Erasmus+

Key Action 2

Capacity Building in the field of Higher Education

ERASMUS+

Clivio Casali EACEA

Contact Seminar, Rome 19/10/2017

Systems

Institutions

Individuals

KA3 Policy

KA2 Cooperation

KA1 Mobility

Erasmus+

Specific activities:

• Jean Monnet

• Sport

Erasmus+

Welcome to the CAPACITY BUILDING IN HIGHER EDUCATION (CBHE)

• Outline of the Action

• Statistics and trends

• Inside the award criteria and Key messages

Erasmus+

• Transnational cooperation projects based on multilateral partnerships primarily between higher education institutions (HEIs)

• 2 or 3 years duration

• Run by consortium of institutions

• Consortium must include Programme Countries and Partner Countries

• They can be coordinated by HEIs from a Programme or a Partner Country

What is it? How does it work?

Modernisation

HE

institutions and systems

Regional integration

CBHE

Quality of HE

Management governance

Competences

Skills

Internationalisation

CBHE Objectives

Programme Countries (33 countries paying a contribution to E+)

CBHE Eligible Partner

Countries (> 150 countries)

28 EU Member States:

Other programme countries:

Iceland, Liechtenstein, Norway, former Yugoslav

Republic of Macedonia, Turkey.

Regions:

1: Western Balkans

2: Eastern Partnership

3: South-Mediterranean

4: Russian Federation

6: Asia

7: Central Asia

8: Latin America

9: Iran, Iraq, Yemen

10: South Africa

11: African, Caribbean and Pacific

Ineligible Partner countries: Regions 5, 12 and 13

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Joint Projects

Structural Projects

Curriculum development (only Joint projects)

Modernisation of governance, management and functioning of HE systems and HE institutions

Strengthening of relations b-n HEIs and their wider economic and social environment

National projects

Multi-country projects: regional (within a given region) and cross-regional projects (involving more than one region)

Which types of projects?

Erasmus+ 8

State-recognised public or private Higher Education Institutions

Associations/ Organizations of Higher Education Institutions

Only for Structural Projects: recognized national or international rector, teacher or student organisations.

Applications can be submitted by organisations located either in Programme or Partner countries

Eligible Applicants Who can Participate?

Erasmus+ 9

Full Partner:

State-recognised public or private HEIs

Any public or private organisation active in the labour market or in the fields of education, training and youth (e.g. enterprise, NGO) etc.)

Associations or organisations of HEIs with main focus on HE

Each participating organisation can be located either in a Programme or in an eligible Partner country

International governmental organisation (self-financing basis)

Eligible Partners

Any kind of organisation (self-financing basis)

Who can Participate?

Associated Partner (optional)

Erasmus+

10

National Projects

(1 Partner Country only + min.

2 Programme Countries)

Multi-Country Projects

(≥ 2 Partner Countries+ min.

2 Programme Countries)

Min.1 HEI from each Programme Country

At least as many Partner Country HEIs as

Programme Country HEIs

Min.3 HEI from the Partner Country

Min.1 HEI from each Programme Country

Min.2 HEI from each Partner Country

At least as many Partner Country HEIs as

Programme Country HEIs

Exception

Syria, Libya, Russia Latin

America

STRUCTURAL PROJECTS: Partner Country

Ministries for HE must participate

Consortium structure

National Projects

Defined by the Ministries of Education in close

consultation with the EU Delegations

address

National priorities set for Partner Country in Regions 3

Multi-Country Projects

Defined by the Commission and based on EU's external

policy priorities

address

regional priorities for regional projects

or

common to different regions

(cross-regional projects)

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PRIORITIES

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Types of Activities

Categories of Priorities

Curriculum

Development

Modernisation

of Governance

and

Management

Strengthening

Higher Education

and Society

1. Subject Areas X

2. Improving Management and

operation of HEIs X

3. Developing the HE sector

within society at large X

Only 1 choice per type of project is possible.

PRIORITIES

Erasmus+

Capacity-building and refugees

• Migration, a Commission priority for President Juncker

• CBHE can help with support for integration in education

• Three projects selected so far:

RESCUE (2016) Lebanon, Jordan, Iraq

www.rescuerefugees.eu

MERIC-Net (2016) Algeria, Morocco, Tunisia, Lebanon www.mericnet.eu

DEMO-IL (2017)

14

Duration 24 or 36 Months

Min. 500,000 - Max. 1,000,000 €

Real Costs and Unit Costs

5 Budget Headings

Budget and Duration Overview

15

Staff costs (max 40%)

4 Staff Categories (Manager, Researcher/

Teacher/Trainer, Technician, Administrator)

Travel costs

Students/staff from partners in countries

involved in the project from their place of

origin to the venue of the activity and return.

Costs of stay

Subsistence, accommodation, local and public

transport, personal or optional health

insurance.

Equipment (max 30%)

Purchased exclusively for the benefit of HEIs

in the Partner Countries

Sub-contracting (max 10%)

Exceptional for services related to

competences that can't be found in the

consortia

5 Headings CBHE budget:

Erasmus+

Relevance

(30 points)

Quality of

Design + Implementation

(30 points)

Quality of

Team + Cooperation arrangements

(20 points)

Impact and Sustainability

(20 points)

To be considered for funding, proposals must score at least 60 points in total and - out of these points at least 15 points for "Relevance"

What is assessed? Award Criteria

Erasmus+

CBHE

Statistics and Trends

17

Erasmus+

Stage 1 Western Balkans

2 Eastern Partn

3 South Med

4 Russian Federa-

tion

6 Asia

7 Central Asia

8 Latin

America

9 Iran, Iraq,

Yemen

10 South Africa

11 ACP Total*

Reception 135 243 196 108 120 121 98 12 12 50 833

Eligible >60 points

102 167 151 68 76 84 80 6 8 36 609

Sent to Consultation

36 58 74 34 76 37 30 5 8 23 295

Proposed for funding

16 17 37 11 45 14 15 3 4 7 149

* Figures cannot be added as cross-regional applications are counted in one or two regions

Success rate in 2016

16,5% 10% 21% 20,5% 68% 19% 18% 50% 36% 17% 20%

Success rate in 2017

12% 7% 19% 10% 37,5% 19% 15% 25% 33% 14%

18%

Results 2017 CBHE Selection

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Results 2017: geographical scope

CBHE Selection

20

Results 2017: priorities CBHE Selection

21

Results 2017: Subject area

CBHE Selection

Participation of

South Mediterranean Countries

in E+CBHE

Number of projects granted

(112 projects funded in South Med region)

4

10

5

16

5

1

9

7

1

8

6

8 7 7

4

2

11

5

1

7

5

8

4

8

2 1

9

5

1

12

15

26

16

31

11

4

29

17

3

27

Algeria Egypt Israel Jordan Lebanon Libya Morocco Palestine** Syria Tunisia

2015 2016 2017 total

South Med Region Stats & Trends

Type of projects: geographical scope by year

2015 2016 2017 total

20

17

23

60

19 19

14

52

national multicountry

South Med Region Stats & Trends

Number of projects coordinated by SM institutions

0

2

4 4

1

0

1

3

0 0 0

2

3 3

1

0 0

4

0 0

1

0

2

0

1

0

2

4

0

1 1

4

9

7

3

0

3

11

0

1

Algeria Egypt Israel Jordan Lebanon Libya Morocco Palestine** Syria Tunisia

2015 2016 2017 total

South Med Region Stats & Trends

N° of institutions involved by country and by year

(a total of 256 institutions involved , 173 are HEIs)

South Med Region Stats & Trends

Type of activities by year

South Med Region Stats & Trends

Subject Areas for Curric. Development (2015 -2017)

South Med Region Stats & Trends

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Applications

Projects

0

50

100

150

200

250

2015 2016 2017

Applicationssubmitted

Part/Coord

Applicationssubmitted

Coordinator

0

5

10

15

20

25

30

35

40

45

2015 2016 2017

Projectsselected

Part/coord

Projectsselected

Coordinator

South Med Region Stats & Trends

Is there anybody with an idea of a project?

30

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How clearly the project addresses the Programme objectives and National / Regional priorities (thematic or geographical) and development needs

Needs analysis and presentation of specific problems addressed

Definition of target groups

What is innovative or complementary to other

projects

European added value of the project: why similar results could not be achieved through national, regional or local funding

Relevance

Award Criteria

A preliminary needs analysis before writing a proposal (only a more in-

depth analysis planned in the project)

Specific needs / problems at all relevant levels:

– Regional (where applicable): common needs

– national level: each of the Partner Countries involved

– institutional level: each of the participating Partner Organisations

– individual level: students, staff, …

Weaknesses: Missing Evidence to underpin a needs analysis and specific

data sources (statistics such as unemployment rates from an official

publication, findings from a survey on a specific topic)

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KEY MESSAGE Relevance

• Identify (and quantify) clearly the target groups/beneficiaries in the Partner Country/ies

Weaknesses: target groups identified vaguely and / or not quantified difficult to demonstrate (and assess) the impact of the

project

• Identify the priority and link them with the Partner Country national or institutional strategy/ies

Weaknesses: Projects which DO NOT CLEARLY ADDRESS the priorities are NOT FUNDED. Make sure your proposal shows how both its objectives and results address the chosen priorities.

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KEY MESSAGE Relevance

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Which are your wider and specific objectives?

Consistency between project objectives,

activities and expected results

Work plan / implementation schedule

Budget and cost-effectiveness

Overall consistency of the project and project

methodology

Quality measures/assurance of the project and

Risk management/contigency measures

Quality of Design and Implementation

Award Criteria

Wider Objective Indicators of

progress

How indicators will

be measured

Specific objective(s) Indicators of

progress

How indicators will

be measured

Assumptions &

Risks

Outputs (tangible) & Outcomes

(intangible)

Indicators of

progress

How indicators will

be measured

Assumptions &

Risks

Activities

Inputs Assumptions &

Risks

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Logical Framework Matrix

Ensure coherence in LFM intervention logic:

KEY MESSAGE

External QA: external evaluation of the project; accreditation of a programme/course by a national body Internal QA: on-going monitoring; approval of a programme course by a faculty / department body; internal review of outputs by a Project Quality Committee; a satisfaction survey among project participants

QA mechanisms

academic and administrative/management aspects of the project

results (e.g. a newly developed / modernised programme / course), and processes (e.g. project management)

36

Quality assurance KEY MESSAGE

37

Specify the partners expertise, competences and roles in the project

Underline complementary skills, directly relating to the planned project activities

Distribution of tasks, including active participation of Partner Country institutions

Cooperation, effective communication and project management arrangements

Planned measures to ensure communication

Ensure regional dimension

Quality of Team and Cooperation

Award Criteria

Partners to be chosen on the basis of their specific and

complementary expertise. NEWCOMERS are recommended

More than 1 key staff member at each Partner Organisation to avoid the risk of unavailability

Complementarity of Key staff at the Partner organisations covering expertise in both academic/content-related aspects of the project and project management

Presentation of the Partners and their key staff: focus on the activities of the Partner Organisations and the expertise of

staff which are specifically related to the project, complementarity between the Partners and their expertise to be

highlighted

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KEY MESSAGE Partners and Key Staff

• Management arrangements at all relevant levels: international / project

level, national / Partner Country level and institutional / local level (each

Partner Organisation)

• Decision-making process: who will take decisions on what matters, and

how (e.g. consensus or majority voting)

• Bodies to be established at each relevant level: composition and specific

responsibilities of each body and relationships between them

• Mechanisms for resolving conflicts among the Partners

Important to ensure and demonstrate in the proposal that:

all Partner Organisations are involved in the project management body

and decision-making as equal partners

the role of the Applicant / Coordinator is not too dominant a sense

of ownership across the consortium

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Management KEY MESSAGE

40

Expected impact: at different levels

Dissemination strategy including outputs to be disseminated, target groups, dissemination tools & activities

Sustainability at three levels including financial, institutional and political

Evidence of impact: institutional / national level at the Partner Countries

Impact and sustainability Award Criteria

IMPACT Concrete benefits to the target groups at various levels (faculty /

institutional, local, regional, national) / beneficial changes brought by the project during its lifecycle and after its completion

DISSEMINATION AND EXPLOITATION

• Dissemination: Activities / measures aimed at spreading information about the project / raising awareness / making the project visible beyond the circle of direct participants

• Exploitation: Activities / measures aimed at mainstreaming and multiplying project results beyond the circle of direct beneficiaries

Both increase the project impact and contribute to its sustainability

SUSTAINABILITY Activities / measures ensuring that the results of the project will last beyond the project lifetime

KEY MESSAGE Impact and sustainability

A good sustainability strategy

specifies the project results to be maintained and activities to be

continued after the end of project funding

envisages specific measures to ensure sustainability at 3 levels:

institutional, financial and policy levels

plans such activities as early as possible in the project

involves faculty / institutional and / or national authorities (if they are

not represented in the project) to ensure their support for project results

(e.g. through regular update meetings or consultations)

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KEY MESSAGE

43

Region

Budget

allocated

2016

(in Mio €)

Budget allocated

2017

(in Mio €)

Budget

allocated

2018

(Indicative)

(in Mio €)

Indicative

number of

selected

projects**

REGION 1 - Western Balkans 13,17 13,82 14,57 16

REGION 2 - Eastern Partnership countries 13,86 13,51 12,88 15

REGION 3 - South-Mediterranean countries 28,57 27,84 26,55 31

Additional allocation for Tunisia* 0 3,00 0 0

REGION 4 - Russian Federation 6,89 6,72 6,41 7

REGION 6 - Asia 35,38 39,55 41,44 47

REGION 7 - Central Asia 9,2 8,80 8,80 10

REGION 8 - Latin America 13,1 13,20 13,20 15

REGION 9 – Middle East (Iran, Iraq, Yemen) 1,9 2,00 2,10 3

Specific allocation for Iran 0,69 0,69 0 0

REGION 10 - South Africa 3,42 3,91 4,20 7

REGION 11 - ACP countries 5,29 5,64 6,00 7

TOTAL 131,47 138,68 136,15 156

*An additional allocation for Tunisia might become available subject to the relevant Commission decisions being taken.

** Calculated on the average grant/project recorded in 2016.

Indicative budget Call for Proposals 2018

44

No Special Mobility Strand Subject

Only 3 thematic priority areas

Only 2 Programme Countries needed

Start of the eligibility period:

- 15 November 2018 or

- 15 January 2019

Call for Proposals 2018 Novelties

45

Attention to eligibility criteria

Diversification of projects in terms of objectives activities, target groups and consortium composition

New national and regional priorities

High cross-cutting priority - proposals addressing Refugees

Relevance of cross-regional applications?

Call for Proposals 2018 Key messages

• Avoid overlapping with existing projects in the same subject area/priorities

• Ensure to bring an innovative approach: be innovative in the content and methodologies described in your application.

• Work out possible synergies to be developed in the project implementation

• Invest on the ownership of the projects objectives and results: need to empower the Partner Country partners from the early stages of the proposal preparation

KEY MESSAGE

Steps Date

Publication Erasmus+ CBHE Call for Proposals 2nd half of October 2017

Deadline for submission of applications 8th February 2018

Verification of eligibility of project proposals February – March 2018

Assessment of projects by experts (remotely) March – May 2018

Consultation procedure June 2018

Evaluation Committee for selection of projects July 2018

Sending for signature of Award decision by Agency AO July 2018

Notification of applicants & publication of results July 2018

Preparation and signature of grant agreements August-September 2018

Start of eligibility period Autumn 2018

Erasmus+

Call for Proposals 2018 Indicative Roadmap

48