Enforcement:Introduction to the FMCSA Portal

FMCSA Portal

Prioritization Phase I Release, December 2010 v1.4

2

Training ObjectivesTraining Objectives• Introduction to the Federal Motor Carrier Safety Administration

(FMCSA) Portal Modernization (FPM)

• Introduction to the FMCSA Portal

• Overview of the FMCSA Portal Login

• Overview of the FMCSA Portal Features

• Overview of the FMCSA Portal Navigation and Icons

3

Introduction to the FMCSA Portal ModernizationIntroduction to the FMCSA Portal Modernization

• The FMCSA Portal Modernization (FPM) was initiated by the Federal Motor Carrier Safety Administration (FMCSA) to transform the way it does business by integrating the Agency's information technologies with its business processes and practices

• FPM is FMCSA’s agency-wide initiative to improve its business processes, integrate them with the Agency’s information systems; and make them seamless, secure, and supportive of the Agency's mission of saving lives

• FPM is about more than the technology itself; it's about enhancing the effectiveness of the people using the technology

4

Introduction to the FMCSA PortalIntroduction to the FMCSA Portal

• The FMCSA Portal provides a broad range of safety information about a company registered with FMCSA through a single interface, rather than requiring users to access multiple systems to gather information

• The FMCSA Portal currently services two types of users:

Enforcement Users

Federal staff

State partners

Third party contractors

Company Users

Officials and employees of companies registered with FMCSA such as carriers and shippers

Support personnel that have been granted access to view Company information such as lawyers and insurance brokers

• The FMCSA Portal is a role-based system where roles are used to allow access to the functionality the FMCSA Portal provides

5

Introduction to the FMCSA Portal (cont’d)Introduction to the FMCSA Portal (cont’d)

• The FMCSA Portal provides the following functionality: Direct internet access to the FMCSA Portal -- no VPN required Select Carriers for Review or Safety Audit and assign Safety Investigators or

Auditors to perform the reviews or audits View existing review and audit assignments View company information including registration, operating authority, crash

and inspection activity, and correspondence Print or download Company Safety Profiles on an as needed basis and now free

of charge to companies Online Portal account management and role assignment including password

reset Single sign-on access to MCMIS, EMIS, L&I, DataQs, InfoSys, A&I, SAFER,

Query Central, HMPIP and NCCDB (users must re-register for access to these systems via the FMCSA Portal)

Context sensitive online help Online access to training materials

6

FMCSA Portal Features OverviewFMCSA Portal Features Overview

• Information in the Portal is displayed in a series of windows called portlets.

• Each portlet features one or more Help icons that provide useful information and instruction specific to the information the user is viewing

• Many of the Portlets utilize an accordion feature to display information.

• Each row of the accordion is clearly labeled and when selected, expands to display a panel of information

• Details displayed within each accordion panel may contain underlined text or a magnifying glass icon which indicates that more information may be accessed by clicking the text or icon

7

FMCSA Portal Features Overview (cont’d)FMCSA Portal Features Overview (cont’d)

• Tabbed Menus The menu tabs allow the user to navigate between areas of functionality

• Navigating USDOT#s The Company View link allows Enforcement users to switch from the Enforcement

view to viewing company safety information by entering a specific USDOT# or by performing an advanced search with known company information in exactly the same format it is viewed by the Company users

The Refresh USDOT# option allows users to quickly view information for different companies by entering a new USDOT# and clicking the Refresh button

8

FMCSA Portal IconsFMCSA Portal Icons

• Date Picker The Date Picker is displayed when the page or function allows a date to be

entered

• Magnifying Glass The Magnifying Glass icon is present whenever additional, “drill down”

information is available

• Help The Help icon indicates that context sensitive help is available

• Step Indicator The Step Indicator tracks the progress of a user when multiple steps are

required to complete a process

• Activity Status Icons Status Icons under Company Activity indicate the severity or importance of an

activity

9

ReviewReview

• FPM transforms the way FMCSA does business by integrating information technologies with business processes and practices

• The FMCSA Portal provides a broad range of safety information about a company registered with FMCSA through a single interface, rather than requiring users to access multiple systems to gather information

• The FMCSA Portal is a role-based system that currently services two types of users: Enforcement and Company

• The FMCSA Portal specific features and icons include: The FMCSA Portal provides single sign-on access to MCMIS, EMIS, L&I,

DataQs, InfoSys, A&I, SAFER, Query Central, HMPIP and NCCDB The FMCSA Portal provides Safety Audit Assignment and Review Assignment

functionality for authorized Enforcement users The FMCSA Portal provides detailed information on companies registered with

FMCSA through Portlets, Accordion and Drop-Down Menu displays Change View and Step Indicators Magnifying Glass, Calendar, Help and Status icons

10

ENDEND

End of Training Module

Please Close the Browser Window