enterprise architecture & project portfolio management 2/2

Making Technology Work for You!

Series 2 of 2

Enterprise Architecture & Project Portfolio Management

Translation to Execution

Translation to Execution

Delivering Excellence

2

1 Shared Industry Challenges

2 Industry Response

3 Best Practices

4 Devise a Plan

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Shared Industry Challenges

The challenge is to demonstrate the Perceived Value and Cost of IT.

The resolution is to optimize the value of IT by translating business value into execution.

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Industry analysts predict the biggest challenges the EA and PPM share;

• Refine your value propositions

• Better translate business and technology strategies into execution

• Increase your understanding of business value

• Link the desired outcomes to the delivered outcomes

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IT will retain and centralize EA teams that are perceived as being immediately valuable and will jettison the rest of EA functions into IT. The focus will be on the Business and Information layers in the Architecture domain stack because this is where EA has the most impact on the bottom line.

How to translate business and IT

strategies into execution?

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For the PMO, the focus is on maturing strategic capabilities and implementing a more robust investment portfolio. Increase knowledge of Business and Information Architecture.

Deliver pragmatic and immediate benefits.

How to deliver projects that are pragmatic

and directly linked to realized value?

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IT’s FUTURE IS CREATED BY

WHAT WE DO {TODAY}NOT TOMORROW

Industry Response

Portfolio and Resource

Management

Capability and Technology

Management

Strategy andInvestments

Products

Applicationsand Services

Projects

Technology

BusinessCapabilities

Independent solutions or Integrated into one portfolio.

Integrated Strategic Planning and Execution

Optimize Your

Resources

PPM EA

Industry Response

.

Enterprise Architecture guides Technology investments – navigates the enterprise forward towards the desired target state.

Project and Portfolio Management drives the enterprise strategically forward - executing projects to establish the target state.

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Industry Response- System Integration

Business

PMO EA

EA supports the Business

PMO supports the Business

Industry Response – System Intergation

Soft skills and Business understanding Complete project metadataRudimentary inventory of IT assets and servicesLack technical knowledge of business information architectures.Inconsistent data and vocabulary to the business

Lack soft skillsLimited project metadata collected to begin to understand transformationComplete inventory of business and IT assets related across multiple portfoliosTechnical knowledge of business and information architecturesInconsistent data and vocabulary to the business

PPM(PMO)

EA

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Industry Response – System Intergation

PPMEAMS

BusinessSuccessful companies are beginning to integrate their systems.

Shuffling stewarded data back and forth between systems.

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Industry Response- System Integration

Extend and integrate systems for a 360°view of Project and Architecture metadata

Extend EAMS to fully enable the execution of project data and apply

to applications

Extend PPM dimensions to include business capabilities and risk

• Common language/taxonomy - establish consistency.• Leverage system of record data and metrics to improve

portfolio decisions, analysis & execution.• Support integrated bi-directional use cases e.g., compliance,

impact analysis, financial, and demand management

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Industry Response – System Integration

Establish Integrated Premise – Systems of Record

Compliance

PPM EAMS

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Best Practices

Integrating PPM and EAM systems and best practices will yield improved data and business outcomes

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Best Practice

Improve project selection decisions• Prioritize by determining which future

business capability is supported and align with strategy and architectures.

Improve strategic leverage of technology• Leverage technologies by linking to business

outcomes.

Increase business value delivery• Reuse of reference models, patterns and

technical standards (assets).

Build a Case for Integration – Focused on Business Value Outcomes

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Best Practice

• Proposed Project/Business Cases• Project Dependencies Report• Project Fulfillment of EA Requirements• PPM/EA Governance Process• Project Design Reviews• PPM Training for EA staff

Ensure PPM Provides Key Deliverables to EA

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Best Practice

Actionable and Diagnostic Deliverables; • Enterprise context• Collaborative new project or project

change proposals: • Project architectural assessments• EA road maps • Project Waivers • EA training for PPM staff

Ensure EA Provides Key Deliverables to PPM

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Devise an Integration PlanIn the short term – • Build relationships across the disciplines. • Secure C-level sponsor support for the integration.• Identify and focus on common ground.• Build the case using the benefits we’ve discussed like

Project Architecture and Architecture Consults• Cross-train teams to build understanding and enable more-

informed working relationships.

In the long term - Define data points in the EA and PPM systems and processes where reviews, interfaces and artifact handoffs should occur to enable integration.

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Conclusion

EA and PPM Integration - Translation to Execution

The latest global Gartner EA research study indicated a significant difference in EA and PPM integration by country, with the U.S. lagging the rest of the world.

Those that have already integrated or partially integrated include:

U.S.: 44.4% Brazil: 61.7% U.K.: 64.4%

Jean Gehring

. Senior advisor in IT Transformation

Services for fortune 500 and

fast growth companies

Partnering with a network of industry

experts brings unique strengths to clients transforming their IT capabilities into actionable and

sustainable operations

[email protected]

Reston, Virginia

Enterprise Architecture • IT Portfolio Management • Governance