evosys’s fixed scope offering for oracle fusion …...test scripts test scripts for testing the...

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Evosys’s Fixed Scope Offering for Oracle Fusion Financials


Oracle Fusion FinancialsComplete Financial Management Solution

Complete and integrated financial management solution

Streamlined financial management processes

Best-in-class financial management and operations capabilities

General Ledger Accounts PayablePayments &Collections Asset Management

Accounts ReceivableCash & Expense

Management Common Modules

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Business Objectives Fixed Scope Offer – Oracle Fusion Financials Project Deliverables Scope Exclusion Implementation Approach Key Assumptions Project Team Structure Client Responsibilities Business Benefits Evosys Advantage Additional Services from Evosys for Cloud Applications Evosys Cloud Clientele Evosys Certified SaaS Implementation Partner

Content


Implement a disciplined Financial management environment providing relevant insight and operational rights to users at different levels in the Financials chain and various levels in the organizational hierarchy

Integrated processes with accurate record keeping & accounting

To have Real Time Reporting & Analysis of the organization's Financial Position

To have Transaction Trails, Centralised accounting monitors for easy Period Closing & auditing

Holistic view with In-built intelligence, role-based dashboards and embedded decision support system

Elimination of paper work with goal to achieve online and efficient environment

Business Objectives


Fixed Scope Offer – Oracle Fusion Financials

List of Modules:

• Fusion General ledger• Fusion Payables• Fusion Expenses• Fusion Receivables• Fusion Assets• Fusion Cash Management• Fusion Common Financial Module• Fusion Sub-ledger Accounting


Fusion General LedgerBusiness Scope – High Level Business Process

Business Process

Manage Journals Manage Journal Entries

Manage Recurring / Allocation Journals

Manage Intercompany Journals

Journal Approvals

Budget Journals

Account Balance Reporting Account Balance Translation

Account Balances Revaluation

Account Balances Multi Reporting

Consolidations & Eliminations

Account Balance Analysis Real Time Account Balance Analysis through Excel


Fusion PayablesBusiness Scope – High Level Business Process

Business Process

Suppliers & Supplier Invoice Management Manage Suppliers

Manage Supplier Invoices

Invoice Approvals

Spreadsheet based Invoicing

Withholding On Invoices

Manage Supplier Prepayments

Supplier Payments Supplier Single Payments

Supplier Batch Payment

Payment Printing

Payment Voiding / Hold / Reissue

GL Reconciliation Payables & General Ledger Reconciliation


Fusion Expenses Business Scope – High Level Business Process

Business Process

Manage Expense Report Submit Expense Reports

Integrated Mobile Expense Report Submission

Manage Expense Report Audit

Expense Report Approval

Manage Employee advances

Expenses Reimbursement Employee expenses Reimbursement

Corporate Card Expense Payments


Fusion ReceivablesBusiness Scope – High Level Business ProcessBusiness Process

Manage Customers & Customer Invoices Manage Customers

Manage Customer Invoices

Invoice adjustments

Credit Memo applications

Advance Billing Revenue Recognition

Customer Receipt Management Manage Customer Receipts

Automatic Customer Receipts

Credit Card Receipts processing

Receipt Reversal / Refund

Auto Receipt Application

Customer Receipt Remittance

GL Reconciliation Receivables & General Ledger Reconciliation


Fusion AssetsBusiness Scope – High Level Business Process

Business Process

Manage Assets Manage Fixed Assets

Manage Capital Work In Progress

Asset Addition through Payables & spreadsheet

Manage Asset Impairment

Manage Asset Retirement

Manage Asset details Manage Asset Locations

Manage Asset Employee Assignments

Manage Asset Category

Asset Depreciation Asset Depreciation

Unplanned Asset Depreciation

Suspend Depreciation


Fusion Cash ManagementBusiness Scope – High Level Business Process

Business Process

Bank Reconciliation Import Bank Statement

Auto / Manual Bank Reconciliation

Reconciliation Tolerances

Manage External Transaction Record External Transaction

Auto Transaction Creation from Bank Statement

Reconciliations Cash Management & General Ledger Reconciliation


Fusion Common Financial ModuleBusiness Scope – High Level Business Process

Business Process

Intercompany Organizations Manage Intercompany Organizations

Intercompany Transactions Intercompany Invoicing

Intercompany Journals

Intercompany batch Approvals

Spreadsheet Based transaction Batch

Reconciliations Intercompany Reconciliation


Application Scope – Detailed Configuration Scope

Configuration Details

Ledger One Ledgers will be defined based on the Financial Reporting requirement

Business Units One Business Unit will be defined with the invoicing & Expenses enabled.

Chart Of Accounts Chart of Accounts will be defined as per the business requirements.

Account Hierarchy Tree Parent Child Relationship Hierarchy shall be defined as per the business requirements

Suppliers Suppliers, supplier sites, contacts will be loaded in the system.

Customers Suppliers, supplier sites, contacts will be loaded in the system.

Asset Books One Fixed Asset Book shall be created to record the Assets details.

Bank Accounts Internal Banks shall be defined based on the actual bank accounts.


Application Scope – Detailed Technical Scope


Data Migration • Migration of open AP / AR Invoices, Assets, Trial balances & Masters

Note: 1. Data has to be provided in Evosys Template and only open transactions shall be migrated to Fusion Application.2. Migration of historical data is out of scope for the project.

Reports • Development of 5 transactional Reports using BI Publisher

Recommended Reports• Customer Invoice Aging Report• Customer Dunning Letter Report• Supplier Outstanding Statement• Asset Register Report

Email Alerts • Development of 2 Emails Alerts (as per the requirements)

SLA Modifications • Development/modification of 2 SLA events (as per the requirements)


RealizationTransitionValidateConfigureProject Design

Go-Live in 15 Weeks

Implementation Time


High Level Project Work Plan


Common Section for all FSOs


Project Deliverables

Deliverable Name Deliverable Description

Project Charter The project charter would include further details of the project mission statement, approach, plan, scope and execution.

Project Work Plan A plan that describes the tasks and timelines for all project activities.

Application Configuration/SetupDocument

A document that summarizes the configurations to be provided based on the collected business information.

Test Scripts Test Scripts for testing the configured functionality in the scope of standard offering. Any further changes to this document will be performed by Customer.

Training Material Material to support familiarization sessions on the application.

Configured Production Environment Configured Solution, validated for go live use.


Scope Exclusion


Single Sign On Single Sign On setup is not included in the current scope of work

Third Party Integrations Integrations with third party systems (inbound/outbound) is not included in current scope of work

Custom Job Roles Configuration of custom job roles would be not considered as part of the project scope

Data Extraction and Cleansing Data extraction from third party system is not included in the scope of the project

End User Training Evosys would follow the train the trainer approach, and end user training is not included in the scope of the project

Change Management Organization change management would be the responsibility of the customer

Migration of Historical Data Migration of historical data is out of scope for the project

Upgrade Upgrade of Fusion Application during project is out of the scope


Implementation Approach

Project Design

Configure Validate Transition Realization

Finalize Project Plan

Project Kick Off Meeting

Schedule Workshops

Load, reconcile and validate client data

Perform initial setup in staging environment

Conduct workshop to validate configuration of standard functionality

Apply adjusted setup changes to staging environment

Prepare users for validations and confirm solution to be migrated to production

Conduct train the trainer sessions

Configure the production environment

Load, reconcile and validate data loads in production environment

Go-Live (Begin production use of the system)

Provide Post Go-Live Support

Conduct a handoff to the ongoing Client Relationship Management Team

Document lesson learnt and close contract and processes

Iterative

Process

Iterative

Process


Common business processes & policy across all the business areas would be implemented Data migration to the Fusion instance subject to data provided in the templates provided by Evosys All development and documentation will be done in English The project execution will be done using an onsite-offshore model. No Customization can be performed in the Fusion Cloud Application, only custom configuration within the standard system is performed ‘Train the Trainer’ approach for administering user training Single sign-on solution with Fusion has not been factored Historical data migration is out of scope Organization change Management and end user training will be customer’s responsibility Implementing any requirement, which is not a standard feature of the product, will not be binding on Evosys. The same will be agreed on

based upon on comments received from Oracle using the Metalink Support Application bug repairs are the responsibility of Oracle Support and are not included in the project scope or estimates. All key users of client would be available at common location for all project execution activities including Key User Training and Testing. Upgrade of Fusion Application during project is out of the scope Any 3rd party integration is out of the scope A comprehensive list of assumptions and final timelines & estimates will be provided after a due diligence study conducted by Evosys

Key Assumptions


Client Project Manager

Project Steering Committee

Evosys Program Manager

Key Users IT Team Functional Consultant -Onsite

Developer - OffshoreDeveloper - Offshore

Project Team Structure

Supported by Strong and

Experience Evosys’s Fusion

Financial Solution Architect

Team


Client to finalize license agreements and get staging environment from Oracle for Fusion prior to start of the project Arrange for a Project Executive Sponsor and Project Steering Committee Assign a Project Manager to lead your staff’s efforts Assign experienced and empowered Business and IT users to work closely with Evosys consultants according to project plan

(some full-time allocation may be necessary at times). Perform independently various project tasks according to project plan such as: (a) Provide data in format specified by Evosys

b) Customer side of Integration c) Perform UAT d) End user Training Process & policy standardization across the organization has to be done by the customer prior to start of the engagement Provide timely sign off of the deliverables within the timeframe agreed upon before start of engagement Handle Change Management Communicate project status to entire organization on timely basis

Client Responsibilities


Innovative embedded multi dimensional reporting platform through Out of the Box Hyperion Tools like Smart View Role based dashboards which helps pushing issues and work to users Embedded transactional intelligence guide users’ decisions Out - of - the box imaging integration for supplier invoices Extensive spreadsheet integration across finance functions Gain real - time access to live financial data Close faster visualization and monitoring of the close status for ledgers and sub-ledgers in related subsidiaries

Business Benefits (Fusion Financials)


Evosys Advantage

Early Adaptor of Oracle Partner for Cloud Applications. Evosys is Certified SaaS Implementation Partner. Good Experience in Implementing Oracle Fusion Financials Application (Referencable Customer) . Working Very Closely with Oracle Product Development team for various Cloud Implementation Projects . Very Solid Experience in Implementing Oracle Fusion Financials Applications. 100+ Oracle Financials Consultants with certified Fusion Financials consultants. Experienced in implementing other products in Fusion like Fusion Purchasing/SCM, Fusion HCM, Cloud Planning & Budgeting,

Taleo which gives an Cutting Edge to Evosys to have overall and better understanding of Oracle Cloud Applications as a whole.


Additional Services from Evosys for Cloud Applications

Automatic 3rd Party Integration Business Consulting Master Data Management End User Training Change Management Additional System Workshops Business Process Documentation AMC Fusion Application Upgrade Custom Reports & Email Alerts Development


Our Prestigious Cloud Clients

Evosys Cloud Clientele

Above list includes on-going projects also


All the logos, trademarks, trade names and service marks mentioned in this document are the property of their respective owners and are hereby acknowledged.

Thank You

evosys’s fixed scope offering for oracle fusion …...test scripts test scripts for testing the...

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