eogm 2010 minutes

MINUTES OF THE 2009/2010 AIESEC SINGAPORE

EXTRA-ORDINARY GENERAL MEETING

Date: 16

th January 2010

Time: 1100 to 2115

Venue: LT 17, NUS School of Business

Chairperson: Ms. Natasha Dalmia

Secretary: Mr. Ong Liang Kiat Adrian

Number of Ordinary Voting Members Present: Roll Call A = 90

Roll Call B1 = 37

Roll Call B2 = 23

Roll Call B3 = 19

Roll Call C = 66

1. Opening of Extra-ordinary General Meeting 2009/2010

Procedural Motion: That the Extra-ordinary General Meeting 2009/2010 be opened.

Proposer: Mr. Tan Kaijie Elroy

Seconder: Ms. Genevieve Marett

There was no objection and the Motion was adopted by acclamation.

2. Election of Chairperson

Procedural Motion: That Ms. Natasha Dalmia be elected as chairperson for the Extra-ordinary

General Meeting 2009/2010.

Proposer: Ms. Ong Kang Rui

Seconder: Mr. Yves Yombi Gildas


3. Election of Secretary

Procedural Motion: That Mr. Ong Liang Kiat Adrian be elected as Secretary for the Extra-

ordinary General Meeting 2009/2010.

Proposer: Mr. Li Jun

Seconder: Mr. Rohit Luthra


4. Election of Returning Officers and Timekeeper

4.1 Procedural Motion: That Ms. Zafirah Mohamed be elected as Chief Returning Officer for the

Extra-ordinary General Meeting 2009/2010.

Proposer: Ms. Low Wan Xin



4.2 Procedural Motion: That Ms. Agnestin Wongso, Ms. Michelle Nguoi, Ms. Cao Silu and Mr.

Han Jing‟En Frances be elected as Returning Officers for the Extra-

ordinary General Meeting 2009/2010.

Proposer: Ms. Chan Yan Keet Rachel

Seconder: Ms. Joanne Ko


4.3 Procedural Motion: That Ms. Koh Kai Ting and Ms. Sarah Tan Shu Mei be elected as

Timekeepers for the Extra-ordinary General Meeting 2009/2010.

Proposer: Ms. Ong Chah Yiin

Seconder: Ms. Teo Yuan Zhi


5. Roll Call A

The Chairperson conducted a roll call at 1205 hrs. There were 73 ordinary members present and

17 proxies. Total number of voters was 90.

The Chairperson declared that the number of people present as sufficient to meet the quorum as

required by Art 12(e) of the constitution

6. Guest present to have speaking rights but no voting rights

Procedural Motion: That Mr. Yashas Mitta, Mr. Pramoda Dei Sudarmo, have speaking rights but

no voting rights.

Proposer: Ms. Song Qiusi

Seconder: Ms. Crystal Joyee Lee


7. Passing of the Minutes of the 37th

Annual General Meeting

Motion: That the minutes for the 37th Annual General Meeting be passed.

Proposer: Mr. Tay Kai Yuan Ivan

Seconder: Mr. Jasdeep Singh


8. Compendium Changes

Please refer to Appendix E for the changes and voting outcomes around compendium changes.

9. Appointment of Honorary Auditor

9.1 Motion: That Mr. Terence Seah Choon Kiat be appointed as Honorary Auditor for the

External Audit of Management Finances for the Financial Year 2009-2010.


Seconder: Mr. Tan Boon Ler Kenny


10. Election of Member Committee President 2010/2011

10.1 Motion: That Ms. Victoria Chen be elected as Member Committee President 2010/2011.

Proposer: Ms. Tran Thu Trang


Votes „FOR‟: 09

Votes „AGAINST‟: 37

Votes „ABSTAINED‟: 44

Votes Voided: 0

10.2 Motion: That Ms. Low Wan Xin be elected as Member Committee President 2010/2011.

Proposer: Ms. Han Ling

Seconder: Mr. Tay Kai Yuan Ivan

Votes „FOR‟: 16



Votes Voided: 0

10.3 Motion: That Ms. Yuan Tian be elected as Member Committee President 2010/2011.

Proposer: Ms. Chen Jingya Grace

Seconder: Mr. Sheng Yunzhou

Votes „FOR‟: 64



Votes Voided: 0

11. Closing of Plenary

Procedural Motion: That the plenary be adjourned after the announcement of the results of the

Election of Member Committee President 2010/2011 and that a new

plenary shall open after the LCP Elections at 1515 hrs

Proposer: Ms. Victoria Chen

Seconder: Mr. Tay Kai Yuan Ivan


12. Opening of Plenary

Procedural Motion: That the plenary be opened.

Proposer: Mr. Wong Soon Kit

Seconder: Ms. Regina Ng


13. Roll Call C

The Chairperson conducted a roll call at 1815 hrs. There were 52 ordinary members present and

14 proxies. Total number of voters was 66.

The Chairperson declared that the number of members present as sufficient to meet the quorum

as required by Art 12(e) of the constitution


Procedural Motion: That Mr. Alvin Hong Fun Hua has speaking rights but no voting rights.

Proposer: Mr. Yves Gildas Yombi



15. Election of other members of the Member Committee 2010/2011

15.1 Motion: That Mr. Tay Kai Yuan Ivan be given the vote of confidence for Member

Committee 2010/2011.

Proposer: Mr. Sheng Yunzhou

Seconder: Ms. Chen Jingya Grace

Votes „FOR‟: 46



Votes Voided: 0

15.2 Motion: That Ms. Chan Yan Keet Rachel be given the vote of confidence for Member

Committee 2010/2011.


Seconder: Ms. Ong Chah Yiin

Votes „FOR‟: 61



Votes Voided: 0

15.3 Motion: That Mr. Wong Soon Kit be given the vote of confidence for Member Committee

2010/2011.

Proposer: Mr. Cafrey Ma

Seconder: Ms. Mahaletchumi Paramjothy

Votes „FOR‟: 40



Votes Voided: 0

15.4 Motion: That Mr. Lingesh Thayala be given the vote of confidence for Member Committee

2010/2011.

Proposer: Mr. Junaid Rafique

Seconder: Mr. Theo Talpasanu

Votes „FOR‟: 54



Votes Voided: 0

15.5 Motion: That Ms. Mercy Suryasin be given the vote of confidence for Member Committee

2010/2011.

Proposer: Ms. Amanda Ong Jie-Mei


Votes „FOR‟: 56



Votes Voided: 0

15.6 Motion: That Ms. Victoria Chen be given the vote of confidence for Member Committee

2010/2011.

Exercise of Step Down Option

Votes „FOR‟: 52



Votes Voided: 0

15.7 Motion: That Ms. Low Wan Xin be given the vote of confidence for Member Committee

2010/2011.

Exercise of Step Down Option

Votes „FOR‟: 56



Votes Voided: 0

16. Any other Business

16.1 Procedural Motion: That an appreciation be shown to the Chairperson, Secretary, Chief

Returning Officer, Returning Officers and Timekeepers.

Proposer: Ms. Chen Jingya Grace

Seconder: Ms. Ong Chah Yiin


16.2 Procedural Motion: That the Chairperson, the Secretary, the Chief Returning Officer, the

Returning Officers and the Timekeepers be discharged from their

duties in the Extra-ordinary General Meeting 2009/2010.

Proposer: Mr. Han Jing‟ En Frances

Seconder: Ms. Mercy Suryasin


17. Close of Extra-ordinary General Meeting 2009/2010

Procedural Motion: That the Extra-ordinary General Meeting 2009/2010 be closed




There being no other business, the Chairperson closed the meeting at 2115 hrs.

Appendix A – Roll Calls

Roll Call A

Member Committee 2009/2010

Name Proxying For

1 Chen Mingfang Cheryl

2 Ong Liang Kiat Adrian Wee Hongyuan

3 Tran Thu Trang

4 Ong Chah Yiin Huynh Nha My Kirsty

5 Han Ling

6 Low Wan Xin

7 Chan Yan Keet Rachel

8 Gildas Yves Yombi

9 Victoria Chen Mei Chen Tan Boon Ler Kenny

10 Genevieve Marett

LC NTU

Name Proxying For

1 Adnan Abdullah Al Azad

2 Aravinda Karunaratne

3 Arpit Malik

4 Bharti Goel

5 Carmen Lai

6 Chen Jingya Grace

7 Chua Kheng Hwee

8 Crystal Lee Joyee

9 Dhruv Datta

10 Eshita Gupta

11 Jasdeep Bajaj

12 Joanne Ko Joyce Chua Wen Qi

13 Kanika Agarwal Ritika Jain

14 Li Tong

15 Lin Shi Jun

16 Nitin Garg

17 Regina Ng Hooi Mun

18 Ren Yi

19 Rohit Luthra

20 Shao Yu

21 Sheng Yunzhou

22 Song Qiusi Ong Soon Hoe

23 Tao Chen

24 Tay Kai Yuan

25 Wu Ran

26 Wu Xin

27 Xie Xiao Hui

28 Xing Fang

29 Xu Yiming

30 You Dongchen Yu Fang

31 Yuvraj Singh Gulati

32 Zhou Qin Cao Zhuo Qun

LC NUS

Name Proxying For

1 Amanda Ong Jie-Mei Sam Suet Chian

2 Amilyn Quah

3 Hong Lulu

4 Anushka Aurora

5 Lim XinXuan Bernice

6 Charmain Tan

7 Chua Ying Shean

8 Deng Xijia

9 Duong Huyen Trang

10 Feng Ying

11 Krutika Menon

12 Lin Meiyao

13 Liu Rui

14 Ong Kang Rui

15 Pushpaleela Prabakar

16 Saranya Seetharaman

17 Tan Kaijie Elroy Natalie Monica Kartikasari

18 Tan Qi

19 Tran Le Thanh Nhu

20 Wenny Natalia Tango

21 Wu Lingxue

22 Zhang Bochao

23 Zhu Ni

24 Carol Yang Yan

LC SMU

Name Proxying For

1 Jittida Haputpong Sanva Saephan

2 Leslie Chia Wei Shih Ryan So Guan Hong

3 Mercy Suryasin Nguyen Thi Tam

4 Nur Farzana Bte Hairudin Yuvan s/o Mohan

5 Tan Ee Teng Ho Chuen Full

6 Teo Yuan Zhi Chia Xingyan

7 Vo Thi Huynh Hoa Magdalene Lim

8 Yuan Tian

Roll Call B1

LC NTU

Name Proxying For


2 Anastasya Yolanda


4 Arpit Malik

5 Bharti Goel

6 Carmen Lai

7 Chen Jiao

8 Chen Jingya Grace

9 Crystal Lee Joyee

10 Dhruv Datta

11 Eshita Gupta

12 Goh Yue Chien Jonathan

13 Guo Meng

14 Joanne Ko Chua Wen Qi Joyce


16 Lin Shi Jun

17 Nitin Garg

18 Pham Quynh Loan

19 Ng Hooi Mun Regina

20 Rohit Luthra

21 Sheng Yunzhou

22 Song Qiusi Ong Soon Hoe

23 Sufiartie Sudyono

24 Sun Gong Shi

25 Tay Kai Yuan

26 Vu Khue

27 Vu Minh Tam

28 Woo Xin Rong Jasmine

29 Xu Yiming

30 You Dongchen Yu Fang



Roll Call B2

LC NUS

Name Proxying For


2 Amilyn Quah

3 Hong Lulu

4 Anushka Aurora

5 Lim XinXuan Bernice

6 Charmain Tan

7 Chua Ying Shean

8 Duong Huyen Trang

9 Feng Ying

10 Krutika Menon

11 Lin Meiyao

12 Liu Rui

13 Ong Kang Rui




17 Tan Qi



20 Wu Lingxue

21 Zhang Bochao

22 Zhu Ni

Roll Call B3

LC SMU

Name Proxying For





5 Tan Ee Teng Ho Chuen Full



8 Chang Zhi Nuo Lee Heng Pei

9 Chan Ru Yu Joyce

Roll Call C

Member Committee 2009/2010

Name Proxying For

1 Chen Mingfang Cheryl

2 Ong Liang Kiat Adrian Wee Hongyuan

3 Tran Thu Trang

4 Ong Chah Yiin Huynh Nha My Kirsty

5 Han Ling

6 Low Wan Xin

7 Chan Yan Keet Rachel

8 Gildas Yves Yombi

9 Victoria Chen Mei Chen Tan Boon Ler Kenny

10 Genevieve Marett

LC NTU

Name Proxying For



3 Arpit Malik

4 Anastasya Yolanda

5 Carmen Lai

6 Chen Jingya Grace

7 Crystal Lee Joyee

8 Dhruv Datta

9 Guo Meng

10 Joanne Ko Joyce Chua Wen Qi


12 Lin Shi Jun

13 Nitin Garg

14 Regina Ng Hooi Mun

15 Pham Quynh Loan

16 Rohit Luthra

17 Sheng Yunzhou

18 Vu Khue

19 Vu Minh Tam

20 Tay Kai Yuan

21 Woo Xin Rong Jasmine

22 Xu Yiming



LC NUS

Name Proxying For


2 Amilyn Quah

3 Chua Ying Shean

4 Duong Huyen Trang

5 Sahil Gupta

6 Ong Kang Rui






LC SMU

Name Proxying For







7 Yuan Tian

APPENDIX B

MINUTES OF THE 2009/2010 AIESEC IN NTU

LOCAL COMMITTEE PRESIDENT 2010/2011 ELECTIONS

Date: 16

th January 2010

Time: 1515 to 1755


Chairperson: Mr. Ong Liang Kiat Adrian

Secretary: Ms. Song Qiusi

Number of Ordinary Voting Members Present: Roll Call B1 = 37




Seconder: Ms. Rachel Chan



Procedural Motion: That Mr. Ong Liang Kiat Adrian be elected as chairperson for the AIESEC

in NTU Local Committee President 2010/2011 Elections.

Proposer: Mr. Ivan Tay




Procedural Motion: That Ms. Song Qiusi be elected as Secretary for the AIESEC in NTU Local

Committee President 2010/2011 Elections.

Proposer: Mr. You Dongchen

Seconder: Ms. Zhou Qin


APPENDIX B


4.1 Procedural Motion: That Ms. Agnestin Wongso and Ms. Cao Silu be elected as Returning

Officers for the AIESEC in NTU Local Committee President

2010/2011 Elections.

Proposer: Ms. Regina Ng

Seconder: Ms. Eshita Gupta


4.2 Procedural Motion: That Mr. Yves Gildas Yombi be elected as Timekeeper for the AIESEC

in NTU Local Committee President 2010/2011 Elections.

Proposer: Mr. Aravinda Karunaratne

Seconder: Mr. Sheng Yunzhou


5. Roll Call B1

Only members of AIESEC in NTU who are eligible voting members can vote for motions in this

plenary. The Chairperson conducted a roll call at 1650 hrs. There were 32 ordinary members

present and 5 proxies. Total number of voters was 37.


Procedural Motion: That Mr. Siddhant Gupta, Mr. Lingesh Thayala and Mr. Wong Soon Kit

have speaking rights but no voting rights.

Proposer: Mr. Adnan Abdullah Al Azad

Seconder: Ms. Crystal Lee Joyee


APPENDIX B

7. Election of Local Committee President 2010/2011

7.1 Motion: That Ms. Lai Carmen be elected as Local Committee President 2010/2011 of

AIESEC in NTU.

Proposer: Ms. Joanne Ko

Seconder: Ms. Chan Yan Keet Rachel

Votes ‘FOR’: 24

Votes ‘AGAINST’: 05

Votes ‘ABSTAINED’: 07

Votes Voided: 01


8.1 Procedural Motion: That an appreciation be shown to the Chairperson, Secretary, Returning

Officers and Timekeepers.

Proposer: Mr. Aravinda Karunaratne

Seconder: Mr. Nitin Garg


8.2 Procedural Motion: That the Chairperson, the Secretary, the Returning Officers and the

Timekeeper be discharged from their duties in the AIESEC in NTU

Local Committee President 2010/2011 Election

Proposer: Ms. Regina Ng

Seconder: Mr. Ivan Tay



Procedural Motion: That the plenary be closed and members released for a five (5) minute break

before the new plenary which shall start at 1800 hrs at LT 17.

Proposer: Mr. Adnan Abdullah Al Azad

Seconder: Ms. Guo Meng



APPENDIX B

Prepared by: Ms. Song Qiusi

_________________________

Mr. Ong Liang Kiat Adrian

Chairperson

AIESEC in NTU LCP 2010/2011 Elections

_________________________

Ms. Song Qiusi

Secretary

AIESEC in NUS LCP 2010/2011 Elections

_________________________

Mr. Sheng Yunzhou

President

AIESEC in NTU

_________________________

Ms. Song Qiusi

Honorary General Secretary

AIESEC in NTU

APPENDIX C

MINUTES OF THE 2009/2010 AIESEC IN NUS


Date: 16

th January 2010

Time: 1630 to 1740


Chairperson: Ms. Han Ling

Secretary: Ms. Wenny Natalia Tango




Proposer: Mr. Liu Rui

Seconder: Mr. Thomas Jurgensen



Procedural Motion: That Ms. Han Ling be elected as chairperson for the AIESEC in NUS Local

Committee President 2010/2011 Elections.

Proposer: Mr. Chang Siew Yik

Seconder: Mr. Elroy Tan Kaijie



Procedural Motion: That Ms. Wenny Natalia Tango be elected as Secretary for the AIESEC in

NUS Local Committee President 2010/2011 Elections.

Proposer: Ms. Feng Ying

Seconder: Ms. Bernice Lim Xin Xuan


APPENDIX C


4.2 Procedural Motion: That Mr. Han Jing’En Frances be elected as Returning Officer for the

AIESEC in NUS Local Committee President 2010/2011 Elections.

Proposer: Ms. Ong Kang Rui

Seconder: Ms. Amilyn Quah


4.3 Procedural Motion: That Mr. Chang Siew Yik be elected as Timekeeper for the AIESEC in

NUS Local Committee President 2010/2011 Elections.

Proposer: Ms. Feng Ying

Seconder: Ms. Amanda Ong Jie-Mei


5. Roll Call B2

Only members of AIESEC in NUS who are eligible voting members can vote for motions in this


present and 1 proxy. Total number of voters was 23.


Procedural Motion: That Ms. Cathy Cheng, Mr. Chang Siew Yik and Ms. Yuan Tian have

speaking rights but no voting rights.

Proposer: Ms Bernice Lim Xinxuan

Seconder: Mr Elroy Tan Kaijie


APPENDIX C


7.1 Motion: That Ms. Amanda Ong Jie-Mei be elected as Local Committee President 2010/2011

of AIESEC in NUS.

Proposer: Ms. Yuan Tian

Seconder: Ms. Lim Xinxuan Bernice

Votes ‘FOR’: 20



Votes Voided: 01



Officer and Timekeeper.

Proposer: Ms. Saranya Seetharaman

Seconder: Ms. Amanda Ong Jie-Mei


8.2 Procedural Motion: That the Chairperson, the Secretary, the Returning Officers and the

Timekeeper be discharged from their duties in the AIESEC in NUS

Local Committee President 2010/2011 Election.

Proposer: Mr. Liu Rui

Seconder: Ms. Amilyn Quah





Proposer: Mr. Chang Siew Yik

Seconder: Ms. Feng Ying



APPENDIX C

Prepared by: Ms. Wenny Natalia Tango

_________________________

Ms. Han Ling

Chairperson


_________________________

Ms. Wenny Natalia Tango

Secretary


_________________________

Ms. Wenny Natalia Tango

President

AIESEC in NUS

_________________________

Ms. Amanda Ong Jie-Mei


AIESEC in NUS

APPENDIX D

MINUTES OF THE 2009/2010 AIESEC IN SMU


Date: 16

th January 2010

Time: 1630 to 1745

Venue: BIZ 2, 02-28, NUS School of Business

Chairperson: Ms. Genevieve Marett

Secretary: Ms. Chia Xing Yan



Procedural Motion: That plenary be opened.

Proposer: Ms. Mercy Suryasin

Seconder: Ms. Jittida Haputpong



Procedural Motion: That Ms. Genevieve Marett be elected as chairperson for the AIESEC in

SMU Local Committee President 2010/2011 Elections.

Proposer: Ms. Nur Farzana

Seconder: Mr. Leslie Chia Wei Shih



Procedural Motion: That Ms. Chia Xing Yan be elected as Secretary for the AIESEC in SMU

Local Committee President 2010/2011 Elections.


Seconder: Mr. Tan Ee Teng


APPENDIX D


4.2 Procedural Motion: That Michelle Nguoi Chun Min be elected as Returning Officer for the

AIESEC in SMU Local Committee President 2010/2011 Elections.

Proposer: Ms. Vo Thi Huynh Hoa

Seconder: Ms. Victoria Chen


4.3 Procedural Motion: That Ms. Victoria Chen be elected as Timekeeper for the AIESEC in

SMU Local Committee President 2010/2011 Elections.

Proposer: Ms. Teo Yuan Zhi

Seconder: Ms. Joyce Chan


5. Roll Call B3

Only members of AIESEC in SMU who are eligible voting members can vote for motions in this


present and 10 proxies. Total number of voters was 19.

6. Guest(s) present to have speaking rights but no voting rights

Procedural Motion: That Ms. Tran Thu Trang has speaking rights but no voting rights.

Proposer: Ms. Victoria Chen

Seconder: Ms. Nur Farzana


APPENDIX D


6.1 Motion: That Ms. Ong Chah Yiin be elected as Local Committee President 2010/2011 of

AIESEC in SMU.

Proposer: Ms. Chen Mingfang Cheryl

Seconder: Ms. Tran Thu Trang

Votes ‘FOR’: 15



Votes Voided: 0



Officers and Timekeepers.

Proposer: Ms. Jittida Haputpong

Seconder: Mr. Tan Ee Teng


14.2 Procedural Motion: That the Chairperson, the Secretary, the Returning Officer and the

Timekeeper be discharged from their duties in the AIESEC in SMU

Local Committee President 2010/2011


Seconder: Ms. Nur Farzana Bte Hairudin





Proposer: Ms Victoria Chen Mei Chen




APPENDIX D

Prepared by: Ms. Chia Xingyan

_________________________

Ms. Genevieve Marett

Chairperson

AIESEC in SMU LCP 2010/2011 Elections

_________________________

Ms. Chia Xingyan

Secretary

AIESEC in SMU LCP 2010/2011 Elections

_________________________

Ms. Teo Yuan Zhi

President

AIESEC in SMU

_________________________

Ms. Chia Xingyan


AIESEC in SMU

Appendix E – Compendium Changes

1:

That Chapter 4, Section 4 on “MC Budget Time” Meetings be amended to

read:

Text: Proposed:

4. MEMBERSHIP FEE

4.1 The Membership Fee shall be $35.00 per member (applicable only to

people in their 1st year in AIESEC) and paid within 2 weeks of being

recruited into AIESEC Singapore.

Original:

4. MC BUDGET TIME

4.1 The LC Fee shall be $15.00 per member (applicable only to people in

their 1st year in AIESEC) and paid by 30 September of each year.

Reason

for

proposal

Amended to ensure that our membership fee remains current to our cost

structure.

Motion: That the amendment proposed in Appendix E be passed.

Proposer: Ms Tran Thu Trang

Seconder: Ms. Han Ling


eogm 2010 minutes

Documents

plenary procedural motion

annual general meeting

trang seconder

hrs proposer

votes voided

extraordinary general

victoria chen seconder

ordinary members present