eppm webcast
DESCRIPTION
This presentation was given a few months ago on the oracle.com/eppm site. Check it out for the full presentation, white papers and more information on Enterprise PPM.TRANSCRIPT
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Enterprise Project Portfolio Management best practices series
Episode I: Fact not fiction - make informed business decisions with
reliable project data
Richard Sappé
Industry Strategist
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Sales Brief Agenda
• Introduction and PPM as an enterprise
critical business function
• Five key project information challenges
• Five key project information best practices
• Demonstration
• Summary
• Questions & Answers
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Enterprise project portfolio management
5© 2010 Oracle Corporation
90% say project management is
critical or important to
deliver successful
projects and remain
competitive
Yet 49% only follow formal
project management
practices
Only 6% say their projects
come in on time and on budget all of the time
Less than 50%measure return on investment
Only 20% use standardised
project management
solutions
Source :Economist Intelligence Unit Survey
The problemToo few projects finish on time and on budget
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The Customer – higher expectations to do more with less, and do it faster, better and cheaper, heroics the new norm
The Work – increasing complexity and greater risk of projects, more inter-relationships among projects and players; balancing core vs. context
The People – skill and resource constraints, aging/ retiring workforce, virtual teams, partners
The Economy – financial volatility, budget constraints, overall uncertainty, competitive pressures
The Process – more complex IT environments; more systems, more people, more information; “flattened” processes
Macro trends
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Enterprise Project Portfolio
Management
Inefficiency Value
• Lack of Standards
• Unmitigated Risks
• Poor Accountability
• Inadequate
Capacity Planning
• Rework, Waste
• Overruns
• No Best Practices
• Process Inefficiency
• High TCO
• Strategic Alignment
• Governance
• Innovation
• Competitive Advantage
• Velocity, Agility
• Repeatable Success
• Successful Projects
• Visibility
• One version of the
“truth”
Driving business valueThe business impact of Enterprise Project Portfolio Management
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73% of organisations measure project success by determining whether projects come in on time and on budget. Yet only 6% consistently deliver projects both on time and on budget. (EIU*)
Companies utilising project portfolio management can expect greater consistency in project execution and ability to drive project outcome.
Governance
80% of organisations say having project portfolio management as a core competency helps them remain competitive during a recession. Yet 49% follow formal PPM processes on only large or complex projects. (EIU*)
Inclusivity
Predictability
53% of organisations are continually working to improve their PPM methods and processes. Yet only 10% rated themselves as excellent at PPM. (EIU*)
Optimisation
* Source: EIU Poll, September 2009
Managing the challenges 21st century projects
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Project information challenges
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Five enterprise and project information challenges
1. Increasing amounts of information
Complexity, information overload
2. Multiple sources of information and information
ownership
Inter-organisational ownership, siloes of data, multiple
system repositories, non-interoperability
3. Increasing time-criticality of information
The right information for the right person at the right time,
rear-view mirror project management
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Five enterprise and project information challenges
4. Consistent information and the lack of project
processes
Lack of effective baselines, apples to oranges, lack of
accuracy and reliability, information dissemination and
security
5. Conflicting priorities for information use
Arduous non-management tasks and busy-work, lack of
automation, lack of analysis and scenario development
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Project information best practices
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Five enterprise and project information best practices
1. Centralise and/or integrate project information
Eliminate siloes not through dumps, but integration and
interoperability – standards vs. proprietary – data centric vs.
file centric (document centric – even e-docs)
2. Secure project information at appropriate levels of
granularity for access by role
Centralised security profiles for easy role out, field level
data security
3. Develop and capture project information processes
Standardise workflows and processes to maximise
automation and efficiency, and raise accuracy and
timeliness
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Five enterprise and project information best practices
4. Automate reporting
Eliminate administrative tasks within project team and focus
on information use. Security ensures reporting automation
is controlled
5. Focus project and portfolio teams on information
analysis and decision-making
Encourage data analysis, problem discussion, collaboration
and resolution. Early warning for tactical executive support
and enterprise visibility for strategic planning and control
Resource
Management
Construction
ManagementRisk
Management
Project
Management
Role-Based Views
All projects, all sizes
Project Portfolio Management
EPPM
Business UsesIntegration
Construction
Program
Management
Product Design ,
Manufacturing, &
Implementation
Program
Management
Software System
Development &
Deployment
Capital Asset
Maintenance
Enterprise
Investment
Portfolio Mgmt
Resource Productivity
& Capacity Planning
Human Capital
Management
Performance
Management
Building
Information
Modeling / VDC
Financials
Supply Chain
Asset Mgmt
Business
Intelligence
Product
Lifecycle MgmtProject Collaboration
Oracle Primavera ePPM
Global Project
Repository
© 2010 Oracle Corporation
Contract ManagementChange Management
Contract Management
Claim Management
Issue Management
P6 ePPMProject Management
Risk Management
Project Scheduling
Resource Management
Oracle Universal Content Management(or other content management system)
Business Process Management
Portfolio ManagementPropose, Prioritize & Select Initiatives
Review, Track & Adjust Portfolio
Integration with other core Applications (AutoVue, Spatial, etc.)
Risk AnalysisQuantitative Risk Analysis
Quantitative Risk Management
© 2010 Oracle Corporation
Oracle Primavera ePPM
P6 Analytics / P6 ERD / BI / Reporting
ERP
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Demonstration
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• Centralise and integrate project information i.e. eliminate siloes– Show integration of ERP and PPM information
– Show project driven cost/resource or schedule information that would be lost or very late in an ERP
• Secure project information at appropriate levels of granularity for
access by role– Show the right information for the right person at the right time (an alert for instance)
– Show security so that even external project participants can see and enter information
– Show a roll-up to an executive level making the appropriate synopsis for strategic evaluation
– Show effective information comparison - within a project and within a portfolio - i.e. apples to apples
across two projects, to determine true performance rates
• Develop and capture project information processes– Standardise workflows and processes to maximise automation and efficiency, and raise accuracy and
timeliness
– Show an information entry process (status update for instance), as well as the configurability of the
process support (BPM information update and approval from/by non-P6 user)
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• Automate reporting
– Eliminate administrative tasks within project team and focus on information
use. Security ensures reporting automation is controlled
– automated reporting -
– Show automated reporting as well as ease of reporting on the fly, i.e. no
more scrambling for an executive meeting, or a client report out - taking the
waste out of it
• Focus project and portfolio teams on information analysis and
decision-making
– Encourage data analysis, problem discussion, collaboration and resolution.
Early warning for tactical executive support and enterprise visibility for
strategic planning and control
– Show scenario analysis to leverage information dynamically to evaluate
decision options rather than finding info and stabbing in the blind with
incomplete info
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Summary
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Drive efficiency, reduce risk and gain transparency
with real-time project and portfolio information
• Project data and information is an invaluable asset to
the project and the enterprise – use it!
• Eliminate information guarding
• Workflow information gathering and approvals
• Automate information dissemination and reporting
• Shift back to a culture of analysis, evaluation and
informed decision making
Target: informed decisions versus best guesses
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