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“ERA-NET”

ERA-NET

REPORTING REQUIREMENTS

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“ERA-NET”

ContractContract

The contract for an ERA-NET • is a contractual link of all participants with the

Commission• defines the following points

– scope of the ERA-NET– consortium– beginning and end of project and of contract– work to be executed – financial rules, EU contribution and payments– reporting– IPR

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“ERA-NET”

Parts of contractParts of contract

The contract is composed of:

The core-contract: Standard text completed with project data (+ special clauses)

Annex I: The “Description of Work”

Annex II: General conditions (standard text)

Annex IV : Form A (accession to the contract)

Annex V : Form B ( accession of new legal entities to the contract)

Annex VI : Form C (financial statement per activity*)

*to be filled periodically by each contractor

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“ERA-NET”

DoWDoW

The Description of Work• is a scheme to be followed• Includes the following points:

- work description, dissemination plans, management and timing- milestones and deliverables- reporting - role of participants- special issues such as subcontracting

and gender action plan

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“ERA-NET”

Deliverables and milestonesDeliverables and milestones

• Deliverables are concrete output and evidence of the work

• good deliverables are hence “finished” products (e.g. a common call or a common programme, not just a workshop report)

• milestones are key points in the process (e.g. workshop to define a joint call, publication of a joint call)– their timing can coincide with that of a

deliverable– there can be more milestones than deliverables

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“ERA-NET”

0 6 12 18 24 30 36 42 48

Months

Payments and reporting Payments and reporting schedule for an ERA-NETschedule for an ERA-NET(example of a 4 year contract)(example of a 4 year contract)

Payment & 2nd pre-financing*

first pre-financing

Detailed Description of Work

activity report

cost statementactivity report

certified costs

(pre-financing*)

final reports

certified costs Finalpayment

cost statement

cost statement

* < 80% of EC contribution

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“ERA-NET”

ReportingReporting

In ERA-NETs the following reports are required*:• short (2-3 pages) management reports every 6

months• Month 18: “review” of the description of work• Months 18, 36 and end: progress report and

financial report• Months 18 and end: audit certificates• end: publishable final report, dissemination report,

gender action plan, various financial reports

* some other reports can be added (e.g. on ethics)

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“ERA-NET”

Requirements for reports

All reports must• be concise and clear• be organized by work packages and tasks• identify the contributions from the various

participants• respect the reporting guidelines • respect the page limit where applicable• be submitted within the contractual delays

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“ERA-NET”

Content of reports

• Management reports- Statements on progress- Task by task- 2 – 3 pages

• Review of DoW- Crititical assessment of DoW- Take account of new developments and progress made- Review all points e.g. distribution of tasks or timing

• Other reports: follow guidelines