Event Registration

Ignite Leadership Series

Space Reservations• HSB & SUB – event request will trigger space

approvalo Outdoor SUB spaces – use facilities for tables/chairs

• On-Campus – building contact information will be in event approval

• Off-Campus – make sure venue is appropriate (include address in event request)

• Make sure to request appropriate set-up and technology needs as necessary

• Be a good steward – clean up, cancel events, allow 2-3 business days for reservations

Dates & Times• Spring 2013 Blackout Dates

o January 14th – first day of classes (first day for events)o January 21st – MLK Holidayo March 9-17th – Spring Breako March 23rd – Bearathono March 29th-April 1st – Easter Holidayo April 13th – Steppin’ Outo April 18th – Dia de Losoo May 4th – May 14th – Dead Week Exams (May 3 – last day for events)o Save the Dates for Fall 2013: Welcome Week, Parent’s Weekend,

Homecoming, Steppin’ Out, Home football games

• Sunday-Thursday past midnight for on-campus events and off-campus events.

• After 1 a.m. on Friday and Saturday nights.• On Sundays before 1 p.m.

Who is invited?• Members Only• Members and Guests (invited – formals, take a

dates, crushes)• BU Community (anyone affiliated with Baylor)• Waco Community • Other (anyone outside BU/Waco – sport club

games)

• Make sure to select the appropriate audience! Appropriate forms can be dependent on this.

Organization Travel• Register as an event• Make sure to include accurate dates/times• Include traveling advisor, transportation,

accommodations, & # traveling in request• Fill out and return appropriate travel forms• Things to consider

o No cohabitationo Curfews (to be set by students and advisors)o Appropriate driver forms

New Member Education

• New Member Education Proposals – due to Student Activities at least 4 weeks prior to NME beginning

• All programs are limited to 5 weeks.• New member activities need to be registered as

events – must take place between 8am-10pm• New member activities cannot take place in any

on-campus dining facility nor conflict with class times

Forms• Travel • Special Events• Solicitation• Speaker• Exemption

• These will be attached in your event approval. • Turn in 2 weeks prior to leave time for appropriate

processing.

Registration Tips• Double check blackout dates and time regulations

prior to registering events• If you don’t receive an e-mail, check your junk

folder• Make sure to register events as soon as possible –

allow two weeks for those requiring forms• Any changes you make will re-trigger advisor

approval• Be a good steward – cancel events & space as

needed• Event approval does NOT equal space approval