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Equal Employment Opportunity Programs Equal Employment Opportunity Programs

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Page 1: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Equal Employment Opportunity Programs

Equal Employment Opportunity Programs

Page 2: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Overview

• Office of Civil Rights Overview

• Equal Employment Opportunity

• Small Business Contracting

Page 3: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Minnesota

In comparison to other States, what does MN rank for racial inequality?

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a. 2

b. 21

c. 15

d. 49

Page 4: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Construction Workforce

What percentage of the federal-aid highway construction workforce are people of color?

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a. 5%

b. 25%

c. 10%

d. 32%

Page 5: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

What percentage of the federal-aid highway construction workforce are women?

2/16/2018 Optional Tagline Goes Here | mndot.gov/ 5

a. 5%

b. 8%

c. 75%

d. 50%

Page 6: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Office of Civil Rights Overview

Office of Civil Rights

Business & Program

Development

Equal Employment Opportunity

Small Business Contracting

Page 7: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Equal Employment Opportunty Program

• EEO Programs require contractors to actively recruit women and minorities

• Contractors must maintain a workplace free from discrimination, harassment and violence

• EEO posters must be visible and accessible at all times

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Page 8: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Workforce Goals

• MDHR sets workforce goals for each county

• Goals, not quotas

• Documented Good Faith Efforts

• Timely EEO-13s (Monthly Employment Compliance Report)

• Due monthly except for the month of July when the form is due weekly

• Due 15th of the month, for the prior month (e.g. due June 15th for the month of May)

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Page 9: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Updated Workforce Goals

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Contracts executed prior to July 17, 2017 Contracts executed after July 17, 2017

Page 10: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

A Comparison from 2012

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Page 11: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

What does EEO stand for?

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Page 12: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Bid Opening

The following requirements may apply:

• Workforce plan: If the apparent low bid (ALB) is $5 million or more, ALB must submit a workforce plan;

• On-the-Job Training: Review Special Provisions of the proposal to determine if the project has an on-the-job training goal; and/or

• Tribal Employment: Review the Special Provisions Relating to Indian Employment in the proposal to determine if there are tribal employment requirements.

*When ALB is determined, LPA notify [email protected] *

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Page 13: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Page 1: Project Information

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• The ALB must complete the Workforce Plan if low bid is $5 million or more• Due within 5 business days of bid

opening• Must be approved by OCR prior to

contract award

• Apparent Low Bidder must complete information about project

Page 14: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Page 2: Contractor Commitment

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Apparent Low Bidder and subcontractors must provide anticipated labor workforce on project

• Estimated hours to assist in reaching the project workforce goals

Page 15: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Page 2: Contractor Commitment Cont.

If the contractor is not meeting the goals, the contractor must provide a response:

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Page 16: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Page 3: Project Overview

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Apparent Low Bidder must compile information from each contractor to identify overall project workforce goal

Page 17: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

On-the-Job Training (OJT)

Why is there an OJT Program?

• To provide training and improve skills of people of color, women, and disadvantaged individuals

• Increase access and opportunity to skilled trade jobs and journey level positions in the highway construction industry

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Page 18: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

OJT Goal

What is the threshold for setting an OJT goal?

• Federal funds;

• $1 million+; and

• Over 100 working days

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Page 19: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

How do you know if there is an OJT goal on a contract?

• Review Special Provisions, Division S of the proposal

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Page 20: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

OJT Program Proposal

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Apparent Low Bidder must complete OJT Program Proposal

• Due within 5 business days of bid opening• Must be approved by OCR prior to contract award

Page 21: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

What does OJT stand for?

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Page 22: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Tribal Employment

• Is the project on or near tribal lands?

• If yes, the contractor must work with the appropriate Tribal Contact

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Page 23: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Prior to Construction and life of the project

• Contractor Employment Data Form (EEO-12): If federal-aid project, the prime must submit an EEO-12;

• Monthly Employment Compliance Report (EEO-13): If federal-aid project, the prime must submit EEO-13s throughout the life of the project;

• FHWA 1391 Report: must be completed by all contractors that work onsite the last pay period in July

• OJT Trainee Application: due prior to construction or within 30 days of employee start date;

• OJT Mentorship Agreement: each agreement must be reviewed and approved by OJT Program Coordinator;

• OJT Departure Form: due within 15 calendar days of an OJT trainee voluntarily or involuntarily leave the company; and/or

• Indian Employment Tracking Form: due within 30 days of project completion

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Page 24: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Federal-aid Projects

Page 25: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Contractor Employment Data Form (EEO-12)

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Contractor must submit a Contractor Employment Data Form (EEO-12)

Page 26: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Monthly Employment Compliance Report (EEO-13)

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• Contractors/LPA submit form to OCR on Federal-aid contracts only

• Contractors are required to submit the form monthly (except for July, when the form is due weekly)• Due the 15th of the month

for the month prior • E.g. due June 15th for the

month of May)

Page 27: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

FHWA 1391 Report

2/16/2018 Optional Tagline Goes Here | mndot.gov/ 27

Federal-aid projects during the last pay period in July:• LPA submit construction diary to

OCR and• All contractors that work onsite

must complete a FHWA 1391 form and submit document to OCR

Page 28: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Projects with OJT Goal

Page 29: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

OJT Trainee Application

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Contractors must submit the OJT Trainee application

prior to construction or within 30 days of employee start date

Page 30: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

OJT Mentorship Agreement

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A Mentorship Agreement must be reviewed and approved by OCR prior to receiving any mentorship reimbursement

Page 31: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

OJT Trainee Reimbursement

What hours count toward the OJT goal/reimbursement?• The hours worked in the trade that the trainee was approved for

The prime contractor is reimbursed:

• $1 per hour: approved OJT trainee

• $5 per hour: approved OJT trainee + graduate of MnDOT Sponsored Training Program

• $10 per hour: approved OJT trainee + graduate of MnDOT Sponsored Training Program + assigned a mentor

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Page 32: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Certification of Hours Worked

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Contractors must submit the Certification of Hours Worked Form monthly

Page 33: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

OJT Trainee Departure Form

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Contractor must submit the Trainee Departure Form within 15 calendar days of a trainee voluntarily or involuntarily leaving the company

Page 34: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Projects on or near tribal land

Page 35: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Indian Employment Tracking Form

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Contractor must submit MnDOT Indian Employment Tracking Form to OCR within 30 days of project completion

Page 36: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

What does OCR stand for?

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Page 37: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

District Contacts

Lee ZutzSupervisor (Acting)

District 1 & 2

651-366-3330

[email protected]

Chris Clarke

OJT Coordinator

651-366-3007

[email protected]

Joseph CastilloDistrict 3 & [email protected]

Byron [email protected]

Reginald CookDistrict 6 7 & [email protected]

2/16/2018 All forms can be found: http://www.dot.state.mn.us/civilrights/forms.html 37

Page 38: Equal Employment Opportunity Programs · •Equal Employment Opportunity ... On-the-Job Training (OJT) Why is there an OJT Program? ... •LPA submit construction diary to

Thank you!

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