Topics Covered

•  System Specification •  Physical Structure •  Sections Available •  Staff •  Pattern Of Work •  Other Facilities •  Errors in the Library •  Areas of Improvement

System Specification Staff Librarian Library Assistant Library Attendant

Customers Students Faculty Visitors

Content Books Periodicals Magazines AV’s

Physical Structure & Spacing (3.400 Sq.Ft)

Reading Section Issue Counter

Reference Books

Other Books

Computers & Scanners Librarian’s

Office

Faculty Room

Thinking Room

o  Issue Counter

o  Reading Area

o  Librarian’s Cabin

o  Thinking Room

o  Faculty Room

Sections Available

LIBRARIAN : Vidya Dhanwantari MA (sociology), M. Lib & ISC, M. Phil

LIBRARY ASSISTANT : Urmila Ghatge BA (Marathi), M. Lib & ISC

LIBRARY ATTENDANT : Shobha Koditkar

STAFF

The given posts take care of the following:

LIBRARIAN :   Customer Service   Handling Vendors   Acquisition   Records

LIBRARY ASSISTANT   Circulation & fine on late issues.   Periodical Section   Check Shelving   Requirements & queries

ATTENDANT   Shelving   Labeling   House keeping management

Pattern of Working

o  Acquisition

o  Cataloging

o  Classification

o  Circulation

o  Serial Control

o  Maintenance

1.  ACQUISITION (Purchases)

Material purchased Books Magazines (National/International) Online Journals

Types of Books Acquired •  Approval Based - Brought from the vendor •  Faculty Recommended - Books that are purchased due to

recommendation of various faculty, and authorized by the HOD’s

After Selection Of Books Process of Purchase Purchase Requisition Invoice Performer Original Book

2.  CATALOGING (detailed entry of books)

a] After Billing; books are sent to the librarian for cataloging the given entries:

  Title   Author   Publisher   Place of Publish   Year of Publish   Addition   Volume   ISBN   Pages   Sub-media   Reference/Text/Fiction/General

b] Additional Entries

  Name of Vendor   Recommendation Person   Bill number   Billing Date   Approximate Cost   Discount   Cost after discount

c] Due date & Stamp Date Stamping

d] New Books are then put on display

3. CLASSIFICATION : According to subject, classification number, unique number, for subject.

4. CIRCULATION : Shelving of Books is done by subject-wise classification of books.

Issue of Books •  Books are issued for 15 days. •  Re-issuing can be done. •  Full PRN no registered in software with book accession number •  User cards will be issued to sign for issue & return of books from now on

5. SERIAL CONTROL   Periodical section   Serially magazines & periodicals come in   Books come in on approval   Magazines come in by subscription (Yearly subscription)   Previous year magazines are bound together to make one volume (Ex: According to the month)

6. MAINTENANCE   Cleaning   Shelving   Clearing   Arrangement   Printing of user cards, due date stamping etc.

o  More than 4674 books o  Around 400 CD ROMs o  Around 50 Periodicals o  458 AV collections o  19 International & 5 online journals. 26 Indian Journals o  Internet facility o  Scanning o  Software enabling one search machine for any book magazine etc. o  ILL : issuing of different books from different Symbiosis Institutes. o  Institutional Membership : Yearly membership with British Council library with 20 cards made available for staff & students

Facilities

Some Problem Areas in

the Library

•  Since bags are not allowed inside the library, they are kept unguarded outside the library.

•  Some books are kept in a way that they are not displayed properly. Which makes student unaware of their availability.

•  There is not judicious utilization of space

•  The shelves are placed too close to each other.

•  It becomes suffocating to stand inside for too long.

•  It becomes difficult for two people to stand and pick a book at the same time from opposite shelves.

•  Also if two doors of shelves are open, a person cannot move in or out of the shelves.

•  The books are placed till the lowest shelf. It gets difficult to sit down and look for a book in a congested scenario such as this.

•  For a library to have a a glass door or big glass window can be distracting.

•  Parts of the library are not very well lit up for a person to read.

o  Air Conditioner o  Extra Library Staff for the library reception. o  Automation o  RFIED System : Radio frequency Identification. o  Better utilization of space o  Access to books for lending and study and the internet through broadband networks. o  Shelves without doors so the space used for the door is saved. o  Comfortable chairs o  Better lighting o  Book Club

Areas of Improvement

Thank You