycheck - there is no belief in FAMU Χ Must nurture Rattler Pride - true Rattler spirit to be developed Χ Everything stated in this meeting applies to everyone in this meeting Χ Problems -encompasses everyone not one single person Χ We are a good institution - a lot of people who want to work here, we must work together to achieve plans as set

forth.

You Are FAMU!

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Executive Council Planning Retreat June 28-29, 1999

Soaring into the New Millennium Opening Remarks from President Humphries: Dr. Humphries began with comments on plan that will move the university forward. FAMU is entering a new period of growth and development. One in which we can either make progress or remain constant. LEGISLATIVE ISSUES: In the last legislative session, several issues took place that will dramatically affect FAMU’s future. They are: 1. FTE Funding The Legislature returned FTE funding to the old method of funding, which was formula funding. There was one rate for lower level, one rate for upper level and a separate rate for graduate education. Last year they only had two levels of funding - it was the same funding for either level FTE. This year’s change reflects $6,400 per FTE for undergraduate level, $9,400 per FTE for upper level and $15,000 per FTE for graduate level. With this type of funding, FAMU would have to attract more upper and graduate level student to retain the dollars necessary to operate. 2. The 5% Corridor This is a rule which states that you can change your planned enrollment if you get out of the corridor two years in a row. It impacted you, if you had more or less than the 5%. Which means that we have to be within 5% of our planned enrollment. If we fall below, then we would encounter problems. This corridor percentage has been reduced to 2%. This is a very tight number to maintain. Falling below this 2% corridor will mean that we will lose money (i.e., our money will be transferred to another institution). FAMU lost $3 million because we missed graduate school enrollment figure by approximately 52 FTE’s. Also, due to the leveling issue not being correctly addressed, FAMU lost another $2 million. Achieving corridor levels per FTE is extremely vital in keeping funding at this university. 3. Out-of-State Alternative Admittance The Legislature will not provide funding for out-of-sate alternate admits in the future; however, we were able to persuade them to leave the alternative admits in for this fiscal year based upon the fact that FAMU enrollment decision had already been made. We should not be affected this year, however, next year’s out-of-state alternate admit student FTE’s will not be funded by the state. This is a very important issue due to the number of out-of-state alternative admits at FAMU. It directly affects our planned enrollment. If they are not counted, we loose their contribution to our FTE at upper

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and lower levels. However, we will be able to keep the out-of-state fees from these FTE’s. We must control our enrollment. In-state alternative admits will not be affected. There is the question of developmental studies at FAMU that surfaced. A study of this is take place to determine the appropriateness of this matter. All universities set their own admissions standards based upon the state’s admission standard. Which is providing a good solid education. FAMU has a history of alternative admits and has always been very open about it. All evidence shows that if you create a 2-step process for a Bachelors degree for African-American students, you create a ‘loss’ system. It is to the students advantage to go directly to a 4-year institution. This issue will be revisited this year. 4. The Establishment of Centers The Legislature appropriated fund for the establishment of Center. University of South Florida has been designated for the model center. A Center is a program that is offered at a community college; the basis is to offer the ability to get a Bachelor’s degree at the ‘Center’ without having to utilize the main university campus. The Mission Specification System(MSS) states that to get the new entrants to higher education in the SUS are to come through the Centers increase - it is to be satisfied by coming to West Florida, FAMU, North Florida, Florida Gulf Coast, Central Florida, Florida Atlantic and Florida International universities. The additional students - the growth in the undergraduate level is not be accommodated at University of Florida, FSU and University of South Florida. Growth for graduate levels is to occur at UF, USF, FSU, FAU, CF, FIE and FAMU. This MSS states that if SF, UF and FSU is to grow at the undergraduate levels, they can grow by the establishment of Centers. All can grow at the undergraduate level by the establishment of Centers offering Bachelors degrees in conjunction with community colleges at various site. The criteria has been established and Dr. Ammons should have addressed this with each Dean. FAMU currently have Centers established at (1) Miami-Dade Community College; (2) North Florida Community College; (3) Santa Fe Community College; and one coming on line at Pensacola Community College . Universities can not duplicate a course currently offered at the community college; must offer upper level courses that can lead to a degree.

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Everyone should be aware that the Legislature did approve this Mission Specification Plan - which means that the SUS is distributed among Research I, Research II, Comprehensive Doctoral Institutions and then Comprehensive. 5. Lump Sum Formula Requests Another major action taken by the Legislature was the partial funding of lump sum requests formulas by the Board in support of higher education, whereby the Board has the ability to distribute the funds. In the past, the Legislature approved any item specific outside of the formula funding and the funds were used for specific purposed. This year the Legislature funded a lump sum appropriation to the Board and the Board appropriated those dollars to the individual institutions. Each university made a request for the lump sum funding and a formula was used to distribute the lump sum. The formula relates to enrollment - enrollment at the graduate school level, enrollment at the undergraduate level, the amount of sponsored research dollar you receive, the amount of money in your foundation, etc. 6. Land Grant Dollars The Legislature didn’t fund the request for matching dollars for land grant. This matching fund for land grant was required by the US Department of Agriculture and it was required for FAMU just as it is required for UF. This action was blatant discrimination against FAMU because we are a land grant institution. 7. OCR Partnership Neither the Legislature, nor the Governor, acted on the OCR partnership agreement. Last year, both the Governor and the Chairman of the Board of Regents, stated that they would request dollars in support for the OCR partnership; however, those dollars were not requested. Strategic Plan for FAMU The Agenda that we are working on according to the Strategic Plan is that it is a 5-Year-Agenda. It incorporates the Mission Specification Plan. And based on this past year, we will be governed by this Plan. It will be redeveloped again toward the end of the five year period. Mr. Michael Armstrong is the writer of the Plan and we will schedule a meeting with him to discuss in detail the Plan. The importance of the Strategic Plan in regard to new academic programs - you can not get any new programs if they are not listed in plan. To get programs not listed in your plan you must go back to the Board to get permission to alter your plan; if amended, then you can get new degree (doctorate) programs. FAMU has taken the first step in submitting this 5-Year Plan along with the 10-Year Plan for the new Doctorate Programs to the BOR staff. If approved, they can in turn recommend to the BOR to add the list of academic disciplines to degree programs to FAMU. The requirements for us to make substantial progress are as follows: 1. Recruitment of Graduate Students Χ graduate school operations must run smoothly and excellent Χ master degree program targets must be met or exceeded Χ intensify recruitment of grad students

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Χ develop procedure for granting grad assistships that will pay grad assistants in an orderly manner.

Χ improve the graduate admission process Χ develop recruiting materials Χ financial aid assistance for grads Χ need to improve communication to assess parameters and funding to recruit grad

students 2. Recruitment of Faculty Χ must hire staff with experience in thesis writing and teaching and also mentoring. 3. Write successful proposals Χ this is an area that must be expanded. Χ broaden the number of schools that seek proposals Χ must write successful proposals. Undergrad levels: Χ must continue to grow - we must have 15,000 by year 2000. Χ currently have 1,000 graduate students and 11,000 undergraduate. Need 2500 grads - it’s a

matter of attracting student with some economic benefits. Physical Facilities Χ must be on-line to accommodate new students Χ need housing for freshmen - $11 million budgeted - must get this on-line as soon as possible. Administrative Processes: Χ Financial Aid is coming along very well. Ms. Dolores Davis is very knowledgeable and have the

experience needed to overcome the ills of the office. We all must support this effort by doing what is required from our departments.

Execution of Reports: Χ execution of students graduating reports Χ we must help our students graduate Χ live up to what you say you’re going to do. Paying of Staff Χ why aren’t people paid on time? Χ will no longer tolerate being in the local newspaper Χ maybe we should out-source the job. Communication: Χ it is getting harder for FAMU to recruit the best students - others have duplicated our processes. Χ must raise more scholarship dollars Χ must move from old views to new ideas

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Χ must raise our standards Χ corporate America loves FAMU grads. Question: How can we compete with the Tier 1 schools for graduate and undergraduate students? Χ As our programs grow, money should increase. Χ Must write proposals to include graduate student support. Χ University will put more money online for grad student Χ Must use FAMU’s historic values, its culture, etc., to recruit

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Area Reports on Progress and Directions Academic Affairs - Dr. James Ammons, Provost & Vice President

Must raise the bar - our standards Arts & Sciences Χ $5 million in external funding Χ Accreditation of Social Work and Chemistry Χ Published three books and monographs College of Education Χ 1st Ph.D. will complete this summer Χ AA degree in undergrad in Elementary Education CESTA Χ Accreditation in civil Engineering Technology Χ Acquire two new degree areas: Water Quality and Center of Biology Pharmacy Χ implemented the university’s first distance learning program College of Engineering Χ moved into new facility Χ need funds for the development of the Challenger learning center Allied Health Χ $978,000 in external funding Χ 384 scholarships awarded Architecture Χ 2 students are among 10 finalist of the UN International Design competition Χ Participation in the ‘Vision’ for Tallahassee SBI Χ degrees increased Χ 5-year MBA program a “must-enter”among students General Studies Χ dual purpose tech lab Χ C-PREP project - defined study Χ marketing of evening and weekend study

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Graduate Studies Χ expand off-campus programs Χ created a GRE prep course Journalism Χ Journey magazine, won 1st place of Excellence / Mg. At 99 Society of Professional Journalists Nursing Χ implemented masters program Χ implemented system program evaluation plan Χ full approval by Florida Board of Nursing Environmental Sciences Χ established center of equality and justice Χ International Services & Summer Sessions Library Χ home page on the web Χ copy machines throughout library Χ personal computers purchased Instructional Media Center Χ “smart classroom” Χ instructional tech lab Title III Program Χ increase funding Χ development of new inventory controls Χ monitoring unit for on-site accomplishments of objectives and technical assistance as needed Areas that need improvement Χ payroll process

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Area Reports on Progress and Directions Administrative Affairs - Dr. Robert Carroll, Vice President

Accomplishments: Sidewalk Installations West side of Truth Hall North side of track field North side of General Classroom building Street Improvements Χ Resurfaced

~ Orr Drive ~ MLK Blvd ~ Gamble Street

~ Wahnish Way Χ Added Speed impediments and pedestrian crosswalks Personnel / Human Resources Χ Revised and distributed USPS Employee Handbook Χ Implemented revised payroll process Χ Processed 120 employee applications for the DROP retirement program Student Services - Contractual Agreements Χ Negotiated increased commission rate for dormitory laundry contracts Χ Negotiated improved snack vending contract Χ Opened College of Engineering food venue Student Services - Fee Payment Options Χ After hours drop box Χ Debit cards Χ Wire transfer Student Services - Coleman Library Location Χ Installed card-operated computer printing system Χ Install self-serve copiers (one now located in lobby of Financial Aid Office) Parking Services Χ Installed 48 parking meters on Wahnish Way Χ Opened 400 space parking garage

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Landscaping Features Χ Retention pond beautification immediately south of General Classroom Building Χ New turf for football field Construction Projects - Programming/Program Refinement Χ Journalism complex Χ Recreation Center Χ Coleman Library Χ Storm water retention/detention Construction Projects - Design Χ Ware-Rhaney Χ SBI West Wing Χ Pharmacy Construction Projects - Construction Χ Eternal Flame Χ Child Care - begin today (June 28th) and completion is expected March 2000 Χ Architecture Χ Science Research 3rd Bay Χ Viticulture Center renovations Χ Student Services Center Χ Cross Campus Walkway - designated path for students to utilize to reach new student services

center. September 1 completion date. ~ 10 ft. wide walkway ~ external lighting ~ well landscaped

Construction Projects - Commissioned Χ Aquatics Center Olympic Pool Χ Black Archives Χ Parking Garage Directions for 1999/2000 Χ Open Student Services Center

~ cafeteria ~ food court ~ bookstore ~ copy center

Χ Re-roof Perry Paige Χ Expand chilled Water system

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Χ Update Campus Master Plan Χ Install new SUS Purchasing system - by December 31st Χ Land Acquisition ~ Hyman Park properties ~ Properties north of Pershing, west of Bronough, south of FAMU Way and east of MLK ~ All properties west of MLK and east of Wahnish, along Osceola Χ Building demolitions

~ Structures located on new acquisitions ~ old CETA building ~ quonset

Χ City contractual Agreements ~ campus development - transportation/traffic - storm water management

- utilities Χ Establish organizational Development and training Department.

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Area Reports on Progress and Directions University Relations - Ms. Dorothy P. Williams, Vice President

The division’s objective was to create greater visibility for the University and expand its network of supporters. The primary areas of concerns were support for academic chairs, scholarships for needy and high achieving students, research ties with corporation and support for academic programs. The division was inspirational in the staging of several fund-raisers such as the 50th anniversary celebration of the Army ROTC Program, the Foster Celebration, dedication of the Eternal Flame Monument and the Reunion ‘99, to name a few. The Foundation The Foundation’s assets were moved from the custodianship of Merrill Lynch & Co. to SolomonSmithBarney. Simultaneously, investment counsel was also changed from BarraRogersCasey to SalomonSmithBarney. Over the past three years, the Foundation’s reorganized its portfolio and accounts and its investments grew from $35 million to $51 million (1996-1999). One major accomplishment is the fact that through SalmonSmithBarney, the investment portfolio is now updated daily and limited personnel have secured access to the portfolio value via the Internet. Χ Goals for 1999/2000 - With the current mix of investments, the Foundation is expected to have

an annualized return of 10.39%. Planned Giving The office’s objective is to aggressively pursue planned and major gifts resulting in contributions and commitments to the university. Approximately $320,000 in endowments were established during 1998/99 to either pay tribute to deceased loved one or to honor prominent FAMU graduates. Χ Goals for 1999/2000 Χ Seek to increase the number of established endowments, planed and major gifts by 10%. Χ Identify 250 individuals and 20 groups who may have an interest in establishing and

funding endowment. Χ Building and cultivate positive relationship with all related constituents to develop a spirit

of giving. Χ Increase distribution of the newsletter to 10,000 copies and expand the range of topics

presented. Χ Increase the number of seminars presented to educate the FAMU community about

current financial planning topics to four.

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Development The office objective is to build a program image that can be measured in part through increased financial support from private sources. The Office of Development spearheaded many successful fund-raising programs and activities in 1998-1999. Notable among the were the President’s Dinners in Orlando and Jacksonville that garnered $125,000, in addition to many other activities. Χ Goals for 1999/2000 Χ Raise $80,000 in contributions to the Faculty and Staff Scholarship Endowment. Χ Increase the amount of contributions received from major private foundations by 10

percent. Χ Increase annual giving by 5 percent. Χ Raise $100,000 annually from friends and supporters trough Annual Fund activities. Χ Improve accounting procedures and systems so that donors are quickly and properly

receipted. Χ Reassess marketing campaign for FAMU Collegiate License plate. Χ Increase Cluster Corporate Partnership by 30 new members. The Career Center The Center, new to the Division, places approximately 75 percent of student who utilize its services. Many of the Center’s programs, the Career Expos, Teacher Recruitment Day, Corporate visits, etc., have exceeded expectations. More than 440 companies participated in Career EXPOS and Teacher Recruitment Days has become one of the largest events of its kind in the State University System. Some of the many accomplishments are:

~ FAMU has become one of the most highly recruited institutions in the southeastern United States by business and Industry. ~ Improvements in the areas of enhanced technology and program development. ~ Implemented program upgrades for Academic 1st Place software system. ~ Developed 10 career seminars for student groups, etc. ~ Developed a Home-Page to promote and inform of available services .

Χ Goals for 1999/2000 Χ Implement a tracking system that will increase statistical data for alumni and job

placement by 10 percent. Χ Install pone master dial out system January 2000 to increase University awareness of

recruitment, job placement, opportunities and other related career information. Χ Mail a monthly newsletter beginning September 1999 to all academic units. Χ Publish a separate brochure by January 2000 on career planning, athlete’s career guide,

internship, interviewing and resume writing for students. Χ Implement an athletic program to increase athletes’ participation by 15 percent in Career

Expos and registration with the Career Center.

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Χ Provide updates to the Career Center Home-Page for easy reading to our users on a weekly basis.

Χ Utilize the Home-Page to increase employer’s advertisements by 10 percent. Alumni Affairs The Office of Alumni Affairs serves as the liaison between the University and its more than 35,000 alumni. The objective of the Office remains to recruit an many FAMUans as possible to join the National Alumni Association, give back to their alma mater play an active role in the growth and development of the University, promote positive public relations, continue to build Reunion Weekend and increase the number of Cluster Companies partnering with FAMU. The Office assisted in hosting several regional alumni conferences this past fiscal year. Χ Goals for 1999/2000 Χ Increase National Alumni Association membership by 20 percent over the next year. Χ Increase the number of Life Members by 10 percent and Subscribing Live Members by

15 percent over the next year. Χ Increase overall alumni giving to the University by 10 percent over the next year. Χ Increase interaction with alumni through personal contact, media and public relations. Χ Implement an alumni billing system for collection of national dues. Χ Increase accountability in responding to membership concerns. Implement a 10-day turn

around time for distributing membership materials. Χ Increase financial accountability for all alumni records and scholarships. Χ Increase Reunion Weekend attendance by 25 percent. Χ Upgrade alumni newsletter. Χ Work more closely with other University Relations areas. Public Affairs Through efforts of this Office, the University’s visibility increased among its target audience and the public’s knowledge of programs and activities was broadened. The Office published articles in several major magazines and newspapers. The objective of the office is to identify and coordinate public relations strategies to promote a public identity and image consistent with the University’s mission and goals. Χ Goals for 1999/2000 Χ Update and revise Media Resource Guide by August 1999. Χ Reestablish the FAMU Today show by January 1999.

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Χ Develop a workshop in June 1999 for university administrators on “How To Deal With the Media.”

Χ Publish a monthly calendar of events beginning in August 1999. Χ Expand media coverage by 10 percent at the national, local and state levels. Χ Begin daily updates in August 1999 on the Internet as a source of distribution of

information about students faculty and programs. Publications The Office of Publications plays a major role in presenting a positive image of the University through print to prospective students, academic institutions, corporations and agencies, alumni contributors and supporters and University constituents. Χ Goals for 1999/2000 Χ Revise and update the 1998-2000 General Catalog. Revisions will occur during the

1999-2000 year. The revision process should be completed by June 2000. Χ Revised and update the FAMU Telephone Directory by September 1999. Χ Complete the 1999 FAMU Foundation’s Annual Report by June 2000. Χ Publish a book during the 1999-2000 academic year highlighting the most outstanding

FAMUANS in the 20th Century and the 100 most significant events.

See written report for additional information - Sec. 7 of Retreat Notebook

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Area Reports on Progress and Directions Division of Sponsored Research - Dr. Franklin Hamilton, Vice President

During fiscal year 1998/99, as of June 18, 1999, Total Proposals equaled $108,581,875 and Total Awards equaled $32,810,702. FAMU received its funding from various agencies such as the Department of Defense, U.S. Department of Education, Department of Energy, Housing and Urban Development and NASA to name a few. However, from the ratio of proposals submitted to those granted, we need to concentrate on better grant writing techniques for the University to remain competitive in receiving funding. Facilities and Administrative Cost for FY 98 = $3,117,725. Total Technology Transfer & International Programs Χ Hosted 2 Fullbright Scholars Χ Signed 6 Memoranda of Understanding with Foreign Universities Χ Received 1 USAID Student award for International Internship Χ Five South African Students completed their graduate programs Χ Provided short-term training for: Three (3) South African HDI Staff under TELP, one (1) staff from

Senegal Χ Hosted NAFEO/ATLAS 8th Annual Women’s Conference Χ Hosted multiple international visitors Χ Hosted the First International Cultural Festival and Parade of Nations at FAMU Sponsored Programs/Technology Transfer Activities 1. Number of proposals submitted to prospective funding agencies - 234 2. Number of new contracts or grants awards received - 134 3. Number of extension or renewals, continuations, supplements of existing projects - 243 4. Number of projects active during the fiscal year - 582 5. Number of application for U.S. Patents submitted - 0 6. Number of Invention Disclosures reviewed - 5 7. License/Screening Agreements under review - 6 8. License signed - 1 9. Provisional patents issued - 4 Tasks for FY 99 Χ Establish Invention Disclosure Review Committee Χ Establish Sponsored Research Advisory Committee Χ Develop Facilities & Administrative Cost Proposal Χ Develop Cost Accounting Standards Disclosure Statements

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Area Reports on Progress and Directions

Division of Student Affairs - Dr. A. Delories Sloan, Vice President Χ By December 1999, the Student Handbook and Problem Solvers brochure will be completed and

disseminated. In the Technology arena, the Division has: Χ Added computers in several departments, esp., financial help, to aid in the delivery of more

efficient and speedier service. Χ Placed valuable information on the world wide web, e.g., registration information and health

information. Χ Hired Computer System Control Specialist for the Division. In the area of customer services Χ Professional development opportunities were provided to entire staff. Χ Major efforts were made by department to educate employees on customer services - - dealing

with angry students and parents, telephone etiquette, etc. To increase the “show-rate” of admitted freshmen. Χ High School and Community College Relations Office increased its presence in over 150 high

schools during Florida Schools & Colleges Relation (TSCR) tours. Χ Worked with FAMU’s South Florida recruiter to increase the number of students from 6 to 10

providers for FAMU. Χ Increased the number of off-campus housing referrals for freshmen students unable to obtain on-

campus housing. Secured Collegiate Inn for temporary housing of new students. Referrals to Cash Hall, Shaker Heights and other off-campus units. Liability Statement included with all information shared.

Χ Worked in collaboration with Provost Office to facilitate FAMU instructional staff to meet jointly with Community College staff to hammer out details for Two-Plus-Two Agreements and Memorandums of Understanding between institutions.

Χ Conducted FAMU recruitment specials within a 150-mile radius of campus to increase FTIC’s.

Χ New enrollment moderately increased for the 1998/99 year. Χ Scheduled and implemented planning meeting with university school/college level

recruiters. Χ Developed and implemented strategies to communicate to prospective and admitted student to

include direct telephone contact, letters, e-mail, etc. Residence Hall Accomplishments

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Χ 100% assignment rate Χ 95% occupancy rate Χ 98%* collection rate Χ Implementing a marketing plan Χ Staff (2) received training and completed course on marketing offered by Association of College

and University Housing Officers-International (ACUHO-I) Χ Additional staff will attend next ACUHO-I marketing course in Fall ’99. Χ Housing Technology Committee will recommend to director a “can” program to effectuate

automatic assignment system which will take effect beginning Fall ‘2000. Χ Turn around time from receipt of assignment, after official admission to university, to mailing of

actual assignment to student should occur within 15 days. Χ Installation of security measures in residence halls has significantly reduced crimes. Χ Hall residents vandalized security measures designed to protect them and we implemented

strategies to teach self respect and provide a sense of community. Χ Computer labs are being installed in residence halls based on a three (3) phase plan: Χ Phase I - (Fall ‘99 pending network*)

McGuinn Hall Cropper Hall Sampson Hall Padyfoote Complex Palmetto Phase III * computers have been requisitioned.

Χ Phase II (Spring 2000) Gibbs Hall

Young Hall Diamond Hall Truth Hall Wheatly Hall

Χ Phase III (Fall 2000) Polkinghorne Village

Palmetto Street North Palmetto South

Χ Emergency generators for residence halls. Χ Will serve as emergency back-up system for essential living during power outage(s). Χ Housing Committee, in conjunction with Facilities Planning, has determined the number, size and

type of generators needed. Χ Residence Halls have been prioritized. Female complex

Gibbs, Sampson, Young and Paddyfote Complex Apartments

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Funding will be requested during Spring 2000 budget hearing to purchase Phase I of the generators.

Χ Housing department will create disciplinary review of students for all infractions occurring in the residence halls that do not involve:

Sexual assault (rape) Use or threatened use of firearms/weapons Possession and/or use of “substantial” amount of drugs Setting fires to person or property/arson Assault and battery whenever victims receives major injuries and requires medical attention as well as incurs medical bills. (These cases will only be heard by the Judicial Officer)

Human Development Center Χ Provided a wider array of psychological services for students with personality disorders. Χ Initiated a psychological health team to conduct case conferences with students with serious

psychological disorders and increased the number of psychiatrist hours as needed. Χ Continued employment contract with part-time psychiatrist. Χ Hired a part-time Victim Advocate Χ Funding did not allow for full-time hire. Χ Need for full time victim advocate is still present. Student Financial Aid Χ Hired new director. Χ Early notification to students of priority deadline change. Χ Mailing of award letters commenced at end of Spring Semester. Χ On-going customer service training for all members of the staff. Χ Purchased, installed and currently using new computers. Χ Informational brochures developed, printed and disseminated. Χ Assignment of counselors to students according to alphabet. Ombudsman Χ Established the office as a resource to assist students. Χ Established e-mail address, <[email protected]>to allow students quick, easy access to

inquire about concerns. Presidential Scholars Program Χ Established a Liaison Program wherein a Coordinator serves and provides an inter-relationship

with agencies such as housing, financial aid and academics. Challenges for the Division of Student Affairs Χ Need more space for several departments

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Χ Need space for use by over 150 student organizations. Χ Need computer training for staff. Χ Need additional staff and administrative positions in several departments. Χ Need to facilitate the ability to apply for admission and housing on-line. Χ Need additional technology - more computers and software, optical imaging, electronic

transmission of academic records, voice response, automated scheduling and web based registration.

Χ Additional funding/budget for the Police department. Χ Need a central Wellness Center which will bring together several departments under one roof to

provide a holistic approach to wellness. Χ Need vehicles for recruitment and law enforcement. Χ Need to improve communication equipment, e.g., telephone system, fax, toll-free numbers, etc.,

for several departments. Χ Need certain facilities and/or offices to be renovated. Χ Need new facilities, i.e., Health/Clinic building and Recreational Building. Χ Need more minority (White, Hispanic & Asian) recruiters. Χ Need minority (non-black) Coordinator of Special Programs and Services office to work with non-

black students. Χ Need more funding.

See written report for additional information

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Area Reports on Progress and Directions Athletics - Mr. Ken Riley - Director

FAMU’s Athletics enjoyed another banner school year, maintaining their status as one of the elite programs in the Mid-Eastern Athletic Conference (MEAC). A few notable accomplishments are: Χ FAMU sent four athletic teams into NCAA post season championship play - the most ever for a

single year by any MEAC member or Historically Black College or University. Χ Men’s basketball, football, women’s basketball and softball advanced to their respective NCAA

playoffs this past year while FAMUans captured four MEAC titles in softball, women’s cross country, women’s indoor track and women’s outdoor track.

Χ Because of their particular dominance in the MEAC in 1998/99, the FAMU Women won their eight straight Mary McLeod-Bethune Women’s All-Sports Trophy (1992-1999).

Χ FAMU’s men finished second in the 1998/99 All-Sports race (to Hampton University), ending a string of five consecutive Talmadge Laymen Hill Awards (1991-1995) a feat unprecedented in league history.

Χ The FAMU men finished the decade of the 1990's with seven men’s awards.

See written report for additional information

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Area Reports on Progress and Directions Faculty Senate - Dr. Beulah Hemmingway, President

The FAMU Faculty Senate - the duties and powers are delineated in the University Constitution. That document outlines the Senate’s purpose (shared governance) and its roles. The Senate is the umbrella under which the University administration and the Faculty dialogue and become collegially involved in the decision making process. The Senate serves as a conduit and facilitator ofr the development and implementation of policies, procedures and programs devoted to the transformation of FAMU into a more effective and efficient engine of change and its continuous emergence as a world-class University. 1998/99 Academic Year Activities Χ Adopted minimum criteria for Tenure at the University Χ Actively opposed Board of Regents’ Mission Differentiation proposal. Χ Formed a closer alliance with the Student Government Association. Χ Reviewed the status of the library.

Recommending the following: Improve security to prevent books and other materials from being stolen; Increase space; and Maintain budget and seek grants and proposals for Library resources.

Χ Selection of teachers for excellence in teaching and advising: A. Teachers of the year (8)

B. Advanced Teachers (2) C. Adviser (1) Χ Began discussion on amending the University Constitution. Χ Conducted campus-wide evaluation of Administrators. Χ Assisted in the formation and implementation of a new University Mission Statement. Χ Reviewed the General Core Curriculum (an ongoing activity); Χ Reviewed and began the revision of the University Constitution; Χ Published the first Faculty Senate Handbook Χ Reviewed the minimum proposed criteria for tenure and promotion; Χ Completed the designation of Profession Emeritus:Dr. Frances Stafford (former College of Arts &

Sciences Professor) Χ Approved Honorary Doctoral Degree Awardees:

1. Ms. Norma White - Fall 1998 2. Mr. Charles Watson - Spring 1999 3. Mr. William Dandy - Spring 1999 4. Mr. Fred Morley - Spring 1999 5. Mr. Muhammad Ali - July 31, 1999 at the 1st National Alumni Convention

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Goals for the 199/2000 Academic Year Χ Develop and implement minimum criteria for Tenure and Promotion. Χ Ratify revision in the University Constitution. Χ Develop and implement a Comprehensive Faculty Development program: Provide a more structured faculty orientation program; Provide more technology training seminars; Provide more professional travel opportunities; Develop mentoring programs for faculty; and Create more faculty incentive awards. Χ Secure suitable office space and equipment for the Faculty Senate. Χ Recommendation: Faculty Senate President be invited to Dean’s Council.

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Area Reports on Progress and Directions University Planning & Analysis - Mr. Sterlin Adams, Director

The Office of University Planning & Analysis reached significant progress on the computing objective. Great strides were made on various special projects that enhanced the computing potential and capability for faculty, students and staff. Some of these accomplishments are highlighted below: Computer Center Operations $ Worked on and resolved “Year 2000 Compliance” issues and requirements. Current status as of

June 25, 1999 is 90%. Still some work to be accomplished. $ The center hired two Administrative and Professionals. A Computer System Control Specialist and a

Computer Applications Specialist. $ The center has a “Student Enhancement” program that is design to give Computer Information

Science (CIS) students some real world experience in interacting with programming professionals. Three students through knowledge and skills learned from the program were hired to intern with companies this summer.

$ The Faculty/ Staff Training Lab hosted classes that covered introductory through advanced application use and techniques. There were 475 training slots supported to instruct in the use of applications ranging from Microsoft suite (Word, Excel, Access, and PowerPoint), Windows 95, Ortronics, Internet and others courses. The center also supported seminars and faculty briefings.

$ Involved in the new purchasing system – Total On-line Purchasing and Acquisition System (TOPAS) – implementation. System will automate purchasing operational procedures and requirements.

$ SASS COBOL programming changes to DB2 application processing format ha been completed in preparation of implementing the first phase (Student Advising) of the Florida Academic and Counseling for Students (FACTS) program.

$ Implemented the Property Inventory Management System (PIMS) program that handles inventory of campus property.

$ Programming changes and improvements to the NET Check processing structure has reduced concerns about data integrity (debits and possible frauds) against the system.

$ Implemented new campus Payroll system that involved programming changes and modifications to the “Contracts” subsystem.

$ Replacement of IBM AS/400-F50 with IBM AS/400-720 Model. The installation also included setup and configuration of high-speed impact printer.

$ Two (2) 56 Kilobyte per second (Kbps) communication lines installed that connect to Northwest Regional Data Center (NWRDC). Benefit - increased throughput of midrange and mainframe computers supporting campus.

$ Installation of two (2) Dell 2300 Model Servers - operating under Windows NT 4.0. Servers will handle internal application use for staff and act as a development region for new and enhanced system(s) design.

$ The Hewlett Packard 9000 computer system was upgraded to maximum storage and Random Access Memory (RAM) capability to handle increase in campus e-mail processing.

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$ Old hardware and peripherals have been disconnected and scheduled for salvage. This activity will reduce monthly maintenance charges currently paid.

Network Enhancements $ Established an ATM(155mbps) backbone for the campus network. FAMU was featured in the ATM World magazine as being one of the few universities across the

nation to have a superior network infrastructure that accommodated the conversion from an Ethernet backbone to an ATM backbone. This conversion to the latest and greatest ATM technology supports voice, video and data across the same network.

$ Established 10/100 mbps restricted switched Ethernet network that links FAMU faculty to a FAMU designated Supercomputer at the Minnesota Army High Performance Computing Center. This enables a computing environment that provides opportunities for super computing applications development and use by FAMU students and faculty in the physics program and the computer information systems program.

$ Acquired and installed a new replacement for the IBM AS/400 model F50 that supported: 1) Registration, 2) Cashiering, 3) SASS, and 4) Print of Production Jobs for various applications. The replacement is a new IBM AS/400 model 720. This new platform is a RISC processor machine that offers many computing features that provides potential for many campus advantages.

$ Replace the Campus Backbone BCN router which only processed 150 thousand packets per second to the Cabletron SSR8000 SmartSwitch Router that processes 2 million packets per second.

$ Increase Internet Local Access speed from a T1 (1.5mbps) to an ATM OC3 (155mbps) connection. $ Increase the Local Area Network access to the Campus Backbone router SSR8000 from Ethernet

(10mbps) to a Gigabit Ethernet (1000mbps) connection. $ Added a DS3 (45mbps) connection to the Florida Internet 2 Network, which is centrally located at the

University of Florida. Note: U.F manages all I2 connections from any State University that is an I2 participant.

$ Established an Internet peering relationship with FIRN. Peering with FIRN affords a direct route to FIRN, BOR, Department of Education, Other SUS universities and the community colleges. The peering enhances the response in executing queries to data files at the Northwest Regional Data Center.

$ Maintained a site license program with Network Associates Corporation for McAfee Network Security Management Software, enabling Faculty, staff and students access to Virus protection Software. During a year of serious virus outbreaks ("Melissa", "Chenobyl", "Groovy", “Worm” etc) that took down the networks and e-mail systems of major universities, large corporations, high security government agencies, and even the giant software and computer manufacturing agencies, the FAMU network did not buckle.

$ Hired five new network engineering and web application support professionals to assist in technical support to the campus network system and users.

$ Supported training of network staff that yielded the following certifications that enhance the knowledge level of technical staff to support the university.

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-Two Ortronics certified installer plus professionals -Seven Ortronics certified installer professionals -Two Cabletron Smartswitch Router 8000 series certified engineers -Six Spectrum Element Manager certified network management professionals -Two Microsoft Certified System Engineers -Two Statistical Analysis System (SAS) Certified Programmers -One ATM VLAN certified network engineer Teaching and Learning Systems $ “Smart" Classrooms were implemented to facilitate the FAMU distance education programs. Three

interactive distance learning classrooms, located in Tallahassee, Tampa and Miami are now in use. $ The FAMU identical centers established on the main campus and in Quincy, Fl. were upgraded from

CLI - Rembrandt II equipment to VTEL LC3200 (30 frames per second/Intel Pentium microprocessor/CD-ROM drive/modem/3.5" floppy drive/hard drive/32 MB RAM)

$ Developed and implemented a University Internet Telecast System (UITS) now given the name FAMCAST. FAMCAST is a Digitized Video System (DVS) that: (1) delivers live video telecast over the campus network and the Internet and (2) provides Video on Demand (VOD). Live telecast program capability to an internet audience of viewers via their Personal computer monitors was launched March 11-12 with a webcast of the Board of Regents of the State University of Florida Meeting. Other major webcasts were implemented. They included:

-The FAMU Student Government National Conference “A Meeting of the Minds” -The May 27-28 meeting of the Board of Regents at a remote site in Ft. Lauderdale -First webcast of a Florida Governor signing legislative bills into law. -A live webcast of the interactive teleconference press conference connecting members of the

Hispanic Legislative Caucus and the Miami area Press with members of the Black Legislative Caucus and the Tallahassee area Press.

$ Implemented video on demand technology with full motion intranet accessibility. $ Supported logistics and installation activity of the College of Education acquired PictureTel Venue

2000 Model 50 compressed video system. The system includes: Cannon Document Camera (w/side lights); 27" Monitor; Table Microphones; Limelight Auto Tracking System and is connected via (3) ISDN BRI lines (384 kbps)

$ Supported planning and infrastructure development for smart classroom equipment to be used in the Computer Information Sciences program of the College of Arts and Sciences

Sponsored Research Activity. $ Cabletron Internet2 network research grant $ Implemented, in conjunction with CESTA and the Sears Corporation, an academic program offerings

and technology support laboratory to sustain the training of qualified network and systems operations personnel. The resources acquired for the program cost approximately one quarter of a million dollars.

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$ Developed a grant proposal to the connections to the internet program of the National Science Foundation (NSF) and became one of the select group of 94 institutions supported to connect to the NSF very high speed Backbone Network System to conduct meritorious research over a wide area broad bandwidth network. Funded at $350,000 to enable the campus as a Next Generation Internet (NGI) site.

$ Collaborated on the submission of a $2,345,000 proposal to the Fund for the Improvement of Post Secondary Education (FIPSE) to establish a virtual Historically Black Colleges and Universities campus.

See detailed written report - Sec. 5 of Retreat Notebook

Technology Funding

Conducted a study to compare FAMU funding of computer and communications technology with other appropriate colleges and universities. The Florida State University System institutions were compared using the following measures: $ FY 1997-98 Technology Expenditures as a Percent of Total Institutional Expenditures $ FY 1997-98 Technology Expenditures as a Percent of Total Institutional E&G Expenditures $ FY 1998-99 Total Salary Commitment to Technology $ 1998-99 Technology Salaries as a Percent of Total Institutional Salaries $ 1998-99 Technology Salary per One Technology Employee FTE $ 1998-99 Technology Employees as a Percent of Total Institutional Employees $ 1998-99 Technology Employee FTE as a Percent of Total Institutional Employee FTE $ 1997-98 Technology Spending per One University Employee Person Year $ 1997-98 Technology Spending per One Student FTE $ 1997-98 Technology Spending per One Full-Time Instructional Faculty $ 1997-98 Technology Spending per One Full-Time University Employee FAMU was ranked last in all the measures except 1998-99 Technology Salary per One Technology Employee FTE and 1997-98 Technology Spending per One Full-Time Instructional Faculty. The Percentage of Current Operating Budget Allocated for Information Technology Expenditures at FAMU was compared with those for NASULGC Institutions, 1998-1999. It was found that 60% of NASULGC institutions were above FAMU in terms of technology expenditure outlay. The President’s Remarks on Technology Funding.

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This presentation does not tell the true story about funding of technology at FAMU. Facts and figures do not tell the real story. $ First, when I took office as the president of this institution, we did not even have computers on

campus. Everything was done through the Northwest Regional Data Center (NWRDC). Unequal beginnings makes unequal endings.

$ Second, the figures presented here today do not take into account the monies in E&G that are special appropriations for computer-related activity. For example, large sum of money was appropriated for Florida State University’s distance learning project; University of Central Florida received special appropriation for technology; Florida Atlantic University and the Florida International University have received 10 million dollars a year for the past 10 years for their programs. All these were extra appropriation outside the regular funding formula.

$ We are probably not spending enough on technology but we are not far off as Sterlin’s data shows. The NASULGC data is relevant data in terms of where we have to go with technology spending.

$ This year a greater percentage of our new resources is being spent on technology. $354,000 from new infrastructure improvement goes to technology; $300,000 out of the 5% differential tuition fees is going to technology bring the total new dollars to $654,000. In the past we have spent portion of our surplus funds on technology improvement and we will continue to do that.

$ As compared to other institutions, we do not have our dormitories wired. We have decided that the Housing program itself should pay for the wiring. More money will be made available from the housing budget for wiring our dormitories.

$ In response to a question from one of the participants, Dr. Humphries remarked that all buildings on campus will be wired by the end of this academic year.

In a final remark for this session, Dr. Humphries indicated that technology is important part of FAMU’s future. We are going to study this problem of inadequate funding of technology at the university. We have a lot of work to do in terms of technology and technology sufficiency at the university. It is not only a problem of equipment and wiring of buildings; it also involves the training of faculty, staff and administrators on the use of the technology. We need to get a better view of what costs are involved and what we need to do to improve on our current technology.

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Panel No. 1 Discussion - Operational Effectiveness What Managerial and Operational Measure Areas Seen As Significant To Areas, Divisions and

Units of the University Members: Ms. Margareth Larose-Pierre, Asst. Professor Pharmacy, Miami Mr. John Scrivens, Asst. Professor Pharmacy, Tampa Mr. George Butler, Assistant to Provost on Faculty Relations Mr. Henry L. Kirby, Associate Vice President & Dean of Student Affairs Mr. Melvin Gadson, Dean, College of Education Ms. Barbara Mosely, Professor, Health Information Management Recommendations by Ms. Larose-Pierre: Χ Need more research support personnel; Χ Improvement in support personnel; Χ More retreats or interaction with other colleges & schools; Χ University budget - should gave some local authority for special needs; Χ Communication/Interaction - like to other schools and staff to be informed for various activities; Χ Establishment of standard procedures to follow; Χ Orientation of faculty on how the decision making process works; Χ Hiring of additional staff & faculty; Χ Need for more space; Χ Access to other state institution resources, i.e., medical services at Univ. of South Florida for FAMU

students. Recommendations by Mr. Henry L. Kirby: Introduce and make sure employees buy into the “Big Four” concept: 1. Mission Statement 2. Vision of the University 3. Recruitment of Students 4. Retention of Students Ways to Accomplish the ‘Big Four’: 1. Comprehensive orientation programs for all employees; 2. Convocations 3. Monthly reports 4. Area, unit, division meetings 5. Faculty Senate meetings and retreats 6. Retreats - summer & winter 7. Incorporate in position description - as part of the normal way of doing business 8. Evaluations Hiring, Orientation, Procedural Adherence and Review, and Planning

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Χ Unit is only as “good” as its employees and their performance output. How well are they performing? Evaluations should occur periodically.

Χ Hire people with experience and training. There’s no down time any more for lengthy on-the-job-training. Must “hit the ground running.”

Χ Hiring mistakes need to be corrected swiftly and decisively. Do not let a problem linger. Χ Review on an annual basis all operational rules and regulations to determine if same are helping or

impeding the delivery of services. Χ Repeal or revise rules, regulations and policies that do not aid the process, i.e., delivery of services,

unless same are mandated by State, BOR, etc. Χ Be consistent with the enforcement of rules and regulations. Χ Written record helps in avoidance of different interpretations and selective enforcement. Χ Document all exceptions. Χ Provide desk procedures to employees, including checklist(s). Χ Inform employees when changes occur in a timely fashion. Χ Timely notification of schedules and deadlines to clientele, i.e., students and/or parents. Χ Adhere to deadlines. Χ Must deal with a mindset that believes deadlines will be extended regardless. Χ Mindset undermines integrity of the unit, area or division. Χ More prior planning, especially “preventive” planning. Χ Too many meetings on routine matters. Χ Time consuming. Χ Anticipate things that have not happened but will happen, e.g., cooling and/or heating system

breakdowns. Χ Eleventh hour crisis. Χ Schedules, events and activities should be planned months, if not years, in advance. Χ Checklists. Professional Development Χ Current trends - what others are doing. Χ Location of conference or workshop should not enter into equation. Χ Opportunities should flow downwards as well as upwards. Χ Rotate staff when resources are scarce. Χ Very important for customer service relations. Χ In-house professional development. Χ Occur on a weekly or bi-weekly basis. Χ Use more on-campus presenters. Consumer Complaints Χ On-site resolution by managers, etc. is very important. Χ Place complaints in the proper context.

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~ Provides an opportunity to make positive changes. Χ Separate the frequent and non-frequent complaints and review on a weekly basis to determine

effectiveness of corrective strategies. Χ Basic information should be available to all offices to help reduce complaints. Stop the “bouncing.” Cross-Training of Employees Χ Helps in the avoidance of pitfalls. Χ The “NASA” approach. Χ Better utilization of resources. Χ Provides an opportunity for advancement. Χ Helps morale. Χ Revise position descriptions as necessary. Χ Use across department lines, when necessary. Χ Implement a “temporary” recall of employees plan subject to compliance with personnel rules. Similar

to a military recall during “crunch” time. Χ May result in shorter lines for students to receive services. Expectations of Employees Χ Need to dispel perception by some that FAMU is an “easy” place to work. This perception is held

especially by other state employees. ~ little or no work expectations. ~ left former employment to get away from work and “to come to FAMU to live the good life - - easy

street.” Χ work standards should equal or exceed those used by other employers. More and Better Use of On-Campus Experts for In-House Consultations Χ “Sometimes it better to look within”. Χ Fosters cost savings. Χ Use if there is no diminution in services. ~ housing/security example. Better Use and Integration of Technology in the Operational Process Χ Employees need to embrace technology and not view it as a means to eliminate their jobs. Χ Technology usually creates more jobs. Χ Allows for the reassignment or retraining of current employees. Χ Will be integrated into the housing assignment system by Fall ‘2000. Χ Housing assignment system will be automated. Χ Turnaround time should be 15 days or less. Χ This process will greatly aid in the recruitment and retention of students. Heed Warning Signs When They Develop Χ Long lines. Χ Inordinate amount of complaints.

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Χ Poor delivery of services. Χ Take corrective action - “now rather than later down the road”. Χ Commit resources - personnel and technology. Χ Be prepared to deal effectively with low morale. Managers Should Return To The “Trenches” Periodically To Freshen Their Perspectives Χ Should work the windows or lines. Χ Have spontaneous drop-ins. Χ It helps morale. Χ Provides a way to help stay on top of things. Managers Need To Delegate More Authority Χ Allows time to see the “big picture.” Χ Must not be delegation in name only / “straight jacket” management. Χ Make resources available. Χ Accountability. Do More Self-Assessments / Reviews / Studies Χ Must be a continuous process. Χ CAS - Council for Advancement of Standards. Χ Keeps unit or area on target for re-accreditation and its mission. When Restructuring of Department Becomes Necessary Χ Must be above board . Χ Should involve broad-based input. Χ Must be for the best interest of the unit, area or division. Χ Low employee morale may result which will foster low job performance. Χ Must effectively articulate advantages/positives of restructuring to affected employees. Use Staff Input To Help Define and Determine Performance Measures Χ Division Staff Support Group. Χ Recommendations from Division of Student Affairs Support Group are: To Increase Productivity Χ Respect the role all employees play in the recruitment and retention of students. Χ Provide adequate space for staff to operate. Cramp quarters do not help performance. Seek Staff Input By: Χ Conducting a staff/faculty member survey on ways to better meet the needs of students. Χ Sharing and distributing survey with all employees. Χ Listing the “concerns” (things) not going well at university and share “concerns” with

employees and seek their input. To Enhance Communication Χ Establish ways of communication through intra department Directorates in order to make

employees aware of changes, in their respective areas. Χ Employees need to know the operations of each area within the Division. Budget

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Χ Adequate budget for each department. Morale Χ Find out the concerns of co-workers and/or colleagues and address them. Χ Educate employees on new and significant programs. Χ Inform employees of job requirements (descriptions) and train employees on how to do their jobs

in a more effective and efficient manner. Keep employees up to date on modern technology as much as possible in order to promote and provide the means for job efficiency and enhancement.

Χ When departments are able to receive new equipment, ensure that employees are afforded the opportunity to train in the use of the new equipment.

Χ Provide more workshops and opportunities for employees to be trained on computers. Χ Provide employees more information on promotional and educational opportunities. Computers Χ All offices should be or should get connected to the campus computer network. Χ Provide computers for all office personnel. Long Lines and Deadlines Χ Ask administrators to assist with screening lines to find out the problems of students by walking

through the lines and talking to students. Χ When deadlines are set, they should be adhered to. FAMU must disseminate information (about

deadlines) to students in a timely fashion. Χ Contact other administrators to assist with communication about deadlines and responsibilities. Χ Advertise deadlines through various means (e.g., Marquee, FAMUAN, Channel 46, the Website,

etc.) Infrastructure Χ Ensure that the appropriate infrastructure is in place. Higher enrollment is occurring. Increased

enrollment demands a commensurate increase in staff, other personnel, new and advanced technology.

Χ Hire more skilled and qualified people. As the student population continues to grow, there must be an increase in staff in order to provide services to students.

Χ Computer systems are outdated. Need more integrated systems. Χ There is a high turnover of OPS employees. Need to hire more qualified full-time staff. Office Space Χ Offices are very crowded and need more space. Χ Two offices in the Division which deal with student recruitment are located in a dilapidated facility

- CORE-William A. Gray Building. This hurts recruitment when the students first impression of the university often occurs in this facility.

Technology Χ Provide more advanced technology. Train employees in the use of the advance technology.

Seek other technological alternatives. Χ Seek outside contracting to provide assistance with the advancement of technology in areas.

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Χ Ensure that all departments have basic knowledge of the operations of each area in Student Affairs. Have an orientation for all personnel in order to provide staff with correct and updated information about office procedures. This will also assist with referrals to other departments when such assistance is needed.

Χ The computer system should be connected and interactive. Employees should be able to browse the system.

Recommendations by Mr. George Butler: Χ Accountability Χ Efficiency measures Χ Look at Audit reports Χ Performance Improvements: Χ - operational & planning Χ - quantify measures Χ Inability to manage data Χ Documentation & lack of accountability Χ Look at measured data at other institutions Recommendations by Dr. Barbara Mosley: Χ Focus on one aspect - Academic Advising - how does it relate to repeat surcharge and the student’s

financial aid. Χ Improve communications with students Χ Send letter to student regarding advisement Χ Inform staff of surcharge fee Χ Advisors should introduce themselves to their students; advise of office hours and telephone numbers Χ Inform/show commitment to assisting students Χ Should be a partnership between faculty and students Χ Establish workshops on advisements Χ Allocation of sufficient time for advisement by faculty member to show that advisement is important Χ Return the curriculum - proper sequencing; look at students individually - check for proper courses to

make sure are taken Χ Institute quantifiable measures to the faculty evaluations Χ Work with Registrar’s Office - get a list of repeat courses Recommendations by Dr. Thomas Haynes: In order to successfully transition students, we must examine the following: Χ Leadership training is going to be essential. Χ How are we training our units? Χ Must utilize the excellent staff that we have Χ How are we training mid-level managers? Χ What is the leadership cultures in our area? Χ How do we treat our customers?

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Χ Who are our customers? Χ Unit levels do not have the same vision as upper-level. Χ Must handle problematic people swiftly. Χ Process issues - should standardize all processes.

Panel No. 4 Discussion - Graduate Education at FAMU

Recruitment Strategies and Funding of Graduate Education Dr. Bobby Phills - Dean, College of Agricultural Food and Engineering Technologies (formerly CESTA) Graduate Fields in Agricultural Sciences & Technology Χ Water Quality & Wetland Ecology Χ Biological Control/Insect Pest Control Χ Mosquito Control/Public Health Χ Plant & Animal Biotechnology Χ Sustainable Agriculture Χ Geographical Information Systems/Remote Sensing Χ Forest Ecology Χ Environmental Preservation Χ Marketing, Trade and International Agriculture Graduate Fields in Food Sciences & Technology Χ Food Quality and Safety Χ Value Added (new product development) Χ Aquaculture & Marine Sciences Χ Health & Medicinal Properties Χ Viticulture/Enology Graduate Fields in Biological & Agricultural Systems - Engineering/Engineering Technology Χ Bio-Processing Χ Waste Utilization Χ Transportation Studies Χ Digital & Wireless Communications Χ Structural Materials Χ Robotics Χ Smart Housing Χ Energy Efficient Housing Funding Sources for Graduate Education

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Χ School of Graduate Studies (E&G) Χ External Contracts & Grants (State & Federal) Χ USDA Centers of Excellence Χ Foundations (Kellogg, Ford, etc.) Χ Private Industries Χ USAID & Other International Donors Areas to be Enhanced: Χ Recruitment of Graduate Faculty Χ Competitive Assistantships Χ Improved graduate laboratories facilities Χ State-of-the-Art Equipment Χ Disparity in credit for teaching vs supervision Student Funding:

1998-1999 1999-2000 $82,890 $82,,054 13 graduate students 17 graduate students

Average per student: Average per students: $6,376 $4,827

This does not take into account the summer term, inasmuch as all of our student work year dollars. Ms. Deidre Williams - Associate Director, Computer Information Systems Χ Received only $12,000 last year to serve graduate students and need at least $23,000. Χ Need state-of-the-art computer facilities for graduate students - space, hardware, software and

assistantships Χ Need a network administrator. Χ Need faculty members. Χ Need a public relations budget. Χ Relationships with other HBCU’s and institutions. Χ Utilization of FAMU 46. Project Results: Χ Increase enrollment. Χ Increase in research funding. Χ Build a foundation for Ph.D. program

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Ms. LaQuita Booth - Director/Assistant Professor, School of Business & Industry Χ Recruitment of First-Time-In-College student is vital. SBI currently have 400 slots to fill. Χ PREP programs are going to play a major role. Χ Funding for these vital. Students currently receive $2000 yearly for out-of-state students, $1000 for

instate students and a stipend. Χ More funding is needed. Dr. Ching-Jen Chen, Dean, FAMU/FSU College of Engineering Χ Currently have 5 engineering programs which offers 5 bachelors degrees, 2 Ph.D.’s and 1 masters.

Future plans include adding two more graduate programs in Bio-mechanical and Environmental Engineering.

Χ In order to acquire graduate students, we need to offer at least ½ of the entry level salary of engineering positions. We currently offer $1,000 monthly/$12,000 a year. Current markets offer at least$30,000-$40,000 entry level salary.

Χ Must have a good master’s student base to develop the Ph.D. programs. Χ Distance learning capabilities is needed for Industrial and Mechanical Engineering Programs. This

could increase enrollment by approximately 30 students. Χ Currently have 44 graduate students - should have 51 this fall. Χ Need more funding. Dr. Rodner B. Wright - Dean, School of Architecture Χ There are now six architecture schools in Florida. We are focusing on recruiting a mix of students -

Puerto Rico and other HBCU’s. Χ The school has concentrated its effort to recruit graduate students. Χ Need to enhance programs - i.e., visiting architecture series. Χ Need to provide state of art equipment to meet the 2-year teaching requirements. Χ Must develop articulation agreements with community colleges in South Florida to develop graduate

program. Dr. William Castine - Professor, College of Education Χ Recruitment and funding are the two forefront issues that must be faced. Χ The Graduate Scholars Feeder Program is considered to an excellent recruitment strategy. It assists

students in finding both the program they desire and financial assistance to support them in those programs. However, this strategy works to help student go elsewhere and we need similar strategies to attract students to FAMU.

Χ Funding for graduate education includes: (1) funding for personnel to implement the program, (2) funding for program support and services, and (3) funding for student financial assistance.

Concerning recruitment of graduate students:

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Χ We have and can develop a large pool of potential applicants. The Ph.D. program in educational leadership, begun in 1997, was originally designed to host 15 students; it was expanded to 23 due to demand. In 1998, 23 additional students were admitted and we anticipate similar numbers for 1999. In reviews of our proposal by other universities, the question was raised as to what our applicant pool will be when we "run out of" our own graduates; each year to date, we have had over 400 applicants for the program.

Χ The master's degree in secondary education requires 18 hours of content courses in one of the

following areas: English, history, mathematics, biology, chemistry, or physics. These courses have low enrollments due primarily to low numbers of graduate students in the programs, especially in the sciences. The College of Education and the College of Arts & Sciences should work more closely together to recruit additional students.

Χ We can do more in terms of off-campus programs and distance learning. Χ We should use professional organizations to a greater extent for recruiting. Χ We should consider purchasing space on the Princeton Review website. Χ We should seek referrals of potential students through alumni and utilize follow-up studies to invite

alumni to return for graduate work and/or refer other potential applicants. Χ We should involve members of the FAMU Cluster in recruiting. Concerning funding for graduate programs: Χ Should graduate students be allowed to work full time and enroll in full time graduate study? Χ We need to give firm financial assistance packages, and let students know before arriving on campus

if they will be working, where they will be working, how many hours they will be working, and what their wages will be. Students expect, and deserve, accurate information in advance of enrolling.

Χ We should develop more grant/contract activities which will help support graduate students. Χ Programs should cooperate more extensively to share scarce resources; e. g., a single

computer/technology laboratory might well serve more than one program. Pooling resources, as opposed to each program having and using exclusively its own, would allow a greater variety of facilities, equipment, and materials.

Dr. Joseph A. Baldwin - Professor, Psychology

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Over its inception, the programs have utilized nearly every conceivable strategy for recruiting top students to the university. This has included establishing A. Annual Mailing Campaigns including Letters, Program Brochures and Posters, and Program

Curriculum Packets 1) Targeting HBCU undergraduate programs relevant to the major 2) Targeting Black and minority undergraduate organizations in the major and related areas at all

institutions (such as BSUs, Greek Letter organizations, minority student support programs, etc.) 3) Targeting professional organizations with student divisions 4) Maintaining letter and phone contacts with prospective graduate students B. Traveling to Recruitment Fairs and Conferences when funds permitted and setting up recruitment

booths, sponsoring student research presentations, etc. C. Attending Professional Organization Meetings and networking with colleagues to identify and contact

prospective students. D. Developing Key Faculty Contacts at Other Institutions for Recruitment Purposes E. Hosting Regional Conferences and Workshops for students and professionals F. Alumni of the programs have also been significant recruiters of graduate students G. Funding has obviously impacted the effectiveness of strategies requiring travel. Funding of Graduate Programs Funding has been inadequate to the actual needs of the programs, especially since a substantial number of our students are non-local and from a fourth to about one-third are national. This relates to funding a number of top students that we have been able to recruit to the programs (GPAs of 3.40 and higher, and GREs of 1100 and higher). Faculty Issues The issue of graduate faculty teaching load and thesis/dissertation assignment credit needs to be resolved and standardized across the University. Program Staff Needs There has been a chronic need for a staff assistant assigned to support the departments’ graduate programs. A secretary position needs to be provided to serve the clerical and management needs of the graduate programs and their coordinators. Resources A. Adequate Facilities

Laboratory space and Student Workspace have been inadequate to the needs of the programs. The needs in these areas are chronic.

B. Materials and Equipment Testing materials and laboratory equipment have been most inadequate to the needs of the programs. There is a need for an annual allocation specific to these needs of the programs.

C. Library Resources

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There is a need for an extensive updating and expansion of the library holdings supportive of psychological and social sciences and professional practice. This has been a chronic area of need also.

Recommendations A. Early and competitive student financial aid packages are a must for effective efforts in recruitment of

top prospective students. B. Additional Faculty Positions are needed, especially senior level positions with the appropriate

competitive funding. C. Aspirations for Doctoral Programs: Once we resolve some of the critical infrastructure issues raised

in this report, the department does aspire to instituting PsyD. and Ph.D. programs in community and possibly health psychology along with African-American psychology.

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Tuesday - June 29, 1999

Progress Report on the Center of Excellence in Science, Engineering and Mathematics Dr. Arthur Washington, Dean, College of Arts and Sciences

Florida Agricultural and Mechanical University (FAMU) proposes to become a Center of Excellence (COE) for the production of African American with their Ph.D. degrees in Science, Engineering, and Mathematics (SEM). This initiative at FAMU will be designed as COESEM. The COESEM fields of interest for this initiative are physics, chemistry, biological science, agricultural sciences, computer sciences, mathematics, and engineering. FAMU proposes to accomplish this task by: 1. Recruiting African American graduate students committed to obtaining their doctoral degrees in the

COESEM fields; 2. Recruiting and hiring additional faculty to help train, advise, and mentor graduate students; 3. Adding new doctoral degree granting graduate programs in the COESEM fields; 4. Improving library resources to support the new Ph.D. degree granting graduate programs; 5. Adding new research buildings, facilities, and equipment to support top level research at FAMU; and 6. Providing an administrative structure consisting of the Dean of the College of Arts and Sciences, a

Director to ensure that the objective are being met and staff personnel to handle the day-to-day operations of this initiative.

The new Ph.D. degree granting programs will be implemented over a 10-year period from the year 1999 to the year 2009. The recruitment of graduate students will parallel the implementation of these graduate programs along with the building and facilities plan and the library resources. Faculty levels facilities, equipment and library resources will have to be significantly expanded to support the new opportunities for African American pursuing their Ph.D. degrees. Academic programs will begin when there are sufficient funds, faculty, facilities, equipment and library resources to assure a high quality output of African American Ph.D.,’s in SEM. With this initiative, FAMU can significantly impact the dismissal statistics depicting the low number of African Americans receiving Ph.D. degrees in COESEM fields. Over the next 10 years, FAMU will become the number one producer of African Americans with their Ph.D. degrees in COESEM fields just as it has become the leading producer of undergraduate degrees awarded to African Americans in the nation. Success in this endeavor will necessitate additional producing African American with their Ph.D. degrees in SEM.

See detailed written report - Sec. 8 of Retreat Notebook

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Changes In Internal Accountability Measures Dr. James H. Ammons - Provost and Vice President for Academic Affairs

Dr. Ammons, and the entire audience, discussed course re-leveling, internal accountability, enrollment numbers, graduate student enrollment, and the effects of the new rule on out-of-state alternative admits, etc. Enrollment Corridor Policy - Statutory policy (S.240.271(5)(a), Florida Statutes) Χ requires each university’s enrollment plan be reduced if actual enrollment is more than 5% below

funded levels for two years. Χ 1999 Legislature applied two significant modifications to this policy:

- instead of two year of enrollment, adjustments were based on 1998-99 estimated enrollment only.

- instead of two levels, undergraduate and graduate, adjustment were applied to three levels - lower, upper & graduate

Χ Beginning with 1999-2000 enrollment, proviso language describes a new policy that requires each university to be within 2% of funded enrollment at three levels, lower, upper and graduate. The Board may move enrollment between universities at the same level, but not within levels prior to May 1, 2000 to increase delivery programs at branch campuses and centers.

Χ In addition, “no state university may receive the general revenue funding associated with the enrollment of out-of-state alternative admissions.” No reduction will be made in 1999-2000, although these students must be counted separately and not applied toward the 2000-2001 SUS enrollment plan.

Course Releveling Χ 1995 Legislature adopted SB2330 which decreed that university and community college courses

must be assigned consistent umbers by levels, as determined by the faculty committees of the Statewide Course Numbering system.

Χ The BOR was allowed to adjust enrollment between levels by September 1, 1998 to accommodate these shifts. Releveling at FAMU and a lesser extent USF, was not completed until 1998-99.

Χ 1999 Legislature would not allow adjustment to accommodate this shift and applied the corridor policy described above, which resulted in a reduction of 252 upper level FTE and 53 graduate FAT, at a cost of $3.179 million (this year). The university was able to obtain new funding for 450 lower level FTE at a value of $$2.876 million, to partially offset this reduction.

Χ As a result of releveling, in some curricula as many as 32 hours of course work which previously generated upper level SCH/FTE are now generating lower level SCH/FTE, particularly in sciences and health fields.

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Effects of Course Releveling Hrs. releveled College/School Program Upper to Lower Arts and Sciences English 6 Mathematics 11 (Teacher Cert.) 14 Physics 18 Chemistry 26 (Teacher Cert.) 32 CIS/Science Track 14 Education Elem. Ed. 6 CESTA BSEET 18 Pharmacy PharmD 12 Engineering BSEE 18 Allied Heath Sciences Physical Therapy 22 Architecture Architecture 6 SBI Business Admin. 0 Journalism Journalism 9-12 Nursing Nursing 14 Discussed the following items in detail: - The Most Common Releveled Courses - FAMU Enrollment ((FTE) - FAMU Planned Enrollment (FTE) - Graduate FTE by College - Upper Level FTE Enrollment (1996/97 - 1998/99) - Draft 1999 Senate Proviso

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- 1999 Proviso - FAMU Alternative Admits - System Accountability Measures - FAMU Accountability Measures Suggested Modifications: Χ Drop measure number 7 - “Reduce excess credit hours.” The staff comments state that this measure

needs to be more specific. This is an old issue that no longer holds the same degree urgency and visibility.

Χ Add a measure of diversity, such as one suggested by staff: “Diversity of graduates as compared to the availability of students (by race), by degree level.” National data reportedly are available on high school graduates by race.

Χ Add a measure for services, such as the suggested: “Customer satisfaction with quality of extension services provided.” This measures seems particularly appropriate fr a land-grant university.

Undergraduate Education Enhancement Issues and Graduate & Professional Education, Research, Extension and Service Enhancement Issues were also discussed.

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The Status of Distance Learning Education at FAMU Dr. Dhyana Ziegler, Asst. VP for Instructional Technology-Academic Affairs Ms. Kimberly Phifer, Director for Instructional Media and Distance Learning

Mission Statement - Instructional Technology, in the office of Academic Affairs, is committed to improving the teaching/learning process through the professional development of its faculty and staff and the pedagogical training of graduate teaching assistants in the use of instructional technology in teaching, research and learning. Division of Instructional Technology has the capabilities to assist in the following: Χ Distance Learning Χ Faculty Development Χ Cable Access (FAMU-46) Χ Student Computer lab Impact of Technology on Education: Χ 75% of colleges and universities now use it Χ 50% of corporate learning by year 2000 will be thru technology Χ Majority of new jobs in post secondary education will come through this component Why Distance Learning? Χ Reach new student markets Χ Increase enrollment Χ Collaborative partnerships (universities and corporations) Χ National and International presence Χ Transport information – not people Χ Expanded services Pieces of the Puzzle? When all components are combined Distance Learning is possible. Content Faculty FAMU-46 Research Academic Affairs Training Administration Inst. Design Students

Contemporary Distance Learning methods: Χ Satellite, video conferencing Χ Cable television Χ Computer based technologies Χ “Smart” Classrooms

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Current Distance Learning Programs/Courses Χ Executive Doctor of Pharmacy

- College of Pharmacy - synchronous (two-video & audio) - Tallahassee, Tampa & Miami

Χ Computer Applications in Education - College of Education - web-based(WebCT) - anytime, anywhere

Proposed Distance Learning Programs/Courses Χ Computer Aided Circuit Analysis - CESTA - Two-way video & Audio - Miami-Dade/St. Petersburg Χ Computer Application for Construction Management - CESTA - Two-way video & Audio - Miami-Dade/St. Petersburg Proposed Distance Learning Programs/Courses Χ Criminal Justice Χ Elementary Education Χ Software Engineering Χ Landscape Architecture Florida Virtual Campus(FVC) - In August 1998a virtual Instructional Design Team was formed to define how a statewide computer distance learning entity might function. 1999 Legislature approved the first year of funding for the FVC. The Virtual Campus informational website is http://sun6.dms.state.fl.us/institute/vdtreport.html. Florida Academic Counseling & Tracking of Students (FACTS) website is http://www.facts.org - for statewide student advising. Southern Regional Electronic Campus - website is http://www.srec.sreb.org - “market” place for electronic courses.

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Implementing Effective Distance Learning Courses/Programs Χ Conduct needs assessment - course analysis - audience analysis - instructor analysis - technology analysis Χ Outline instructional goals; produce instructional materials. Χ Providing raining and practice for instructors and facilitators. - Effective strategies for implementing small group activities & individual practice - Successful approaches for integrating technology into teaching/learning process - Tactics for motivating students at a distance - Techniques for maximizing teaching/student and student/student interactions Χ Implement the program - programs need to include methods for receiving feedback, providing help and creating a sense of belonging Χ Conduct on-going evaluation. - Instructors and administrators should review each step on the way - Make revisions as often as necessary - Surveys, achievement tests, interviews, other methods What is Required? A short-term investment for long-term results. M O N E Y!!!! Access for All Though joint distance learning initiative and training programs, instructional technology is the wave of future.

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The Evolution of Land-Grant Universities: A Historical Perspective Dr. Bobby R. Phills, Dean CESTA

In order to build a road to the future, one must understand the past. The First Morrill Act of 1862 established black land-grant institutions - 4 universities was named under this Act - Alcorn State, Chaflin University, Hampton University and Kentucky State University. The Second Morrill Act of 1890 enhanced, or added to, to the original act. It established minimal funding for these institutions.

See detailed written report - Sec. 8 of Retreat Notebook

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Student Government Progress and Planning Objectives Cornelius Minor and Derrick Heck, SGA President and Vice President

The Evolution - FAMU Student Government Association 1999-2000. The S.O.U.L. of the Evolution is Spirituality, Opportunity, Unity and Love. The focus is to promote excitement and provide thing for students to do on campus. Leadership Plan - 10 points Χ Power to determine own educational destiny Χ World class education Χ Part of a self-reliant community Χ Create a user friendly environment Χ Have an education that teaches student to thrive in society Χ To work with instructors and leaders as partners Χ Want a safer campus Χ Student due process Χ To know issues of concerns Χ Access to leadership Expectation of Students: Χ Become registered voters / voter education Χ Take advantage of academic resources - tutoring & mentoring Χ Attendance at convocation Other Issues: Χ Utilize student orientation forum to inform them on various items Χ Provide incentives for students to vote - some type of extra credit Χ Vote for someone who is going to help the university - State Representative Χ Ombudsman & Student ombudsman Χ Academic Support services Χ Utilize departmental forums to reach students Recommendations: Χ Communication by administration - need to follow-up and follow through Χ Need method to handle student complaints Χ Conduct uniform survey Χ Teach students how to handle credit

See detailed written report - SGA Handout

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Panel No. 5 Discussion Data Flow in the University

Dr. Arthur Washington, Dean - Arts & Sciences Mr. Jeffrey M. Jacques - Professor, Sociology Dr. Kinfe Redda - Professor, College of Pharmacy Dr. Lynette Padmore - Director & Professor, Biology Ms. Marie Shetty - Associate Controller Dr. Charles O’Dour - Assistant Vice President, Academic Affairs It was the consensus of the committee that there is sufficient data, specifically research data, at the university; however, the flow of that data is very inadequate. There should be a central location, or office, where collected data is housed. Some of the types of data or information from institutional research that will be useful to the university population are: Χ National Institutes of Health (NIH) Χ National Institute of General Medical Services (NIGMS) Χ Minority Opportunities In Research (MORE) Χ Minority of Biomedical Research Support (MBRS) Program Χ Integrated Post-Secondary Education Data System (IPEDS) Χ Applications Data - admissions information by discipline Χ FTIC Student Χ FTIC Alternative Admits Χ Student Credit Hours Χ Degrees Awarded Χ Instructional Faculty Examples of types of reports produced by various units are: Χ Expenditure Analysis Χ Legislative Budget Request Χ Operating Budgets Χ I&R Data File Χ University-Specific Accountability Measure Χ Peer Institutions List Χ Enrollment Reports Χ student Data Course File (Fundable Credit Hours) Χ Hours to Degree File Χ Alternative Admits Report Χ Proposal for New Degrees

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Types of reports needed by various units are: Χ Student Evaluation of Educational Quality (SEEQ) - to provide the instructor feedback about their

teaching effectiveness. Χ List of principal investigators and their academic units on campus who are involved in funded

research activities from federal, state and private resources. Χ List of yearly funded research projects at FAMU (sources and amount of funding) Χ List of yearly training programs (particularly summer programs) at FAMU Χ List of referred and indexed yearly publications (national presentations) by FAMU faculty and

students. Χ List of the number of graduates with MS and Ph.D. degrees as a result of research activities at FAMU

(thesis and dissertation topics identified) Χ List of significant research achievements at FAMU (patents, inventions, awards, special services or

special minority studies) It was the consensus that although a significant amount of data is available, a central location would be most useful. Funding and space for research is also a top priority need for the effectiveness of data to be disseminated.

See detailed written report - Panel 5

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Panel No. 2 Discussion - Operational Effectiveness How to communicate with the University working and What needs to be done to improve

communication

Robert Ruggles - Dean, School of Journalism Derrick Heck - SGA Vice President Eddie Jackson - Associate VP, University Relations Margaret Lewis - Dean, School of Nursing Rudolph Daniels - Professor, Economics Dean Margaret Lewis Problematic areas: Χ downward flow of communication Χ upward flow of communication Χ lateral or diagonal flow Χ information technology Need to tap into the university grapevine for valuable information Ways to improve communication: Χ develop and implement a systematic program that transmit messages to every employee, faculty,

staff and student Χ develop employee orientation program Χ strategies to reinforce management strategies Χ provide opportunity for employees to express thoughts without feeling threatened Χ practice management by waling around Χ provide an ‘800' hotline to make anonymous calls Χ cooperation/collaboration between academic departments Dean Ruggles Problem Areas: Χ need to address how we get items across campus. Need to plan ahead due to the backlog in the

post office Χ need to revisit the process for Deans to sign diplomas - turnaround time is not adequate Derrick Heck Problem Areas: Χ Student Service Center - should have separate entities for on-campus and off-campus mail - should not change student post office boxes each year - should enforce customer service training

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- should use marquee for displaying campus maps Χ Convocation - need to address why students are not attending

- need to look at the time they are scheduled - should provide ample - prior notice of the scheduled date - should provide enthusiasm about the scheduled speaker

- mandatory convocation for the freshmen and sophomores; junior & seniors should required to attend class

- market (package) the event to make it more appealing - expand convocation to include pertinent information directly related to student - there are some faculty members who will not allow student to attend convocation

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Technology Demonstrations Lauren Sapp, Director University Libraries and Onegaa McGhee, CESTA

Dr. Sapp reported that the Library current uses WEBLUIS (web-based Library User Internet Services) which has a variety of databases available through its network. It can be accessed through FAMU’s homepage. This new technology has allowed for access to more current up-to-date information. Mr. McGhee gave a demonstration of the technology that is now available through CESTA, specifically the Business Information Technology program (BIT).

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Panel 3 - Operational Effectiveness What needs to be done to increase operational efficiency and effectiveness, specially in areas of

financial aid, business office and academic matters. Dolores Davis - Director, Financial Aid Lauren B. Sapp - Director, University Libraries Nellie Woodruff - Director, Human Resources and Personnel Relations James Eaton - Professor, History Virden Evans - Professor, College of Education Anna-Vaughn-Cooke - Dean, School of Graduate Studies Archie Lockamy, III - Professor, SBI Things that can be done to improve effectiveness: Χ need to value services just as high as academics Χ do not under estimate the change value of our processes Χ need to raise our level of services Χ need to focus on excellence - use of TQM measures which focus on customer satisfaction Χ need to seek common sense solution Χ must change to focus to center around the student - the student must be the most important person

on campus Financial Aid Office - Area Issues: Χ change focus to the student Χ address customer service issues - staff attitudes, counseling, telephone lines (answering & returning

calls) Χ consumer information - FAO handbook, web page, brochures Χ office decorum - physical environment is being assessed Χ computer support - programmers, office liaison, job scheduling, inter-office communication Χ processes - reassessing policies and procedures, quality control, accountability and cross training Χ Staff development - training, reviewing and evaluating University Libraries - Area Issues:

Excellence - reducing the gap between user expectation and services - turn complaints into opportunities Effectiveness - improve perceptions - meet stated goals and objectives Efficiencies - appropriation of resources

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Human Resources/Personnel Relations - Area issues: Payroll

Disconnected compensation process - need to address employee selection, appointment process, payroll sign-up and payroll process. When these pieces are not operating properly, payroll compensation will not take place. Each department should make sure that their personnel representative is well aware of the entire payroll process.

The result of following the established processes will be: Χ accurate/timely payment to employees Χ improved employer/employee relations Χ improved employee productivity Χ improved employee morale It was the overall consensus that the following is needed to improve operational effectiveness: Χ sensitivity training for administrators Χ staff development - especially in the area of customer relations Χ hire competent employees Χ hiring of additional trained financial aid counselors Χ increase the number of graduate assistantships and grants Χ hiring of additional qualified faculty and staff Χ increased the number of trained academic advisers Χ focus on effective communication across university lines Χ distribute student workers evenly throughout the campus Χ extended hours for the library and archives to include weekends and holidays Χ administrative representative to be available during evening hours Χ need to address issues of the adjunct professors Χ need to focus on graduate studies

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Closing Remarks of President Humphries:

Χ Our focus must be on staff development to ensure that our student needs are met. Χ Cooperation - give the Financial Aid Office and Personnel as much assistance as requested. It is

vital to the overall efficiency of the university that we cooperate with these areas as needed. Χ We must learn to take the initiative in matters; do not allow not having authority hinder you from

getting the job done.

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Executive Council Planning Retreat President's Address

Dr. Frederick S. Humphries, President

Introduction The Florida A&M University President, Dr. Frederick S. Humphries, opened the meeting with greetings and stated that he wanted everyone to have a nice time, become intellectually stimulated and to prepare him or her self for the next academic year. The President introduced his staff and asked the vice presidents to introduce their staff. Welcome Address by Dr. Humphries The purpose of this year’s retreat is to gauge what direction the institution is heading and to take note of the kinds of activities that need to be attended to in order to go forward. There is plenty of work ahead for the year 2001. The university has previously dealt with how to get the student enrollment to 20,000. I thought that we would pass that milestone last September but we had the bombings and we indeed did lose students (400 students). At the time we lost those students we were close to 12,800. We were approaching 13,000. One Florida Plan The Talented 20 is supposed to bring into higher education a number of students who would not ordinarily be admitted. I've thought about the Talented 20 plan and its impact on Florida A&M University and my conclusion about the One Florida Plan is that we will not be hurt as long as we have provisional admissions for the University. The Office of Civil Rights (OCR) Partnership Plan requires that the State of Florida continue to provide to Florida A&M University the ability to have alternative admissions. If we do away with alternative/provisional admissions, that would be a violation of that plan. The OCR report requires that in order to further desegregate the system the methodology and the mechanism given to the system by alternative admissions needs to be not only continued but enhanced and utilized more as we solve the problem of having some kind of representative number of minorities within the State University System. The Talented 20 program will do something positive for us in the panhandle-Talented 20 students who earn 19 credit hours would be admissible and not be people who are looked upon as provisional admits in the university system. The schools in the panhandle could profit from the Talented 20 program (19 credit hours) and, therefore, would not be looked upon as provisional admits to the system. 2000 Freshmen Admissions As we go into next year we haven't seen a down turn in admissions. Our applications are up to 5,500 at this time. Compared to last year, we are ahead. We haven't admitted as many freshmen as we had this time last year, but the number of people that we have housed in the dormitory is up compared to where we were last year. We will have the largest freshman class we have ever had and we will have a better show up rate; the better show-up rate will come from having a more responsive financial aid program and housing program at the university. We have set, this Fall for the first time, allocation of 1,800 spaces in the dormitory for freshmen. That is 200 better than we did last year. This should be our first class where we break around 2,200 freshmen coming into the University in Fall. That has implications for Academic Affairs in terms of the sections we schedule for English and Mathematics as we go forward in planning for the coming year. Clearly, we're going to need more freshmen level instruction than we've ever had.

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Provisional Admits The second issue associated with the coming Fall is that the State passed a statute which says that we cannot take provisional admits for out of state students. If we do take students who do not meet admissions criteria from out of state, the State will not pay us for them. Our present rate of compensation for a full time equivalent student at the freshman level is $8,400. Every FTE we take as an alternative admit, out of state student, the State will not reimburse us $8,400 for that student. However, the revenue we collect from alternative admits from out of state students, which is about $7,000 we can keep and use. We can use the extra revenue if we obtain permission to use it to meet our needs. For the past 5-6 years we have taken approximately 200 alternative admits from out of state. Our plan is not to lose the students and the revenue they represent. It is important to educate those 200 students to what we are trying to do at FAMU. We decided to set up a structure to deal with adding to our freshman class 200 alternative admits from out of state that we know we're not going to get paid for, but we expect to have 1,800 students the state will pay for. So if you hear this year that if you're an alternative admit from out of state you can't stay in the dormitory, that is right. That will affect our class size and we are reserving the 1800 spaces at the freshman level for freshman that we will get paid for. We’ll have 1,800 in the dormitory we think that will be a countable freshman class of 2,100-2,200 and 200 additional students, alternative admits from out of state. What we have arranged to do is to house those 200 students in the new development off South Adams Street, opposite the Winn Dixie store. Our goal is to put the 200 students in a program that Dr. Barnes will handle and will present them with an associate of arts degree. Once they have completed an associate of arts program at our university we can admit them into FAMU's upper division as fully countable students. It is a possibility that in the Fall we will have 2,400 freshmen: 200 alternative admits from out of state that we don't get paid for and 2,200 that we do get paid for who are regular admits; out of state, instate and provisional instate admits. If that is the case then that would be great and we stand to make approximately $1.2 million from alternative admits that we would use for other things in the university as well as to provide for faculty. PhD and Graduate Programs This Fall we will put forth PhD programs in physics and software engineering. This will be the beginning of a monumental step for this university along with PhD’s in Environmental Sciences and Educational Leadership. We already have a PhD in Pharmaceutical Sciences but these PhD programs will task us immensely. The resources required to do quality graduate work are immense in terms of what you have to do. We're going to need more laboratory space, a larger library and a larger sum of money to attract students into those programs. The biggest thing is that FAMU has got to make a transition especially in the areas in which they are operational. FAMU has to make a transition from an undergraduate institution, to one that understands undergraduate and graduate education. There are some definite distinctions in terms of doing that. The rate at which you pay faculty, the way in which you view faculty who are research professors and the support criteria required to do first rate academic research. I was very happy with being classified as a Comprehensive Doctoral institution. Everybody thought we should be a Research II institution. We have the capability of being a Research II institution. The question is are we up to it? We have to have facilities and infrastructure to promote producing PhDs and bringing on PhD programs. That's not easy. We have got to write proposals, provide tuition assistance in graduate support and we have to have people who will be on committees for PhD dissertations. The standards have to be set such that we have quality programs and we can't let somebody who just writes anything and put it between two covers call it a thesis. Our theses have to meet some quality standards so that our PhDs will go out and be judged as competent and well trained, and that's not easy. So we have a great task ahead of us in terms of making this change.

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Education Leadership will produce maybe 10 PhDs in August for the University. Dr. Pigford is doing an outstanding job, she has a high level of aspiration for the people to which degrees will be granted and I feel confident that the people who emerge from the program will have done a sufficiently outstanding job to merit a quality PhD from Florida A&M University. The same must prevail with the other doctorate programs we have on campus. Extension Services We have 15 counties that we offer extension services in the State of Florida. We've got to pay more attention to K-12 and get involved as we go forward in the university. We must strengthen our relationships and make our presence felt in the counties. Within those 15 counties we can also do other kinds of things with continuing education. We have to make our presence felt in the school systems across these 15 counties from Lake City to Fort Walton. A lot of these schools are failing and we should be in those counties working with these school systems to help them become better. That's a challenge for us as we go forward for this coming year. We should not sit on the sideline and watch everybody else get involved in the counties in the school system offering assistance and programs they designed and initiated that will get the job done. We cannot afford not to be a player. We have to be a player, too, in those activities. Community/Public Service We have the opportunity to do a better job in community service and in public service. It is clear we will be run out of Leon County if we don't get involved in the activities of this county. We have some outstanding and unique disciplines, which will allow us to participate in many of the activities going on in our community. We have been silent on the plan 2000 offered by the City. There has been very little critique by Florida A&M University on them. We are now going to have a Southwood Development that will have a major impact in Leon County and the City of Tallahassee. Southwood will bring about 54,000 people and there will a need for housing to accommodate them. My concern is: where will the minority businesses go in Southwood? What will be the role of minority contractors? Another thing related to Southwood is that I have been attending meetings where the City is turning its attention to the development and upgrade of the Apalachee Ridge Community. That community will be on the edge of Southwood. The City wants quality housing in that area. Steve Meisburg has announced a program, which will concentrate on working with Apalachee Ridge. The Chamber of Commerce, FSU, and FAMU are all be involved. Now, FAMU is being taken along for the ride if we go along for the ride. I sit in meetings where Steve Meisberg tells me he's gotten students from FSU to help him do the initial planning for Apalachee Ridge. I sit with an Architecture School and a Building Institute that does low cost and moderate cost building. FAMU school of Architecture is involved in thoughts about redevelopment of communities from an architectural point of view. I don't know why we are not involved and have not been asked to give thought to this process. Dean Rodner Wright has got to get in the midst of this project. Faculty and students have to get involved with this so we can ensure that it goes right and the community doesn't get used in the process of what the county is doing. One of the first things we need to do when we get back home from Panama City is have Steve Meisberg come over and meet with a select group of people. We have to invite Tim Edmonds from the St. Joe Development Corporation to come and discuss with us what's going on in Southwood and let them know we will be watching them, involved and commenting on what they're doing as they look to develop the Southside. So we have great opportunity to get involved in Tallahassee. We have to get involved in Tallahassee because that's a sure way to see that things will get done better in our community. If we don't do it, we will only have ourselves to blame.

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Economic Development We have a great opportunity through Pat Walker McGill's Institute for Urban and Community development to do something very good, i.e., to provide economic development in the central cities. There are nine cities identified in Florida-Tampa, St. Petersburg, Fort Lauderdale, Miami, Daytona Beach, Orlando, Pensacola, Jacksonville and Tallahassee. These cities have been identified as points of attention and Pat through her Center is able to 1) set up economic development activities in those cities; and 2) if the Faith-based activities come to fruition, work with churches to establish faith based initiatives in those 9 communities. Faith Based Initiatives will make a fine contribution to alter some of the drastic aspects of central city America in terms of getting kids into early education, teaching them how to use computers, subjecting them to Head Start, helping them to go to college and doing something about drug addiction. If we put these Faith-Based initiatives in all nine communities, we can attack the digital divide with our own plan. We have a proposal in the Department of Labor, where we will put our own methodology into play on how to teach computer literacy and look for people who can develop technology skills. We can put our own model into play and I think we will be doing what we are destined to do - not follow, but lead. All over America people are talking about digital divide but we haven't taken our knowledge to help with the digital divide. We are sitting on the sidelines watching while others are offering suggestions for how to solve this problem. Here we sit with the greatest group of well-trained individuals with a great deal of skills not even working on the problem. That's one of the things we will pay attention to as we go forward this year. The College of Law and Graduate Education There are two really great initiatives academically that will occupy the Provost and Vice President for Academic Affairs and the Deans. The first is the College of Law. The College of Law along with Graduate Education will be our greatest challenges academically as we go forward. We have to bring to fruition a College of Law. We have to go about the business of selecting a dean, building a building, getting a faculty, recruiting a class and doing all that off campus. Dr. Ammons is going to hire a consultant who will drive the process to establish this Law School. We're going to get the consultant on board in July to begin the process. There are four communities vying for the Law School. Daytona, Orlando, Tampa, and Lakeland. We should know by September where the Law School is going to be located. Graduate Education has got to continue to occupy a considerable amount of our time. We have to get our policies and procedures in place so that participating in graduate education at Florida A&M University does not become a mystery. The policies have to be written for everybody to understand them. We have to give good graduate assistantships to outstanding students. We have to write proposals that will include graduate research assistantships so that students can make the transition from graduate assistantships to research assistantships. We have a lot of work to do to put all of that in place. We have to put the required infrastructure in place for these things. We have to build the buildings and get better utilization of graduate assistants. I had the unique experience to tutor some students in Mathematics. What a wonderful opportunity to let the graduate assistants we are paying work with students, to have a tutorial aspect to graduate assistantships where they put time in the library where students are trying to learn concepts. This will provide support for struggling students as well as cement their own knowledge. The challenge of the 21st century is not to use graduate teaching assistantships as we have always used them. We need to use them within the context of Florida A&M University, which is trying to be a research institution. We ought to ask the question: how best can we use graduate teaching assistantships at Florida A&M University? What can we do toward the learning difficulties that we have in our university? How best can we use those graduate teaching assistantships, in the context of what we do, to enhance learning at Florida A&M University?

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Who will be our recruiting population? Will we compete with Harvard and Yale? What is going to be the strategy and the philosophy underlining how we recruit students to come to Florida A&M University? We ought to write our best thoughts down and put a strategy together. We should not be in a position to take what is out there. We will be creative and speak particularly to our problems as we go forward in making our mark in graduate education. There are two aspects of our graduate program: Quantity, we have to increase the number of students coming into the University but we also must worry about the quality of the output of our graduate program. This means our faculty has to write more proposals, go to more meetings, and spend more time developing all the processes associated with it. It also means that our faculty needs to get to know all of these national programs for which people write proposals and get to know the people involved. They need to know the program directors in those programs and participate in the reading of proposals. We must get into the business of graduate education. Distance Learning at Community Colleges We have the Executive Pharm.D. Program in the College of Pharmacy and other courses in Distance Learning. We're into the cities of Miami and Tampa and many others with respect to the executive Pharm.D. and we're getting ready to get a doctorate program that will be exported to Ghana with the University of Cape Coast where we will do a PhD in Educational Leadership via distance learning for the campus. How will we use distance learning and just where will we take it? We need to set up the structures and contact for where we want to go. Dr. Ammons, we have to appoint a committee to determine what will be the place for distance learning at Florida A&M so we are not going by luck or by targets of opportunity, but we are going because we have a design to what we're doing and we know where we're going and we know how we're trying to get there. I admit that we don't have that yet and we need to get that this year so that our actions will be in the context of making positive steps toward where we want to go and not following distance learning. That's an activity we need to get done this year so we will have a pathway to follow as we go into distance learning. Community College Transfers The Community College still represents a challenge for us. The number of transfer students is increasing but not appreciably. We still must crack the code to increasing the numbers that come from community colleges. Efforts are being made by architecture and CESTA. CESTA got about 7-10 schools and put a 2+2 together in technology and I am very interested in seeing how far we get and what that counts for as we pull forward for the school year in terms of our plans to have 3,000 students who are attending FAMU but are located on the community college campus. Their efforts will be shared with all of you to see what happens. The same with architecture, they've done a good job. The Dean has gone around and made agreements with several community colleges in architecture and I expect his efforts to pay off. We will have more students transferring into Florida A&M University in the areas of architecture and CESTA. We need to become more competitive for community college transfers; develop an articulation program on community college campuses so we can offer degrees on their campus and increase our graduate programs and graduate enrollment-this will help us to achieve the goals. Improving Administrative Processes In every area the goal is to improve quality and productivity in all of our administrative processes. In other words, as we go forward to becoming the great university we are destined to be, we need to get processes in place that are deserving of a great university. We are not there both in terms of attitude and in processes. This semester we have to tackle and solve the ability to be more courteous, responsive and helpful to our customers--the students and visitors from off campus. We cannot ignore this any longer. Every time we make a good step forward we lose people from this idiocy about people not being courteous and not being kind to the people that come within our purview. I expect each vice president will do something in their area this year to make sure their employees understand that they cannot be discourteous to the students, faculty and staff. We have to respect each other and we have to respect our students. People have to be

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knowledgeable of the processes at Florida A&M because that will provide answers and not frustration and other kinds of things that make a non-responsive environment. University Progress We have made good progress in financial aid and I think you will see the result of that work this Fall. We will have more students than we previously had. We will have a greater show up rate because we have improved financial aid. People have been notified about how much money they will get and they have been notified earlier than they have ever been notified. Students will come to college at FAMU because they know what they will get. There should be less confusion as we open school in the fall with respect to financial aid and the progress needs to continue. We need to upgrade financial aid with respect to software packages and technology to make sure we have all the efficiency and effectiveness and productivity we can get out of the current technology and software that is available for higher education. We have to do a better job in the collection of fees this year. We need to improve upon the processes of getting our fees collected in the University. You need to tell your students. Channel 46 is a good medium for communication. Dr. Ammons has promotion and tenure on the screen. I'd like to see some college level meetings, some departmental level meetings show up there for students and faculty and student and faculty meetings when they are scheduled. I think it is important that you meet early in the semester just to remind students they have to pay their fees to be a legitimate student at the university. Talk to them about a whole series of things as they start school--about how to make FAMU better and make it better for themselves. We have money out there for housing that if we had collected we could build the fourth set of dormitories we want to do for honor students. But we can't because the fiscal position of housing is not as good as it ought to be. These are important matters and we have to pay attention to the collection of fees. We made good progress in payroll and getting people on the payroll. But we still have to make improvements. We cannot let up on the fundamental process of putting people on the payroll and getting them paid. We made improvements in our building program. The progress must continue. We take too long to get our architects assigned, construction documents prepared and buildings built. We have to continue to get better. It just takes too long at Florida A&M to bring a building into fruition. We have to write good program statements for the kind of buildings we want to build, we have to be diligent in serving on committees to select the architects, and we have to be diligent to cooperate when changes are to be made. I am not happy about the way buildings look on the inside. The grounds are nice. We have a pretty campus. I don't like the floors, the upkeep and general physical maintenance. I will pay much more attention to that this year and getting our buildings in shape. Some of the rooms are atrocious, and we call them teaching places for our students. These are totally unacceptable. I am going to find some money to fix up the buildings. I will help find funding for the physical facilities to get the classrooms in shape. I will be looking at carry forward. We have made great strides in technology and the level of funding for technology is now about $3 million. I would like for us to be one of the most wired universities in higher education. I think we are a small distance from that and the progress we will make this year will help us do that. During this retreat we will look at setting priorities for expending technology dollars. We will look at making it a priority to get everybody connected and getting computers to everybody. I am pleased to say to this group that we have $300,000 allocated to purchase computers for the faculty this year. We will get that done early. We will use it for the schools that don't have the resources for computers. Dr. Ammons will talk to you tomorrow about accountability. We still have to work on retention, graduation rates, teaching loads, class size, and to keep our students from dropping out. I really would like this coming year to be a year in which we make a commitment that each department sees their students as

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their students, not FAMU students. Every department in every school needs to get to know their students. Interacting with students in your department through meetings will accomplish that. Have faculty meetings around the students because when you get to know them, you will know their difficulties, their strengths and their ambitions. I would hope this year we will get a deeper understanding and closer relationship between the students at Florida A&M University in your departments and in your schools and that we attack this problem aggressively. Because we are a growing institution getting more complex by each day, we are going to have to decentralize our budgets and put unit heads in charge of their budgets and hold them responsible for getting the most out of the budgets that they have. We will start that effort this year. We will put the resources closest to the point of interaction. We are a large and complex institution. We have a journey that is yet to be traveled, a task yet to be tackled and a challenge yet to be met. I know that if we stay the course and move fast together, all is possible and all can be achieved as we go on to build Florida A&M University to be among the significant institutions of higher education in America. Retreat Objectives The objectives for this year's retreat are: • To present and discuss strategy for growth of the university. • To discuss measures that will improve support for graduate students. • To stress the need for interactive academic advisement process involving students, faculty, advisors,

and academic administrators that will promote the academic success of students. • To discuss measures for improving administrative processes and support services to ensure the

achievement of timeliness, quality, effectiveness, and efficiency. • To set priorities for Technology support for classroom instruction. • To discuss human resources needed to ensure effective and efficient support for the implementation,

integration, and maintenance of campus technology. • To discuss strategy for improving Sponsored Research infrastructure that will increase faculty

participation in grant activity. • To discuss strategy for strengthening the construction program processes, procedures and practices in

the university. • To discuss measures for maintaining and improving the Physical Assets of the university.

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Area Reports on Progress and Directions Dr. James H. Ammons, Provost and Vice President for Academic Affairs

Access to the University • The university increased the number of programs offered at community colleges and other off campus

sites. • The School of Graduate Studies and Research received $1 million to fund three graduate assistantships

in areas of national need. • The School of Nursing established a Wellness Center in Gretna, FL

Quality of Student Life • FAMU 46 produced a cultural mix of other educational programs. • The university library increased assistance to students and faculty by providing resources in multiple

formats to support traditional and distance learning. Academic Improvement • The Board of Regents approved the Center of Excellence in Science, Engineering, Math and

Technology. • The Ph.D. programs in Physics and Computer Science were added to strategic plan.

Accountability Process • The university established an accountability task force to guide the collection

Administrative Process • The Division of Academic and Administrative Affairs conducted workshops and training on payroll

processing • The Division of Academic Affairs developed procedures and guidelines for implementing distance

learning programs Communication within the University and with the Public • All of the academic units have developed and published newsletters • FAMU-46 has developed community bulletin boards • The Office of Academic Affairs has developed a website and a listserv Training of Employees • Through Title III, the IMC has established a faculty development center • The academic units have conducted workshops and seminars Technology • The Teaching, Learning, Technology Roundtable (TLTR) was established to assist faculty, staff and

graduate assistants in the use of instructional technology • The Office of Academic Affairs established a $25,000 Instructional Development Mini-Grant program

for faculty • The university increased technology acquisitions throughout the academic units. • The Instructional Media Center purchased licensing agreements and technical support for WebCT and

Blackboard for the development of online courses

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Research • Research Awards were received by the College of Arts & Sciences, College of Education, and CESTA

during the 1999-2000 academic year. • FAMU-FSU College of Engineering had an annual research expenditure of $6 million • The College of Pharmacy ranked #1 in the southeast in terms of funding from NIH among all Colleges

of Pharmacy for three years consecutively. • The School of Allied Health Sciences received $377,000 in awards • The School of Architecture provided design review services to the University's Facilities Planning

Office and provided faculty expertise on research projects in other departments. • The School of General Studies submitted grants to FIPSE and DOE • The School of Nursing continued to support monthly research forums and facilitate opportunities for

interdisciplinary collaboration to attract research dollars. Fund-Raising • The following units received private funds during the 1999-2000 academic year: College of Arts and Sciences College of Pharmacy School of Journalism Athletics • The School of General Studies and the Department of Athletics are working to continue to improve the

delivery of academic support services to student athletes. International • The College of Arts and Sciences student and faculty exchange programs with Edo State University

and the University of Benin in Nigeria are being planned. • The Office of International Services and Summer Sessions Study abroad in the Dominican Republic • Nine students participated in the International Student Teaching Program and were assigned to

Germany. • A proposal was submitted to Peace Corps and approved for implementation. • Two collaborate research grants from USDA have been funded to support the research and activities in

Bangladesh and China. General • Fully accredited from SACS with no other issues that need to be addressed. • Developed plan to improve payroll process. • Improved performance on key accountability measures. • Graduation rate now approaches 50 percent. • Number of students graduating with excess credit hours is decreasing. • Restructured general education curriculum. • Accreditations completed – New masters of physical therapy, public health program.

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Area Reports on Progress and Directions Administrative Affairs - Dr. Robert Carroll, Vice President for Administrative Affairs

Construction Projects Student Services Center completed in December 1999. Installed 31 security cameras around the campus prompted by the bombings last Fall. Completed the cross-campus walkway. Wing D of the Architecture Building is the first one to be completed. Completed renovation and construction of Viticulture Center Child Care Center expected to be ready for use this Fall. Ware Rhaney design 50% West Wing, SBI 60% Journalism - architect will be Cawthorne of Gainesville Carnegie Library - architect will be Cawthorne of Gainesville Coleman Library - architects will be interviewed Pharmacy Building program has been submitted to the BOR for approval. Recreation Center - expect to have under design within a year. Utilities Added a chiller to the chill water system. Installation of Phase V - signed a Notice to Proceed Signed agreement with City of Tallahassee for electrical discount; will save $250,000 Master Plan Update for Facilities and Land Use • Reynolds, Smith and Hills (Jacksonville) will guide us through updating the facilities and land use

master plan. • Reynolds, Smith and Hills will assist with report to Department of Community Affairs on how diligent

we've been in complying with the original master plan. • During this Fall and next Spring the university community will have the opportunity to give input into

what the campus should look like through committee meetings and public hearings. • Received $1.5 million from legislature this year for land acquisition. • Completed negotiations for purchase of area between Pershing and Madison streets • All properties south of Wahnish Way back to Harrison Street will be acquired to accommodate storm

water on the north side of the campus. • We've settled on two properties on Osceola Street; we will settle the other five this year. Human Resources • A comprehensive orientation program is offered to all new faculty, A&P and USPS employees. A

presentation occurs every 2 months and takes approximately 4 hours. • This year we will establish an Employee Assistance Program to assist with employee personal

problems - marital, family conflict, drug addition, depression, financial/legal problems, etc. • Established a Training and Development Office this year. Goals for the Upcoming Year • Provide training in customer service • Provide supervisory training • PC software training program for employees

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Student Financial Services • Restructured student accounts and student financial services. • Cashiering - money is collected from students; receipts given. • Student Accounts - accounting, accounts receivable, billings • Loans and Collections - all type loans • Title IV Compliance - cash draw downs, reconciliations, handle fiscal responsibility as required by federal programs, issue net checks • Dedicated to doing weekly net check runs • Obtained automated mailer sealer • Other automation to get transcripts released faster by registrars office • Collected approximately $4 million more than required in Student Trust Fund • $312,000 in financial aid fees • $241.000 in Athletic fees • $55,000 in Health fees Auxiliary Services • Moved into the Student Services Center • The Book Store is run by Barnes and Noble • Copy Center and Rattler Card office run by the University • Food Services run by Sodexho Marriott. Orange Room renovations and extended hours Coffee Shop (FHAC) - renovation

Faculty Dining will be relocated to what was previously the President’s Dining Room.

• Challenger Learning Center Located at College Avenue and Duval Street BOR-COT-FAMU-FSU all participants Will contain a Challenger spacecraft module Will have planetarium and IMAX Theater. IMAX chosen as vendor, signed 10 year lease with IMAX ($949,000) BOR is reaching an agreement with COT for use of space in Kleman Plaza. Service middle school students from Pensacola to Jacksonville Anticipate opening early in 2002

• Tallahassee Leon County Civic Center Expect to sign contract for Hotel Ground breaking expected by the end of the year Full Service Hotel Renovate meeting rooms in Civic Center

Comments Dr. Humphries made the following requests: • Provide tours of the Student Services Center to acquaint faculty/staff with all facets of the Center so

they will have complete knowledge of services offered. • Dr. Sloan and Dr. Carroll will discuss the ATM locations because it is high on

the Student Government list

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Area Reports on Progress and Directions Dr. Franklin Hamilton, Vice President for Research

Accomplishments in identifying and facilitating opportunities for strengthening interdisciplinary and interdepartmental/program/college collaboration to attract research dollars • Institutional Proposal Development Workshop Offered • Proposal Writing Workshops Offered • The Challenger Newsletter continues to be a tool used to communicate with the faculty • Programs funded over the last year:

Certified Minority Business Program Teacher Enhancement Project/FAMU/Gadsden County Web-Based Chemistry Instruction FAMU/BCC FAMU-Undergraduate Program Florida Collaborative for Excellence in Teacher Preparation Transportation Networks Pilot Program Computer Science Engineering and Mathematics Scholarship Program Tertiary Education Linkage Project (TELP) Linkage with Mangasuthau Technikon Ghana Doctoral Initiative

Accomplishments to improve faculty/staff understanding of contract and grant administration Series of Workshops - Panel Format

Employment Papers Procurement Activities

Accomplishments to improve and strengthen sponsored research infrastructure • Regular meetings between Sponsored Research and Contracts & Grants Leadership and staff • Oversee the preparation of the Facilities and Administrative Cost Proposal • Designed and established pre-award/post-award database • Participated in ONR electronic award demonstration • Supported professional staff development Accomplishments to increase the use of computer technology for electronic research administration (ERA) • Hosted a NSF Fastlane Workshop Goal of NSF to go 100% electronic by October 2000 • Federal government is making a diligent effort to become fully electronic in the submission of

proposals for grants and contracts International Programs Provided 158 students with information on foreign internships, scholarships and research opportunities Assisted faculty and students in 8 of the 11 units to develop 9 proposals for international projects. Supported international travel for 8 faculty and students to develop linkages. Hosted a one and a half day workshop on international opportunities and careers. Partnerships and/or linkage were developed with: Mangosuthu Technikon in Durban, South Africa Al Akhawayn University in Ifrane, Morocco Recruited a Diplomat-in-Residence. Developed university international programs Advisory Council. Development of brochure and newsletter twice a year by International Programs.

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Accomplishments to double the amount of Sponsored Research dollars over the planning period FY2001 Federal Legislative List • African Education Doctoral Initiative • Strengthening a Center for Water Quality • Teacher Education Technology Center • Marine Biotechnology and Marine/Estuarine Environmental Science Research Program • NIH Minority Health Research Program (With UF and USF) • Center of Excellence for Environmental Science Research • Doctoral programs in the sciences • Infrastructure Support for SEM Doctor and Health Professions Degree Granting HBCUs • NASA University Research Center • Center of Excellence in Biological and Chemical Sciences • Aeroscience Research Center • Center of Excellence in Water Quality and Aquatic Ecosystems Areas for SUS Collaborative Projects (FY 2002) • Aging • Hurricane Research • South Eastern Coastal Environmental Research • Workforce Development • Florida Deep-Sea Research F-Vessel • Information Technology • Nano Science • Space Institute/NASA • Transportation • Urban Community Development • Total Awards Received - $30,967,757 (as of June 19, 2000) • Total Proposals Received - $105,896,600 (as of June 19, 2000) • 712 sponsored research services and training activities As of May 31, 2000 • Indirect Cost for FY 99 totaled $3,117,726 Comments Dr. Humphries made the following comments: Unhappy about the downturn in support this last year 1999-2000 Colleagues are powering ahead (FIU and Central Florida) We are not writing proposals; if we write proposals we will be successful Three sources of support: federal government, state government and foundations The Provost is to put in Dean evaluations how many proposals are obtained from each school Indirect cost provides opportunities for the university I really want Center in South Africa established:

Make trip to South Africa Make connections with appropriate entities Botswana is paying for 500 students to study in America They are in areas we are strong in – journalism, architecture, business, engineering

We would like to have 50 of the 500 students from Africa The Aids disease is prevalent in South Africa. A $5 billion project is being launched on Aids in South Africa. We need to be a part of that effort We will put an accountability measure for each school on getting proposals out and funded We are working with Nortel; they are making an entrance in South Africa Universities have been identified in South Africa for this project This will create an opportunity for our people and the people who come from southern Africa

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Area Reports on Progress and Directions Dr. A. Delories Sloan, Vice President for Student Affairs

Recruitment and Enrollment Accomplishments • Utilized South Florida Coordinator to recruit minority students • Increased number of students for CESTA • Increased the number of President's Receptions held for high school and community colleges • Increased the number of Hispanic College Nights and Career Fairs attended by South Florida

Coordinator • National Achievement Semifinalists recruited (+/-) 52 • Early Start Program • New community College Scholarship Program • Scholarship programs restructured • Developed and distributed new brochure to Florida High Schools • Responded to 60,000 requests for admission applications and other materials Ethics & Values Accomplishments • Expanded and enhanced the Quality of Life Programs/Activities • Sexual Assault Awareness Week • Alcohol and Drug Prevention Week • Spring Break Safety Awareness Week • World Aids Day • National Depression Week • Safe Sex Week • Health Fairs • National STD Awareness Day • Implemented Tobacco Pilot Program • Developed Proposal for Black College Reunion • Enhanced the Tutor Programs Social Responsibility Accomplishments • Hosted a Volunteer Carnival • Hosted Freshmen Community Service Day Exemplary Support Programs and Services Accomplishments • Validation visit for re-accreditation of Center for Human Development • Validation visit for re-accreditation of New Beginning Child Care Center • Initiation of accreditation process for Department of Law Enforcement • Enhanced over 100 Residence Hall Programs • Revitalized Housing Judicial Programs and Training Sessions • Revised The FANG to be distributed Fall Semester 2000 • Expanded the Wellness Center Programs • Continued efforts to secure health care agreements with SUS institutions for FAMU students at off-

campus programs • Governor's Mentoring Initiative

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Administrative Processes and Support Services Accomplishments • 800 MHZ Radio System – Law Enforcement Department • New 46 line interactive voice response (IVR) Telephone Registration System • Transcript Request Information Line • Enhanced Registrar’s Web Page • Student Activities’ Calendar of Activities on FAMU’s web page • Computer laboratories in housing facilities • Computer generated follow-up requests to admission applicants with incomplete forms • Cross Training of employees • Developed FACTS proposal for financial aid Customer Services • Increased financial aid workshops on and off campus • Registrar’s campus wide customer satisfaction survey conducted • Financial Aid Ombudsman appointed • Enhanced the financial aid window services – rotate counselors • Continued professional development opportunities (division-wide) related to customer service (video

conference) • Established a law enforcement department Citizen’s Complaints Committee • Division wide development and or/revising of departmental policies and procedures Facilities • Fitness Center relocated to former Bookstore location in Student Union until Recreation Center is built • New Student Orientation relocated to former Snack Bar location in Student Union • High School and Community College Relations relocated to former Copy Center location in Commons

Building • Continuous collaboration with the Facilities Planning Department regarding design/construction and

equipping of new Child Care Center on FAMU Way Goals and Objectives 2000-2001 • Access to the University • Quality of Student Life • Improvement of Administrative Processes • Implement a voice response system for grade retrieval. • Further the securement and utilization of technology programmatic and customer service

purposes • Continue to carry out the Division of Student Affairs responsibilities under the Florida Academic

Counseling Tracking System (FACTS) Facilities • Renovate the CORE unit and relocate student organizations to renovated facility. • Continue efforts to secure emergency generators for housing facilities.

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Area Reports on Progress and Directions Mr. Eddie Jackson, Interim Vice President for University Relations

Video Presentation of the University Relations Division 1999-2000 Accomplishments • Garnered a great deal of respect nationwide because of the quick response to the bombing incident • Instrumental in sponsoring a Homecoming Gala • Reunion Weekend 2000 • Land Grant Celebration • Spring 2000 Cluster Meeting • Worked with academic units to enhance new specialized career fairs • Updated computerized career guidance software • Established four new scholarship endowments Comments Dr. Humphries made the following comments: Cluster time is important for FAMU. Support the Homecoming Gala Weekend of Rededication is not just for alumni; it's a networking time for departments too FAMU is the only HBCU selected for a public hearing by Secretary Richardson FAMU will receive the Trumpet Award Kudos to Attorney Bishop Holifield, Reggie Mitchell and Jim Davis

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Campus Technology Progress Mr. Sterlin Adams, Director, University Planning and Analysis

Elevation of the FAMU Enterprise via Technology Compliance requirements for Y2K complete Facility Retrofits • Computer Information Systems Retrofit (CIS) • Jones Hall Retrofit – fiber to the desktop • Ware Rhaney Retrofit; completed fiber to the desktop; affording high bandwidth • Computer Center Facility Enhancements/including 2 new IBM RS/6000 SP Super Computers to be

used for academic functions and other processing needs on campus Technology Enhancements • New Human Resources Processing System • E-Mail upgrade to Exchange on Poweredge 6300 with Powervault • Web Server Upgrade to IIS4 on Poweredge 6300 • New and Improved Service Request System • The Computer Center Student Computer Lab was updated • High Bandwidth Access

Affords the campus video transmissions between major campuses across the country Human Resources • Four new A&P positions • Five new A&P technical staff • Recruitment for 6 positions • Access security system with the UCSC • New Officers were elected for the Administrative Computer Users Group • Fifteen Student Interns • A Student Enhancement program was initiated in the computer center • UCSC essential staff workstations have been upgraded Major Acquisitions • Four vehicles • A workhorse mobile cart • A new telephone system to improve communication with UCSC customers • Enhanced Automated backup of data • Enhancements of the Total on-line purchasing system • The UCSC programming staff received training Application/Systems • Implementation of Phase II of the Florida Academic and Counseling for Students • (FACTS) Program • Implementation of the property inventory management system (PIMS) • Paperless environment initiative • Revised deployment of old e-mail platform Central Communications • Network Operating Center (NOC) Renovation • Video on Demand • Live streaming audio and video

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Future Plans • Completion of Campus Network • E-Commerce • Digital Certificates • Video on Demand for Learning Support System for Distance Learning • Voice Over IP (VOIP) • Voice over ATM • Two New Library Open Access Computer Lab Expansion FAMU Wireless Network • Gray Complex • Male Dormitory Complex • Wireless Internet Access for Entire Campus Comments Dr. Humphries made the following comment: • Wireless dormitories make FAMU extremely competitive

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Faculty/Senate Report Dr. Ada Burnette, President, Faculty/Senate

• Miscellaneous Resolutions were developed and provided as appropriate. All Committees are appointed Participation on committees is highly encouraged to be effective • Faculty Senate Retreat Over 45 people participated in the October 1999 annual retreat • Advisory Council on Faculty Senate for the SUS • Academic Affairs Newsletter Article • The Faculty/Senate opposes reductions in the Library budget • Information provided to Senators and others at Faculty/Senate meetings • Extensive efforts made to increase relationship with administrators, State Council of Faculty Senates,

UFF, and faculty, students, alumni, and others interested in FAMU • Participated against One Florida Plan by sending letters to the State Board of Educators • Senate approved an honorary degree for Dr. Earl Graves, CEO Black Enterprise • Curriculum Committee reviewed and made recommendations for over 200 courses and several new

programs. • Tenure and Promotion Committee collected and analyzed tenure procedures in all units • Establishment of Committees by the Committee on Committees Climate and Culture Strategic Plan SREL Show Casing the University Research Enterprise One Florida/Equipment Committee • Considerable time and efforts was spent on administrative evaluations resulting from the reporting of

data by the UFF President without Faculty/Senate approval. Press Releases News Releases

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Report on Athletics Mr. Alvin Hollins, Director, Sports Information

Highlights and Accomplishments 1999-2000 • One National Title: 2000 National Minority Golf Championship • Five Conference Titles Cross Country (Men and Women) Men's Tennis Outdoor Track (Men and Women) Women's Volleyball • Two MEAC All -Sports Trophies • Upgraded Schedules Men's Tennis - faced 10 teams nationally ranked; Won MEAC and automatic bid Women's Volleyball (23-9) NCAA Tournament Berth

Baseball and Softball - schedules against programs outside the traditional HBCU realm Football (10-4) Schedules ranks among the Top 10 toughest schedules In NCAA Division 1-AA Finished the season in the Division 1-AA Top 10 or higher in each of the last three years • Track and Field MEAC Men's and Women's Cross Country Outdoor Track Titles • Golf Won the 2000 National Minority College Golf Championship Outclassed the field by 23 strokes • Individuals

Shaunta Pelham (Track) - invitation to the U.S. Olympic Trials Jajuan Seider - Voted Black College & MEAC Offensive Player Of the Year Coach Billy Joe - Sixth Black College coach to reach 200 career wins Coach Joseph Durant - 200 career wins (baseball) Jerry Joseph (Tennis) ranked 97 in the ITA Collegiate Tennis Top 100 Dwaine Bacon (Outfielder) ranked #1 nationally in stolen bases Alex Smith (Outfielder) ranked #3 nationally in stolen bases Cherrae Rushton ranked in the Top Five nationally in home runs (12) • NFL Drafts Jajuan Seider (San Diego) Kenney Williams (Jacksonville) Tyronn Johnson (San Francisco) Cainon Lamb (Miami) Demetris Bendross (Canada) • Transportation Acquiring two 55-passenger buses for team transportation Acquired two new 15-passenger vans this year • Facilities Began construction of new weight room, storage area and Offices for women's sports in the Gaither Gymnasium area All Athletic Weight Rooms have been upgraded and serviced

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Technology Panel: Setting Priorities for Technology Upgrade/Support for Classroom Instruction Presenters:

Dr. Donald E. Palm, College of Pharmacy / Dr. Gary Paul, Department of Political Science Dr. David Jackson, Jr., Department of History / Ms. Kimberly Phifer, Director, IMC and Distance Learning

Presentation by Dr. Donald E. Palm, College of Pharmacy • Appoint Individuals with a technical background; a vision or a handle on cutting edge research and

information in a particular discipline. • Evaluate each school and college for specific needs • Survey faculty for specific needs • Survey students for specific needs • Identify budget limitations • Match needs with budget limitations • Motivate faculty to utilize resources with:

Workshops and demonstrations for proper use of the equipment; application to specific discipline • Identification of benefits and rewards

Increase access to current information Increase collaboration across universities and within disciplines Increase publications Better communication with students Easier grading system Better monitoring of attendance

• Appoint individuals with technology background • Evaluate internal infrastructure for research support • Survey each Principle Investigator • Match needs with budget limitations Very Important for Survival of Research at FAMU Increase mainstream funding (i.e. RO1 funding) Increase access to current information Increase collaboration efforts Increase publications Expedite ordering, receiving and account information Cut down on paper work Presentation by Dr. Gary Paul • Demands of the Modern Classroom

Computer based research and instruction Geographic Information System

Interactive/Simulation Based Instruction • Computer Based Research and Instruction for the Social Sciences Inter-University Consortium for Political and Social Research Instruction and Research • Statistical Research Packages SPSS and SAS • Geographic Information Systems (GIS)

GIS: The Basics How GIS Works GIS in the Classroom

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• Interactive/Simulation Based Instruction

Role of Simulation based learning Iowa Electronic Markets International Communication and Negotiation SIM-CITY

• Technology Support Hardware - audio features; video projection capabilities; document camera; data jack connections; document camera Software - acquisition of more software Classroom - Size, location, lighting, workspace

Presentation by Dr. David H. Jackson Technology Needs for "Smart Rooms" Concept • VCR’s and DVD players Supplement lectures Live footage • Maps • Internet Capabilities

Research seminar Communication Current events Webliography

• PowerPoint Presentations Professors and Students

• LCD Projectors • Web Board for Communications

Questions and clarifications Lecture notes posted

• Overhead Projector • Video Visualizer Improvements to the Teaching and Learning Process • Visual Learners

Convenience Maps, logistical matters, overflow of classes, unlimited resources Staff Development • Training Essentials for new technology

Scanners Structure Chat Rooms Web Board Video Visualizer Internet PowerPoint LCD Projector

Approach to Development • Purchase Equipment • Build Smart Rooms in select rooms and buildings on campus • Professors can reserve “smart rooms” until the entire campus has technology upgrades

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Presentation by Ms. Kimberly Phifer • Electronic Classrooms

Promotes the use of technology throughout the educational community Supports the integration of technology in curriculum Provides tools to enhance communication, productivity, teaching and learning

• Functions Show videotapes Connect and use laptops Use and display computer software Access and Display Internet sites Display documents and 3D Items Use Zip and Jaz Disks

• Podium-Equipped Electronic Classroom Touch Screen Control Panel Video Visualizer VCR Ceiling Mounted Projector Computer (laptop connections) Speakers (microphone) TV/Cable/Satellite Internet Connections Strong Points:

Security, stable equipment operation, integration of various audio and video equipment, implementation of keypads

• Technology Carts Incorporate the use of an overhead projector and LCD panel for projection

And interfaced with a computer system and VCR Audio can be supplied via a portable powered speaker Allows for maximum flexibility in multiple locations Classroom functions of electronic classrooms • Instructional Technology Advisory Committee

Faculty Information Technology Advisor Committee Consider issues pertaining to the use of technology in teaching Provide leadership and support for the integration of technology in curriculum and instruction Track trends in educational technology and develop plans for the future

• Technical Support Installation of equipment Training and support for faculty who use the equipment

• Estimated Costs for General Classroom Facility - $17,250 - $18,830 Smaller Classrooms $15,000-$17,000

Podiums built to specification Discussion Points - Dr. Humphries, Moderator • Suggestion that courses be identified that could be computerized • Lectures on tape are boring and may lose students attention • Put outline and notes on internet for students; internet is favorite medium for students today • Mr. Murray - possible to take $25,000 and equip a large classroom in the general classroom building • Flex guard on podium (locked) provides security Media Center would have access to the keys • Concern about the responsibility for the purchase of the upgrade of the technology • Suggestion made to have university put hardware in place, software purchased by department. • Software used in some of the programs are SIMS CITY, ICPSR, etc.

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• Challenge is getting software in the classroom. • Start "Smart Classrooms" by building. Possibly start with General Classroom Building Professors would reserve the room for classes • Suggestion to update master plan to fund building smart classrooms • Dr. Henry Lewis committed to move several smart classrooms into general classroom building, which

can be used across disciplines.

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Sponsored Research Panel – Strategy for Improving Sponsored Research Infrastructure and Services

Presenters: Dr. Karam F. Soliman, College of Pharmacy / Dr. A. Krothapalli, Mechanical Engineering

Presentation by Dr. Karam Soliman • Research Importance

Most important parameters in measuring the quality of a university More research means more extramural funding and more prestige for the university.

• FAMU FAMU can be transformed into a research-intensive University Because FAMU is nationally recognized as College of the Year, its high quality programs can attract research funding from federal and non-federal resources.

• Research FAMU as leader among HBCU’s in the country, should conduct research and recommend solutions for the health, social and economical problems of African Americans

• Research Impact on Graduate Education Research enhancement will positively impact the quality and the quantity of the graduate programs Enhancement of the graduate program will enhance the research program Increase in graduate enrollment will increase University allocation from the State

• The University FAMU is not only a teaching institution; the university should emphasize the importance of research.

• Contemporary Research Very complex Needs many minute details Requires numerous support areas with different staff expertise Requirements for infrastructure a MUST

• Establishment of Research Centers Biotechnology, Health Risk Center

• Needed Facilities NMR, EM, Mass-Spec, Confocal Microscope

• Required Support The University should support the following:

Lab tech positions; research associate positions; purchase of major equipment; maintenance of major equipment

• Faculty University should develop a plan to hire faculty with extensive research experience, especially in science related fields

30% of newly hired in 2001 (ERE) 60% of newly hired in 2002 90% in 2003 • Research Incentive Award

Reward faculty who excel in research Proposed awarding of $5,000 in the base salary for faculty who obtain RO1 grants

• Establishment of Start Up Funds for New Faculty Establish start-up funds for newly hired faculty (at least $50,000) Allocated funds should be sufficient to establish a lab to begin research project Funds should be available to equip the office of new faculty (PC, desk, chair, etc)

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University Research Committee Grants The University should increase its maximum faculty research grant award to at least $15,000 Grants can be used to start pilot projects, which lead to submission for federal research grants

• Data Bank Establish an electronic data bank that can house the following: Published Research Articles, Published Textbooks, Seminar Speakers Visiting the Campus

• Research Infrastructure Challenges Physical Facilities Physical Facilities Services Animal Facility Library

• Information Technology Software development of network in infancy Patent application

• Accounting Near end of grant, balances are not accurate Statement received by the PI is complicated Delay in sending the Federal Government reports

• Requisition of Research Materials Requisitions are delayed, lost or returned Inquiries about submitted requisitions are ignored and rarely are calls returned Recommendation to remove the limit on blanket encumbrances Receiving reports process is not efficient Better system for requisitions, purchase orders and receiving reports

Presentation by Dr. A. Krothapalli • Faculty must be involved in producing quality publications • Faculty must be in making quality presentations at international meetings • Faculty must be involved in quality publishing in most prestigious journals • Attract the brightest students to graduate school

Through quality research • Recruit quality faculty • Produced a large number of Mechanical Engineer PhDs over the last 5 years

Quality programs • Research provides funding for department equipment

Computers Technology improvements Funding to help attract the brightest students Discussion Points - Dr. Humphries, Moderator • Considered way to provide undergraduate research experience

Pharmacy current does that with a major emphasis to encourage students to go to medical school Not aware of undergraduate research opportunities in social sciences

• Faculty need to be given time to do research Difficult to teach 9-12 hours Provide funding for faculty to go meet the contacts; support of faculty needed

• Mentoring is crucial; work with faculty; congeniality • Work together to attract and retain the strong students to enhance our student population.

Collaboration important for us to compete on many levels. • Moving from a comprehensive undergraduate institution to a research intensive institution will require

a lot of work • NIH gives starter grants for $100,000 for women and minorities. • Dr. Ammons and Dr. Hamilton will appoint a committee to set out a plan to make a better environment

for research.

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New Activities: Engineering Sciences Technology and Agriculture Dr. Bobby Phills, Dean, College of Engineering Sciences Technology and Agriculture

CESTA Program Highlights New Name/Change Submitted for College: College of Agriculture, Food and Engineering Technologies Interested in re-establishing the land grant name • Land Grant Component Areas

Academic Programs - New Degree Programs Expansion of BIT Program (Certificate) Food Science Technology (B.S.) International Agriculture & Business (B.S.) Industrial Manufacturing (B.S.) Information Technology (B.S.) Aqua-culture & Marine Science (B.S.) Agriculture Science option in International Peace Corp (M.S.) Reactivation of Cooperative Ph.D. Program in Entomology (UF) Joint Ph.D. Consortium in Technology Management (12) Statewide Engineering Technology programs at Community Colleges PhD Technology Management Consortium Joint Appointments Reassigning all faculty to land grant component areas Employment of New Faculty Addition of 11.5 new faculty Recruitment of adjust faculty

• Renovation and Upgrading of Facilities Renovation of teaching labs & classrooms Additional wing to Perry Paige Building Proposed new building Priority One Construction

• Student Recruitment 75 student admissions (Freshmen/Transfers) Additional 40 applications being processed Re-establish Adopt-A-School

• Industry Sponsored Projects Lab for Electronics Manufacturing and E-Commerce/Enterprise Integration Advanced Manufacturing Technology Center

• CESTA Research Program Initiatives Symposium of Water Quality Role of Wetlands in nutrition management Development of Rural Drinking Water Monitoring Vehicle Development of GIS/Remote Sensing Program Cooperative and Linkages Incorporation of graduate research in center goals and objectives

• Facilities & Enhancements Center for Viticulture and Small Fruit

• CESTA Cooperative Extension Programs, Projects & Initiatives Mobile Drinking Water Testing Unit Developing plans to establish an Aqua-culture & Marine Science Inst. Implementing Statewide Goat & Small Farm Programs Developing collaborative programs with Native Americans Implementing master plan for Natural Resources

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Extension Program Facilities & Enhancements Construction of Meat Slaughtering & Processing Facility Partner with NRCS & Corp of Engineers Renovate Campus Greenhouse Renovate and expand Teleconference Center & pave parking lot area Enhance 4-H Youth Development Camp Site

• CESTA International Agriculture Programs Projects & Initiatives Summer Internship Program with Sandal Beaches Resorts Summer Program in Landscape Design & Management Export Readiness Training Program for U.S. small and minority agriculture producers Summer Training Program with the USDA/ARS European Biology Control Lab

• New Memoranda of Understanding/Linkages • Raising the Bar of Excellence Dr. Humphries Remarks Graduate faculty eligibility for Teacher of the Year and Advanced Teacher of the Year awards Committee to deal with incentives for research; not just RO1 Teaching must not be forgotten in an effort to move in a research direction Appoint a committee to look at smart classrooms to enhance the undergraduate teaching Appoint a committee on strategic plan for comprehensive research Title III Programs are $3.6 million; larger than any other institution

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Accountability Measures: Implementing New Strategies to Improve Accountability Dr. James H. Ammons, Provost & Vice President for Academic Affairs

• Measures are grouped into three areas: Effectiveness, Excellence, and Efficiency Effectiveness • Strategies for meeting the Enrollment Plan

Recruitment of students at all levels Articulation agreements - upper level Re-leveling of Humanities and African-American studies courses Daily monitoring of students during registration and advisement Restructuring of curricula in new catalog Generated by level – lower, upper and graduate

Funding associated with each level of enrollment plan • Articulation Agreements

Architecture, Arts & Sciences, Education, CESTA • Public Service Funds Expended for Public Service Pre K-12

Below standard at 19.18%; standard is 24.27% (1998-99) • Strategies for Public Service (PreK-12)

Public service activities that comply with the Opportunity Alliance Assign effort to faculty engaged in public service to pre-K-12 schools Allocation of public service funds to academic units

Excellence Sponsored Research and Development Expenditures Per State Funded Research Expenditures exceeded standard for 1998-99 Federal Research and Development Obligations for Science and Engineering - exceeded standard for 1998 • Strategies for Research and Development

Increase faculty productivity in sponsored research End of semester reporting Accurate reporting of state funded research Maximize output from state funded research Revision of the Assignment of Responsibility form

• Number and Percent of Accredited Programs Met standard for number of programs accreditable for 1998-99 (48/48) Below standard for number of programs accredited for 1998-99 (36/39)

Efficiency • Strategies for Accredited Programs Accreditable programs MUST seek accreditation

Develop plans and budgets that will allow appropriate lead time for implementation

Prepare Self-Study Meet the standards and criteria • Percentage of students graduating with total credit hours less than or equal to 115% of degree

requirements 1997-98 1998-99 Standard 42.16% 46.12% 42.80% • Best Practices

Retention Rates School of Nursing School of Business and Industry Graduation Rates College of Pharmacy School of Journalism, Media and Graphic Arts Reduce Excess Credit Hours College of Arts & Sciences

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• Dr. Margaret Lewis provided strategies used by School of Nursing for Retention Ongoing commitment to student retention Dedicated human and fiscal resources Tremendous improvement of students in the last five years Retention rate for 99 – 00 for upper division is 93%

Strategies: Provide effective academic advisement Orient students to the University and the School of Nursing Provide opportunities for students to interact with dean, faculty and upper division students Implement the 120-hour curriculum plan Faculty Advisement (mandatory) Orient students to upper division major and the profession Mandatory convocation Conduct workshops with students in upper division Encourage students to attend professional meetings Provide financial support Implement retention strategies designed to prevent Student Assessment/Faculty-Student Conferences/ Course Organization and Implementation Conducts Annual Evaluation of all components of School Of Nursing Commitment on part of administrators and faculty Well-qualified academic advisors Adequate environment for student support • Dr. Laquita Booth provided strategies used in the School of Business and Industry for Retention Strategies Designs curriculum to attract students based on goals interests, abilities and dreams Hire faculty to delivery and transfer knowledge through the curriculum Goal is to meet the student's long-term desire Works to redirect students who may be mismatched with area of study Reviews faculty grades and how faculty are teaching courses Faculty are held accountable Requires students to have proper prerequisites for courses taken Student becomes a part of SBI; concerned about individual students Six scheduled meetings for students per year Students provided a time-based financial plan for the 4-5 years in school Advisors work with students on time management Student handbook Tutorials • Dr. Henry Lewis provided strategies used in the College of Pharmacy for Retention Counselors work with faculty in Arts & Sciences to monitor progress of students in the basic courses - Chemistry, Math, Physics Tracks progress of students that don't go to upper division; most go to Allied Health. Mandatory tutorial sessions for students in the pre-professional program Utilizes the SASS to track and evaluate students more closely in order to decrease the number of excess credit hours per student year Faculty provides study sessions Once students reach professional curriculum, the faculty advisor remains with them until senior year Average instructional faculty member has 20 or less advisees 76% students graduated on schedule in 1995 84% students graduated on schedule in 1999

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• Dean Ruggles provided strategies used by the School of Journalism, Media & Graphic Arts for Retention

Strategies Provides personal attention for students – sends congratulatory letters or letters of concern Provides academic advisement Discourage withdrawals Two all-major colloquiums • Dr. Art Washington provided strategies used by the College of Arts and Sciences for Retention Establishment of Arts & Sciences Procedural Manual The Recruitment Plan – “We Attract Students” Outstanding Faculty Military Program Variety of Bands Renown Black Archives Quality Faculty Essential Theatre Art Exhibitions Grant Programs Research in Sciences Summer Programs Dean’s Retention Strategy Motivate and encourage students Communicate with academic advisors Be knowledgeable about their curriculums Explore the CLAST early Post credits on their transcripts Retake failed courses the next semester Strategies for Reduction of Excess Credit Hours Assign each major an academic advisor Train faculty to advise students Require mandatory academic advisement Conduct regularly scheduled tutorial sessions and encourage students to attend campus laboratories and centers for additional assistance. Conduct periodic faculty workshops to implement new teaching technologies Purchase modern laboratory equipment to improve instruction and student performance Decrease class size Hire additional faculty Purchase software for tutorial training Observe faculty office hours Conduct mandatory Majors’ meetings each semester Monitor student academic schedules and files Encourage in students a more serious, scholarly attitude toward course work Distribute curriculum requirements Inform students about resources at the University Advise students about internship/career options. Review strategies for success Form clubs and societies

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Comments by Dr. Humphries • Satisfactory Academic Policy in Financial Aid will help ease the problem of excess credit hours. • Wants data (continues at the university until graduation, drops out, etc.) on what happens to students

who leave professional programs.

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Internet Computer Support Programs Mr. Sterlin N. Adams, Director, University Planning and Analysis

• Internet/Network Support Services Software Acquisitions Programs through Microsoft Computer Purchase Program through Gateway Corporation E Commerce Capable Distance Learning Portal Automated Email Subscription for faculty and staff, students, and alumni • Proceeded with demonstration of web-based FAM mail to initialize account

Email Web-based (accessible from any on-line PC) E-Mail: New Students pre Campus GIS Web Based Applications Businesses Support Web Applications Service Request (demonstration) Payroll Processing Comments by Dr. Humphries • Concerned that faculty, staff, administration, and students (general university community) are not

advised of new technological changes • Concerned that students may not know about e-mail changes. • Recommended that email is introduced at Freshman Orientation - Use Housing List • University community advised of technological changes via:

Distribution list Information is on web (email) – Communication to Dean (paper copy) Broadcast message Orientation/Training for Use of email

• Contacts are in each division/department who meet with UPA staff to learn of computer changes • Recommended staff training be offered again on e-mail/technological changes • Prioritization of data requests needed

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Construction Program Process and Procedures Strengths and Weaknesses of Construction Program at FAMU

Mr. Louis A. Murray, Associate Vice President, Administrative Affairs

Three areas of concern where clustered responsibility Administrative Support Production – If we have the money, we’re ready to go with the project Programming – educational plant survey, budget request for fixed capital outlay, And master plan (real challenges in this area) • Six Major Elements of Comprehensive Building Program

Educational Plant Survey Particular documents-Chancellor’s office responsible for it If not in this document can’t be in building Document where space is recommended for the university to carry out its mission Seven categories of space Student academic support, gym, instructional media, research lab, study (library) office, campus support service Classroom – 100% Auditorium/Exhibition – 134% Teaching Lab – 145% Updated every five years • Master Plan Updated every 5 years Physical facilities, infrastructure, land, to satisfy needs of academic enterprise • Capital Improvement Program Budget 5 Year Capital Improvement Plan 3 Year Legislative Budget Request Legislative Appropriation • Facilities Program Development Agreement BOR needs to make; deal with legislature to get money Once we make deal and get money, we have to do what we said we were going to do If changed, we must get permission/approval for changing program Strong User Committee Facilities Planning Staff – solicit from user what they want Approval Process User Committee Chair Information Resource Manager Appropriate Vice President (s) President Chancellor’s Staff • Design Process Selection of architect/Engineer and Construction Manager (CM) Program Refinement Schematic Design Design Development 50%/75% Construction Documents Guaranteed Maximum Price 100% Construction Documents

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• Construction Process Contract with CM Mobilization Bidding Construction Equipment Purchases Substantial Completion/Move In Final Completion Warranty Period • Best Case Scenario for Project Time Line Program Development 6 months A/E Selection 3 months Program Refinement 2 months Design 12 months Construction 12-18 months • Example: SBI West Wing Desired Actual Months Months Program Development 6 6 Program Refinement 3 25 Design 12 8 Program Refinement* - 5 (30) Design* 12 (20) Construction 12-18 ?? *Delays attributed to funding and scope changes • Pharmacy Building – Phase I Program Development 6 6 A/E Selection 3 Program Refinement 2 12 Design 10-14 Construction 12-18 • School of Architecture Renovation and Expansion P/D 6 6 A/E Selection 3 Program Refinement 2 6 Design (GMP 1/99) 10-14 23 ALMOST REVERTED 2/1/99 Construction 12-18 24 (on target)

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• Law School Time Line

From To Program Development 7/1/00 1/01/00 BOR Review 12/01/00 01/01/01 AE Selection 04/01/01 08/01/01 Design 08/01/01 07/31/02 Construction 08/01/02 10/31/03 Occupancy 01/01/04 • Visions for the University Linear Park Patch Pond FHAC Traffic/Parking Enhancement SBI/ JMGA Quadrangle Law School

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Improving the Physical Assets of the University Kendall Jones, Director of Physical Plant

• Areas of Concentration

Landscape and Site Planning

Insufficient irrigation Buildings (roof system)

Tucker Hall Reroofing - $500,000 University Commons - $100,000 DRS Classroom – exceeded life span and warranty - $500,000 College of Engineering – needs extensive repair - $500,000

Flooring

Develop flooring and maintenance plan Areas to complete next year:

GEC – all units Perry Paige – Ground floor

Less than $50,000 Walls/Ceilings

Shows need for minimum repair - Less than $30,000 GEC/Jones/Tucker Hall for next year Plumbing (Minimal Capital Renewal) Plumbing fixtures outdated - Less than $15,000 Targeted next year VTI all units Jones Hall Electrical Systems 50% of fixtures are outdated Initiate retrofit program Targeted VTI units D&B - < $10,000 Jones/Lee Hall/SBI retrofitted Fire Alarm Systems Targeted POM, Lee, Gaither Gym, SRC, Jones GEC, SBI, Teleconference, FHAC, Arch, Gen Classroom, Black Archives <$45,000 Heating/Ventilation/Air Conditioning Dormitories Athletics/GEC/ Central Chill Water Distribution Grounds Dumpsters – unsightly and not strategically placed Plan to build corrals around dumpsters Athletic Fields

New irrigation systems installed

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Gate Entrances Become part of preventive maintenance program Parking, Roads, and Parking Lots Plan to document POM Road maintenance program Wahnish Way partially resurfaced 99-00 Gamble Street partially resurfaced 99-00 MLK Boulevard partially resurfaced 98-99 Palmer Street – resurface from MLK east to service road at administration building Pershing Street – good condition Bronough Street – good condition Osceola Street - partially resurfaced 96-97 Palmetto Street – partially city owned Service Road between Lee Hall Drive and Palmer Street install speed bumps Pinder Drive – closed for construction Orr Drive - good condition Wells Street - plan to resurface from Perry Street east, south to Gamble Street Gibbs Drive - good condition Demolition Plan to initiate an environmental study to make arrangements for newly acquired homes to be demolished and develop a landscaping plan for these sites Properties along Osceola Street (2000-2001) Roaming Maintenance Team Team consists of plumber, carpenter, electrician and HVAC mechanic Work in assigned zones across campus

Resulted in happier customers Provides better upkeep of buildings and facilities Proactive Maintenance • Comments

Provide Blue Light System Location information to Lou Murray

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Student Government Progress and Planning Objectives Derrick Heck – SGA President

• Aim is to cultivate a spirit of empowerment. • Where We’re Going Promote increased level of respect toward and from students Raise social, academic, economic, cultural and political consciousness and involvement Provide programming that is culturally stimulating Promote a feeling of pride in our university • Suggested, Requested and Needed Advancements/Changes Computers, Computers, and more Computers Suggested Locations Coleman Library Dorm Lobbies W. H. Gray Center Student Service Center • Environment: A student/visitor-friendly campus Automated Teller Machines Convenience Store Centrally Located Continued Increased Lighting Plan Renovation of Core for Student Organizations Consistent Quality Programming • Community Involvement/Uplift

Circle of Evolution Mentoring Program at Walker Ford Community Center Bridge builders Program with FAMU DRS (after school tutoring program) Habitat for Humanity Frenchtown Cleanup Keep FAMU Beautiful Campaign

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• Health and Fitness Program

Campus Run/Walk Against Heart Disease Health Seminars Focusing on … Cancers Hypertension Diet STD’s Sickle Cell Anemia Overall Physical Fitness

• Cultural Uplift

Speakers that will increase knowledge, awareness, and stimulate individual and collective growth Events that will broaden the horizon of many and create a more well-rounded student equipped to engage in several settings

• Political Involvement

Invite candidates to discuss, debate and answer questions on issues concerning the student body and State of Florida Take an active role in the Florida Students Association Develop relationships with key legislators/other governmental officials Research initiatives on all levels and respond accordingly Maintain a more proactive role in government Voter Registration Drives Highlight candidates in Famuan

• Communication

Monthly email/Newsletter to all off-campus students SGA Storm Troopers Town Hall Meetings State of the Students Address Radio Broadcasts

• Comments Change name from “Storm Troopers” Television time offered by Channel-46 (Dr. Ziegler)

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New Program: Alternate Admits from Out of State Dr. Barbara Barnes, Dean, School of General Studies

• Background of School of General Studies Feeder unit for all colleges and schools Has largest freshmen enrollment Administers CPREP Program Administers SASS Implements the Freshmen Year Experience Program

Implements the Freshmen Study Summer Transition Program Implements the Alternative Admits Students Program Implements the Evening and Weekend College Program Awards the Associate in Arts degree Home of the Provosts' recently established University-wide Academic Advisement Council Provides interactive academic and career advisement for students Implements the interdisciplinary tutorial program Implements an academic and advisement support program for athletes

• Freshmen Year Experience Program Highly structured global program Targets the development of communication skills, interpersonal skills, Computer literacy skills, team-building skills, mentoring program, Seminars on financial planning and study skill courses • Continuing Students Series of seminars on reality of the work place Financial planning, critical thinking skills, organization skills, Leadership skills, life-long learning skills • Weekend and Evening College Program Targets traditional students who must work, non traditional students returning to school Facilitates and supports joint program initiatives with corporate partners Facilitates degree and course offerings in many of the 12 colleges and schools Implements special articulation and partnership initiatives Coordinates in service training for school entities Provides staff development training for public and private agencies • Retention Strategies for Alternative Admits Admitted to the AA Degree Program in School of General Studies Benefits: Concentrate on completing general education requirements Passing the CLAST Enroll in courses in specific major only after completing the general education requirements Will remain in the School of General Studies until he/she earns the AA degree. Academic Advisement and Support Programs Availability Close monitoring of course registration, drop/adds, course performance, participation in academic support activities withdrawal activities

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Graduate Programs Dr. Anna Vaughn-Cooke, Dean, School of Graduate Studies

• Goals

Strengthen Infrastructure Provide published copy of grad stud handbook/grad financial aid handbook/?? Process of creating “guidelines of thesis and dissertations” handbook Increased the visibility of graduate schools Nine PhD programs/40 masters program Increased Funding Increased Enrollment

• Enrollment and Ethnic Origin for Fall

Grand Total 1297 Black 995 White 189 Hispanic 25 American Indian 1

• Graduate Financial Assistance 1999-2000

Fellowships – $70,000 Assistantships- $2,241,000 Out of state Tuition Waivers-$322,431 Matriculation Waivers - $237,906 Thesis/Dissertation – $50,000

• SUS Summer Orientation Program for Graduate and Professional Students

$40,220 total amount $1,300 per student Delores Auzenne Fellowship Program $5,000 per student ($55,000) Grand Total $3,196,657

• Graduate Feeder Scholars Program

Forty-one schools participate in the program Sponsored over fifteen visitation programs Accepted over twenty students for summer research programs Currently enrolls over two hundred students with funding Three Graduate Assistance in Areas of National Need (GAANN) programs Physics - $306,000 (4 fellows) Electrical Engineering $306,000 – 4 fellows Mechanical Engineering $382,500 - 5 fellows Grand Total $994,500

• Division of Outreach and Special Programs 1999-2000

College Reachout Program (CROP) Regional Institute for Math and Science Ronald E. McNair Achievement Program NASA Prodigy 2000 Student Support Services Educational Talent Search Upward Bound Program $5.9 million total

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Improving Administrative Processes - Hiring People/Payroll Processing Ms. Nellie Woodruff, Director, Human Resources and Personnel Relations

• Hiring Process Components

Position Budget Allocation Position Establishment/Classification Position Advertisement Applicant Screening and Selection Employment Appointment

• Hiring Process Improvements

7-Day advertisement period Background checks for computer related position hires Completion of Time-limited designation forms Maintenance of new employee hiring packets in departments

• Hiring Process Improvements Needed

Timely submission of employment appointment forms Eliminates employee premature report to work dates Timely submit employee Payroll Sign up documents Remind new employees to submit date sensitive documents Insurance applications/retirement plan enrollment

• Payroll Processing Components

Employment Appointment Documents Payroll Sign up Documents Payroll Certifications Other Pay Source Documents Extra sate/dual compensation Overtime reports

• Payroll Processing Improvements

Expanded listing of payroll certifying officials Greater involvement of Executive Management Increased submission of Payroll Certifications by deadline Developed payroll certification tracking system

• Payroll Processing Improvements Needed

Require timely submission of payroll documents Employment contracts/appointment documents USPS Employees’ Timesheets Faculty & A&P Leave Request Forms Payroll Certification for Salaried & OPS Employees Focused and committed involvement of Department Payroll Representatives To communicate importance of time sensitive documents To ensure documents are completed correctly To use OPS personnel appointment disk Communicate realistic date for receipt of first salary warrant Encourage employees to contact departmental payroll reps before contacting payroll office

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• Corrective Action Plan for Payroll Processing

Objective 1 – Conduct a payroll workshop for academic administrators Objective 2 – Improve communications and linkages among payroll offices Objective 3 – Disseminate workshop and committee recommendations to all departments. Objective 4 – Increase the revolving fund balance Objective 5 – Improve administrative oversight

New Software Application: Newly Hired Employee/Processing System/Software Demonstration, Mr. Sterlin Adams, Director, Planning and Analysis

Demonstration of Payroll Processing System Ability to complete payroll forms on-line Testing Stage Will be phased in

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Timely Vendor Payments Veronica Stokes, Assistant Controller

University has slipped with the vendor payment law (per auditor) • Reasons for Vendor Payment Delays

Orders placed with vendors without purchase orders Substituting items on purchase orders Incorrect vendor names and address on purchase orders Purchase orders being faxed to vendor creating duplicate shipments Receiving Reports/Proof of Delivery not forwarded to Accounts Payable Timely Invoices mailed to various locations Over-expensed purchase order dollar value Departments are not responding to phone calls, faxes, and letter inquiries Failure to follow-up on problems

• Solutions

Education Quarterly Workshops On: Vendor Payment Process Florida Statutes University Rules and Regulations Monitoring Purchase Order Balances Reconciling Departmental Ledgers Communication Biweekly Meetings Between Accounts Payable and Purchasing Discuss Problem Invoices Discuss Change Orders that are Needed Discuss Missing Receiving Reports New Technology Document Imaging Invoice Tracking Elimination of Redundant Files Faster Vendor Payments Improvement of Customer Service Reduction of Problem Resolution Time Increased Compliance with Prompt Payment Law Purchasing Card Faster Purchases Faster Vendor Payments Reduction in Paperwork Reduction of Interest Payments Due to Late Vendor Payments

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Purchasing Card Program Mr. Luke Thomas, Comptroller’s Office

• Overview - The P Card

Features and Benefits Purchase directly from the vendor's place of business Purchases can also be made via the internet or the telephone Goods and services are received immediately Charges go directly toward departmental cost center Vendors paid immediately

• Applications To be used only for official, state related purposes

• Specifications Issuance of a P-Card Purchasing Card Representative for Department Must Receive P-Card Training Must follow University's Purchasing Rules and Guidelines

• Availability P-Card available on July 1, 2000 for commodities P-Card will be made available on January 1, 2001 for Travel-related transactions

• Major Players Cardholder - purchases an item from vendor with P-Card Vendor - gives cardholder receipt and purchased goods Bank of America - approves transaction and pays vendor Cardholder - Within 3 days approve the transaction for payment Purchasing Representative Receives receipt from cardholder Reviews receipt for accuracy and approve transaction for payment Forwards the receipt to Accounts Payable Section for payment Accounts Payable Staff (Approver) Ensures that department has sufficient budget to cover expense Reviews and approves transaction for payment to Bank of America

• Special Notes University obligated to make payment t Bank of American within 10 days of transaction Post Audits of P-Card transactions conducted Cardholder Agreement and Application form

Retreat Closing Remarks Dr. Frederick S. Humphries, President

Dr. Humphries re-emphasized the issues he raised in his welcome address and encouraged everyone to begin the 2000-2001 year by being customer friendly, effective, and efficient.

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Executive Council Planning Retreat President’s Welcome Address

Dr. Frederick S. Humphries, President

Introduction Dr. Frederick Humphries opened the meeting with greetings and indicated he was looking forward to a successful retreat. He noted this year’s retreat includes a block of time at the end in response to attendees wanting to have time for discussion or comments. Dr. Humphries indicated he wants to address several issues as the session opens about what is important for the upcoming year and to make some general comments. Fall 2001 Admissions I have been extremely concerned about whether the various areas of admissions are holding constant or improving as we go forward. The implications for the freshmen class are slightly ahead of what we had last year. The transfer students, community college transfer students and graduate applications are about the same as we had last year. An indicator in terms of what kind of freshman class we are going to have has always been the number of students who actually apply to the dormitory and are actually housed in the dormitory. I have been reviewing reports on the number of students we have placed in the dormitories, and the goal we have set for this coming Fall is 1,800 freshmen students in the dormitories. We have monitored them and we are witnessing a softening in that number. Students are not coming to the dormitory as fast as they were last year this time. That has caused us some concern and with Dr. Sloan’s assistance we have put some measures into effect to make sure we do have 1,800 freshmen in the dormitory. I feel fairly certain that we will meet that goal. Our dormitories should be filled and that means every room that we have should be assigned at the opening of school. That’s good news that we will be on schedule to have a freshmen class of about 2,000-2,100 students. Enrollment In a previous retreat I discussed with you that in order to meet an enrollment of 15,000 it will be important to grow both the graduate and undergraduate enrollments. Fifteen thousand students would represent a combination of 3,000 graduate students and 12,000 undergraduate students. We are approaching 12,000 undergraduate students and we are slightly over 1,200 graduate students. Our goal for the future in getting this mix is going to be at the graduate level and continuing to increase the undergraduate level. The legislature this past Spring gave us an increase in graduate enrollment as part of the new dollars we got for enrollment growth. We do not get enrollment growth at the first year level. Last year we lost enrollment at the lower level in the university and we had to take a hit in terms of reduction in students at the lower level. It cost us about $900,000. Just to remind everybody, we do not get paid from the State, for out-of-state provisional admits. That student does not generate State dollars for the University and they are not counted in the FTE enrollment of the University. If those students were included in the count, we certainly would have been fine at the lower level, but because they were not counted at the lower level it caused us to have to make up that difference. We compensated for it because we were able to keep the out-of-state fees, the matriculation fees for those students. It was good to know that the tendency of the graduate enrollment shows improvement and we got money for graduate and the upper level.

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State Employee Students For the longest time, the State did not fund State workers enrolled at the Universities. Two years ago, the legislature gave us $1 million to help defray the cost of the many State workers who enrolled at the University. Previously those had been freebies at the University. We could not count those students as a part of the growth of the University. It took me about 3 or 4 years to understand that with regards to the State workers. Now we are in a situation where everybody counts. This last legislative session, state workers attending Universities will have to pay. That also goes for our employees. When they take courses they have to pay so all the enrollment will count. My suspicion is that because state workers have to pay, we are going to lose them if we don’t work at it between now and the opening of school. Graduate Programs Increasing graduate enrollment to 3,000 can be accommodated by expanding graduate offerings. I do not think we have reached our stride in the masters degree programs. We have not felt the full impact of Masters of Physical Therapy or Masters of Health Care Administration. There will be increased enrollment in the PharmD program, Masters in Biology, Chemistry, Physics and Journalism. All of those programs have yet to reach their full stride in terms of their potential for enrollment contribution at the graduate level. There is a lot of work to be done in getting out there and making the Masters degrees work for us in terms of graduate enrollment at the University. This Fall we will bring on more in the PhD in Physics. To reach a graduate enrollment of 3,000 we have to pursue students aggressively. We must also intensify our in-state recruitment activities for both graduate and undergraduate students and we must intensify and continue our efforts to reach community college transfers. We must continue all the efforts initiated and strengthen them as we go forward for the upcoming year. Retention Rates One of the things that have helped us particularly over the last 2-3 years has been the improvement of our retention rate. Several years ago our retention rate for 6 years before graduation was about 36-38%. Over the last several years we moved the retention rate up to 48%. We are graduating a six-year cohort at 48% of the freshman class. That has been helpful because as our enrollment figures soften, as growth with new students soften, we have improved our ability to maintain students and that has helped us keep a fairly consistent level of enrollment. If we can get all of those things to work together, that is, increase our enrollment at the freshmen level, an increase in transfer and A.A. students at the upper level, and get an increase in graduate enrollment and improve our ability to retain students it will be an easy accomplishment to get to 15,000 students. Law School Dean Luney has been working to get the law school up and running. He will soon be hiring the faculty and working on the curriculum. He will give a report on the status of the School during this retreat. University Budget This is going to be a tight year for the University. We experienced a downturn in our base budget. This last legislative session we lost part of our base budget --- $295,000 in land grant

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funds, $1 million appropriated for State workers, we had to reduce administrative cost by $1 million and technology $400,000. The consequences of these reductions will make the upcoming year a very tight fiscal year. The Deans did not feel this. Academic programs remained constant in their budgetary allocation. They will have to operate at last year’s level of support. We are trying to achieve the goal of providing you more expense dollars and I think we are going to be successful in doing that. University Board of Trustees This is going to be a terrific year for change at Florida A&M University and in higher education in general in the State of Florida. Each institution, because of the dissolution of the State Board of Regents, will have to see how they wear their Board of Trustees; they will have to see how the fit is derived over the course of the year. I am a firm believer in how you start is how you will end. If you start bad, you end bad. If you start good, you end good. This change of having a new governance structure and how it works is going to be very important to the continued growth and development of the institution. All of you who are very political minded in the University, I would say to you be careful about what you do. How you set up will determine how far this university will go. The University is the most important thing. Be very careful about what you do and what you don’t do. Your actions, where you start with the new governing structure, will have a lot to do with where FAMU ends up. History will give you your proper due in terms of what you do to help develop Florida A&M University or be a part to destroy it. Be careful what you do with this Board of Trustees and make sure you make decisions in keeping the growth and development of Florida A&M University in the forefront. Florida A&M University is so important to Florida citizens and most importantly to the African American community, so put your personal vendettas in proper focus. Attorney Holifield has been leading a task force at the University on this particular issue and they have been working hard and I am very pleased with the results they have gotten. He is going to report on the program for orientation and operation of the Board of Trustees during this retreat. The first meeting of the Board of Trustees will be in August. The Council of Presidents will meet July 12th in Orlando, where we will discuss where we are. We have been assigned a person by the Association of Governing Board who will meet with five people in Orlando on July 18th to help us give structure to our Board of Trustees and to help us get informed about what we can expect with the new Board of Trustees. Also, the Governor will meet with all Board of Trustee members July 25th in Miami. The Super Board, the Florida Board of Education, will meet in Miami for its first meeting July 23 or 24th. Following that meeting all Board of Trustees will have a one-day orientation from the Governor and the Super Board on what it is trying to do with this new governance structure. The FAMU Board of Trustees will meet after those meetings some time in August. There will be a public notice issued. The primary business of the 1st meeting will be to organize and select a chairman. Development of Software Packages Florida A&M University will be faced with a huge challenge to develop software packages to operate as an independent, autonomous university. Thus far, because we were apart of the SUS/BOR, the System had responsibility for developing software for all of its member institutions. The System has been dissolved so each university must determine what kind of software packages they are going to utilize and what is going to be its mode of operation with respect to information and documentation as they develop. This coming year we have to get into focus a student information system, which will have a financial aid, registration and student financial accounting module. We have not developed a student information system over the sixteen

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years I have been president; we have been patching it. The student information system must tie into the University’s financial accounting system that will include an independent purchasing, budget, personnel and sponsored programs module. We will need an operating bank account and a payroll bank account. All of that has to be solved and integrated into the University. A lot of work has to be done to develop these systems. The more freedom you have, the more responsibility you have. Miscellaneous

• Plans to develop a recreation facility for students and expand the stadium • Buildings in the design and development stages: Allied Health, Pharmacy, Business Wing,

Journalism Building • Be prepared to meet the needs of an academically potent Student body • How far FAMU goes depends on how well we recruit people we employ • Special thanks to Sterlin Adams and his staff for setting up the annual retreat • Special thanks to the President’s Council

Retreat Evaluation – 2000

• Overall: Excellent 67.4%; Very Good 23.3%; Good 9.3%

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Executive Council Planning Retreat Report on Academic Affairs

Dr. Gladys Lang, Interim Provost and Vice President for Academic Affairs

Dr. Lang reported the Division of Academic Affairs is continuing the plan to accomplish University Goals: Access to the University/Quality of Student Life/ Academic Improvement/Accountability Process/Improvement of Administrative Processes Related Objects/New Degree Programs include: Determining strengths and weaknesses, plan for continuous improvement, evaluate to determine relevance, stability and viability, revisit and prioritize list and conduct workshops. Dr. Lang indicated the plan of action for the following areas are outlined below: Accreditation

• Continue to maintain approval • Conduct program review to determine readiness • Place emphasis on quality and performance of new and existing faculty

Accountability Process

• Meet requirements mandated by Florida Legislature • Promote University-Wide Understanding and Commitment

International Initiatives

• Enhance ability to compete • Develop sustainable partnerships • Increase internal collaborations

Dr. Treadwell, Physics Department, reported on the progress of the Ph.D. program in Physics: Implementation

• Sufficient space • Redistribution of faculty teaching load • Start up funds

Dr. Thorna Humphries reported on the progress of the Ph.D. Program in Computer Science

• Majority of Faulty are willing to put a plan together for Ph.D. Program • Proactive Measures

CAC/ABET Accreditation Faculty Recruitment Faculty Encouraged to write individual grants

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• Resource Needs

Faculty Positions and Staff Positions need to be available until filled Start up packages for new faculty (e.g., summer salary to do research and equipment to start research (approximately $100,000 each) University funded graduate assistants

A slide presentation of the Division of Academic Affairs was shown. Dr. Humphries’ Comments:

• Dealing with budget cuts is difficult • Planning with certainty of resources is difficult • More definitive commitments will be able to be made this year

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Executive Council Planning Retreat Report on Administrative Affairs

Dr. Robert Carroll, Vice President for Administrative Affairs

Dr. Carroll reported last year was a very eventful year. He reported information based on the following outline: Associate Vice President

• Office Relocation • Presentation

o Master Plan o Campus Development Agreement o Land Acquisition o Major Construction Projects

Plant Operations and Maintenance

• Renovations • Resurfacings • Roof Replacements • Pest Control • Demolitions • Re-keying Buildings • Minimum Salary

Environmental Health and Safety

• Laboratory Safety • Insurance Value of Buildings • Bat Conservation Program • FAMU-DEP Partnering Agreement • Claim Against Bonding Company • Exterior Lighting • Emergency Generators

Purchasing

• Outsource Central Store Personnel/Human Resources

• New Employee Orientation • Employee Recognition • Employee Assistance • Payroll-related Documents Processing

Organizational Development and Training

• Customer Service Training • Mid-Level Managers Development Training

Parking Services

• Relocation • Organizational Realignment • Internal Management Review

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• Transportation Access Fee o Student Decals o Garage Parking o Venom Express

Auxiliary Services

• Food Service • Bookstore • Automated Teller Machines • New Director Search

Controller

• Vendor Payments • Financial Aid Disbursement • GASB 34/35 Implementation • University’s Financial Health

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Executive Council Planning Retreat Report on Research

Dr. Franklin Hamilton, Vice President for Research

Dr. Hamilton reported on the accomplishments of the Division of Sponsored Research programs according to the University goals as outlined below: Goal 1: To identify and facilitate opportunities for strengthening interdisciplinary and interdepartmental/program/college/external collaborations to attract research dollars. Interdisciplinary Accomplishments

• FAMU Community Development Cooperation $220,000 • Minority Science Improvement Program $224,851 • International Development Partnership $ 99,999 • Computer Science, Engineering & Mathematics $275,000

Scholarship Program • Ghana Doctoral Initiative Distance Learning $700,000 • Development of Environmental Studies Program $200,000

In Cambodia • Integrating New Technology & Information Systems $200,000

Into Transport Education in Tanzania • Collaborative Technology Alliance $150,000

Goal 2: To Improve Faculty/Staff understanding of the University’s contracts and grants administration.

• Initial meetings with the P.I. at project start-up • Project financial report to P.I.’s at mid-term • Personnel report one month before project close-out • Post-Award workshops for faculty/staff

Goals 3: To enhance the ability of faculty to successfully attract sponsored projects funds.

• The Challenger publication • Memo sent to new faculty • Memo that announces a pre-award grant-writing workshop

Goal 4: To improve and strengthen sponsored research infrastructure.

• Regular meetings between Sponsored Research and Contracts & Grants leadership. • Oversee the preparation of the Facilities and Administrative Cost Proposal • Designed and establish pre-award/post-award database • Support staff professional development

Goal 5: To develop the ability to use computer technology for electronic Research Administration (eRA).

• Electronic Business • EGrants • Public law 106-107 • Federal Commons Website

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Goal 7: To promote the development of sustainable international partnerships.

• Provided 210 students with information on foreign internships, scholarships, and research opportunities.

• Assisted faculty and students in 8 of the 11 units to develop 10 proposals for international projects.

• Prepared 14 applications for submission to funding agencies. • Received 6 awards. • Technology Transfer • Proposals submitted and awards received

o Proposals Total - $137,173,574 o Awards Total - $50,328,742

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Executive Council Planning Retreat Report on Student Affairs

Dr. A. Delories Sloan, Vice President for Student Affairs

Dr. Sloan reported on the Division of Student Affairs as outlined below: Access to the University

• Telemarketing • TCC-FAMU Initiative • Student Orientation

Quality of Student Life

• Reaccreditation of the New Beginnings Child Care Center • Electronic Housing Assignments • Diverse Pool of Judicial Hearing Panel Members and Chairpersons • Center for Human Development

o Expanded Hours Group Offerings

o Reality Check Anti-Tobacco Grant

• Law Enforcement Click It or Ticket Safety Survey Clery Act/CAD

Improvement of Administrative Processes

• FACTS • Customer Service • RattlerLink

Facilities

• Child Care Center • Student Organizations • C.C. Cunningham Building

2001-2002 Goals

• Web Based Registration • On-Line Information • National Achievement Scholars

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Executive Planning Retreat Report on University Relations

Mr. Eddie Jackson, Vice President for University Relations

Mr. Jackson reported on the Division of University Relations. The Division had a very successful year having published thirty-eight (38) publications. Mr. Jackson distributed publications for the audience to review. The Division of University Relations presented a video of the University’s activities during the past sixteen years. Dr. Tom Haynes reported on the University Cluster Program as outlined below:

• Increase in faculty and staff involvement • Cluster companies provided summer faculty • Cluster companies assisted in furnishing labs • Placement Data

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Executive Planning Retreat Report on Campus Technology

Mr. Sterlin Adams, Director, Planning and Analysis

Mr. Adams reported on Campus Technology. He introduced his staff, followed by a presentation. He indicated he would discuss technology progress and directions. The university has “Strategically Secured Accomplishments Leading to Charted Destinations”. He reported on the campus technology progress as outlined below. Campus Progress

• Campus-wide Telecommunications and Information Technology Project (CWITITP) o Fiber optic backbone installed o Building Retrofits o New Construction o New Communications Hardware o Human Resources o New Technologies

• Support of FAMU Research Program o Off-Campus Site Connections o Internet2/VBNS/Abilene o Super Computing Resource

• Support of Instruction and Learning o Faculty Workstation Upgrades o Two Additional Open Access Labs o Internet Access for Students

Wireless Roam Computing Remote Connection

o School/College/Department Enhancements SBI Architecture

• Staff Accommodations and Operations Space o New Network Support Space (Old Dining Room) o Operations Space o Data Center Renovation o Central Communications Facility Planning o Web Streaming Production Facility o Geographical Information Systems Facility

• Funding o Title III Support o Base Funding o Special Allocations

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Recommended Directions (Consideration of those projects and activities that are essential to effective operations, maintaining competitiveness, and realization of University goals) Needs for Forging Ahead

• Student Laptop Program • Enterprise Resources Management System • Human Resources Infrastructure • Distance Learning

o Diverse Learning Programs/Content o Mobile E-capable Production

• Paperless E-efficient Environment • Faculty/Staff E-development

Comments by Dr. Humphries Requirement of Incoming Freshmen to have Computers

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Executive Planning Retreat Report on Faculty Senate

Dr. Ada Burnette, President, Faculty Senate

Dr. Burnette reported on the Faculty Senate as outlined below: Faculty Senate Overview

• Constitutional Provisions • Elected Senators for each College/School/Institute • Appointed Voting and Non-Voting Senators • Student Government Association • Administrative Personnel • Jurisdiction • Officers • Steering Committee

Standing Committees

• Committee on Committees • Curriculum Committee • Library Committee

AdHoc Committees • Advanced Teacher of the Year • Constitution and By-Laws • Newsletter • One Florida Initiative/Equity • Professor Emeritus Committee • Reorganization Committee • Retreat

Representation on University-Wide Committees

• Athletic Committee 2000-2001 Recognitions

• Dr. Tim Beard • Mr. Marty Robinson • Mr. James Saylor • Advanced Teachers of the Year • Professors Emeriti • Honorary Degree Recipients

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Selected Activities & Accomplishments • Governance • Mission & Objectives • Faculty Concerns • Minimum Tenure Criteria • Post Tenure Review • Communications • Meetings • Technology • Library • Curriculum • Schedules • Retreat • Educational Reorganization – Consumed Extensive Time

Summary

• Very successful year; emphasis centered around collegiality and results. • Internal culture and climate still needs to support faculty to a great extent

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Executive Planning Retreat RattlerLink Demonstration

Mr. Michael James, Registrar and Ms. Freda Donald, Associate Director, Financial Aid

Mr. James and Ms. Gary, Registrar’s office gave a demonstration on the Registrar’s section of the RattlerLink, a web-based access for student information. Ms. Donald and Ms. Knight, Financial Aid office, gave a demonstration on the Financial Aid section of RattlerLink. Following are questions asked regarding RattlerLink: Q: Will advisors and faculty administrators have access to RattlerLink? A: Very soon. We want to give you access to the database, which gives more information than RattlerLink. Q: What will be the process for students wanting to register for courses requiring permission? A: The usual process will be used if permission is needed. Q: Will the registration papertrail end? A.: That is what we are going towards. We plan on ending the papertrail that goes along with registration. Q: Will students have the ability to pay fees on line? A: Not at this time, however, we’re working on it. Q: Can the data be printed off RattlerLink? A: Yes. Q: Are students inputting any data? A: Only the address screen. It goes to the Registrar’s e-mail, then updated on the database if the information is in proper form. Q: How do we avoid time conflicts with more web-based registration? A: We simply put in edits to avoid the conflicts. To date, over 14,000 students have interacted with the system.

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Executive Planning Retreat Report on Athletics

Mr. Kenneth Riley, Director, University Athletics

Mr. Riley reported on University Athletics as outlined below: New Staff Members

• New Women’s Basketball Coach – Debra Clark • New Men’s Basketball Coach – Mike Gillespie • Director of Athletic Marketing and Development – W. Earl Kitchens • Assistant Sports Information Director – Kelly O’Neill

Last Season’s Standings

• Football finished with a 9-3 season • Volleyball finished 2nd. • Softball finished 2nd • Baseball finished 2nd • Tennis finished 2nd

Academic Advisement Center

• Assist students in balancing sports with classes 2001-2002 Football Season

• Season tickets must be purchased by August 1. • Televised Football Games

o Howard o Hampton o North Carolina A&T

Comments by Dr. Humphries: Planned recruitment activities coordinated with football games are:

• Atlanta • Cincinnati • Tennessee State • Howard • Greensboro • Jacksonville • Bethune Cookman

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Executive Planning Retreat New Construction Projects

Mr. Louis A. Murray, Associate Vice President, Administrative Affairs

Mr. Murray reported on new construction projects as outlined below: Fund Sources

• PECO • Bonds/Revenue Certificates • General Revenue • Private Dollars • Sponsored Research • DRS • Other

Campus Infrastructure

• Master Plan Update • Campus Development Agreement • Land Acquisition Program • Electric and Steam Upgrades • Chill Water, Steam, Communication Distribution

Minor Project Funding 2001-2002

• As of 6/30/01 there were 53 projects with a budget of $8,000,000 • There are 14 projects on hold worth about $3,000,000

Major Project Funding 2001-2002 ($23,500,000)

• Journalism Building • Coleman Library Expansion • Land Acquisition • Campus Electrical Upgrades • Law School Building • Pharmaceutical Research Facility • Carnegie Library Remodeling Expansion • Recreation Center

Major Projects Summarized Programming 6 $78,000,000

• Black Archives • Bragg Stadium Complex • Banneker Complex Remodel • CIS/Technology • Pharmacy Phase II • Electric Upgrade Design 5 $78,216,301 • Journalism • Coleman Library Addition • Pharmacy Phase I • College of Law • Recreation Center, Phase I

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Construction 4 $37,692,691

• SBI West • School of Arch • Ware Rhaney Phase II • Chill Water Phase V

Major Construction Sites 2001-2002 Scheduled Completion

• School of Architecture September 2001 • SBI West August 2002 • Ware Rhaney December 2002 • Pharmacy Phase I March 2003 • Coleman Library Addition June 2003 • JMGA August 2003 • Land Acquisition & Demolition Continuous

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Executive Planning Retreat Graduate Programs

Dr. Anna Vaughn-Cooke, Dean, School of Graduate Studies

After introducing the Graduate Programs staff, Dr. Vaughn-Cooke reported on University Graduate Programs. Current Ph.D. Programs College of Pharmacy and Pharmaceutical Sciences (Four Concentrations)

o Medicinal Chemistry / Pharmacology & Toxicology / Environmental Toxicology o Pharmaceutics

FAMU/FSU College of Engineering • Biomedical Engineering • Chemical Engineering • Civil Engineering • Electrical Engineering • Industrial Engineering • Mechanical Engineering College of Engineering Sciences, Technology and Agriculture (CESTA) Doctor of Philosophy degree in Entomology* (two concentrations)

o Biological Control / Aquatic Entomology *In cooperation with the University of Florida College of Education • Educational Leadership Environmental Sciences Institute Doctor of Philosophy Degree in Environmental Sciences (four concentrations)

o Environmental Chemistry/ Biomolecular Science / Environmental Policy & Management Aquatic and Terrestrial Ecology

College of Arts and Sciences Doctor of Philosophy Degree in Physics (eight concentrations)

o Experimental High Energy Nuclear Physics / Computational Physics o Experimental Fluid Dynamic & Plasma Physics / AstroPhysics o Quantum Chemistry / Molecular Physics o Experimental Condensed Matter Physics / Accelerator & Laser Physics

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Current Master’s Degree Programs School of Allied Health • Master of Physical Therapy (MPT) • Master of Health Care Administration (M.S.) School of Architecture Master of Architecture (M.Arch) Master of Science in Architectural Studies (M.S.) Master of Landscape Architecture (MLA) College of Arts and Sciences Master of Applied Social Science Degree (ten concentrations) History / Economics / Political Science / Public Management / Public Administration African American History / Psychology / Criminal Justice / Social Work / Sociology Master of Science in Psychology (two concentrations) School / Community Master of Science in Biology Master of Science in Chemistry Master of Science in Computer Engineering (three concentrations) Real-Time Systems / Computer Science / Software Development School of Business and Industry Master of Business Administration College of Education (M.Ed. & M.S.) Thesis and Non-Thesis Option Adult Education Business Education Counselor Education Educational Leadership Elementary Education Physical Education Sports and Leisure Mangeent Vocational Education Secondary Education (five concentrations) Biology / History / Chemistry / English / Physics

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FAMU/FSU College of Engineering (M.S.) Chemical Engineering Civil Engineering Electrical Engineering Industrial Engineering Engineering Management Mechanical Engineering Biomedical Engineering College of Engineering Sciences, Technology and Agriculture (nine concentrations)

o Agribusiness / Entomology / Plant Sciences / Animal Science / Food Science / Entomology and Viticulture / Engineering Technology / International Programs

Environmental Sciences Institute (five concentrations) Environmental Restoration & Waste Management Radiation Protection Environmental Biotechnology Marine & Estuarine Environments Environmental Policy & Risk Management

School of Journalism, Media and Graphic Arts Professional Development Track and Academic Service Track (three concentrations) Copy Editing / Broadcast Journalism / Newspaper Journalism School of Nursing (M.S.) Adult/Gerontological Nursing College of Pharmacy and Pharmaceutical Sciences (M.S.) (six concentrations) Medicinal Chemistry Pharmacoeconomics Pharmacoepidemiology Environmental Toxicology Pharmacedutics Pharmacology & Toxicology Institute of Public Health (MPH) Master in Public Health Total Graduate Student Enrollment Fall 2000 = 1,352 Graduate Financial Assistance 2000-2001 – Totals $3,825,526 Thesis/Dissertation Incentive Awards - $87,642 Academic Enhancement - $150,000 Assistantships - $2,628,613 Out-Of-State Waivers - $374,803 Matriculation Waivers - $489,247 SUS Summer Orientation Program for Graduate and Professional Students - $40,220 Delores Auzenne Fellowship Program - $55,000

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Graduate Feeder Scholars Program Forty-two feeder institutions participate in the program to include law, medicine and business schools Sponsored over 15 visitation programs Accepted over 20 students for Summer Research Programs Accepted over 25 students for Fall 2001 Currently enrolls over 200 students with funding External Graduate Financial 2000-2003 Assistance Four Graduate Assistance in Areas of National Need (GAANN) Programs - $1,726,068 Physics - $318,000 (4 Fellows) Electrical Engineering - $318,000 (4 Fellows) Mechanical Engineering - $397,500 (5 Fellows) Civil Engineering - $692,568 (8 Fellows) Division of Outreach and Special Programs 2000-2001 - $6,164,358 College Reach Out Program ($111,584) Regional Institute for Math and Science ($956,420) Ronald E. McNair Achievement Program ($906,600) NASA Prodigy 2000 ($300,000) Educational Talent Search ($1,066,096) Upward Bound Program ($1,585,980) Minority Improvement in Math & Science ($249,294) Research in Science and Engineering ($32,000)

Executive Planning Retreat Session Wrap-Up

Dr. Frederick Humphries

Dr. Humphries made the following comments after Day 1 session:

• We have been meeting the demands of Distance Learning • We must reach beyond the expectations of Distance Learning • We must reach the full potential of evening/weekend college • The Department of Education is going to fund 10 national centers on Education; FAMU

needs to be a Center • Implication of offering certifications for students • There will be a 7-1/2% increase in tuition • Housing increase • Financial Aid Fee increase • Increase in cost both at undergraduate and graduate levels • Increase in cost of scholarships • American Association of Universities • Support for social sciences comes from Foundations

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Executive Planning Retreat President’s Remarks

Dr. Frederick S. Humphries

Dr. Humphries opened the Tuesday morning session providing information on the following issues:

• Legislative Budget Request Process • University Lobbying Efforts • PECO Funding • School of Engineering Funding

Executive Planning Retreat University Board of Trustees Transitional Committee Report

Mr. Bishop Holifield, University General Counsel

Attorney Bishop Holifield reported on the University Board of Trustees (UBOT) Transitional Committee. Several committees were assigned to assist with the transition of the UBOT. The progress of each committee follows: FAMU President Search, Screen and Selection Procedure Committee Chair and Co-Chair, Dean Henry Lewis, Mrs. Carrie Gavin

• The Committee has prepared a draft search, screen and selection procedure to be presented to the UBOT.

Professional Orientation, Training and Development for UBOT Committee Chair, Louis Murray

• An orientation, training and development program for the UBOT is being prepared.

UBOT Briefing Books Committee Chair, Sterlin Adams

• A prototype, 2 volume briefing book including documents and data on several topics has been prepared. It will cost approximately $5,000 to provide a set to each trustee.

Budget Committee

Committee Chair, Joyce Mann • Budgets have been prepared to address the UBOT, search for a new President, FAMU

Legislative Budget Request for 2002-03 and has been submitted to the President. Risk Management Committee Committee Chair, Mr. James Conoly

• FAMU’s insurance coverage will be in place after July 1. Hospitality Committee Committee Chair - Mr. Eddie Jackson Additional Note: The operating structure as it relates to the UBOT is in place. It is anticipated there may be staff additions to carry on the services of serving our new corporate board. Dr. Humphries will serve as CEO.

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Executive Planning Retreat Report on Student Government Association

Andrew Gillum, President, Student Government Association

Mr. Gillum made the following announcements:

• SGA is sending 15 delegates to Washington, D.C. in response to an invitation of Corrine Brown, civil participation

• Mother Jones magazine ranked FAMU’s student body #3 out of 10 of the most activist student bodies.

• FAMU SGA is being recognized in Washington DC for Inaugural Youth Leadership Award • This administration is the “Leading Light Administration”. It’s goal is to bring resources and

attention back to the student body. • An initiative is underway for the Rattler Card to receive recognition at businesses as a

discount card. • A Mentoring Initiative is underway at FAMU DRS, with expectation to expand to other

local schools ranked D or F by the Governor’s office Other Initiatives

• SGA Communications Hotline • Remarket FAMU’s Library in that hours have been extended • Food Services Improvement • ATM • Campus Safety Improvement • Campus Housing Improvement • Renovation of Gray Core Complex to move small Clubs in a convenient area to increase

social activities and to provide educational enlightening activities • Improving Communication between FAMU and FSU students •

Meshay Pendleton Graduate Student Association

Ms. Pendleton reported on a newly formed Graduate Student Association, founded in Spring 1999 to:

• Represent all graduate students • Provide a means for responsible and effective graduate student participation in the

planning of university affairs • Serve as a liaison between Graduate Students, the faculty and administration • Exist as a social and intellectual forum to support and improve the quality of the

graduate experience Graduate Students Are . . .

• Over 1400 individuals holding degrees in various disciplines at Florida A&M University • Self Motivated • High Achievers • Maintaining 3.0 or better grade point averages

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Association’s Goals and Objectives • Personal and professional seminars • Expanded graduate orientation • Expanded hours for graduate students in Financial Aid • Access to or expanded computer facilities for graduate students • Graduate input on University policies • Investigation of additional funding opportunities for graduate students in programs

traditionally not well funded • Activities and events geared to the unique needs of graduate students • Graduate student involvement on a university-wide level •

Executive Planning Retreat FAMU College of Law Progress Update

Mr. Percy Luney, Dean, FAMU College of Law

Dean Luney reported on the progress of the re-establishment of the FAMU College of Law.

• Orlando Utilities Commission to fund Groundbreaking • Orlando Utilities Commission will provide chilled water • Original agreement approved 4 floors; however, it has been determined 7 floors are

needed; County has agreed to approve 7 floors • Dean Luney has been learning the community, participating in community activities and

engaging in speaking activities to garner funding support for scholarships and buildings • Architect selection is completed • Temporary facility is being readied • Filled Associate Dean Positions of Administrative and Student Services • Fee for Law School Students • Announcements out to hire Faculty • Plans to move into the temporary facility end of July • Orlando is getting excited about law school

Detailed Processes to be Finalized

• Draft – Faculty Governance Manual • Documentation to be prepared • Local Committee Raising Money / Nucleus for National Fund Raising Effort • Local Orlando banks have made unspecified commitments • RattlerCard for Law Students • First Law School Class – Fall 2002; applications to be out in September • First Law Class Enrollment expected to be 75 students • Apply for provisional accreditation at the end of your second year to be granted in the

third year of operation • Law Librarian Advertisement Distributed

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