emsa ga booklet 2013

EMSA General Assembly 201304 - 09 September 2013, Lisbon, Portugal

European Medical Students’ Association

GA Booklet

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EMSA European Board2012 / 2013

c/o CPMEStanding Committeeof European Doctors

Rue Guimard 151040 Brussels, Belgium

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c/o CPMEStanding Committeeof European DoctorsRue Guimard 151040 Brussels, Belgium

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Content1. Meet the OC Team for the GA2. Message from the President

SECTION A: Official Documents

3. GA Agenda4. Minutes of the 22th EMSA GA5. Minutes of the eoGA6. Report of the NCM Georgia 2013

SECTION B: Annual Reports

7. Evaluation System8. Executive Board9. Pillar Directors10. Liaison Officer11. Public Relations, Human Resources, Policy Making

Officer and Fund Raising Officer SECTION C: Documents for Presentation, Discussion and Adoption

12. EMSA - AMSA MoU13. EMSA - EPSA MoU14. Endorsment Letter for Turkey15. Support for the Spanish Youth Council16. Policy paper on Cutting Expenses in EU Health Care17. Policy paper on HIV/AIDS18. Policy paper on Spread of Antimicrobial Resistance19. Policy paper on Childhood Obesity20. Motion Forms21. Statute22. Internal Rules v.1323. Abbreviations

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SPONSORS

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Message from the PresidentDear EMSA members, guests and associates, I am happy to welcome you, on behalf of EMSA European Board, to the 23rd EMSA General Assembly. Welcome to Lisbon the Atlantic capital, blessed with natural beauty and steeped in fascinating history. We are delighted to have this meeting organised in cooperation with the Student Committee of the Lisbon Faculty of Medicine (AEFML), our official members in Portugal.

In this booklet you may find the Annual reports from the EMSA European Board members 2012/13, all the documents for discussion and adoption that we have prepared and the rest of the appendices. During the plenary sessions we will make review of the work of this year’s board, we will discuss changes, papers and elect the international board of EMSA 2013/14. Remember, the GA is the right place were all the new and old members can learn how our association function.

I wish all participants and observers of this meeting a very productive meeting, with valuable outcomes and lots of fun. I have no doubts that our hosts have prepared an entertaining social program in the way that only Portuguese can.

I am proud to belong to an academic community that historically has embraced diversity and is as steadfast about this ideal as it was during its earliest days. I invite you to join our remarkable community and its appreciation of the viewpoints and contributions of others.

Last but not least, I urge you to take advantage of the many opportunities available to you at this GA.

Sincerely yours,

Borislav ManevPresident of EMSA Europe

Meet the OC Team for the GA Lisbon

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2. GA AgendaOf the 23st EMSA General Assembly 4 - 8 September 2012Lisbon, Portugal

A SECTIONO f f i c a l D o c u m e n t s

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Plenary III (closed session) • Statute updates • Advisory Board • Updates of the Internal Rules • Evaluation system of the EEB (motion) • Activity of the FMO’s

Plenary IV • Introduction of Documents ▪ Agreements, MoU, etc(Discussion, questions and voting) • Introduction of Policy Papers • Changes in the EEB (PR, Edu & Sci Directors) • AMSA and EPSA Twining & collaboration

DAY 3

Plenary V (closed session) • Financial report • Budget proposal

DAY 4

Plenary VI

• Candidate Presentations ▪ EMSA European Board 2013 – 2014 positions ▪ Host for the National Coordinatiors’ and Enthusi-asts’ Meeting 2014 ▪ Host for the General Assembly and the European Medical Students Congress 2014

DAY 1Newcomers session • Introduction of the EEB • Energizers • Self introduction • What will you see and do in the next few days • Expectations

PreGA • Welcome and introduction • What is the General Assembly • Explanations of Ground Rules and Procedures • Agenda • Call for Nominations and Election of the GA Board ▪ Credential commission • Voting cards and proxy forms (Simultaneous) • Call for Nominations and Election of the GA board ▪ Chairperson, Vice chairperson, Secretary ▪ Constitutional Commission ▪ Financial Commission

DAY 2

Plenary I • Opening of the EMSA General Assembly • Changes of the Agenda • Adoption of the minutes from the 22th General As-sembly, Istanbul, Turkey • Adoption of the minutes from the eoGA, Thessaloni-ki, Greece • Adoption of the report from the NCM 2013, Tbilisi, Georgia • Introduction of the evaluation system of the EEB • EEB Annual Reports (5min + 3min Q&A) ▪ Funds Raising Officer ▪ Human Resources Officer ▪ Permanent Officer Department of External Affairs ▪ Liaison Officer Towards European Institutions ▪ Policy Making Officer ▪ Public Relations Officer

Plenary II Department of Internal Affairs ▪ European Integration Director ▪ Medical Education Director ▪ Medical Science Director ▪ Medical Ethics & Culture Director ▪ Public Health Director • EB Annual Reports ▪ Vice President for External Affairs ▪ Vice President for Internal Affairs ▪ Treasurer ▪ Secretary General ▪ President

14:30 - 15:30EEB

Olga & GoknurOlga & GoknurOlga & GoknurOlga & Goknur

17:30-20:00EMSA PresidentEMSA PresidentEMSA PresidentEMSA PresidentEMSA President

Credential commissionEMSA President

11:30-13:30ChairChair

Chair

Chair

ChairEMSA President

[8min][8min][8min]

[8min][8min][8min]

14:30 - 17:30

[8min][8min][8min][8min][8min]

[8min][8min][8min][8min][8min]

22:30 - 24:00Olga & Borislav [20min]Olga & Borislav [20min]Olga & Borislav [20min]Olga & Borislav [20min]Olga & Borislav [20min]

21:00 – 23:00[20min]

[20min][20min][20min]

14:30 – 17:30

11:30 – 13:30

Detailed GA Agenda

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MinutesOf the 22st EMSA General Assembly 7 - 13 September 2012Istambul, Turkey

Time Table of the GA

(Closed Session)

(Closed Session)

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Pre-GA Session I and IISaturday 08.09.2012Time: 10.06 hr

Borislav Manev (EEB) declines to be the Chair of the GA, Iza Ene (EEB) is not present, Süleyman Yıldız (EEB) declines to be the secretary. - Michaela Hurmer, Germany, candidates as Chair, elected nemo contra. - Emanuela Andrei, Romania, candidates as Vice-Chair, elected nemo con-tra. - Dominique van de Loo, the Netherlands, candidates as Secretary General, elected nemo contra. - Michaela Hurmer, Germany, takes over the position of Chair, of the 21st EMSA GA.

Election of the constitutional commission: 1. Borislav Manev, Macedonia 2. Süleyman Yıldız, Turkey 3. Sabina Aursulesei, Romania 4. They are elected Nemo Contra

Credential Commission: 1. Goran Stevanovski, Macedonia 2. Damla Yagmur, Turkey 3. Eleni Gulevska, Macedonia 4. Dragos Aconstantinesei, Romania

They are elected Nemo Contra

Financial Commission: 1. Teodora Irina Adam, Romania 2. Gonca Şafak, Germany 3. Georg Hupel, Germany

They are elected Nemo Contra

Plenary ISunday 09.09.2012Time: 11.23 hr

Michaela Hurmer, Germany welcomes all.Borislav Manev, Macedonia presents the motion flow.

Adoption of the minutes of the 21st EMSA GAGoran Stevanovski, Macedonia: There is an error on page 41, number 11. Elena Gulevska is from Macedonia, not from Slovenia.

Lara Teheux, The Netherlands: The Netherlands is with a capital. I hope next

time the sentences of the minutes will be finished correctly.

Borislav Manev, Macedonia, EEB: The minutes are taken by a Dutch person; Yes, we will take care this time to finish it all correctly.

Süleyman Yıldız, Turkey, EEB: I ask everybody with a vote to sit in the first five lines in the next plenary. Then it would be easier to count the votes.

11:39 Motion #1“To adopt the Minutes of the 21st General Assembly 2011, Leiden, the Nether-lands”Proposer: Borislav Manev, Macedonia (on behalf of the EEB)Seconder: Georgios Tsaknias, Greece, EEB

This motion passes nemo contra.

Adoption of the NCM Report

12:00 Motion #2“To adopt the report of the NCM 2012 in Targu Mures, Romania”Proposer: Borislav Manev, Macedonia (on behalf of the EEB)Seconder: Georgios Tsaknias, Greece, EEB


FMOs status ReportSüleyman Yıldız, Turkey, EEB, is presenting the FMO report.Michaela Hurmer, Germany is asking if there are any questions.Ceren Sultan Altay, Turkey: Do Scandinavian countries have the right to be-come EMSA member?Süleyman Yıldız, Turkey, EEB,: Yes, Scandinavia is part of Europe.

Miraç Çevdar, Turkey: Armenia is part of Asia. Why are they able to become part of EMSA?Süleyman Yıldız, Turkey, EEB: There is a difference between Europe and the European Union.

Joanna Borowska, Poland: Are there more FMO‘s in Poland in the application process?Süleyman Yıldız, Turkey, EEB,: Yes, they are.

General EEB Report 2011/12Borislav Manev, Macedonia, EEB, and Sofia Ribeiro, Portugal, EEB present their general EEB report.

Elles van de Voort, The Netherlands: You should write Netherlands with a s at the end on the website. Moreover, the LC‘s are not correctly updated.Borislav Manev, Macedonia, EEB: Yes, we‘ll work on this. But I ask everybo-dy to keep us updated, because we can‘t follow all the changes.

Michaela Hurmer, Germany explains the motion flow, the procedures, point of information and point of order.

Emanuela Andrei, Romania, explain the voting procedure of the annual re-ports.Athanasios Vaiopoulos, Greece: What happens if we don‘t accept the annual report of an EEB member?Süleyman Yıldız, Turkey, EEB: Then this EEB member cannot re-candidate himself again. The second rule is that all the money should be given back to

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EMSA.Ozan Ünlü, Turkey, EEB has a point of information: Last year they explained at the GA that the second rule is separated. So we vote separately if an EEB member should give back the money.

Georgios Tsaknias, Greece, EEB: We have 68 votes, and there are 56 FMO‘s, so we have a quorum.Michaela Hurmer, Germany: In the general report, Süleyman said there were 75 FMO‘s. What‘s right?Süleyman Yıldız, Turkey, EEB: These left overs are non-active FMO‘s. So Georgios was right.

EEB Annual Reports

Borislav Manev, Macedonia, EEB presents his annual report.There were no questions.

12:12 Motion #3“To vote upon the Annual Report of Borislav Manev (President)”Proposer: Borislav Manev, Macedonia, EEBSeconder: Goran Buser, Slovenia

VoteThere are 68 votes in the plenary room.In favor: 59Not pleased but accept: 6Not pleased and against: 0Abstain: 3

Motion passes with a simple majority.

Süleyman Yıldız, Turkey, EEB presents his annual report.Questions: • Anna Dobrowka: What is the point and result of the strike with you and Iza? • Answer: We tried to recover, but we didn‘t succeed to make it up. • Joanna Borowska, Poland: NC face to face meetings and booklets. • Answer: I met with the NC in The Netherlands. I worked with Iza to make the NC booklet. But we were not able to fulfill this booklet yet. • Heleen ten Bruggencate, The Netherlands: Why did you display the strike mail in your annual report, in which we could see the anger? • Answer: We failed in general; it‘s good to be transparent.There is no more time for questions.

12:27 Motion #4“To vote upon the Annual Report of Süleyman Yıldız (Secretary General) ”Proposer: Süleyman Yıldız, Turkey, EEBSeconder: Ozan Ünlü, Turkey, EEB

VoteThere are 65 votes in the plenary room.In favor: 36Not pleased but accept: 22Not pleased and against: 2Abstain: 5


Emanuela Andrei, Romania presents the annual report of Iza Ene because of her absence.

Questions: • Ozan Ünlü, Turkey: Why did Iza didn‘t deliver her annual report? • Answer: She has a state exam this week. • Joanna Borowska, Poland: I wants to say that Iza did a great job and is a great person. • Emanuela Andrei, Romania: She did a great job regarding the hand-over. She did an amazing work with the NC‘s.

12:40 Motion #5“To vote upon the Annual Report of Iza Ene (Vice President on Internal Af-fairs)”Proposer: Iza Ene, Romania, EEBSeconder: Sezgi Yıldırım, Turkey

VoteThere are 68 votes in the plenary room.In favour: 57Not pleased but accept: 5Not pleased and against: 0Abstain: 6


Sofia Ribeiro, Portugal, EEB presents her annual report.Questions: • Heleen ten Bruggencate, The Netherlands: You didn‘t accomplish 100% of your goals of your last years. • Answer: I wanted to become a member of the European Youth Forum. • Ingmar Rinas, Germany, EEB: As a board member, I want to thank Sofia for her very professional work during the last two years. She is very dedica-ted, finished her medical studies, visited many meetings and is a great per-son. Thanks Sofia. • Michaela Hurmer, Germany: Borislav also finished his medical study, so let‘s be proud of him as well.

12:53 Motion #6“To vote upon the Annual Report of Sofia Ribeiro (Vice President on External Affairs) ”Proposer: Sofia Ribeiro, Portugal, EEBSeconder: Ingmar Rinas, Germany, EEB



Borislav Manev, Macedonia, EEB presents the annual report of Domagoj Gaj-ski, Croatia, EEB because of his absence.Question: • Anıl Alp Emre, Turkey: Who did arrange the packages? • Answer: The fund raising officer together with the treasurer.

13:07 Motion #7“To vote upon the Annual Report of Domagoj Gajski (Treasurer) ”Proposer: Borislav Manev, Macedonia, EEB

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Seconder: Emanuela Andrei, Romania



Georgios Tsaknias, Greece, EEB: The credential commission should take care of the quorum.

Olga Rostkowska, Poland, EEB presents her annual report.Questions: • Sandra Kocevar, Slovenia: Did you have any problems with the legal rights of the movies? • Answer: Emanuela Andrei was mine assistant. The Romanian law says that when they produce a movie that is broadcasted in an educational setting, we don‘t have to pay.

13:20 Motion #8“To vote upon the Annual Report of Olga Rostkowska (Medical Ethics & Cul-ture Director)”Proposer: Olga Rostkowska, Poland, EEBSeconder: Dominique van de Loo, The Netherlands



İlayda Uyat, Turkey, EEB presents her annual report.Questions: • Elena Gjorchevska, Macedonia: When will the TBH handbook be ready? I expected it to be ready. What is happening with the medical education ESD? • Answer: The problem is me; I wanted to finish it, but I wasn‘t able to be-cause of the travels I had. I will definitely point this out at my handover. I didn‘t send the email. • Elena Gjorchevska, Macedonia: Where there legal troubles with entering the kindergartens with TBH on European level? Did they need documents? • Answer: In Turkey we don‘t need those documents. I‘m not aware of.

13:38 Motion #9“To vote upon the Annual Report of İlayda Uyat (Medical Education Director)”Proposer: İlayda Uyat, Turkey, EEBSeconder: Sezgi Yildirim, Turkey



Ozan Ünlü, Turkey, EEB presents his annual report.Questions: • Christina Scherbaum, Germany: What were your aims with your student journal? When you publish an article in a low level journal, you cannot publish it in another journal. • Answer: Every journal starts with a low impact factor; I expect it to be hig-her after some years. • Christina Scherbaum, Germany: For which specialization is this journal? • Answer: No specialization, it‘s for all medical students. • Gesa Tiemeier, The Netherlands: What are your ideas for the future? • Answer: We didn‘t have consultant editors. Now, they will check every article before it‘s published. • Elena Gjorchevska, Macedonia: Are you aware if the secret science club is organized by any of the FMO‘s? • Answer: …?.

13:48 Motion #10“To vote upon the Annual Report of Ozan Ünlü (Medical Science Director)”Proposer: Ozan Ünlü, Turkey, EEBSeconder: Süleyman Yıldız, Turkey, EEB



Georgios Tsaknias, Greece, EEB presents his annual report.There were no questions.

Georgios Tsaknias, Greece, EEB: Don‘t forget our EMSAi; don‘t forget our motto ‚for medical students, by medical students. I want to give special thanks to the EEB members.Ingmar Rinas, Germany, EEB: Georgios was filling the gaps of the EMSA board members. That is a very mature job. I want to thank him for his great work.

13.57 Motion #11“To vote upon the Annual Report of Georgios Tsaknias (European Integration Director) ”Proposer: Georgios Tsaknias, Greece, EEBSeconder: Coskun Kerala, Macedonia



This plenary is ended at 14.07 hr.

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Plenary II and IIIMonday 10.09.2012Time: 10.12 hr

Borislav Manev, Macedonia, EEB presents the annual report of Ivana Gjorg-jevska, Macedonia, EEB because of her absence.Questions:– Jan-Phillip Stümpel, Germany: What is the goal of the communication with the WHO?– Answer: They wanted to exchange the dates of our international mee-tings.

10:18 Motion #12“To vote upon the Annual Report of Ivana Gjorgjevska (Liaison Officer to-wards European Institutions)”.Proposer: Georgios Tsaknias, Greece, EEBSeconder: Borislav Manev, Macedonia, EEB



Ingmar Rinas, Germany, EEB presents his annual report.There are no questions.

10:30 Motion #13“To vote upon the Annual Report of Ingmar Rinas (Public Relations Officer) ”Proposer: Ingmar Rinas, Germany, EEBSeconder: Michaela Hurmer, Germany



Göknur Topçu, Turkey, EEB presents her annual report.Questions:– Sofia Ribeiro, Portugal, EEB: I‘m a trainer as well. You‘re informing us about several meetings where we could train, that was great.– Olga Rostkowska, Poland, EEB: I want to thank Göknur for her work. I‘m personally very happy to work with her. Please not abuse her, but use her wisely.

10:44 Motion #14“To vote upon the Annual Report of Göknur Topçu (Human Resources Of-ficer)”Proposer: Göknur Topçu, Turkey, EEBSeconder: Ozan Ünlü, Turkey, EEB



Sven Pal, Croatia, EEB reports his annual report.Questions:– Gonca Şafak, Germany: What about your fund raising opinions now?– Answer: Most of the big companies have their money planned in Sep-tember / October.– Coşkun Kerala, Macedonia: How come you didn‘t attend the face-to-face meetings?– Answer: I was elected in January, besides I had my obligations (exams)– Rónán Bugter: Why didn‘t you have a handover period?– Answer: The last fund raising officer resigned, she only was active for four or five months.– Amir Mohsen, Heidelberg, Germany: Do we have any rules who can sponsor us and who cannot?– Answer: Yes, this Wednesday we‘ll have a small working group about pharmaceutical sponsoring.

10:53 Motion #15“To vote upon the Annual Report of Sven Pal (Fund Raising Officer) ”Proposer: Sven Pal, Croatia, EEBSeconder: Sofia Ribeiro, Portugal, EEB



Borislav Manev explains the Public Health Director was resigned by the EEB, so there will be no document to vote upon.Discussion:– Emine Şenkal, Turkey: Why didn‘t the EEB re-appoint somebody else when Giga was resigned?– Sofia: This was the first year the position was performed, so we had to find out how it would work anyway.

Borislav Manev, Macedonia, EEB explains the policy making officer position was vacant, so there will be no document to vote upon.

Internal rule changes

11:44 Motion #16To remove the following bullet-point from article 6.2.2 (VPI):“Assume the functions of the President in his/her absence”Proposer: Süleyman Yıldız, Turkey (on behalf of the EEB)Seconder: Goran Buser, Slovenia

Discussion:

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– Gonca Şafak, Germany: Did you say that the vice-president would not replace the president in it‘s absence?– Answer: Yes, because in the statutes is written that the secretary ge-neral has this task, and not the Vice-President.– Borislav Manev, Macedonia, EEB: This is just a technical correction. We voted about this in Leiden. Then we decided that the secretary general would replace the president. The statutes are more important than the inter-nal rules.– Georgios Tsaknias, Greece, EEB: We cannot change the statutes right now, because we don‘t have a quorum to change the statutes.– Goran Buser, Slovenia: The one that should replace the president should do the same work as the president. I think the secretary general does.– Borislav Manev, Macedonia, EEB: This year my work was related to the VPE.– Aphrodite-Adamidou, Germany: Why cannot it be divided ‚the VPI will take over the internal tasks of the president, the VPE will take over the exter-nal tasks.– Answer: This is another discussion; I just want to make the internal rules in line with the statues.– Emanuela Andrei, Romania: We are discussing this for nothing. We can‘t vote to change the statutes, so let‘s end this discussion.– Gonca Şafak, Germany: I understand it better. The EEB does the best the tasks of the board members, that’s more important than the title.– Jan-Phillip Stümpel, Germany: Do I understand it right that the repla-cement is done by two persons?– Emanuela Andrei, Romania: No, it‘s only the secretary general.


12:01 Motion #17To add the following bullet-point to the article 6.2.4 (Secretary General):“Assume the functions of the President in his/her absence.”Proposer: Süleyman Yıldız, Turkey (on behalf of the EEB)Seconder: Georgios Tsaknias, Greece, EEB

Discussion:– Borislav Manev, Macedonia, EEB: It‘s double because it‘s already writ-ten in the statutes, so I don‘t see the necessity to add this in the internal rules.– Amir Mohsen, Germany: What are the tasks of the VPI?– Süleyman Yıldız, Turkey, EEB: Let‘s look at the internal rules at page 189. We gave the responsibility for the communication with the NC‘s to the secretary general. VPI will help in all time when needed.– Dejan Jakimovski, Macedonia: The VPI is the coordinator of the five pillars of EMSA.– Jan-Phillip Stümpel, Germany: I want to vote.

VoteThere are 71 votes in the plenary room.In favor: 54Against: 12Abstain: 5

12:20 Motion #18“To add the following bullet-point to the article 6.2.4 (Secretary General):“The Secretary General is responsible for the communication with the NCs, LCs and FMOs, and can be helped by the VPI if needed.”“To remove the following bullet-point from article 6.2.4 (Secretary General):“Maintain the contact with the NC’s and/or LC’s, together with the Vice-Presi-dent of Internal Affairs.”

“To remove the following bullet-point from article 6.2.3 (Vice-President of In-ternal Affairs):“Maintain the contact with the NC’s and/or LC’s, together with the Secretary General.”Proposer: Georgios Tsaknias, (on behalf of the EEB)Seconder: Ingmar Rinas, Germany, EEB

Discussion:– Elles: Why would you do this? The VPI has less and less tasks, will the secretary general gets more.– Sofia Ribeiro, Portugal, EEB: The main purpose is clarification. On one side its good to have two people to do the same, on the other side it can be confusing. The VPI is the coordinator of the five pillars and can still oversee the contacts with the secretary general when needed. We don‘t want to have misunderstandings whose responsibility a task is.– Ashley Wills, The Netherlands: Still I‘m worried about the many tasks of the secretary general. Are there some tasks that can be done by the VPI in stead of the secretary general?– Sofia Ribeiro, Portugal, EEB: Yes, we are open to discussion.– Gonca Şafak, Germany: What will we do in two years when if someone is not able to perform all the tasks?– Suleyman: I don‘t think it‘s too much for the secretary general.– Joanna, Poland: I‘m wondering how it is possible that I receive emails as a NC of the VPI and not of the secretary general.– Süleyman Yıldız, Turkey, EEB: We have a personal agreement with Poland and The Netherlands to act together. The next year, the sec gen will do this.– Heleen ten Bruggencate, The Netherlands: I think that communication with LC‘s, NC‘s and FMO‘s that you can put under the name internal affairs. It might be easier when it‘s only one person that has this responsibility. The communication is very important.– Georg Hupel, Germany: I think the second sentence on the ppt should be: ‚contact with the NC‘s and LC‘s should be done together with the VPI‘ – Jan-Phillip Stümpel, Germany: We cannot change the statutes. In my opinion, this communication should be shared. It is a very powerful thing. For me, it‘s a matter of communication. I think the EEB should communicate among each other.– Süleyman Yıldız, Turkey, EEB: It‘s not about the work, it‘s about the responsibility. It‘s much easier to give the responsibility to the SecGen, and perform it together with the VPI.– Ibukaun: The secretary general was helping me with everything; the VPI wasn‘t answering my emails. I think it‘s good the secretary general is doing this. When this person is not this effective as Süleyman is, this one can ask help to the VPI.– Anna, Poland: What about the power the secretary general has when it‘s only his responsibility to keep the contact?


12:38 Motion #19To add the following bullet-point to the article 6.2.5 (Treasurer):“The treasurer shall be responsible for preparing the final grant report for the acting year.”Proposer: Borislav Manev, Macedonia (on behalf of the EEB)Seconder: Göknur Topçu, Turkey, EEB

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12:40 Motion #20To remove the following bullet-point from articles 6.2.6, 6.2.9, 6.2.10:“Organize at least one joined meeting of the Directors and the VPI.”To add this sentence VPI‘s job description.Proposer: Göknur Topçu, Turkey (on behalf of the EEB)Seconder: Ozan Ünlü, Turkey, EEB

Discussion:– Goran Buser, Slovenia: When this is removed from the directors’ task, it should be included in the VPI‘s task.– Göknur Topçu, Turkey, EEB: That‘s true. I‘ll write a motion now.– Lara Teheux, The Netherlands: I don‘t think the article numbers are correct.– Emanuela Andrei, Romania: They are correct, I checked it.– Ashley Wİlls, The Netherlands: Amendment to exclude ‚at least one‘ and replace ‚organize joined meetings‘– Michaela Hurmer, Germany: We cannot change something that is to be removed.


12:46 Motion #21Replace ‚ four‘ article 6.2.2 VPI by ‚ five‘:Proposer: Borislav Manev, Macedonia, EEBSeconder: Goknur Topcu, Turkey, EEB


12:48 Motion #22To add the following bullet-point to the article 6.2.9 (MSD):“ Work as the representative editor of EMSA in The JTP (The Journal of Tomorrow’s Physician).”Proposer: Ozan Ünlü, Turkey (on behalf of the EEB)Seconder: Dejan Jakimovski, Macedonia

Discussion:– Dejan Jakimovski, Macedonia: Do we have a motion that JEMSA part is replaced by JTP?– Georgios Tsaknias, Greece, EEB: Yes, we have.


12:51 Motion #23“To remove the following bullet-point from article 6.2.10 (EID):“Integration of members at international meetings (such as NCM and GA)”Proposer: Georgios Tsaknias, Greece, (on behalf of the EEB)Seconder: Coşkun Kerala, Macedonia

Discussion:– Goran Buser, Slovenia: What does this mean?– Georgios Tsaknias, Greece, EEB: To make couples (legally integrate).


12:53 Motion #24“To add the following bullet-point to the article 6.2.10 (EID):

“The EID shall sign all the TP contracts among FMOs”Proposer: Sven Pal, Crotia (on behalf of the EEB)Seconder: Heleen ten Bruggencate, The Netherlands

Discussion:– Heleen ten Bruggencate, The Netherlands: I don‘t think this will add proffesionality. I think it will add bureaucracy.– Answer: We don‘t have an overview how many TP‘s are taking place.– Heleen ten Bruggencate, The Netherlands: Wouldn‘t you have an overview on another way?– Answer: It can be done in one day.– Emanuela Andrei, Romania: I do agree that this adds professionalism. I could say I did have a TP with The Netherlands, but it‘s not confirmed in any way.– Patrick: Wouldn‘t it be enough if the director is informed?– Dejan Jakimovski, Macedonia: It helps getting sponsors if it‘s confir-med.– Jan-Phillip Stümpel, Germany: I would propose to replace ‚sign the contracts’ with ‚inform about the agreements‘. Would you accept this as an alternative motion?– Answer: I don‘t think informing is strong enough.– Olga Rostkowska, Poland, EEB: How do you know when a contract won‘t be signed by the other country?– Heleen ten Bruggencate, The Netherlands: What would be the conse-quence when it would be an illegal TP?– Answer: Nothing happens.– Göknur Topçu, Turkey, EEB: Having this signed by a coordinator, it makes it easier to fundraise and be aware of the overview.– Christina, Portugal: We already had to fill in some forms; we did this. So this is a better way to have this overview. I don‘t think it will improve the fundraising.– Elles, The Netherlands: I think it will delay the process. It takes already a lot of time to sign the papers, and it will take longer by this rule.– Goran Buser, Slovenia: What happens in the absence of the European Director? Is there somebody else?– Thanasis: Why shouldn‘t we arrange something bigger for all the EMSA projects and not only for TP?– Jan-Phillip Stümpel, Germany: I would suggest starting soft and acting later hard.– Olga Rostkowska, Poland, EEB: It‘s easy to inform the EEB.– Ozan Ünlü, Turkey, EEB: I think it‘s better to make it official; it‘s as easy to cc the contract – Heleen ten Bruggencate, The Netherlands: To be informed is a passi-ve task. This should be a task of the LC1 and not of the European Director.– Answer: You‘re right. The motion will be: To add the following to article 9.3: ‚The LC shall inform the EID about all the ongoing Twinning Projects in his/her FMO.‘


13:14 Motion #25“To change article 6.2.15 (FRO) with the following one:“6.2.15 Fund Raising Officer (FRO)The Fund Raising Officer shall:• Work together with the Treasurer and co-ordinate the fund raising ac-tivities of EMSA Europe• Be co-responsible for the financial stability of the organization• Making sponsor packages and re-evaluate them each year• Make exclusive contracts with general sponsors

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• Appoint assistants and lead the FR Team””

Proposer: Sven Pal, Crotia (on behalf of the EEB)Seconder: Elles, The Netherlands

Discussion:- Hedwig, The Netherlands: I have a direct negative. I want to vote.


13:27 Motion #26“To change article 6.2.16 (HRO) with the following one:“6.2.16 Human Resources Officer (HRO)The Human Resources Officer shall:• Work with president on internal EEB communication and team dyna-mics• Work with VPI on monthly and annual reports of EEB members• Provide information for EEB members before and after international events• Work on job descriptions of EEB members• Coordinate international EMSA training team and system• Seek for opportunities to improve and increase external relations on trainings• Coordinate the Alumni Network along with the President.”

Proposer: Göknur Topçu, Turkey (on behalf of the EEB)Seconder: Georgios Tsaknias, Greece, EEB

Discusssion:– Michaela Hurmer, Germany: I think it‘s up to the secretary general to coordinate the Alumni Network and to work on monthly and annual reports of EEB members.– Answer: I think the Human Resources Offices should be– Orkun Kopaç, Turkey: Why did you remove to organize trainings for EEB members?– Answer: It is included in another sentence of the job description.


13:32 Motion #27“To change article 6.2.11 (EI-LO) with the following one:“6.2.11 LIAISON OFFICER TOWARDS EUROPEAN INSTITUTIONS (EI-LO)The Liaison Officer towards European Institutions shall:• Inform the VPE when a step shall be taken regarding external rela-tions;• To contact, coordinate and establish connections with the European Institutions:• present EMSA at the umbrella students organizations;• represent EMSA at the WHSS and be part of the JWG of WHSS;• represent EMSA at the Conference of INGO‘s;””

Proposer: Borislav Manev, Macedonia (on behalf of the EEB)Seconder: Georgios Tsaknias, Greece

Discussion:

– Michaela Hurmer, Germany: The EI-LO should be appointed and not elected.– Answer: We skip this one and discuss it later.

13:33 Motion #28“To change article 2.2.5 (EUROPEAN SUPPORT DIVISION) in the Internal Rules with the following one:“2.2.5 EUROPEAN SUPPORT DIVISION2.2.5.1 DEFINITION OF THE ESDThe EMSA European Support Division or the EMSA ESD is an international body of EMSA Europe that supports the EMSA European Board and coordi-nates various international projects.2.2.5.2 ESD MEMBERSMembers of the ESD are appointed by the EB and their mandate is not limited. Membership in the ESD can only be given to Director’s Assistants, Project Coordinators or other prominent EMSA members, as deemed fit by the EB.Every member of the ESD reports to his or her designated EEB member. Those are mostly the Directors.Every member of the ESD can lead his/her own team. This group/committee has to abide by the EMSA Europe statutes, internal rules and bylaws and answers to the EMSA European Board.”

Proposer: Georgios Tsaknias, Greece, (on behalf of the EEB)Seconder: Göknur Topçu, Turkey, EEB


13:35 Motion #29“To add the following article 2.2.5.3 ESD and Directors in the Internal Rules:“The Directors shall:a) Stay in constant contact with the members of their ESD sectionb) Allow members of their ESD section to communicate with other sectionsc) Allow people to change sections of ESD or quit when they wantd) Release 3 official calls per year for new members of the ESD.e) Use the full list of ESD members to spread information valid for allf) Allow people to join projects throughout the year, without waiting for the general callg) Be able to discharge ESD members in case that they are inactive””

Proposer: Olga Rostkowska, Poland (on behalf of the EEB)Seconder: Georgios Tsaknias, Greece

Discussion:– Michaela Hurmer, Germany: Why should you write people to be allo-wed to talk to each other?– Answer: It‘s not that usual to have this communication.– Michaela Hurmer, Germany: So you better encourage people to have this communication.– Answer: Yes, I will adopt this in my motion.


13:39 Motion #30“To change article 19.3 “LOCAL PROJECTS” in the IR with the following one:“19.3 PROJECTS19.3.1 EMSA organizes projects serving its principles and objectives.””

Proposer: Georgios Tsaknias, Greece, (on behalf of the EEB)Seconder: Borislav Manev, Macedonia, EEB

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13:40 Motion #31“To change article 16 in the IR with the following one:“16 Partners16.1 EMSA creates partnerships with organizations and institutions sharing similar principles and objectives”.”

Proposer: Georgios Tsaknias, Greece, (on behalf of the EEB)Seconder: Borislav Manev, Macedonia, EEB


13:40 Motion #32“To change article 17.1 in the IR with the following one:“17.1 RESPONSIBILITYRaising funds is the joint responsibility of the President, the Treasurer and the Fund Raising Officer. ”.”

Proposer: Georgios Tsaknias, Greece, (on behalf of the EEB)Seconder: Olga Rostkowska, Poland, EEB


13:41 Motion #33“To change article 17.2 in the IR with the following one:“17.2 CONSULTATIONBefore contacting international companies for fundraising purposes EMSA members should communicate with the President, the Treasurer and the Fund Raising Officer”.”

Proposer: Georgios Tsaknias, Greece, (on behalf of the EEB)Seconder: Elena Gjorchevska, Macedonia

Discussion:– Gesa Tiemeier, The Netherlands: Isn‘t it enough to communicate with two people instead of three?– Answer: It‘s not obligated to talk to three, one or two is ok as well.– Gesa Tiemeier, The Netherlands: So then I would recommend to change ‚ and’ into ‚and/or‘.– Answer: I adapt this in my motion.– Amir Mohsen, Heidelberg, Germany: Is it mandatory to inform them any time we ask funding from international companies?– Answer: No, it doesn‘t say it‘s mandatory. It only says there should be communication.


The plenary is ended by Michaela Hurmer, Germany at 13.45.

Plenary IV-VTuesday 11.09.2012Time: 09.55 hr

Tin Naderevic, Croatia performs a presentation about EMSOC (European Medical Students Orchestra and Choir).Discussion:– Emanuela Andrei, Romania: Do you work with professional conductor

in the chior?– Answer: At the beginning, we had medical students, but the last years we have a professional conductor.

Nick Shockey, United States of America performs a presentation about Right to Research Coalition.Questions:– Georgios Tsaknias, Greece: It‘s really nice to see the progress this project has made. Do you have an overview of the situation in Europe?– Answer: Our members are only medical student organizations. There is a website www.roarmap.com where you can have a look who is member.– Goran Buser, Slovenia: Do you have any idea what will happen with the Impact Factor?– Answer: Open access journals have a high impact. I don‘t think it will really change; they will work as normal journals. There have been many re-searches that there is a strong correlation between the open access and the citation rate.

Borislav Manev, Macedonia, EEB performs a presentation about the EMSA-EDSA (European Dentistry Student Association) coalition.Questions:– Michaela Hurmer, Germany: Can you summarize what is it about?– Answer: One of the points is to develop a research exchange system.– Heleen ten Bruggencate, The Netherlands: I think it‘s very good to have this communication. What are the local benefits?– Answer: We expand our networks; to profit from other. Joint projects can arise. At international level big projects can be organized, that we are not able to organize by ourselves. But we don‘t have anything concrete.– Kristina Filipova, Bulgaria,: We work together with EPSA on a local level, so we are looking forward to work together with EDSA too.– Answer: I‘ll make a motion out of this.

10:56 Motion #34The ISIC association prepared EMSA design card for our members. FMOs can order cards for their local members.

Proposer: Borislav Manev, Macedonia (on behalf of the EEB)Seconder: Sven Pal, Croatia, EEB


Borislav Manev, Macedonia, EEB presents a motion about the– Heleen ten Bruggencate, The Netherlands: Does all the IFMSA mem-bers in combined faculties receive an EMSA card?– Sven Pal, Crotia, EEB: Yes, they have the right too.– Answer: Members can choose if they want to.– Thanasis Vaiopoulos, Greece: How are the students going to get the card?– Answer: We want to order packages of 100 cards. It will depend on the price for the different countries.– Christina Germany: We already have a student ID. What is the extra advantage?– Answer: It‘s a great achievement to have a card with the EMSA Logo;– Ibukaum, Ukraine: I‘m wondering about the practicability. Will the cost of sending cards is as high as the costs of the cards themselves?– Answer: Yes, those will be the same costs. – Manon, Belgium: Will the card be free?– Answer: Will depend on the FMO.– Thanasis Vaiopoulos, Greece: To summarize: we will have an ID card

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with an EMSA logo?– Elena Gjorchevska, Macedonia: We already have discount of the ID. What kind of discount will it have?– Göknur Topçu, Turkey, EEB: This is just the beginning.– Michaela Hurmer, Germany: Is it legal to produce such a card?– Sven Pal, Croatia, EEB: Yes, ISIC is the international acknowledged card in the world. They will put the EMSA logo on these cards.– Dejan Jakimovski, Macedonia: I have an example. I have this ISIC card from America, with another logo on it.– Sezgi Yıldırım, Turkey: Will there be a difference between members having an ID card or not?– Answer: No, there will be no difference.– Michaela Hurmer, Germany: Who will pay the cards?– Göknur Topçu, Turkey, EEB: In Turkey, it will cost ten euros per card.– Ashley Wills: In The Netherlands, it will cost fifteen euros a year.– Ibukaum: Is it possible that this card will last for two years instead of one?– Answer: I will consider this.

Olga Rostkowska, Poland, EEB presents the Euromeds Special Edition and thanks all the members who did put effort in it.

11:55 Procedural Motion #1Michaela Hurmer, Germany is proposing a procedural motion the internal ru-les to be suspended, concentrating on article 10.4 part one ‚candidature for elections‘. The reason is that annual reports should be send two weeks before the GA, but some didn‘t. There are 78 votes in the plenary room.

VoteIn favor: 59Against: 7Abstain: 12

Thanasis Vaiopoulos, Greece: We should respect the internal rules.

12:03 Motion #36‘To accept the candidatures announced later than two weeks prior to the scheduled start of elections.‘

Proposer: Michaela Hurmer, GermanySeconder: Emine Şenkal, Turkey


12:05 Motion #37Should be added by Georgios Tsaknias, Greece, EEB: To elect the fund rai-sing officer, public health officer and policy making officer at the GA.

Proposer Georgios Tsaknias, Greece, EEBSeconder: Michaela Hurmer, Germany

Discussion:– Borislav Manev, Macedonia, EEB: I would propose to accept this mo-tion only for this GA.– Georgios Tsaknias, Greece, EEB: I don‘t accept, I want this to be per-manent in the internal rules.– Michaela Hurmer, Germany: So we will vote upon this amendment.

There are 78 votes in the plenary room.VoteIn favor: 23Against: 43Abstain: 11

This is a simple majority against the amendment. So we continue with the original motion.


This motion passes.

12:17 Motion #38Michaela Hurmer, Germany: In the statutes there is written: 11.2 ordinary and associate members → You don‘t have to be an ordinary member to carry a proxy Form. The Internal Rules says: 2.3. and 3.1.3 and 10.3. proxy only FMO-members.Amir Mohsen, Heidelberg explains the motion: People who are not part of a FMO

Discussion:– Dejan Jakimovski, Macedonia: How can a person of Heidelberg repre-sent an FMO of which he is not a member?– Michaela Hurmer, Germany: It‘s the responsibility of the person giving the proxy away.– Göknur Topçu, Turkey, EEB: So we want to make it possible to give proxies to persons who are not member of EMSA?– Michaela Hurmer, Germany: They are associate members, only not ordinary members. In the statutes 9 is written about associate membership: Any medical student that studies at a university that does not have an FMO but wishes to actively participate and organize EMSA projects and activities. Any person who has contributed to EMSA and is not a medical student study-ing in Europe can also be given the status of Associate Member. The EMSA European Board has the right to give his status and the General Assembly has the right to affirm or challenge that decision. We should make sure the internal rules are in line with the statutes.– Borislav Manev, Macedonia, EEB: Maybe it‘s an idea to let this be for one year.– Safa Canşi, Turkey: How do you know people are honest about the FMO they are coming from?– Borislav Manev, Macedonia, EEB: We do have an online document with all the members of the FMO‘s. The other LC‘s should check whether all the supposed members are part of their faculties.– Gonca Şafak, Germany: Why don‘t we check the international student card?– Michaela Hurmer, Germany: Usually we do before handing out the vo-ting cards.– Athanas Banchev, Bulgaria: What if the language is Arabic or so?– Göknur Topçu, Turkey, EEB: I agree on the fact that we should change the internal rules to the statutes.– Georgios Tsaknias, Greece, EEB: In the internal rules 2.3.1 says that EMSA member is any member registred on the FMO.– Aphrodite, Germany: What is more important: the statutes or the inter-

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nal rules?– Sven Pal, Croatia, EEB: the statutes.– Goran, Slovenia: This decision is very simple. Statutes supersede the internal rules, so it‘s very clear.– Amir Mohsen, Heidelberg: We will include 9.1 in the internal rules.– Dejan Jakimovski, Macedonia: I would propose to add associate mem-ber to article 10.3 delegation of voting right.

Proposer: Amir Mohsen, HeidelbergSeconder: Dejan Jakimovski, Macedonia


12:44 Motion #39Georgios Tsaknias, Greece, EEB: I would like to propose to postpone this former motion after the GA, not during this GA.

Discussion:– Gonca Şafak, Germany: Germany won‘t have extra votes, we would have an equal number even now our NC Jan-Phillip left.– Dimitar Kazakov, Bulgaria: We should accept the changes we made right now.– Heleen, The Netherlands: In EMSA, we are talking about FMO‘s and not about nationalities.– Sezgi Yıldırım, Turkey: Jan should decide to whom he would give his proxies away.– Michaela Hurmer, Germany: It‘s not about Jan-Phillip; as he is not an LC, he cannot give his proxies he got away.– Aphrodite: We always take blank proxies with us. The German stu-dents who gives a proxy, trust the delegation that this will be taken by some-one trustworthy.

Proposer: Georgios Tsaknias, Greece, EEBSeconder: Semih Küçükcankurtaran, Turkey

There are 78 votes in the room.VoteIn favor: 22Against: 43Abstain: 13

This motion didn‘t pass.

13:19 Motion #40Michaela Hurmer, Germany proposes to have lunch in the plenary room at 3pm.

There are 68 votes in this room.In favor: 42Against: 13Abstain: 7

This motion passes.

Borislav Manev, Macedonia, EEB explains on behalf of the constitutional

commission that the votes should have names when they reach the creden-tial commission.

13:25 Motion #41Proposer: YvonneSeconder: Ashley Wills, The Netherlands

Passes nemo contra.

13:28 Motion #42Amir Mohsen, Heidelberg: at the voting on annual report, the specific board member should leave the room.Discussion:– Mihal, Romania: It makes no difference; we should vote secretly, by ballot.– Elena Gjorgevska, Macedonia: Everybody can ask for ballot voting.

Proposer: Amir Mohsen, Heidelberg, GermanySeconded: Sofia Ribeiro, Portugal, EEB

Amendment by Goran Buser, Slovenia: I want to add: unless there is a secret vote.This amendment is included in the original motion.

There are 72 votes in the plenary room.Vote.In favor: 60Against: 6Abstain: 6

So this motion passes with a simple majority.

13:40 Motion #43Celine: No more than three EEB members from one FMO.

Proposer: CelineSeconder: Ronan

Discussion:– Safa Canşi, Turkey: What happens if there are more candidates?– Ashley Wills, The Netherlands: Then we should vote between them.– Sven Pal, Croatia, EEB: I want to make an amendment, because peo-ple couldn‘t prepare. So I would suggest from next GA on.– Dejan Jakimovski, Macedonia: Not from FMO, but knowledge is impor-tant.– Goran, Slovenia: Does that has to be in the statutes? It‘s your right to candidate for an EMSA position. This right shouldn‘t be taken away by other candidates.– Ibukaum: It‘s about balance. I want to make the amendment that it should be balanced by country, not by FMO.– Celine: I don‘t include this amendment.

There are 74 votes in the plenary room.VoteIn favor: 8Against: 57Abstains: 9

This amendment

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– Sofia Ribeiro, Portugal, EEB: I want to add that if it turns out that the EEB contains more than three people.– Celine: I include this in the original motion.– Süleyman Yıldız, Turkey, EEB: This is a restriction for the candidatu-res.– Sofia Ribeiro, Portugal, EEB: On the other side; every voice should be heard. 3 out of 15 is quite a lot. Moreover, it‘s by FMO, so there can be more from the same country.– Ronan: An EEB could function not in a good way when there are more than three members out of the same FMO.

There are 74 votes in the plenary room.Unofficial voteIn favor: 35Against: 36

Discussion is opened again:– Sezgi Yıldırım, Turkey: What is the problem we are discussing right now?– Dimitar: When you are chosen as an EEB, you represent Europe, not your FMO.– Semih Küçükcankurtaran, Turkey: I agree with Dimitar.– Heleen ten Bruggencate, The Netherlands: This is not about discrimi-nating the ones from the same FMO, it‘s to prevent discrimination of the other EEB members who would be a minority.– Goran: Influence is not bad.Dominique van de Loo, The Netherlands: there is a geographical change go-ing on. East more than West. To stimulate more people to get involved, peo-ple should not be forbidden to candidate.– Sven Pal, Croatia, EEB: We shouldn‘t be afraid of people candidating, because– Ingmar Rinas, Germany, EEB: There is a defined job description, whe-re you are applying for.– Daniel, Ukraine: The flexibility of EMSA will be restricted.– Ibukaum, Ukraine: If you‘re afraid– Ceren Sultan Altay, Turkey: We should gain FMO‘s from whole Europe to confirm diversity.– Ashley Wills, The Netherlands: Western Europe gets more expensive. We– Eugenia: You‘re restricting the right to candidate.– Ronan: That‘s not true.– Dejan Jakimovski, Macedonia: EMSA is about FMO‘s, not about coun-tries.– Celine: I just want to

14:22 Motion #44Dominique van de Loo, The Netherlands: EEB members are allowed to be two years in a row in the EEB maximum.

Goran: I want to have an amendment: from next GA on.Dominique van de Loo, The Netherlands: I include this amendment.Ingmar Rinas, Germany, EEB: Usually students are not that experienced to be in the board at a European level. I think two years in the EEB is needed to have a certain form of sustainability.Emanuela Andrei, Romania : Wouldn‘t you remove ‚in a row‘?Dominique van de Loo, The Netherlands: No, I wouldn‘t.Aleksandra, Croatia: Everybody has the right to re-candidateDominique van de Loo, The Netherlands: This is about the whole EEB, not

only for one person.Semih Küçükcankurtaran, Turkey: Management experience in the EEB is very important. For example, Sofia was a pillar director and she gained expe-rience with that before becoming VPE. So, one should not candidate for the next position.Sofia Ribeiro, Portugal, EEB: That is already in the statutesGöknur Topçu, Turkey, EEB: Now the ones that candidate for the third time are Boris, Süleyman and Sofia, who are the most experienced people in the EEB and I trust them. The job the EEB does is very hard, so experience is very beneficial.Dominique van de Loo, The Netherlands: I agree that experience is benefi-cial; this is supposed to stimulate more people to candidate for the EEB.Thanasis Vaiopoulos, Greece: I have an amendment. People might feel that 2 years may not be helpful. Can we make it for 3 years? Seconder Heleen ten Bruggencate, The Netherlands.Dominique van de Loo, The Netherlands: I accept the amendmentSofia Ribeiro, Portugal, EEB: If we accept this, I have an amendment to ex-clude <in a row>. SeconderSeline: Sofia and Süleyman did a great job and I think they will kept doing that, but someone else can prove his or her capabilities if given the chance.Matea, Croatia: Isn’t this a restriction for candidatures?Borislav Manev, Macedonia, EEB: I want to ask the GA why do they want to exclude the most experienced people from EEB?Heleen ten Bruggencate, The Netherlands: There should be a maximum amount of terms. But maybe people are afraid to compete for a position in the EEB with a person who has already been in the EEB for so many years.Ashley Wills, The Netherlands: I agree with experience, but this motion should be there.Damla Yağmur, Turkey: If someone does a good work, people vote the work done. What speaks for people is the good deeds they did.Dejan Jakimovski, Macedonia: Shouldn’t this apply for the EB, not for the EEB?Elena Gjorgevska, Macedonia: If someone candidates, he has confidence to compete against the more experienced ones and we are now restricting the experienced to candidate in the favor of those who do not have experience.Manon, Belgium: Amendment: If an EEB member …. a Belgian member in the EEB all the time....Dominique van de Loo, The Netherlands: EEB members excluding the tem-porarily position, as stated in the article 17.2Amir Mohsen, Heidelberg, Germany: Amendment: Change the EEB to EB because people need to have experience in the EEB before entering the EB.Dominique van de Loo, The Netherlands: I do not accept the amendment.Michaela Hurmer, Germany: Amir Mohsen, Heidelberg should file a different motion and we will vote upon both motions.

68 people voteOption 1: EEB members are allowed to be in the EEB for 3 years maximum, excluding the temporary position as stated in the statues article 17.2. This applies from the next GA on.For:34Against: 26Abstains: 6

This motion passes with simple majority.

Option 2: EMSA members are allowed to be in the EB for 3 years maximum, excluding the temporary position as stated in the statues article 17.2. This applies from the next GA on.

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69 VOTES in the roomIn favor: 33Against: 25Abstain:10

Lara, The Netherlands: It is easy to have a majority against because people will divide in 2 groups for the 2 motions, and the ones voting “against” will be in majority.Michaela Hurmer, Germany: We will have only one vote, like previously sta-ted.Lara, The Netherlands: She explains again her opinion.Dominique van de Loo, The Netherlands: We should divide the voting.Michaela Hurmer, Germany: First one should be about the EEB and the se-cond about the EB.Dimitar: This does not make sense.Heleen ten Bruggencate, The Netherlands: Can we do an unofficial vote first?Michaela Hurmer, Germany: ok. Who approves the motion with the EEB or none? 29Who is for the motion about the EB? 13This was not helpful. We still have to split them like stated above.

Heleen ten Bruggencate, The Netherlands: Amendment: 2 years

Plenary VI11.09.201216:02

Michaela Hurmer, Germany explains the agenda and the procedure for the candidatures. She hands over the Chair to Dominique van de Loo, The Netherlands, during the presentations.

Dominique van de Loo, The Netherlands asks for any candidates that didn´t hand in an application, since the voting ballots have to be printed now.There are no other candidates.

16:06 Candidates for the host of the GA and the EMSCon 2013

Bulgaria presents its candidature for the GA and the EMSCon 2013 to be hosted in Plovdiv and Sofia.

Borislav Manev, Macedonia, EEB: What will the costs be?Answer: 140€ if there is no fundraising at all.Ronan, The Netherlands: How many nights?Answer: There will be 5 nights.Olga Rostkowska, Poland, EEB: What does „green“ in your presentation mean?Answer: We use USB-Sticks instead of paper.Ozan Ünlü, Turkey, EEB: There will be a motion to separate GA and EMS-Con. Are you prepared for this?Answer: yes, we are.Elona, Ukraine: Will the hotel next to the school add anything to the costs?Answer: No.There are no more questions.

16:15 Candidate for the host of the NCM 2013

Ana Chekurishuli, Georgia presents the candidature for the NCM 2013 to be hosted in Tbilisi, Georgia.Questions:

– Sven Pal, Croatia, EEB: What do you expect regarding the participati-on fee?– Answer: It will be around €150,-.– Borislav Manev, Macedonia, EEB: Did you already organize similar events at the medical faculty?– Answer: Yes, we did.– Göknur Topçu, Turkey, EEB: Last year with your presentation we had the discussion about flight costs. Did you check ahead?– Answer: Yes, it will be around €200,-. But you should book early.– Damla Yağmur, Turkey: Will there be enough rooms for the workshops and sessions, especially during school time?– Answer: Yes, there will be enough room, we arranged everything.

16:23 Candidates for the host of the GA 2013

The Portuguese delegation presents its candidature for the GA to be hosted in Lisbon, Portugal.Questions:– Süleyman Yıldız, Turkey, EEB: Three nights might not be enough; do you have the possibility to extend the meeting?– Kristina, Portugal: Yes, we can extend it.– Borislav Manev, Macedonia, EEB: Are you aware of the 10% registra-tion fee for EMSA?– Answer: Yes, we are.– Ozan Ünlü, Turkey, Would you organize EMSCon as well?– Answer: No, because we have two other congresses around this time with 400 participants. Application will be only for the GA.– Göknur Topçu: How much does one bottle of vodka cost?– Answer: Around 10 Euros, the same as in Bulgaria.

16:32 Candidates for the EEB

Human Resources Officer

Ivana Kolevska, Macedonia, candidates but isn´t present at the GA. Therefo-re Göknur presents her candidature.Questions:– Göknur doesn´t except any questions since there will be another can-didate and Göknur won´t be able to answer.– Georgios Tsaknias, Greece, EEB: You cannot prohibit the GA to ask questions.– Goknur: Okay, so are there any questions?– There are no questions.

Orkun Kopaç, Turkey presents his candidature.Questions:– Borislav Manev, Macedonia, EEB: You already achieved a lot for one year; did you manage to pass all your exams on time?– Answer: Yes, of course.– Emine Şenkal, Turkey: Orkun is a much respected person and I´m very honored to have worked with him so far.– There are no more questions.

Fund Raising Officer

Sven Pal, Croatia presents his candidature.Questions:– Göknur Topçu, Turkey, EEB: What is the QR-Code?– Sven Pal, Croatia, EEB: It´s a sign on promotion material that your

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smart phone can recognize and link to a website.– Christiana Costa, Portugal: How do you deal with pharmaceutical sponsoring?– Sven Pal, Croatia, EEB: I won´t contact anybody as long as the GA doesn´t approve. Therefore tomorrow I will facilitate a SWG about this sub-ject.

Public Relations Officer

Diogo Medina, Portugal candidates for the position but is not present at the GA, therefore he presents himself via a prepared video.Comment:– Christina Costa, Portugal: He was our president three years ago, he was the best president we had and he did a great job.

Policy Making Officer

Jacob Hildebrand, Germany is candidate but is not present at the GA. There-fore Olga Rostkowska, Poland, EEB will present his candidature.Questions:– Ingmar Rinas, Germany, EEB: Is he a member of a political party?– Amir Mohsen, Heidelberg: Yes, he was very active in the green youth group in Bonn but stopped now in order to not have any personal conflicts.– Gonca Şafak, Germany: When I met him, he seemed to be very pro-fessional and very calm, he is always working and knows how to say things in a politically correct way.

Treasurer

Domagoj Gajski, Croatia candidates but he is not present at the GA. Therefo-re Borislav Manev, Macedonia, EEB presents his candidature.Questions:– Heleen ten Bruggencate, The Netherlands: What is his ability and his level of English?– Answer: I haven´t noticed any problems with his English so far. He has visited more than 50% of the meeting, missed only one because he was in the US for one month.– Heleen ten Bruggencate, The Netherlands: Will he be able to do all the tasks?– Answer: Yes, as treasurer you can do a lot of the work from home.– Dominique van de Loo, The Netherlands: What is your experience with him and his work?– Borislav Manev, Macedonia, EEB: Until five days ago we had prob-lems, but only because he is not here at the GA.– Michaela Hurmer, Germany: He wrote in his annual report that he had a lot of problems. His annual report is accepted, but not with a huge majority. What happens if we don‘t elect him as a treasurer?– Answer: We would have to call for another candidate but he would still help us until we find a successor.– Gonca Şafak, Germany: Due to a bad handover period and because he is not here now, what is his plan to make it better next year and improve the recent problems?– Borislav Manev, Macedonia, EEB: I am satisfied with him right now but I don´t know how he will improve.

Liaison Officer towards European Institutions

Ivana Gjorgjevska, Macedonia, candidates but is not present, therefore Elena Gjorchevska, Macedonia presents her candidature.

Questions:– Elena Gjorchevska: We worked closely for the past time. We´re in the same year, so I know her very well. She is hardworking and will manage to do everything in time.– Heleen ten Bruggencate, The Netherlands: Will she manage to do this all in time?– Answer: Yes, she was in the EEB already. She managed until now and will be able to do it.

European Integration Officer

Çoşkun Kerala, Macedonia presents his candidature.Questions:– Thanasis Vaiopoulos, Greece: How do you want to update the collabo-ration with IFMSA?– Answer: I organize projects and collaborations.– Georgios Tsaknias, Greece, EEB: Some members think, EI should be more than projects.– Answer: yes, I want to do it and learn more about it– Maja, Croatia: how do you motivate students to take part in Erasmus?– Answer: One aspect is losing time with their studies. I´ll tell them it´s more useful to go to some other country instead of …– Sezgi Yıldırım, Turkey: Are your skills of team working good enough?– Answer: Yes.

Sezgi Yıldırım, Turkey files a motion to send him out and tells about his ideas and thoughts. Coşkun is asked to come into the room.Discussion:– Göknur Topçu, Turkey, EEB: Did you hit a girl in the summer school?– Answer: No, we had an argument.– Sezgi Yıldırım, Turkey: In the past there were a lot of problems in Tur-key, imprisonments and so on. We were shocked when we arrived they arran-ged us an conservative dorm.– Answer: Yes, the dorm is conservative, no alcohol allowed, they are guests and can do whatever you wanted.– Sezgi Yıldırım, Turkey: Nothing has happened with my evaluation form.– Süleyman Yıldız, Turkey, EEB: It was written in Turkish. I asked you to write it in English, so I could pass it to the EEB. But you didn‘t send me the report in English.– Sezgi Yıldırım, Turkey: That‘s true.

Dominique van de Loo, The Netherlands: Procedural motion to go to next business.VoteIn favor: 43Against: none

Procedural motion is approved.

Medical Science Director

Ozan Ünlü, Turkey presents his candidature.Questions:– Elena Gjorchevksa, Macedonia: You will be in your fourth year; will you have time to spend to the EEB?– Answer: Last year was the hardest year, but I still created five new projects. This year I will have even more time.– Göknur Topçu, Turkey, EEB: What do you want to do? What about the science twinning projects and other?

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– Answer: We have 2 TP‘s already and will get new ones with American association as well.

Michaela Hurmer, Germany is explaining the shortness of time. We‘ll have to vote. We decided the people with voting rights stay and probably join the social program later.

Dejan Jakimovski, Macedonia presents his candidature.Questions:– Anna, Poland: Have you done something in the field of science?– Answer: I have already contacted a lot of laboratories. I can use the big name EMSA to find more laboratories.– Heleen ten Bruggencate, The Netherlands: What do you think will be a benefit of giving training about scientific papers?– Answer: I‘m pretty sure not all universities give lessons about the im-pact factor and so on.– Borislav Manev, Macedonia, EEB: How long do you need to reduce the time of publishing?– Answer: It will be hard to publish the articles on PubMed. It takes a lot of bureaucracy, but I‘ll try to.

Public Health DirectorEmine Şenkal, Turkey, presents her candidature.Questions:– Goran, Slovenia: What are your experiences in advocacy?– Answer: I don‘t have experiences in advocacy.– Kezban Burcu Avanoğlu, Turkey: She accomplished all her expecta-tions. I wish her lot of luck with this position.

The plenary is closed at 19.33.

Plenary VIIWednesday 12.09.2012Time: 07:12

Michaela Hurmer, Germany welcomes all the present EMSA members.– Gita, Portugal: I think it‘s very un-respectful some candidates not being on time. I think they shouldn‘t be elected. I‘m sick and I‘m even here.– Yvonne: I don‘t suspect more students will come in the next coming 15 minutes.– Ibukaum, Ukraine: I suggest the late candidates get half of the time?– Eugenia: Let‘s not be so hard.– Ronan: Five candidates being late is absolutely unacceptable.– Michaela Hurmer, Germany: I‘ll start the candidatures.– Georgios Tsaknias, Greece, EEB: I did sleep for half an hour and I‘m on time nearly every day. Even now I suggest waiting some time.– Sofia Ribeiro, Portugal, and EEB: I would like to suggest to start with the motion discussions, we have to do those any way. Then we‘ll have the candidatures afterwards.– Michaela Hurmer, Germany: I don‘t agree because the candidatures have been sent beforehand and everybody knows about; the motions are new. So everybody needs to get to know them.– Gita, Portugal: There should be a punishment for the candidates that are not present. I suggest to cut their presentation to half of the time, so 2,5 minute.– Michaela Hurmer, Germany: Ok, I do agree with that.– Dominique van de Loo, The Netherlands: I think it‘s too short to be able to say anything. Let‘s give them 3 minutes.– Michaela Hurmer, Germany: Ok, we‘ll do that.

Vice President of External AffairsSofia Ribeiro, Portugal, presents her candidature.Questions:– Georgios Tsaknias, Greece, EEB: Which organization would you like to start a partnership with?– Answer: I think there is a priority on WHO and UN with the department of AIDS, to accomplish internships.– Christofer, Germany: Do you want to improve the relationship with IF-MSA?– Answer: It works when we‘re having joint projects and meetings, but it‘s really hard when it‘s going on a higher level, signatures etc.

Vice President of Internal AffairsGöknur Topçu, Turkey presents her candidature.Questions:– Ronan: You told you considered your candidature for several months. Why did you send your application last week?– Answer: I didn‘t want to frighten other possible candidatures, because of an EEB member re-candidating.– Georgios Tsaknias, Greece, EEB: What do you think about the positi-on of the NC‘s?– Answer: That depends on the LC‘s.

Michaela Hurmer, Germany: To the candidates that were too late, the GA asks you to cut your presentation till three minutes.Discussion:– Gita: I think we shouldn‘t have a discussion, we already had a discus-sion.– Ronan: I think we should start the voting when we have a quorum.– Mihai: We are not supposed to open the plenary when we have no quorum. Besides, we cannot decide whether the candidates will be cut in their presentation time.– Michaela Hurmer, Germany: That is not true. I know the statutes and internal rules by heart right now. The plenary can be opened without a quo-rum; we only cannot make any decisions.– Celine: It‘s up to the candidates. When they want to have my empathy, they better cut their presentation. When they don‘t, they keep their five minu-tes. But that doesn‘t suit me at all, because we were waiting on them.

Ana Chekurishuli, Georgia, presents her candidature.Questions:– Ashley Wills, The Netherlands: Thank you for your presentation? What is your thought about the EECG (Eastern European Cooperation Group).– Answer: If we want to have a strong EMSA, we should share our know-ledge together.– Heleen ten Bruggencate, The Netherlands: Europe is already a region. Why should you create another specific region?– Answer: Because the eastern European countries deal with other pro-blems than western European countries.– Georgios Tsaknias, Greece, EEB: What do you think about the positi-on

8:17 Motion #45Michaela Hurmer, Germany: I present a motion to cut the presentation time of the three candidates that were too late today, Safa Canşi, Emanuela Andrei, Süleyman Yıldız, to three minutes.Discussion:– Süleyman Yıldız, Turkey, EEB: As the president of the OC, I wanted to

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have six days to be able to have enough time. You don‘t know why I‘m late. We lost control over the GA since yesterday, that‘s the reason I was late to-day.

Proposer: Michaela Hurmer, GermanySeconder: Gita, Portugal


Michaela Hurmer, Germany: This motion passes.

Discussion:– Mihai: We shouldn‘t have opened the plenary without a quorum.– Georg Hupel, Germany: We can, with a minority.– Michaela Hurmer, Germany: We don‘t need to have a quorum to listen to presentations.

Public Health DirectorBecause of his absence, Sofia started the candidature video of Rok Hrzic, Croatia. He gives answers by Skype.

Discussion:– Borislav Manev, Macedonia, EEB: I‘m curious why he sent his candi-dature on the very last minute.– Answer: I did want to make sure I am the right one for this position. I think my previous experience made myself the right person to candidate.– Goran Buser, Slovenia: I know him from my faculty.– Manon: Did he have any concrete plans regarding the agreements that have been made, for example the alcohol policy?– Answer: We‘ll need to have a conversation about this. It is difficult to answer, because I didn‘t have personal contact.– Theodora: You said you would like to make an agreement with some big players. Whom are you referring to? – Answer: The WHO and other organizations.

Plenary is closed at 8:58.

Plenary VIIIWednesday 12.09.2012Time: 09.58

Michaela Hurmer, Germany explains the NC and LC won‘t proceed, because we need time for the plenary.

Borislav Manev, Macedonia, EEB apologizes for his mistakes. He will do the best he can. He hopes we can end this meeting in a positive atmosphere.

Medical ethics and culture directorUtkucan Acar, Turkey presents his candidature.Discussion:– Emanuela Andrei, Romania: How are you going to coordinate the M&M project?– Answer: I‘ll delegate this to the ESD.– Thanasis Vaiopoulos, Greece: What is the relation between transgen-der and ethics?

– Answer: The discrimination of doctors– Olga Rostkowska, Poland, EEB: What will happen with my baby Me-dEth News?– Answer: I wish to continue all the projects, including MedEth News.

Muhammed Safa Canşi, Turkey, presents his candidature.Questions:– Olga Rostkowska, Poland, EEB: You mentioned a couple of projects that were done last year. What will happen with my baby MedEth News?– Answer: Of course I want to find some enthusiastic people to continue all the projects.– Ema: What about the EuroMeds project?– Answer: We had many F2F meetings about these projects.– Thanasis Vaiopoulos, Greece: You want to improve the collaboration with the European Medical Doctors. Why and how?– Answer: I want to find people that have the same interest, as I did in EDSA. I don‘t know people of EMD yet.

Medical Education DirectorKristina Filipova, Bulgaria, presents her candidature.Questions:– Georgios Tsaknias, Greece, EEB: How will you cooperate with the standing committee on medical education of IFMSA?– Answer: It‘s great to work together with the same aim.– Tin Knezevic, Croatia: I‘ve a question about the Bologna process. What will be the position of EMSA regarding the Bologna process?– Answer: I try to discuss the Bologna process with medical students of whole Europe. Everywhere, there are different problems. Together we‘ll able to solve different problems.

Emanuela Andrei, Romania, presents her candidature.Questions:– Georgios Tsaknias, Greece, EEB: We want to collaborate more with IFMSA. How are you going to collaborate with SCOME?– Answer: I will offer all my resources and support to contribute to the progress of this department and all the EMSAi education and if this implies different collaborations, I will explore the options. We‘ll see what will happen.– Atanas, Bulgaria: Your presentation was impressive. ...– Answer: I was part of the OC for 3 editions of our National Congress for Medical Students and Young Doctors, which is a medical education related project; I was always part of national team of medical education. I took part in the medical education GA and the NCM.– Tin Knezevic, Croatia: This was a lovely presentation. Do you have any insight about the implementation of the Bologna process in different fa-culties?

Secretary GeneralSüleyman Yıldız presents his candidature.Questions:– Damla Yağmur, Turkey: You were talking about specific experiences. How will you hand over this knowledge?– Answer: I‘m working on an EMSA booklet.– Michaela Hurmer, Germany: I will have a comment. As a LC I saw your work this year, I was very disappointed seeing you making strikes with FMO‘s. Right now I see you as a chair, and you make problems even more complica-ted. I strongly disagree with your candidature.– Answer: I send an evaluation form, but you didn‘t fill it in. I‘m also dis-appointed, there were many misunderstandings. I don‘t believe that people agree with you in this room.

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– Thanasis Vaiopoulos, Greece: Thank you for your presentation. How are you going to fix problems you made last year?– Answer: I want to send an evaluation form; I want to have a positive atmosphere in the LC sessions.

PresidentBorislav Manev, Macedonia, EEB presents his candidature.Questions:– Heleen ten Bruggencate, The Netherlands: How are you going to finish your challenges you named in your first year?– Answer: I accomplished almost everything I planned.– Thanasis Vaiopoulos, Greece: Did you try to find a successor?– Answer: The last six months I refused a lot of other opportunities, to spend my time to EMSA. I would be very glad if I will have someone to work with. The success of my local FMO after I become part of the International board is proof that I don’t leave unfinished things behind me. – Elena Gjorchevska, Macedonia: Even Borislav is in the board for two years, he is always available to our local members and to our needs. His contribution to our local FMO made our membership status to grow from 20 students to more than 350 active EMSAi.

The candidatures are finished at 11:26.

Michaela Hurmer, Germany explains the ones that provide the pillar session, can vote first. The next plenary starts at 13:30.

Göknur Topçu, Turkey, EEB: There will be four pillar sessions, three work-shops and two small working groups (future of EMSA and CPME).

Plenary IXWednesday 12.09.2012Time: 16:02

Michaela Hurmer, Germany gives explanation about simple majority as sta-ted in the internal rules article 10.8.1, more than 50% of the total number of casted votes, and article 10.8.6. There is a discrepancy.

16:15 Motion #46Michaela Hurmer, Germany: ‚The EEB to form a taskforce to review the IR and match them to the Statutes.Proposer: Michaela Hurmer, GermanySeconder: Ashley Wills, The Netherlands


16:21 Motion #47Michaela Hurmer, Germany wants to add ‚end of discussion’ and ‚closing of speakers list‘ to the procedural motions IR 10.11.Proposer: Michaela Hurmer, GermanySeconder: Thanasis Vaiopoulos, Greece

Discussion:– Goran Buser, Slovenia: Doesn‘t look ‚end of discussion‘ like another procedural motion?– Answer: Not exactly.– Ingmar Rinas, Germany, EEB: Isn‘t this the responsibility of the chair?– Answer: No, I want everybody to be able to end the discussion.– Ashley Wills, The Netherlands: I agree with Michaela.

– Emanuela Andrei, Romania: Me too.– Borislav Manev, Macedonia, EEB: I want the procedural motion to im-mediately vote.– Answer: Good, we‘ll do that.Is there a direct negative against Borislav’s procedural motion? No. The mo-tion passes nemo contra.Is there a direct negative for motion no 47? Yes. We shall proceed to voting.

Vote for motion no. 4764 votes in the roomIn favor: 45Against: 7Abstain: 9

Goran Buser, Slovenia: Why don’t we have electronic devices to save time?Georgios Tsaknias, Greece, EEB: Direct comment: it costs 3000/5000 Euros.

Michaela Hurmer, Germany proposes a motion to allow discussions before the amendments and let the taskforce change the motion flow.

Dejan Jakimovski, Macedonia: We are filing a motion about a verbal agree-ment between the people at the GA?Dominique van de Loo, The Netherlands: It is for this GA.Göknur Topçu, Turkey, EEB: Why don`t you give a motion about the diffe-rence in the IR?Georgios Tsaknias, Greece, EEB: We cannot work if we are not polite. Please be polite to each other. I understand that we should write it correctly, but we don`t have the time now.Dejan Jakimovski, Macedonia: why don`t we do it for the next GA?Michaela Hurmer, Germany: We have many motions for today and I work hard as chair to discuss them all during the time we`re having.If the IR and the Statues don‘t match, EMSA might get dissolved. I`m trying to save EMSA and this GA and you are not listening. I wish to resign.Ingmar Rinas, Germany, EEB: Why are you taking this personally? Can`t the taskforce solve this?George: Let`s take advantage of the time left and discuss as many motions as possible?Goran Buser, Slovenia: Thank you Michaela for being a nice chairperson and for taking care of the EMSA Statues and the IR. We have to review the Sta-tues so the taskforce is a good idea. But if you feel that there are some very important things to change now, we should do it.Michaela Hurmer, Germany: We should continue with a normal GA and stop discussing motions.Seconder: Ashley Wills, The Netherlands

16:56 Motion #48‚The chief editor of each issue of Euromeds should be appointed by the EEB prior to the ..Proposer: Olga Rostkowska, Poland, EEBSeconder: Süleyman Yıldız, Turkey, EEB

Amendments:– Ozan Ünlü, Turkey, EEB: It should be editor in chief instead of chief editor.– Olga Rostkowska, Poland, EEB accepts this amendment.

Discussion:– Borislav Manev, Macedonia, EEB: Can you clarify why you want to precede with this motion?

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– Olga Rostkowska, Poland, EEB: Editor in chief will be supervised by the secretary general. The person can hold this title as a reward of the work.– Sven Pal, Croatia, EEB: Should this person be dismissed as well by the EEB?– Olga Rostkowska, Poland, EEB: The EEB can decide whether a per-son is responsible enough. So this person can stay for a long time.


17:02 Motion #49Christiane: ‚FMO‘s are allowed to do the twinning project with a faculty that isn‘t an EMSA member. This should happen once.‘

Proposer: Christiana Costa, PortugalSeconder: Dimitar Kazakov, Bulgaria

Amendment:– Thanasis Vaiopoulos, Greece: I would like to add that this TP should focus on the recruitment in EMSA.– This amendment is accepted.– Goran Buser, Slovenia: I would add this should happen once per facul-ty.– This amendment is accepted.

Discussion:– Georgios Tsaknias, Greece, EEB: We should protect this process. Who is going to evaluate this recruitment?– Ingmar Rinas, Germany, EEB: I‘m really against let other faculties be-nefit from our projects.– Christiana, Portugal: We could change the word recruitment. I‘m not worried about recruitment. Maybe we should change ‚recruitment‘ in ‚motiva-tion‘.– Georgios Tsaknias, Greece, EEB: I would like to change ‚that is not an EMSA member‘ into ‚for an associate member‘.– Michaela Hurmer, Germany: So if this would proceed students would first have to apply for– This amendment is not accepted.


The original motion passes nemo contra.

Financial report

Gonca Şafak, Germany on behalf of the financial commission: We decided to be very transparent with you all. Due to the fact that really important material is missing, we couldn‘t fulfill our job. Our recommendation would be therefore to form a taskforce of five people who will check everything before November. EMSA is applying for EU grants every year. This application deadline is on the 16th of November, so we should finish this before. We have a German GA at the end of October. The taskforce should have a F2F meeting. This should be combined with the German GA, so that the costs of transport can be covered. This is done when the members will give a speech at this GA. We would recommend the taskforce to include Gonca Şafak, Germany, Georg Hupel, Germany, Michaela Hurmer, Germany, and maybe an EEB member.

We worked hard last days en think this is a good solution.

Discussion:– Hedwig, The Netherlands: I would like to help you in the taskforce, as former treasurer of my faculty and present member of the financial commissi-on of IFMSA-NL.– Borislav Manev, Macedonia, EEB: We‘re missing 700 bills.– Georg Hupel, Germany: We are not the only commission. It‘s just that we are saving you and take the responsibility away.– Gonca Şafak, Germany: We don‘t have any trust problems. We trust that everything is going to be alright. It‘s difficult to fix everything on time.– Ronan, The Netherlands: Thank you for your presentation. How will you make sure that all the bills will be available when you will work on this?– Dimitar: I would suggest to be informed by this before voting on the annual report of the treasurer.– Georg Hupel, Germany: We wouldn‘t be able to make this; this takes time.– Goran Buser, Slovenia: I would like to thank you. Does the GA has to approve the financial report?– Gonca Şafak, Germany: Yes, the financial report should be approved by the GA. That‘s why we ask you to trust us, so that no other extraordinary GA has to be organized.– Süleyman Yıldız, Turkey, EEB: How should we approve the financial report as a GA? What should we write to the EU grant?– Gonca Şafak, Germany: That‘s what I explained. Maybe it‘s an option to organize an online NC session.– Sven: The problem is we don‘t have bills here. The chances of us get-ting a grant are not so high. I would like to ask if this taskforce would continue for the whole year, to control the current treasurer.– Michaela Hurmer, Germany: I would like to make a procedural propo-sition to ignore the internal rules about the acceptance of the financial report.– Gonca Şafak, Germany: We could decide not to approve this financi-al report, but then the EU grant will probably not be accepted and there is a change we will be punished for the next year.– Borislav Manev, Macedonia, EEB: Last year we spoke about an online referendum. Handbook page 24, motion #24, says that it‘s possible that the NC‘s gather online and approve the report.– Michaela Hurmer, Germany: But then you prefer the NC‘s approve above the taskforce. I guess the taskforce do know better where they are tal-king about. My suggestion is to organize a extraordinary GA.– Süleyman Yıldız, Turkey, EEB: We cannot ignore this problem, and then we won‘t get a grant next year.– Georgios: I don‘t like the idea of giving five people the power of a whole GA. I would be preferred to organize the extraordinary GA.– Georg Hupel, Germany: We couldn‘t report about the finances, be-cause there are documents missing. The financial commission is only a ad-visory body.– Sven Pal, Croatia, EEB: I rather trust those five people than to give it away to the extraordinary GA.– Gonca Şafak, Germany: We as persons want to help EMSA.– Goran: Is it enough that only they approve this? Is it legal and valid for the European Commission?– Borislav Manev, Macedonia, EEB: So I would suggest the taskforce accepts, and then there will be an online meeting with the LC‘s in which they will accept the financial report.– Süleyman Yıldız, Turkey, EEB: It‘s highly possible that Goran is right, so I think there is no other option than an extraordinary GA.– Ibukaum, Ukraine: If we can do this online, why wouldn‘t we?– Michaela Hurmer, Germany: It is not possible, because we then would

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have to change the statutes. We cannot, because it‘s not proposed two weeks before this GA. So we need an extraordinary GA. This taskforce would have to write a handbook for the next treasurer and financial commission.– Gita, Portugal: We need real facts. We need to know what the law says. We should check the law and then start a discussion.– Gonca Şafak, Germany: I support Gita. I would suggest taking a break and checking out the law.– Michaela Hurmer, Germany: Borislav is able to show the financial bud-get for the coming year, so let‘s do that now.– Ashley Wills, The Netherlands: I would suggest calling people from Belgium. Besides, I don‘t feel like having a look at the budget of coming year without knowing what is spent last year.– Michaela Hurmer, Germany: I will suggest having dinner now and ope-ning the plenary at 7pm.


Plenary XWednesday 12.09.2012Time: 20:01

Michaela Hurmer, Germany explains the agenda.Discussion:– Gita, Portugal: I think it‘s ridiculous we should have social program while we didn‘t end the plenary.– Emanuela Andrei, Romania: Last year we closed at 3:34.– Göknur Topçu, Turkey, EEB: We‘ll have our twinning project and vo-ting results during the social program, it‘s quite important.

Discussion:– Gita, Portugal: Why did the board allow the bills not to be here?– Borislav Manev, Macedonia, EEB: 48 hours before the GA begun the treasurer informed us he won‘t be here. He has all the reimbursements bills.– Gita, Portugal: Why didn‘t you present this situation before the elec-tions? We have the right to know whom we are voting for.– Borislav Manev, Macedonia, EEB: This is the first financial commissi-on that asks for the receipts. We have all the documents.– Michaela Hurmer, Germany: But you need more. You need all the re-ceipts, the transactions and the reimbursement forms. Domagoj has the re-ceipts, so the financial commission couldn‘t check it all. There are four months missing.– Aphrodite Adamidou, Germany: What are we talking about? This is not helping to find a solution.– Sven presents an overview of this situation. If we send the receipts by post and get lost, it‘s a gamble of 35.000 euro‘s. He suggests to let the finan-ces– Gonca Şafak, Germany: So how did you expect us to control the fi-nances? The transfer list we didn‘t get from you, we had to ask for this. The transfers are in another language, so we couldn‘t read it. Besides, we do miss more than 50 transactions.– Borislav Manev, Macedonia, EEB: I‘m really satisfied with the work of the financial commission. I don‘t know how to explain the receipts and tran-sactions.– Sven Pal, Croatia, EEB: I was able to help you with the language, as far as I can. I really think you should write a statement how the situation is?– Borislav Manev, Macedonia, EEB: We should hire a professional team to control it all.– Michaela Hurmer, Germany: I‘m taking some responsibility now, be-cause I forced

20:09 Motion #..‚Motion of distrust about the work of the treasurer of the term ‚11-‘12, because not having a financial report affects both his personal credibility as the credi-bility of EMSA as association.‘Proposer: Heleen ten Bruggencate, The NetherlandsSeconder: Cristiana Costa, Portugal

Discussion:– Heleen ten Bruggencate, The Netherlands: We proposed this motion because not having an financial report it affects not only his credibility but also the credibility of EMSA as association.– Teodora Irina Adam, Romania: We would have written upon the trans-parency of the EEB. We just couldn‘t check the finances.– Heleen ten Bruggencate, The Netherlands: I want to thank the finan-cial commission, but the fact that he didn‘t finish his job is enough reason to discharge– Gonca Şafak, Germany: The reason– Süleyman Yıldız, Turkey, EEB: We should be punished as EEB, not the person.– Teodora Irina Adam, Romania: We should focus on the image on EMSA.– Heleen ten Bruggencate, The Netherlands: I think because his work is not completed, we should blaim him. If we would blaim the whole board, the image of EMSA would be way worse.– Christiana Costa, Portugal: Probably before this GA, things were not completed good anyway. This is a lack of trust. – Gonca Şafak, Germany: What we found out, we learned a lot. In order to work professionally, something is missing. The task of the treasurer; not only delivering a financial report, but also a financial superview, so that the financial commission can check it all.– Aphrodite Adamidou, Germany: If we would talk to him on Skype right now, we might drift away. We should find a solution.– Dejan Jakimovski, Macedonia: Every person who has the chance of being discharged should be able to defend himself.– Heleen ten Bruggencate, The Netherlands: I want to ask if he will be 100% sure that there were be a perfectly fine report before the 16th of Novem-ber.– Domagoj Gajski, Croatia, EEB (Skype): I can assure you that if till then we finish with all our expenses you can have the final report, I mean I have all details now what we spend till now, but I can’t have details which we haven‘t spent and there will be more of them, especially about GA and last F2F mee-ting..– Ashley Wills, The Netherlands: I want to ask what he thinks about the solution for this problem.– Domagoj Gajski, Croatia, EEB (Skype): I was thinking about this today only think that I got in mind was: to meet with financial commission somewhe-re and that they can go through all and maybe after their report have electro-nically voting about this. Other idea I really don‘t have... Only I can scan all night tonight and send you all like that, but I don‘t know if they will accept that way.– Gonca Şafak, Germany: This will be the most constructive solution. We‘ll have a Skype meeting with him and see how far we can get.– Gita, Portugal: I want to ask why he didn‘t deliver all the documents needed for this GA and checkup by the financial commission.– Domagoj Gajski, Croatia, EEB (Skype): Because I was planning to come, and when I found out that I won‘t be able to join you I completely forgot about sending this documents by someone... I apologize for that. I tried scan-ning all the invoices and did so, but receipts are too many and it is impossible

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to scan them all... I‘m sorry that I forget about sending it, I was at that moment disturbed with my exams and I was preparing presentations for GA.– Gita, Portugal: So how did you think that financial commission would work without having the documents here?– Domagoj Gajski, Croatia, EEB (Skype): I wasn‘t thinking about finan-cial commission, I completely forgot that they will be there and that they have to check all stuff. Honestly...Heleen ten Bruggencate, The Netherlands: Together with Gita I decided to resign our motion. We understand the situation better and think it‘s no use to punish him with paying all his costs back.– Goran Buser, Slovenia: We came up with a probable solution for this problem. We can give a sort of proxy form to the financial commission so that they can vote upon without the presence of this GA. It is very possible to avoid all of this drama and should focus about how to prevent those situations in the future.– Michaela Hurmer, Germany: Is this also about the task force?– Goran Buser, Slovenia: Yes, this is about both the financial commissi-on and the task force.– Dejan Jakimovski, Macedonia: Normally there can‘t be a task force that proxies a motion. We only need to receive an email where this is written about. We should recheck the Belgium law.– Manon, Belgium: I called with the ELSA president. He‘s on holiday right now and will spend all night to have a look at the Belgium law.– Dejan Jakimovski, Macedonia: We can vote with the second option: when it seems not to be possible to give the proxy to the task force, we should have the extraordinary GA.– Goran Buser, Slovenia: What about the result of an extraordinary GA?– Michaela Hurmer, Germany: I would suggest coming to Homburg the last weekend of October. We could give the proxies to the participants of the IFMSA-GA of Germany. So we‘ll vote.

There are 64 votes in the plenary room.VoteExtraordinary GA: 2Task force will be formed to vote upon the financial report instead of the GA. If not possible, extraordinary GA: 58Abstain: 4

Ronan: How will we be informed what the result is?Michaela Hurmer, Germany: Suleyman will send an email to all possible mail servers.

21:34 Motion #...Borislav Manev, Macedonia, EEB: Reconfirm the approval of the EMSA sta-tutes from the last year.Proposer: Borislav Manev, Macedonia (on behalf of the EEB)Seconder: Sven Pal, Croatia, EEB

Project presentation

Tiberiu Domuncu and Dalila-Ana Toma, Romania, present their medical ethics and culture week project.Questions:– Goknur Topçu, Turkey, EEB: Thank you for this presentation, this is very impressive. How did this event grow?– Tiberiu: We‘ve grown up from 200 participants till 1000.– Goran Stevanovski, Macedonia: Were there also practical parts?– Tiberiu: Yes, we organized workshops as well.– Elena Gjorchevska, Macedonia: How do you manage to integrate this

in the time-table?– Tiberiu: Students are very interested in this, they were willing to skip lectures for this project. Moreover, most of the projects were in the weekend.– Dalila: Next year will have it in March or April, we didn‘t decided yet.


Plenary XIThursday 13.09.2012Time: 00:24

Michaela Hurmer, Germany: There has been a big mistake. Süleyman has been elected.Süleyman Yıldız, Turkey, EEB: By chance, I found out that actually I am elec-ted. I‘m very disappointed and don‘t accept this function.Dragos: When I gave the last version to the chair, I copied the final results wrongly.Süleyman Yıldız, Turkey, EEB: This is unbelievable. We should arrange a new voting system. But ok, I‘ll accept the election.Michaela Hurmer, Germany: I want to define what happened to Coşkun. The simple majority is defined as more than 50% of the total number of casted votes.Georgios Tsaknias, Greece, EEB: I‘m not a lawyer, but I recognize it‘s written in the internal rules as Michaela said.Süleyman Yıldız, Turkey, EEB: I‘m not asked, as is Borislav. The GA can do whatever it wants. Let‘s consider an unofficial vote to elect Coşkun again.Borislav Manev, Macedonia, EEB: I was wondering who you did of the EEB ask about this topic.Michaela Hurmer, Germany: I asked Georgios Tsaknias.Dimitar Kazakov, Bulgaria: The elections are over, so we won‘t change this. We are not going to change the election of Coskun.Georgios Tsaknias: The internal rules are clear so it‘s no point to discuss this further. I want to propose

There are 65 votesVoteIn favor: 52Against: 5Abstain: 8

This motion passes.

01:01 Motion #Miguel: Add in point 12.4.1 (tasks of the financial commission) ‚This report has to be approved before the presentation of the candidatures‘.Proposer: Miguel, PortugalSeconder: Christiana, Portugal

Discussion:– Lara: You want the financial report to be approved, before the treasu-rer can candidate. The treasurer has written his motivation letter before.– Miguel: I want ‘approved’ to change into ‚voted upon‘. My goal is to prevent this situation in the next year.– Georgios: The treasurer can still candidate, but he GA knows what the financial report looks like.– Ibukaum: In the event the financial commission cannot agree on the financial report, we would have to vote afterward online. This is not an option, so I would propose to let the financial commission check the finances a week before the GA.

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Ashley proposes to form a task force to review the statutes and the IR and to propose improvement. This task force will include Ashley, Michaela, Ema, Hedwig and Goran.Proposer: AshleySeconder: Michaela


01:42 Motion # ..Gonca Şafak, Germany proposes to change the first sentence in the tasks of the credential commission: 12.2.1 into: ‚Verify the identities of participants in General Assemblies by checking their identification of their student ID.‘Proposer: Gonca Şafak, GermanySeconder: Georgios, Greece

Discussion:– Damla: Please leave out ‚medical‘.– Dejan Jakimovski, Macedonia: I don‘t have an ID of my faculty. So I wouldn‘t able to vote then.– Gonca Şafak, Germany: If you have anything from your FMO, it‘s al-right.– Safa: What if you have a proxy of another FMO?– Gonca Şafak, Germany: It‘s the same procedure as we do till now.– Manon Belgium: Our academic year will start next Monday; we won‘t be able to show our new college card.– Gonca Şafak, Germany: It is ok to bring an old card as well.– Atanas, Bulgaria: What about the other languages on the cards?– Gonca Şafak, Germany: I don‘t see the problem. We are able to under-stand other languages.– Borislav: We could use the ISIC cards for this purpose.– Gonca Şafak, Germany: What about the associate members? We could put them on a list, because they have to be approved by the credential commission. It would be a good way to check if they come from the university they stated before.– Sven, Croatia: We should expand the options to ID, passport, and so on.– Goran Buser, Slovenia: Is going to be applied every time they hand out the voting cards?– Michaela: No, only at the beginning of a GA. So the motion is as fol-lows: ‚Verify the identities of participants in General Assemblies by checking an official document from their faculty at the beginning of the GA and their national ID.– Ibukaum, Ukraine: We should consider this more firmly. Let‘s do this another time.– Gonca Şafak, Germany: I will withdraw my motion and think about it better. New formulated: ‚Verify the identities of the participants in GA by both checking the Associate members from the Associate members – list and the FMO members from the FMO member list and the Ids of everyone.– Evie, Belgium: Maybe we should make a deadline.– Goran, Slovenia: Why do you make it more difficult? Now I have to email the EEB before the GA starts.– Gonca Şafak, Germany: Yes, that is true. Because we want to control who gives their proxies away.– Michaela: We don‘t have any time. We will end this now.

02:02 Motion #..Sofia: I would propose to put the EMS Council under the auspices of the EMSA board as on official event such as the NCM and the GA, and to substi-tute the country representation system for the NC and GA vote.

– Borislav: This commission is elected on the GA itself, it cannot be elec-ted beforehand.– Goknur: We could elect the commission a year beforehand.– Borislav: How will you be sure those people will be present a year af-terwards?– Dimitar, Bulgaria: It should be in front of all the EB candidatures, not only of the treasurer.– Miguel accepts this amendment.– Elena, Macedonia: We should add ‚if the treasurer re-candidates‘.– Miguel doesn‘t accept this amendment, so there will be a vote.


This amendment didn‘t pass.

Amendments:– Goran, Slovenia: I would change ‚the presentation’ into ‚ voting‘.– Miguel doesn‘t accept this amendment, so there will be a vote.


This amendment didn‘t pass.

Michaela: We‘ll vote on the motion: ‚This report has to be voted upon before the presentation of the EB candidatures.‘


01:21 Motion #..Georg Hupel, Germany, proposes the motion: ‚A task force to review the fi-nances of 2012 should be created. The task force will have the power to vote upon the financial report.‘ The task force will include Hedwig, The Nether-lands, Georg Hupel, Germany, Michaela, Germany, Safa, Turkey and is go-ing to be supervised by Sven, Croatia.Proposer: Georg Hupel, GermanySeconder: Goknur, Turkey

Ceren on behalf of the OC: People can stay for one more night for 10 euro‘s. Then you should leave your name at me. The social program of tomorrow is cancelled. Still we have three options of which you can choose.

Project presentationElles, The Netherlands, presents the project mini-TBH.Questions:– Elena: In what way is this different from Best Buddy Project?– Answer: The Best Buddy Project is different in time; the mini-TBH re-sembles TBH, but is focused on disabled children on the elementary school.– Heleen ten Bruggencate, The Netherlands: This is a new project, apart from TBH.

01:39 Motion #..

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This motion passes.

02:37 Motion #.Borislav proposes “To create a Task Force that will investigate all the ex-penses, conditions and needs required for EMSA to establish an office in Brussels.”Proposer: Borislav (on behalf of the EEB)Seconder: Dejan Jakimovski, Macedonia


Everybody is thanked: the ones behind the table, the constitutional, credential and financial commission, the OC, the EEB and all the participants. At last, the president is thanked.

Proposer: Sofia, PortugalSeconder: Borislav, Macedonia

Questions:– Suleyman: With this system, we‘ll use the NC vote. Why?– Sofia: This is the way it is till now.– Goran, Slovenia: We allowed NC‘s to vote on policy papers, after which they have to be approved by the LC‘s. We talked about this in Leiden.– Ibukaum: What happens when there isn‘t a NC?– Michaela: The deal is that there is no NC, the EEB points somebody out.– Dejan Jakimovski, Macedonia: I‘m really happy this event succeeds, but I guess there are too many events organized by EMSA.– Sofia: We want this event to happen soon. So it‘s important we will vote upon this.


This motion passes.

02:17 Motion #..Borislav: The president starts in September, and is supposed to approve the financial status of the last president. This is a motion …Proposer: BorislavSeconder: Goknur

Discussion:– Gonca Şafak, Germany: I would suggest the new president to start in January.– Answer: Sounds good to me.– Ronan: Wouldn‘t this be implemented for the whole EEB and not only for the president?– Answer: Well, the motivation decreases after the GA, so I would sug-gest to leave the other candidatures as they are.– Michaela: I will propose a new motion. ‚The past president will have the right to sign the financial report of his/her term and he/she will be invited to the face to face meeting the financial report will be discussed.– Gonca Şafak, Germany: Could you please ‚annual‘ financial report? So we won‘t be confused.– Ronan: You should specify only the last president.– Answer: I withdraw this motion. We‘ll discuss this next GA.

02:30 Motion #..Ozan, Turkey, proposes to create a task force to explore the potential of ini-tiating an exchange project in EMSA. We‘ll have around 5-10 people in this task force.Proposer: OzanSeconder: Suleyman


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MinutesOf the EMSA Extraordinary General AssemblyNovember 3rd, 2012Thessaloniki, Greece

Minutes of the First Plenary Session

Date: November 3rd, 2012Venue: Thessaloniki, GreeceOpening: 11:31 amAdjournment: 14:03 am

Chairperson Mr. Borislav Manev (EMSA President)Vice-chairperson: Ms. Ema Madalina (IFMSA-Bucharest)Secretary General Ms. Stijntje Dijk (IFMSA-Rotterdam)

Constitution commission: 1. George Tsaknias 2. Micheala Hurmer 3. Tin Knezevic

Credential commission 1. Gordana Georgeava 2. ... 3. ...

Items on the Agenda09:15 - 10:00 Pre-GA10:00 - 11:00 Newcomers‘ session11:00 - 13:00 GA plenaries13:00 - 14:00 Lunch14:00 – Trainings - Communication Skills; Project Management; Strategic Pl-anning;

1. Opening

Chairperson opens the first plenary of the EMSA eoGA at 11.31

2. Roll call

There are 58 votes present. The quorum is met.

3. Announcements

Chairperson: I would like to propose a change in the agenda. Because HelM-SIC Greece is our host, we will give them 5 more minutes to start the plenary.

Trainers: The trainers announce the content of the afternoon trainingsOlga Rotskowska (EMSA Warszawa): If anyone would like to see the city after the trainings, we will organize a group. In the evening, we have a social program with traditional dinner and drinks.

Chairperson: During the break someone asked me why we are only discus-sing this financial report. This is a matter of unfinished business that was not completed at the EMSA GA in Istanbul.

4. Report of the financial committee (11.51)

Chairperson asks all externals to leave the room. There are no externals pre-

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sent.Michaela Hurmer presents the report of the financial committee that was crea-ted at the EMSA GA 2012 in Istanbul

Michaela Hurmer: Each GA, a financial committee is elected to check the report of the treasurer. It was supposed to happen in Istanbul 5 weeks ago. We however did not have any documents, receipts or the treasurer present. We built a taskforce from Me, George Humpel, Hedwig van Wijk, Dejan Ja-kimovsk and Safa Cansi. These people got the statements, the receipts and reimbursements that were scanned and we wrote the report the treasurer was supposed to write, and we wrote some guidelines for the next treasurer. We believe these things went wrong because there were no guidelines.

I numbered all bank statements; we checked reimbursement forms and re-ceipts from the EEB. The account was opened on December 28th, and eve-rything up to the green line is until then. We could check from 1st of April until September, so it’s only 5 months.Everything marked pink is not perfect but the amounts are small. It is not im-portant for you. The treasurer has made some small mistakes, which made the report more complicated. I wrote down everything, I have sent it to the EEB and he will transfer the money back to the account and everything will be clear. There are some typing mistakes; some reimbursement had some small changes. The persons that were not given the correct amount will get their money back, or will have to return the money. Domadoj got money from ATM machines. It says he paid something himself, and then got the money back from the ATM. However, we need to pay 1.70 EUR for each withdrawal, and it’s hard to keep track of what is different. We asked the treasurer not to do this anymore.We have had a lot of failed deliveries to Turkey, and we pay a lot of money from transferring back and forth. You will need to figure out a new way to do this. Every international transfer costs us 6.50 EUR. So together we pay 400 EUR only in transfers. We ask the EEB to save money on this.

In Germany we have a commission who decides on reimbursement forms.Borislav Manev (EMSA President): We decide to reimburse if we have enough money. For the GA we had 900 EUR available for travelling, so we promised the trainers 50%. The treasurer divides the money, but the decision is made by the EEB.Michaela Hurmer (bvmd Germany): So you don’t need a commission?Goknur Topcu (EMSA-Marmara): It hasn’t been a problem.Michaela Hurmer (bvmd Germany): To sum up the report, there were a lot of small mistakes made by the treasurer, but no money went missing. We also wrote some guidelines and we want to propose a handbook. The treasurer needs to know how to do important things. We will do this in the future and modify the guidelines.

Jason van genderen (IFMSA-UvA): You mentioned transferring money costs a lot of money, but do you have something else in mind?Borislav Manev (EMSA President): Some ideas, we will need to consult a professional, because we don’t know if EEB members can be reimbursed by another member, We don’t know if this is legal, but it would save some mo-ney. The second idea was to transfer the money in cash, but we would have to have the treasurer to get it form te ATM again.Point of information by Tin Knezevic (Alumni): Please keep in mind that over-all, the costs are not that muchMichaela Hurmer (bvmd Germany): But if you can save money, you should try.Tin Knezevic (Alumni): If you have many non EU EEB members, you will need to spend some money on that

Michaela Hurmer: But if you know this in advance, you will need to figure this out in advanceTin Knezevic (Alumni): We either paid in cash or we sent it to a different bank account but noted that it was linked to a reimbursement number.

Ashley Wills (IFMSA-Rotterdam): Was the report readable this time?Michaela Hurmer (bvmd Germany): We at first had some problems because it was in Slovenian

Ashley Wills (IFMSA-Rotterdam): Is there an advice from the Financial Com-mittee to change banks?Michaela Hurmer (bvmd Germany): We did not look into any banks.Borislav Manev (EMSA President): Each treasurer opens a new working bank account. When he finishes he closes the bank account and sends the rest of the funds back to the international bank account in Belgium, and it is variable from country to country. So this year we opened it in Slovenia because it was closest EU Member country and the treasurer was from Croatia. Michaela Hurmer (bvmd Germany): You can’t do this differently, it’s basically impossible to change the persons who have access to the account. There was a point that it should all be in English. We wrote this down as small sug-gestions. Also I’d like to talk about the phone calls. Every EEB member asked for postal costs and call rates. We thought about the possibility of having flat rates, for example 10 EUR a month. It would make things easier.Point of information by Tin Knezevic (Alumni): Before, we summed it up after six months for postal costs. Also it was only done by Secretary General, the Treasurer and the President because they were the only ones with official communication. As for communication it is almost impossible to give a flat rate, you never know how much you will spend for example at a GA. Other-wise everything else will be from his/her pocket. Internationally, when I was travelling during the GA and two other meetings, my bills were over 300 EUR only work related costs.Michaela Hurmer (bvmd Germany): Its different between EEB members, we have some bills of 300 EUR like by Borislav, and some of 17 EUR in one month.Point of information by Borislav Manev (EMSA President): Around 300 Euros was the total reimbursement sum for telecommunication cost for the whole year and just my bill for September (the GA) was around 150 Euros.Borislav Manev (EMSA President): It would be interesting to discuss pa-ckages, if someone is able to work on this we would like to hear your advice. It’s the same comment as for the guidelines. In the grants there is a message they support us with a lot of money on phone bills. We have internal rules on 3 specific months (including the NCM and GA month) and for the VPE, then those months could be accepted. I have not seen anyone abuse the system and we’ve never gone over the limit. Michaela Hurmer (bvmd Germany): The guidelines are not completed yet; I would like to separate it for what can be reimbursed and the handbook for the treasurer. I will read them to you for now.

Michaela Hurmer (bvmd Germany) reads the proposed guidelines

Michaela Hurmer (bvmd Germany): Are there any questions?Borislav Manev (EMSA President): Is there anyone who would like to work on this?Tin Knezevic (Alumni): I would like to offer my help, overseeing it but not wor-king on it.Michaela Hurmer (bvmd Germany): So I showed you a lot of problems, eve-rything is clear to us now but we’re working on something, we would like to ask you as the plenary to support this, we want your approval to write it to the

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European Commission.

Motion 1 12:15

Reads: To accept the report of the Financial Committee of the EMSA GA 2012 in Istanbul

Tabled by: Financial CommitteeSeconded by: Borislav Manev (EMSA President)

Direct negative: Jason van genderen (IFMSA-UvA)Explanation: We would like to know what we’re voting on.Roel van der Geer (IFMSA-UvA): I respect your hard work, but if I had to stand there and say it is good and you need to vote in favour on this I don’t think you should. I cannot vote on something which I did not read. Just send it a week before the GA. normally when you have a big file like this.Borislav Manev (EMSA President): The GA elected the FiCo to go through this. They said nothing was missing. Tin Knezevic (Alumni): Can I read the Financial Committee report? Are you interested in seeing the receipts or the report?Roel van der Geer (IFMSA-UvA): The report

Tin Knezevic reads the report

Roel van der Geer (UvA): We would still like to see the exact motion that we are voting on.Michaela Hurmer (bvmd Germany): We will show it to you and proceed with the agenda.

The item on the agenda is postponedResult: Motion Fails

Motion 2 12:21

Reads: To have the guidelines be a start up for the bylaws for the treasurer

Tin Knezevic (Alumni): Can it be changed by the board, or will it be adjusted by the GAMichaela Hurmer (bvmd Germany): We have a taskforce and we will include the guidelines into the internal rules. This is just to get your approval.Tin Knezevic (Alumni): My suggestion is not to put it into the Internal Regula-tion, but to form a bylaw to have it be changed more easily

Tabled by: Financial CommitteeSeconded by: Tin Knezevic (Alumni)

No further amendments.No direct negatives.

Result: Motion passes nemo contra.

5. Financial statement for 2012

“We, the financial commission, composed of Michaela Hurmer from EMSA-Munich, George Hupel from EMSA-Munich, Safa M. Cansi from EMSA – Kocaeli, Hedwig van Wijk from IFMSA –Roterdam and Dejan Jakimovski

from EMSA-Skopje, hereby declare to have had full insight into the financial accounts of the last year. Looking through the reimbursement claims and the bank account we didn’t find any major discrepancies. We did however find a receipt missing, which was later added by Domagoj N. Gajski (Treasurer present time).”

Borislav Manev (EMSA President) presents the Financial statement for 2012.

We have not yet received the rest of the grant. After our final report is put in, we are granted the second part of the budget. The total amount will be around 18.000 EUR. We will use the financial statement to create the budget for 2013.

Motion 3 12:26

Reads: The General Assembly to accept the financial statement for 2012

Tabled by: EEBSeconded by: Rok Hrzic (EMSA-Maribor)

No further amendments.Direct Negative: Jason van Genderen (IFMSA-UvA)

Votes:In favour:Against:Abstain:

The voting is deemed invalid. 9 votes our missing. The chairperson calls for a revote.

Votes:In favour: 54Against: 0Abstain: 9

The voting is deemed invalid. There are two excessive votes

Result: motion passes with a simple majority

Motion 4 12:16

Reads: The financial commission hereby states, that we had full disclosure of the financial situation of EMSA and checked all the receipts and reimburse-ment forms.No big mistakes were made, no money is missing and the money was spent according to the European guidelines. In order to make it easier for the fol-lowing treasurer and EEB the financial commission created new guidelines that need to be followed in the future.

Tabled by: Michaela HurmerSeconded by: EEB

Guidelines finances EMSA

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1. Treasurer1.1. He is responsible for the management of the association funds.1.2. He may do so, in appropriate cases, full or partial dispensation from paying the membership fee. This is possible after a decision by the General Assembly. 1.3. He is charged with compiling the budget, presented to the General As-sembly so that at the General Meeting of the year and discussed, with any amendments, may be adopted.1.4. He ensures a proper accounting.1.5. He creates a financial report that is presented to the Financial Commit-tee at the beginning of the General Assembly.1.6. He is accountable to the Board and the General Assembly on the exis-ting funds under its management. He gives financial statement to the EB, EEB and the General Assembly as one of them so requests. He explains after the end of the financial year financial report for approval to the Annual Meeting.1.7. He is authorized to ask EEB and EB members questions regarding their financial transactions concerning the association.1.8. He is responsible for the handling of grants or loans and keeps a clear overview, by drawing up a contract with the organisations or persons who are associated with those.

2. ReimbursementWhich costs can be and what costs can not be claimed.

2.1 The general rule is that claims can only be made for:2.1.1. Expenditure in the budget.2.1.2. Expenditure which the General Assembly decided.2.1.3. Expenditure which the EEB, the EB or the General Assembly has given command.2.1.4. International travel expenses to statutory meetings, which means the General Assembly, and meetings with the EEB and the EB.2.1.5. Consumables for administration to an amount of 10 euros. For more expensive items the EB must first give authorization.2.1.6. Postage if not reimbursed by the university and if there is an urgent need to send the item by post.2.1.7. Copy costs if not reimbursed by the university or if there is an ur-gent need exists.2.1.8. Gifts and representational items if the EEB or the EB has decided to purchase them.

2.2. Not covered are:2.2.1. Social activities and non-job-related expenses are not reimbursed.

2.3. How exactly should be declared2.3.1. For expenditure above 50 euros, prior approval must be sought from the Treasurer or the EB prior to the publication may be made.2.3.2. Declarations of travel and participation costs for international mee-tings have at least two months after the meeting declared.2.3.3. All other claims must be submitted two months after publication declared.2.3.4. For each invoice the form has to be fully completed and signed. This may also be done digitally.2.3.5. In the description, the activity must be reported.2.3.6. For each invoice, the original invoice or the delivery note has to be attached to the form.2.3.7. The declaration must be sent to the Treasurer.

2.4. What amount will be reimbursed2.4.1. All expenses listed under 1, except for the travel expenses will be reimbursed in full.

iv) If a member is traveling by car, the compensation may not exceed the costs incurred by using public transport. Within Europe, a fee of €

0.25 per kilometer, is held.

3. On liquidity3.1. The income of the European Medical Students´ Associations´ consists money from grants and sponsorships.3.2. If the members, during the General Assembly of the current year not decide about the amount of the contribution to EMSA for the next financial year, the contribution of the current fiscal year to be re-used as contribution in the coming year.3.3. Of the income the association funds its administration, the services to members, as well as the organization and support of projects and activities.3.4. On behalf of the association, applying for grants or other assistance from third parties takes place after the EB has decided to do so.

Mustafa (bvmd Germany) Can you explain not checking the first part?Michaela: In the middle of the following year, the budget needs to be closed for the second part of the grant. Budget 2011 is closed already, reimburse-ments belong to the other year, we cannot check them, and we are the FiCo for 2012.Tin Knezevic (Alumni): There are receipts. In March 2012 the final financial report is made by the EB, and is sent out. It was accepted, there is no need to go through them again.Niels Erkelens (IFMSA-Rotterdam): For 2012, you have a deadline for the grant, but how do they get back the money from 2011?Borislav Manev (EMSA President): We pay bills from 2011. It is important when the bill was sent/made.Tin Knezevic (Alumni): This is because although EMSA receives the grant for last year, they only get the second half after the report. So in the beginning of 2011 they need to use the money to close the older budget first.

Direct Negative: George Tsaknias (EID)Explanation: I would like to vote on this because it is an important matter.

Votes In favour: 61Against: 0Abstain: 3


6. Budget for 2013Borislav Manev (EMSA President) presents the budget of 2013.

Dimitris Stathis (HelMSIC Greece): This was for the GA and not the eoGA. As no one can read it, why not send it to the servers for NC’s and LC’s to check it? We cannot check it now.Borislav Manev (EMSA President): This will be modified by the Youth in Ac-tion and according to the guidelines; this is only a draft version. I don’t recall to have seen the budget of this year on beforehand. This is a confidential document. If you need time to go through the document, we can discuss this for sure.George Tsaknias (EID): It is almost the same for every year; this is why we give the draft version. It is for the eoGA to accept the general idea of itRoel van der Geer (IFMSA-UvA): The argument is that in the past we didn’t do this, but I think it would be good for the future. It will create transparency and will be more professional. And I don’t agree with the argument that it will

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always be the same. EMSA changes a lot, Belgium is alive again. I think it’s a good idea to check it, maybe we have a financial genius within the LC’s.Tin Knezevic (Alumni): I’ve been working on the EMSA budget ever since 4 years ago when we first received the grant. This budget is an addition of ex-perience of the last few years. I agree there could be a financial genius, but someone should be well learned. The rule is that 20% can be changed, but overall cannot be more than 20%. If one part is raised during the year, than the EEB can change the budget during the year. However I agree if we can get it to the LC’s, we should.Roel van der Geer (IFMSA-UvA): But if I still can’t see the entire budget, how can I vote on it?Tin Knezevic (Alumni): You cannot agree with the budget, but every point is connected to a rule. We know things can change. The EU will cover up to 60% of our budget. Jason van Genderen (IFMSA-UvA): If you send it to the LC’s, we can look it up and ask questions. We have to believe you, it’s going so fast but because it is complex it shouldn’t be, so we can’t ask questions.Michaela Hurmer (bvmd Germany): This is why we have the FiCo. We check if it’s up to the EU guideline. It’s basically the same budget as 2011; this is why we showed you the summary. Jason van Genderen (IFMSA-UvA): But why would it be a problem to send it to the servers?Borislav Manev (EMSA President): My direct comment is that it was never requested, but if a LC requests to see it, than from now on we would be able to send it.Dimitris Stathis (HelMSIC Greece): But we are a General Assembly, in which we have to make a formal decision. Everyone should get it, whether they look at it or notGoknur Topcu (EMSA-Marmara): I agree we could do this, thanks to you guys we will do it in this from now on.

Motion 5 12:59

Reads: To approve the budget for 2013

Tabled by: EEBSeconded by: Tihomir Milev Direct Negative: Roel van der Geer (IFMSA-UvA)

Votes:In favour: 51Against: 0Abstain: 10


Chairperson: We went through the agenda. However, an open letter was sent throughout the servers. One person is present who would like to read the open letter. I would like to ask Tin Knezevic to explain the idea to us. After your statement someone from the EEB will present their vision on this, and then there will be a discussion.

Tin Knezevic reads the open letter

Tin Knezevic (Alumni): To sum up, the advisory board is an offer of help, not means to dictate. The who is based on personal experience, what is by crea-ting some guidelines and handbooks.

George Taknias (EID): As EB we would like to thank these people up here, because they have helped EMSA and they help us a lot. But there are two sides to this. The long term idea we fully agree with, there should be an ad-visory board, 3 persons, and these are things the previous GA was discussing even before Istanbul. Short term from now on to the GA in Lisbon we still had some concerns. We didn’t like that the veto was moved from Stefan to the Supervisory board, but also the way the board was created, we feel it was not transparent enough, even with these people helping. We like the idea as we have said, that is why we bring this here to address this issue and get some input. I was in contact with previous European Directors; we believe it can be made official. How can we take a responsible decision here?

Mustafa (bvmd Germany): The Supervisory Board should be transparent, who would like to be a member, not just name a few people. Tin Knezevic (Alumni): As stated, this supervisory board has no more power than that is already held by Stefan, but also making the statement that things that were done in Istanbul should not be repeated. It was created ad hoc and you have the right to vote against. Ashley Wills (IFMSA-Rotterdam): I heard the EEB saw good potential in this, you can send it to the servers so they can give input and in September you have good and concrete plans, than people can vote. Rok Hrzic (EMSA-Maribor): If anyone is thinking about voting, I would ask the credential commission if there are enough proxy are open or closed.Borislav Manev (EMSA President): I think this is a huge step, discussed from board to board. We will have an open call.Tin Knezevic (Alumni): We wanted to do this now because something dan-gerous and irresponsible happened in Istanbul, we don’t want it to happen again.George Tsaknias (EID): We of course recognise the last GA was not a good one, this is why the EEB has apologized. We recognise it was not done pro-perly. And we always try to ask for your helpAshley Wills (IFMSA-Rotterdam): For the voting there should be a plan of action on the server, then the election.Dimitris Stathis (HelMSIC Greece): We should use this input to create it in the next GA and then move on to election. We should not make it too drifty. I wonder if the Alumni feel something will happen again.Tin Knezevic (Alumni): Long term sustainability is important, because even greater things then this have happened in the past. Secondly, this current open letter was meant as a statement to say this is not the right way, it needs to be done differently and we offer our help. The idea of the open letter is the immediate creation of the Advisory Board. I have already started working with the current Financial Officer to work on writing the grant and the financial review. Issues like JEMSA being closed, the journal that has existed since 1999. It is a shame we don’t have it right now. Also the EMS-Council, this is the first year it wasn’t there.Borislav Manev (EMSA President): It was a painful decision, but there was plagiarism and the EMS-Council hasn’t taken place in the past 3 years.Tin Knezevic (Alumni): This year is the first time it was not here at all. EMSA had no resolution of its own.Dimitris Stathis (HelMSIC Greece): Do you want immediate action for the newly elected board for this year?Tin Knezevic (Alumni): We are offering our help to get things done. I don’t have fears because this statement is enough for them to have things done differently next year.Borislav Manev (EMSA President): We really like offer of help from the Alum-ni. They are currently the most devoted people, but now we’re blamed for mis-takes. We asked for help, and we got it. We are afraid this power of veto would

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be abused. But now instead of advice it would be more forcing and putting us more under pressure. We have another term but why should the younger people be put under pressure if others made the mistakes?Tin Knezevic (Alumni): We need to find a way to prevent this; neither in this letter nor the presentation has any of us pointed any fingers, not even the tre-asurer or the rest of the EB. This is a friendly offer, we feel you need the help.Unofficially, I’m pissed about working on the grant for the second year whilst not being in the board; this link should be made by other peopleGordana Georgeava (EMSA-Macedonia,Skopje): I don’t understand why the-re should be a board above the board. Tin Knezevic (Alumni): The only thing above the board is the General Assem-blyGordana Georgeava (EMSA-Macedonia,Skopje): The GA is to look at new ideas and to draw conclusions. I don’t think the Supervising Board would add anything. The ideas were great, but the solution is not for now.Dimitris Stathis (HelMSIC Greece): But first you mentioned the stability, but you don’t ask for the input from LCs, however you have a proposal. You also say you do the work of the EB, but why not let them figure it out by themselves to learn?Tin Knezevic (Alumni): I’m working on the grant as well and i feel they need my help. I feel it is important for the organisation. I’m not letting the GA decide on their mistakes, I wasn’t in Istanbul. I helped them, I gave them my input and then let them go their own way, and they made mistakes, and as a result the GA found a very expensive solution. But the receipts could have been there, they should have been there. When we Alumni saw this happen, we stepped forward to make sure it should not happen again.Borislav Manev (EMSA President): Yes in Istanbul we could have done these things, but we wanted to do it in a professional way, and give the Financial Committee some time, that why this is.Ashley Wills (IFMSA-Rotterdam): You say you have a proposal but no one had any amendments. But if we don’t have the grant it will be closed for a couple of years and I think it’s really sustainable, we should focus more on the future.Borislav Manev (EMSA president): We appreciate the help, but we do not like the idea of the veto.

George Tsaknias (EID): I think we all think the Advisory Board is useful. Tin said inspire of what the EEB thinks, they want the input of the GA. I have the alternative motion:To have it discussed in the LC list and have it facilitated by the Secretary Ge-neral and the President.

Point of information Tin Knezevic (Alumni): We are talking about Supervisory Board, but the Advisory Board is already in the Internal Regulations. My ques-tion now is why isn’t it implemented yet. Ashley Wills (IFMSA-Rotterdam): The board had some ideas; can you also send your ideas on the server? This is an amendment to Tins motion. And to add a time period.Tin Knezevic (Alumni): I accept the amendment, but I would like these 6 peo-ple to be involved in the discussions, they are not LC’s.

Proposer accepts the amendment. The amendment is incorporated in the ori-ginal motion

Borislav Manev (EMSA President): Last month we sent a call for the new Treasurer and European Integration Director. We have 4 candidates; we are currently doing a background check. Jason van Genderen (IFMSA-Rotterdam): Who are the candidates?Borislav Manev (EMSA President): Candidates for European Integration Di-

rector are: Magdalena Panek, Danny van Zuiljen and Damla Saymazlar. We are aware of the problem concerning Danny’s candidature, we will do this as transparent as possible. He informed me he is no longer an EMSA member as he is no longer part of IFMSA-UvA. Karlonia the candidate for the position of treasurer is also not suitable. As soon as we are done with the background checks we will get back to you.

As I announced we, Olga and I, had a pleasant meeting with Miguel Cabral (IFMSA Regional Coordinator for Europe). We had an extended face to face meeting. We have not been able to inform you on the outcomes, but it was proposed by EMSA that we would like the international boards as example of good collaboration and transmit this to the LCs. The details will be discussed afterwards.

Accreditation Committee: There are 58 votes present, we have a quorum.

Motion 6 14:02

Reads:

The signatories of the Open Letter ask that a broad discussion on the struc-ture, the rights and other general concepts of a supervisory, body be dis-cussed by the LC’s, NC’s, Alumni and EEB – including the signatories of the open letter. With the results of the discussion being sent to the relevant mai-ling lists at least one month prior to the General Assembly. The final decision shall be made at the GA in Lisbon, 2013

Tabled by: Tin Knezevic (Alumni)Seconded by: Ashley Wills (IFMSA-Rotterdam)

Direct negative: Ivana Gjorgjevska (EMSA Macedonia, Skopje)

In favour: 50Against: 3Abstain: 3Result: Motion passes nemo contra.

Chairperson adjourns the plenary at 14.03

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ReportOf the National Coordinators Meeting9th - 12th May, 2012Tbilisi, Georgia

DIA Joined Session

By: Goknur Topcu11.05.2013, 14:30 – 16:00

Agenda: - Ice Breakers - Energisers - Reflection Time

Main aim:To break the ice between all the NCM participantsTo gather all the DIA participants outdoorTo learn the thoughts and the feelings of the NCM participants about the 1st dayFor pillar directors to understand the feedbacks for their pillar sessions and make changes in their next session if needed

Outcomes:All the NCM participants apart from national coordinators attended the ses-sion. There was a good feedback of having icebreakers and energisers as a whole group. Almost everyone reflected the day before and all the NCM participants had the chance to learn how the other sessions went or how the EMSA members in their session went. The pillar directors and the pillar ses-sions were evaluated.

Conclusion:Every person can have a different point of view to the same things. What we saw there altogether in this session was that there were a lot of different ide-as on the same subjects. As a result, the NCM participants gave each other feedback to be more open minded. It was a very proactive and constructive session for the pillar directors as well as NCM participants.

Journey to the World of Ethics

By: Utkucan Acar11.05.2012, 15:00 – 17:00

Agenda:Short introduction to “Moral Competencies” by Tin KnezevicDiscussion on a contemporary ethical issueBrainstorming on ethics projects

Main aim:Give participants an insight of the topic “moral competencies” and “morality”.Give participants a chance of engaging in an ethical discussion and comment on an ethical issue

Outcomes:18 participants attended to this session. A vibrant discussion was held on “Euthanasia, Life & Death, Coping with Death”. The project European Week of Ethics, was introduced to the participants. Many ideas for the project emer-ged from the brainstorming and participants stated willingness to attend to an EWE event if it is held. EMSA Marmara volunteered for hosting the first EWE. An EWE ESD group is formed in which discussions/preparations will continue.

Cultural Intrusion

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By:Utkucan Acar11.05.2012, 17:30 – 19:30

Agenda:Update & promotion of Cultural Injection projectCultural trivia contest with prizes to the winnersPromotion of Herbal Home Remedies project

Main aim:Introducing some “culture” to the participants and showing them that culture can be so much fun.

Outcomes:18 participants attended to the session. Participants gave very good feedback on the contest being both fun and informative. Cultural Injection and Herbal Home Remedies projects introduced to the participants. Serving a real herbal home remedy (mint & lemon tea) to all NCM participants was planned but could not be executed due to time constraints.

Project Management Training

By: Orkun Kopaç, Safa Canşi10.05.2013, 15.00 – 16.30

Agenda: What is a project? Why do we need project management? How to create a new project?

Main aim: The main aim of the session was to give the basic project management skills that the participants may use in their local organisations/future careers by both theoretical and practical ways.

Outcomes:The training session had 6 participants from Germany, Macedonia, The Netherlands and Turkey. The session started with the introduction of the trai-ners and then continued with a game which aims ice-breaking and also to learning the names of the group.

After the introduction phase, we moved on to the basics of the project ma-nagement such as the definition of the project, project management and the skills a project manager should have.

In the next part of the training, we covered the phases of the project by using the pictures we have drawn in advance of the training and used plenary and brainstorming techniques. After covering the phases, we had started the practical part of our training; divided the participants into two groups and asked them to create a project. In fifteen minutes, they prepared their projects and made a presentation. The projects created by our participants were “Mo-ney Management for Students” and “EMSA has no Borders”.

Conclusion: We have covered the basics of the project management in our training in theory. The participants expected more of a theorical knowledge but because of the limited time we couldn’t cover more than the basics. The practical part, project creating helped the participants the see the bigger picture of the pro-ject management and also made the session more memorable.

ME Projects & Teddy Bear Hospital

By: Goknur Topcu10.05.2013, 10:00 – 13:30

Agenda:Ice BrekersIntroduction of Medical Education ProjectsTeddy Bear Hospital

Main aim:To introduce the Medical Education pillar session and the members in the sessionTo introduce Medical Education projects to membersTo get the members involved in the session by letting them share their expe-riencesTo open a discussion on members’ experiences to have the whole group in the same page in a projectTo go to a Georgian kinder garden and do an International Teddy Bear Hos-pital (TBH)To evaluate how the TBH went and how can it be improved at the end of the session

Outcomes:All the participants who attended to the Medical Education pillar session were very active and engaged with the topics. All of them shared their ideas and ex-periences with the projects. All of them were eager to learn and take responsi-bilities. After the discussion of the projects, we have went to the kindergarden where the TBH took place. Every participant had 1 or 2 local EMSA member with them for translation and help. The reflection at the end of the session was very motivating, creative and constructive.

Conclusion:The participants took different responsibilities of different projects of medical education pillar. They also bonded very well due to the session and they were participating in all the medical education sessions, discussing the sessions after the sessions even in the social program, a good steps for an active Eu-ropean Support Division were taken by this session.

Antimicrobial Resistance: The invisible enemy

By: Olga Rostkowska, Dominique Monnet (ECDC)10th May 2013, 15:00 – 17:00

Agenda:What is the role of European Centre for Disease Prevention and Control (ECDC)? // What is Antimicrobial Resistance (AMR)? // How can students promote the prudent use of antibiotics? // When is the European Antibiotic Awareness Day (EAAD) held? (18th November) // How and why to keep your hands clean? // Some pure facts about hand sanitizers.

Main aim:The aim was to educate the participants on how to provide hand hygiene for themselves and to prove that the germs in our environment spread more easily than we might think. Also the goal was to encourage young doctors to use their status in educating their patients – preventing the inappropriate use of antibiotics and self-medication which are factors leading to the increase of AMR.

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Outcomes:The session was interactive and included diverse ways of approaching the au-dience (different materials were used – presentations, movies, hand-washing practices, conversations with the guest speaker, active exercise on the model of spreading bacteria). There were 10 participants who were all giving active contributions, providing the stories from their own universities on how hospital hygiene is being taught and implemented. Furthermore, we measured what is the level of knowledge of students on the prudent use of antibiotics and which steps should be taken by external institutions (e.g. ECDC) to enhance it. Eventually, we spoke about the proper techniques and facts on providing hand hygiene – including hand sanitizing gels (e.g. the gels should not contain less than 60% of alcohol).

Conclusion: See also EuroMeds 2013 NCM Edition – with special focus on AMR and pru-dent use of antibiotics, featuring an article by Mr Dominique Monnet (ECDC).

http://www.bluemist.eu/euromeds-2013-ncm-edition-its-here/

Training on CreativityBy: Olga Rostkowska, Ivana Kolevska10th May 2013, 17:00 – 19:00Agenda:What is creativity? // Why creativity is important in the doctor’s work? // How to enhance it? // Why some people are more creative than others?Main aim:The main goal of the session was to prove together that creativity and thinking outside the box is important in everyday life as well as team-work and profes-sional career. Outcomes:The session had 6 participants. We started with an exercise which was meant to wake up creativity, bind people as a small temporary team and have fun! The task was: build a chair out of a pile of balloons. This is how the process looked like:Other elements of the training included watching short movies in which there was a relation to creativity - Fun Theory videos, an extract from Silver Linings Playbook, TEDx talk. During the training participants were also encouraged to solve the following riddle:A man is approaching the middle of the field. He knows that he will die once there. He reaches it and dies. How come?In order to explain the riddle, one has to question his/her immediate assump-tions and get out of the box of common thinking to find a theory according to which this could’ve easily occurred. The theoretical basics of creativity were delivered by Ivana Kolevska. Conclusion: The session stimulated discussion regarding ‘What influences – hinders/boosts – one’s creativity?’ and largely the theoretical part covered that aspect. It’s been also proven that through games and individual exercises one learns better and memorizes more. Sharing real-life stories / individual experience is also a good way of carrying the message and sticking it to the participants’ memory.

Access to health: Research and development of essential medici-nes

By: Rok Hržič, Kristin Sophie10.05.2013, 10:00 – 13:30

Agenda:Quiz and input by Kristin on Access to essential medicinesDiscussion and debate by participantsInput on Access to researchPlanning FMO activities and actions

Main aim:Inform and introduce patients to the concepts of essential medicines, re-search and access gaps and the policy structures that determine them. By using active participation methods: debate, discussion and action planning, the members got involved in these topics in depth and in a practical sense.

Outcomes:The feedback given was great and overwhelmingly positive and the atten-dance was more than 20 members. There was a google group formed for the participants that aims to serve as a support mechanism for putting the plan-ned activities into action.

Alcohol: policy and advocacy

By: Rok Hržič, Sofia Ribeiro11.05.2012, 15:00 – 17:00

Agenda:Input on policy making and policy advocacyPlanning policy advocacy by the participants

Main aim:Educate the participants in the strategies and tactics of policy advocacy and introduce them to a framework of planning advocacy actions using the ex-ample of alcohol policy. Reinforce the knowledge by getting the participants to use the knowledge in practice in planning their own projects.

Outcomes:The participants’ feedback was positive and the session was quite success-ful in terms of fulfilling its aims with 6 members attending. The participants shared their emails with the facilitators and a google group will be formed to aid them in executing the planned policy advocacy activities.

Public Health and EMSA: the road to 2015

By: Rok Hržič11.05.2012, 17:30 – 19:30 - CANCELLED

Agenda:Input on current global health trendsInput on strategic planningPlanning the development of the PH pillar until 2015

Main aim:Acquaint the participants with the current trends in public and global health and the tools and methods of strategic planning. Using this knowledge the entire group would then map out the development of the PH pillar until 2015.

Outcomes:

The session was cancelled due to a lack of participants.

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SWG: WHSS 2013

By: Ivana Gjorgjevska10.05.2013

Agenda: Have you heard about WHSS? Topic Program, Agenda and short presentation of some of the speakers, Work-shops, Poster Session Accommodation and Lausanne, Switzerland Registration periods Promo materials Main aim: Introduce the WHSS Attract new participants

Outcomes:The session did not attracted much participants. Still we have a lively discus-sion about the whole event. The participants were mostly interested in the agenda and the speakers. We were also taking about the topic and the free time activities.

SWG: External Relations of EMSA

By: Sofia Ribeiro10.05.2013

Agenda: External partners of EMSA Internship opportunities Sharing tips and tricks for getting internships Suggestions by EMSAi

Main aim: Present the external partners of EMSA and respective internship opportu-nities. Raise awareness about other internship opportunities Collect feedback from EMSAi about EMSA’s initiatives

Outcomes: The session was attended by 10 people in total. The participants were participating actively in the discussions, and several lists of internship op-portunities were made. Those who had already taken part on an internship shared their experience, as well as tips and tricks for those who are willing to apply in the near future. The session ended with suggestions from partici-pants, which included a link on our website with internship opportunities, an internship handbook and trainings on how to make a CV and motivation letter.

ME Pillar Session: Career Orientation

By: Sofia Ribeiro11.05.2013

Agenda: Career orientation

Main aim: Provide participants with a session where they could reflect on their career goals.

Outcomes:The session was attended by 5 people in total. We discussed career goals through a priorization exercise, and participants shared their personal thoughts, experiences and fears. The session was considered useful.

Communication Skills Training

By: Emine Senkal, Kezban B. Avanoglu10.05.2013, 17.00 – 19.00

Agenda:Definition of communication , the sender/receiver model , listening process (DO’s and DON’T’s),3 elements of communication – body language , voice , verbal tips –breaking the ice in spite of cultural differences

Main aim: This training session aimed at providing participants the elements for enhan-cing their understanding about communication, developing things they alrea-dy do well while focusing on what’s wrong or what needs to be fixed.

Outcomes:We started our training with an energizer which people could know each other and the energizer made them to evaluate about their communication skills. Through the sender –receiver model they had some basic knowledge of com-munication process and then during the listenin process part we induce par-ticipants to think the DO’s and DON’T’s of active listening.We built up the 2nd part of our training for using communication skills for daily life and participants actively involved by animating roles for some hard situations to break ice.

Conclusion: By the training’s conclusion , participants improved how to listen better and ask better questions , choose their words carefully for better communication and deal some challenging situations and have a new set of techniques they are ready to try.

Pillar Session: European Integrations

By: Ana Chekurishvili10.05.2013, 10:00 – 13:30

Agenda:Twinning Project (why is TP most popular project ,how to organise, what is TP map, how to get grants etc.)Eurotalk – My Favourite!!! (Why?) And one of the most important project for Integration.Presentations about most favourite places

Main aim:Present the Twinning project in general (specially for new comers), update TP coordinators list, sharing of experiencesPopularisation of the project Eurotalk Sharing a bit of Inner “Selves’’ – presentations about most favourite places

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Outcomes:The participants’ feedback was positive. New Idea of combining Twinning Project with Eurotalk.

Being Human and Defending Human Rights

By: Utkucan Acar 10.05.2013, 10.00 – 13.30

Agenda:Presentation on being human, humanity and human rightsDiscussion on “Do we forget we are dealing with human beings? How to im-prove the situation?”Updates about human rights projects: Human Rights Webinars, IWD activi-ties, Over the Rainbow projectBrainstorming about human rights projects

Main aim:Attract attention to the fact that doctors may sometimes forget that they are dealing with human beings and make us more aware of what being human means.Create awareness on and sensitize towards human rights issues.

Outcomes:11 participants attended to the session. Very productive disscussion on being human was held. Participants gave inputs for the human rights projects as well, which resulted in many different topic suggestions for Human Rights Webinars.

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ANNUAL REPORT

Borislav ManevPresident of EMSA 2012 - 2013

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August: • Meeting with the LCs and the local enthusiast of EMSA-Prishtina; (EMSA reimbursement);

Additionally, I attended all the EEB F2F meetings, EB and EEB online mee-tings, lots of other individual online meetings with EEB Members and external partners. I moderate the 6 online interviews between the EB and the candida-tes for the vacant EEB positions. In the middle of April, in period of one week, I initiated individual Teleconferences with most the EEB members. During the year we had regular contact and had many Skype calls with Cris-tiana Costa, the President of the Organization Committee of the EMSA GA 2013;

Agenda till the end of the mandate: • Attend the 23rd EMSA GA; • Attend the last f2f meeting for the term 2012/13;

BRIEF REPORT OF HANDOVER PERIOD: At the 22nd EMSA General Assembly I was re-elected for the Position President of EMSA for my second turn, thus there was no typical handover period for me. At the beginning of our terms I dedicated my time to help with the ge-neral handover and handovers related with other positions. Especially the PO and HRO positions, mostly because in meantime I finished my trainee pro-gram at the CPME office and we already started with the HRO elect to work on several ongoing activities. But in the handover period of three months I had individual meetings with all old and new elected board members. The EEB handover meeting right after the eoGA in Thessaloniki, Greece, proved to be very efficient – we managed to discuss a number of im-portant issues and to discuss the plan of action for the upcoming period. Even different board members were catching up with different speed, during the handover period, the motivation was still on high level and the new board members were taking over the responsibilities, while we, the old EEB members had chance to do reconciliation to our plans and goals.

MAIN REPORT:

ORIGINAL ROADMAP FOR THE ROLE OF PRESIDENT IN 2012-13: In accordance with the goals set for our organisation over the past ye-ars and modified at the last GA, the main action points for this term were:1. Revision and registration of the Statute of EMSA;2. New objective evaluation system of the EEB; 3. EMSA Advisory board;4. Straightening the relation with the external partners;

1. Revision and registration of the Statute of EMSA;

During the 21st EMSA General Assembly in Leiden the EMSA delegates ad-opted new updated and modern EMSA statute (or “Leiden Statute” for further use). As new elected EMSA officials it was our duty to register this statute at the Belgium institutions. In the next few months we found out that this process required time and bureaucratic preparations which we, as medical students, didn’t had at that time. Right after the General Assembly in Istanbul, I had meeting with Dr. Stefan Waegemans, Clinical pathologist at Centrum voor Medische Analyse, also EMSA alumni, honorary trustee and, bank holder; registered document keeper (legal EMSA representative) at the Belgium Ministry of Justice. I for-

Date of commencing in the EEB:12th of September 2012 (elected by the 22nd General Assembly of EMSA in Istanbul, Turkey);

Meetings attended as EEB representative:October: • Work Group Meeting of the European Network for Patient Safety and Qua-lity of Care. Madrid, Spain; (no EMSA reimbursement); • F2F meeting with Guilherme M. Ferreira, VPE of EPSA; Drafting MoU between EPSA and EMSA; Brussels, Belgium; (during my stay as PO in Bel-gium); • F2F meeting with Dr Stefan Waegemans, EMSA Honorary Trustee. Brus-sels, Belgium; (during my stay as PO in Belgium); • F2F meeting with the IFMSA Regional Coordinator of Europe – Miguel Ca-bral. Brussels, Belgium; (during my stay as PO in Belgium);

November: • EMSA eoGA 2012, Thessaloniki, Greece; (EMSA reimbursement); • 1st European Alcohol Policy Youth Conference, Bled, Slovenia; (no EMSA reimbursement); • CPME Board and General Assembly, Limassol, Cyprus; (EMSA flight reim-bursement); • European Medical Organizations’ Presidents Committee; (during the CPME GA);

December: • Attended and addressed the General Assembly of EMSA-Macedonia, Skopje as honorary guest; (no EMSA reimbursement);

January: • Teleconference with Ms. Anamaria Corca, CPME EU Policy Assistant:

February: • Workshop on “Doctors mobilise to prevent Frailty”; Chaired by D-r. Jac-ques van der Vliet, CPME Office, Brussels, Belgium; (during 2nd EMSA f2f meeting); • F2F meeting with David Preece, Secretary General at EPSA and Guil-herme Monteiro Ferreira Santos, Vice President of External Affairs at EPSA; (during 2nd EMSA f2f meeting);

March: • Attended annual meeting of the Students Parliament at University Goce Delcev – Shtip; and had F2F meeting with Goran Stamenkov President of the Students‘ Parliament of University Goce Delcev – Shtip; and Jordanco Jor-danovski President of the Students’ Parliament of Medical Faculty in Shtip; Shtip, Macedonia; (no EMSA reimbursement);

April: • 36th EPSA Annual Congress and 42nd EPSA General Assembly; (EMSA flight reimbursement); • F2Fmeeting with Mr. Dominique Monnet and Mr. Giovanni Mancarella, ECDC representatives; (during the EPSA GA);

May: • NCM 2013, Tbilisi, Georgia; (EMSA reimbursement);

July: • Structured Dialog, Saragossa, Spain; (no EMSA reimbursement);

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in professional way, then it is better to prepare everyone for the changes that are coming instead having one more voting on half-understood procedure and restart the whole agony.

2. New objective evaluation system of the EEB;

From my personal experience and the feedback we, as board mem-bers, receive after every EMSA GA regarding the adaptation of the EEB An-nual Reports, it seems that beside the written part and the three minutes pre-sentations, something is missing. That is why I propose to enrich the details that every board share with the LCs and the EMSA members. The new concept contains detailed statistics from the individual acti-vities of the EMSA European Board. Inside you can find the number of MR send, number of mails, f2f meetings, and online activity through the whole term.I recommend this system to be adopted as mandatory EEB report for future use.

3. EMSA Advisory board;

After the turbulent General Assembly in Istanbul and the discussions that took place during the extraordinary GA in Thessaloniki the idea of Ad-visory board for EMSA become more and more necessary. After I presented my concept to the EEB members this idea was warm-ly welcomed. On the other side the National Coordinators were divided in their positions. Now before the start of the GA I want to say that no matter which concept the delegates will chose I feel that association like ours need this body as part of the structure. The Advisory board should be formed from three members. The first person should come from the alumni. Since we are hoping that we will (re)es-tablish the alumni club at this General Assembly, we plan at this first meeting to appoint coordinator of the Alumni club. In short, the main tasks of this per-son will be to establish proper Alumni club, gather the people who would like to contribute to EMSA, be in touch with them and chair the alumni discussion. Naturally we think this person should be part of the advisory board. At the last GA in Istanbul, the EEB proposed motion for creating the position “Immediate Past President”. The Immediate Past President provides advice to the Board regarding past practices and other matters to assist the Board in governing the Association. The Immediate Past President supports the president and on an as-needed basis. Or you can see it as person who will take care of the general handover and mind the already started activities not to get lost in the handover process. If the GA accepts this position, we propose the IPP to be part of the advisory board. And third, person proposed by the General Assembly, fulfilling specific or basic criteria, like been part of the EEB, attended EMSA GAs... Jurisdiction of the advisory board. The AB should predict and prevent things to go in wrong direction. They should have position on specific EB/EEB decision (or empathy). Later these marks can be added to the objective evaluation system and presented during the GA. The AB should observe the work with the finances, provide guidance for establishing new partners, sup-port with the pillars and projects and other requests from the board.

4. External Relations; Beside all the time and energy the EEB dedicated in the internal impro-vements and changes we decided to implement this year, I have to say that I am also satisfied with all the external relations we established. That is why I want to thank to all the EEB members who represented EMSA at our partners’ annual events and many other international, national and local events. We had our representatives all over Europe and you can find more details inside

ward him the statutes we have elected in Leiden and he directly point out that the statute we voted in Leiden is contradictory within itself which didn‘t allow us to proceed with the registration. Last registered statute of EMSA is still the first statute voted in 1996. In meantime we found out that in Belgium there are two types of non-govern-ment associations. ASBL - more-less like all the NGOs we know and there are AISBL - royal organizations, established with king‘s decree; As some of you know EMSA was established as a royal association with a decree of the Belgium King. In correlation with the statute, this means that each change we want to make in our statute has to be done during the General Assembly in front of a specially qualified “royal notary” (notary wor-king for the Belgium royal administration). The only bright spot we saw in the whole situation was that our partners and supporters during the whole pro-cess, the CPME, are also registered as AISBL and they offered us to help us with anything we need. After my mandate as Permanent Officer finished I left Brussels and Olga Rostkowska, the new elected PO took over this initiative. Next step we did was contact the Federation of European and Interna-tional Associations (FAIB). FAIB provided us with some general guidelines for formulating such documents. Eventually we contacted our partners the European Law Students’ As-sociation. ELSA President recommended us contact to their Belgian section to show them the statutes of EMSA which we have until now and ask ELSA Belgium to guide us in combining a new version. From the meeting with Nikolay Marinov (ELSA Belgium President) we conclude that: • Even outdated the statute from 1996 is good legal document; • The Leiden statute is our optimal solution; • Mr. Marinov will “legally correct” our Leiden Statute.The future steps should be: • To propose the new statute (the corrected version) one month prior the 24th EMSA GA; • The GA need to adopt the statute in presence of the royal notary (or if pos-sible to register the new statute with presence of royal notary); • To translated the new statute in French, Dutch or German and register; In meantime we will check the official EMSA Belgian AISBLs office to confirm our association type and re-confirm the “royal statute”; Knowing all this facts we had one week window opportunity to an-nounce the new corrected statute to the GA delegates and voted at the upco-ming GA. But, the status changes need to be announced in defined motions in the exact form as the proposer wants the GA to vote upon them. If the pro-poser (in this case the EEB) wants to change few, specific paragraphs, then he need to mark those paragraphs; extract one by one put them in different motions and after each paragraph to give the exact new proposal. If the pro-poser want to change the whole statute he need to present the new statute to the delegates so they have one month in front to read, learn and understand what is the proposition so they can debate, accept or reject the new statute at the GA. Any additional change and modification to the (already) proposed motions need to be done at the GA with motion and amendments. As additional comment I will add that I feel that most of the current members and delegates are not proper introduced to this problem and proce-dure. Even if we managed to prepare everything in this short period, the GA participants will take everything with reserve. I will go furthermore and even the GA approved the new statue, which was our main goal, everything was going to look rushed, not-transparent and not democratic. As conclusion: The information we came in the last two years are breakthrough for us and EMSA. The administrative battle we started two years ago is finally approaching to the end and if this process need one more year to be finished

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the LCs and the NCs, we try first to update all the contacts from our FMOs and later we updated them with our MRs, reports from our f2f meetings or individu-al meetings. Furthermore we updated all the contact details of our FMOs and we publish all EMSA servers at our webpage. Even this process is far from done I see this updates as first steps.

Tasks completed this year:Internal: • EMSA eoGA 2012 Thessaloniki, Greece; • EEB contact person and contributed to all preparations; • Support the work of the Financial Commission from the 22nd EMSA GA; • Chaired the assembly and the f2f meeting; • Finished the corrections of the eoGA minutes (10 pages); • Moderate 6 online interview with the candidates for the vacant EEB posi-tions; Scheduled the interviews; Reviewed application documents and CVs; • Prepared and present the EMSA Annual Report at the CPME GA; • Worked on the proposed Draft on Joint Statement on Funding of Medical Education from EJD; • Reviewed CPME Draft Policy on the revision of the Directive on the trans-parency of the pricing and reimbursement procedures of medicinal products for human use; • Attended the CPME WG on Mental Health - WG web-meeting; • Shared the CPME Draft response on public consultation, WMA Declaration of Helsinki with the PMO of EMSA; • During the second EEB f2f meeting we host an official meeting with two representatives from our closes external partner, EPSA. During this meeting we signed the new MoU between our two associations; • Online meeting with Thanassis Vaiopoulos, the new elected President of Helmsic, Updates regarding the EMSA ongoing activities; • Work on the GA minutes together with Orkun Kopac. Point of information - the GA minutes were delivered to the board with several missing parts, na-mes, FMOs even motions; • Together with Jacob Hilderbrand EMSA PMO 2012/13 worked on the con-cept of creating EMSA political Think-tank; • Together with Demijan Hadzi Angelkovski, ordered and arranged all the promotional material for the GA; t-shirts for the EEB and the TCE Trainers; • Reviewed the HRO Survey for the LCs and the NCs; • I proposed to the EB to appoint Jehona Krasniqi as EMSA Reportour on Telemedicine, e-health and contact person with IsfTeH; (http://www.isfteh.org/); • Supervised the process of creating the financial report 2012 for EACEA; • EACEA grant application 2013; • Wrote and send an article for EuroMeds; • Wrote and send an article for the blog of EMSA - The Blue Mist; • Constant EMSA Updates sharing on the Facebook fan page;

External:

• CPME General Assembly: The CPME and EMOs have a very positive attitude towards EMSA. The high quality of work that our policy papers repre-sent is very much appreciated. This results in a strong position for medical students across Europe when it comes to influencing policy making. • Initiated participation of EMSA in the Structured Dialogue. In 2011 the Polish Presidency of the European Union Council, the International Youth Organisations had the chance to have a voice during the Youth in Action Conferences held by the European Union, having the chance to present its proposals. Together with many other International Non-Governmental Youth Organization (INGYO’S) leaded by AEGEE we meet in Saragossa Spain to discuss the development and cooperation within this initiative. Further deve-

our individual reports. From my side, I had opportunity to attend the CPME GA in Limassol, Cyprus and the General Assembly of the European Pharmaceutical Students’ Association in Catania, Italy. During the CPME GA I also took part from the Presidential Committee of the European Medical Organizations where most relevant topic for EMSA was the “Open letter on standardization” and the draft on “Joint Statement on Funding of Medical Education”; This year we also had chance to sign new Memorandum of Understan-ding with EPSA. We started the drafting of the MoU in our previous mandates and this year during the second EEB f2f meeting we finalize and sign the MoU with the EPSA representatives. You might find the memorandum in the C - section of the GA booklet under “Documents for presentation”. Following the things we included in this paper I attended and participate in the Annual Congress and General Assembly of the European Pharmaceutical Students’ Association where I had chance to address the GA, give short EMSA Presen-tation, presented the AMR paper crated by our PTTE and EPSA representati-ves. During my visit several EPSA members express the idea that we should organize joined twining exchanges. During the meeting is Saragossa, Spain we revived the contact with Bartosz Balewski the current President of the European Law Students’ Asso-ciation at that time and Anneloes Dijkstra the President elect. Luis Alvarado Martinez the President of AEGEE and many other representatives of INGO’s. Additionally I was in contact with the President Hassib Kamel and the Sec. Gen. Peter Dzupa of the European Dental Students´ Association and Dr Carsten Mohrhardt the President of the European Junior Doctors, Ms. Di-mitra Stamouli regarding 10th ESO-ESMO Course on Oncology for Medical Students; Eveline Dieleman, Secretary of ISCOMS 2013; Melissa Anakotta, Research & Devlopment ISCOMS 2013 - Arranged promotional material for the participants of ISCOMS; I was also in continuous contact with Miguel Cabrel – IFMSA Regional Coordinator for Europe; with whom we were exchanging ideas and joined eva-luation of the last EPA (European Partnership Agreement); Later we started to make strategy for the process of creating the new EPA between EMSA and IFMSA; Unfortunately because of many turn of events and our busy agendas till the end of my mandate we won’t manage to deliver concrete solution.

Other main action points were:Improving the communication gap between the FMOs, the NCs and the EEB; This has been a recurrent problem over the past years. As every year we send the regular call for FMO contact person updates, we forward many announcements and outcomes at our new LC and NC servers and we tried to include the LCs in every discussion. Our biggest success in these two years is the inclusion of the NCs in the daily work of the association and the decision making process. From now on the EEB doesn’t stand alone in the process of inclusion of the LCs in the ongoing activities of the association. In my opinion the passive observation of the LCs is the root of many unfinished tasks. I sincerely hope that the FMO database, once everyone becomes more familiar with it, will be able to serve as a tool for interaction on a regular basis. Transparency At the beginning of our terms we implemented several small changes in the management of the EEB that we hope will improve our transparency. First thing we did after the last GA was establishing the first digital data base for all our bills and reimbursement forms we used during the year. Each EEB members from now on need to scan all his bills and send them to the Treasurer with the reimbursement form. At the end of the reimbursement forms we add “What was the purpose of the meeting” to simplify the work of the financial commission. Later on we transfer all our servers to Google groups. The groups for

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on all current issues going on in the medical world of Europe and to investiga-te the most appropriate time and way to give our quality-based input.

Evaluation and recommendationsDespite the fact that this has been a quite difficult year, none of the hazardous situations that came along were able to overshadow the numerous rewarding moments.As any other international student association, EMSA is also facing normal daily challenges – trying to become more professional and larger each year. This process is maybe leaded by the EEB but the responsibility is on every single FMO and every EMSA representative as well. The problem of commu-nication between the FMOs and the EEB was not resolved with the installati-on of the NCs position, but like I mentioned previously, now both EMSA layers should start working on activating the LCs. It is often hard for the EEB to reach all LCs at every single FMO and make them realize about the privileges they have as EMSA members, e.g. the attendance to European events, and taking part in European and international projects and discussions. But where the privileges are there are also and the responsibilities towards EMSA that need to be fulfilled from both sides. This year, we saw the resignation of three EEB officials within a short period of time and. We did manage to divide most of the work amongst oursel-ves though und were very lucky to have new EEB members join us later on.I also feel that I obviously made a huge mistake in my work by mixing friendly and professional feelings. My idea was that EEB members should be friends and not only professionals. My approach therefore was too soft, since I res-pected every opinion and everyone’s time. The majority of Local and National Co-ordinators have to put more effort in studying the EMSA Internal Rules and Statutes. They, as EMSA re-presentatives, should be familiar with all the regulations, possibilities and im-portance of internal functioning of EMSA. They should be prepared for the GA, ask questions, criticize the work of the EEB during the year if necessary. The duty of LCs is not only to lead their FMO, but also, and equally important, to be updated about all happenings in the association, transfer information to members, be sure that every single EMSA member knows about all EMSA projects, events and meetings.

Final words:I am very glad that I have had the unique experience to be part of the EMSA European Board 2012/13. It has been an honour to serve as the President of this international organization. I would like to thank everyone in the EMSA European Board as well as all EMSA members for having the chance to work together.

“Planning all this activities, being a part of diverse team, working together to achieve same goals thru all this years back I realize that EMSA is no more simple student’s organization for me. Now I feel a part of one unique society, a big family in which everyone of us have big and important role. And analogue to that now I realize that EMSA have a big and important part in my life to. “ • Paragraph from my Candidature for EMSA President 2010-11

EMSA provided this great experience, amazing journey, for all of us. Now we owe this experience to the future medical students‘ of Europe.

Borislav ManevEMSA President 2012/13

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lopments are expected in the upcoming term. • We have succeeded in reaching a new memorandum of understanding with EPSA, which is to be valid until 2015. The maintenance of EMSA’s positi-on towards the professional organisations is hence ensured. I sincerely hope that future generation will be able to build further on foundations that were set by this agreement and we will be able to experience further cooperation and enhancement of mutual respect and understanding. • 1st European Alcohol Policy Youth Conference; Attended the Advanced training course on alcohol policy, advocacy and lobbying; Round table with re-presentatives from the European Commission, Slovenian Ministry for Health, WHO and the Slovenian youth council. Networking and promoting EMSA bet-ween the participants; (Follow up - in 3 days the EEB was contacted by Rusnė Kriaučiūnaitė from Lithuania (LiMSC) to start the process of becoming full EMSA Member). • Visited and actively participate in the Annual Congress and General As-sembly of the European Pharmaceutical Students’ Association; Where I had chance to address the GA of EPSA; Give EMSA Presentation; Presented the AMR paper crated by our PTTE and EPSA representatives and lobby for their support; Follow up of the new MoU with EPSA; During the GA I attended two amazing workshops. The subject of the first workshop was “Prudent use of antibiotics: European Antibiotic Awareness day and the role of young phar-macists”; the second workshop was actually the EPSA establishment and the first steps in the field of advocacy and students representation. This workshop it was named: EPSA EduProf Advocacy Platform and it was moderated by Tiia Metiainen.

Local: • Addressed as honorary member to the participants of the 12th GA of EMSA - Macedonia; • Addressed at the closing ceremony of the 4th Emergency Medicine Sum-mer School;

As personal update I want to mention that in the second part of my term I started working as General Practitioner and had full time job. In March 2013 I was granted specialisation in the field of internal medicine, which supposed to start from 1st of September 2013. Luckily my mentor allowed me to attend the EMSA GA and postponed the start of my residency for October 2013.

ENVISIONED ROADMAP FOR THE ROLE PRESIDENT IN 2013-14: This year we were able to greet new FMOs from several countries where EMSA did not exist before or was passive for some time. I sincerely hope this tendency will be set forward and the EMSA spirit spread over all geographical Europe, but more important for EMSA is to regain the trust of the associate FMOs and raise the number of the active FMOs and the activity in these FMOs. Professionalism. I suggest my successor to strive to maintain and re-inforce the international reputation that EMSA has gained over the past years and also to always be keen to safeguard it at all times. Make sure EMSA is involved in or up-to-date on all current issues going on in the medical world of Europe and to investigate the most appropriate time and way to give our quality-based input. This is where EMSA’s strength lies. Stability. On the other hand, the financial instability needs urgently to be resolved. Unfortunately, all our attempts this year have proven to be insuf-ficient in this aspect. The next EEB should also seriously consider restructu-ring the finances of EMSA.I suggest the board next year to strive to maintain and reinforce the internati-onal reputation that EMSA has gained especially this year and over the past years. The President has to make sure that EMSA is involved in or up-to-date

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Date of commencing in the EEB: • 12th of September 2012 (elected by the 22nd General Assembly of EMSA in Istanbul, Turkey);

Meetings attended as EEB representative: • National Coordinators and Enthusiast Meeting 2013- Tbilisi • 35th EPSA Annual Congress Istanbul 2012 ( no reimbursement) • Standing Committee of European Doctors (CPME) General Assembly 2013- Dublin • Association for Medical Education in Europe (AMEE) Executive Committee Meeting 2013- London • WFME Discussion Platform for Educators meeting- Stockholm ( no reim-bursement) • Domus-Medica Meeting 2013- Dublin • European Junior Doctors Executive Meeting- London • III. Training Center of Excellence

BRIEF REPORT OF HANDOVER PERIOD: This was my second term as secretary general. As the Medical Education Director 2010-2011 and the SecGen 2011- 2012, I had some relevant experi-ence not only in my specific area but also in the relevant issues going on with all directions of EMSA. There was no handover for me, and I used this period to reflect on the objectives I had set for the previous term, what I had accom-plished and what I could accomplish on this term. MAIN REPORT:As the Secretary General of EMSA Europe there were a few aims I set at the start of my term according to my candidature presentation. • Support the Executive Board Members in accomplishing their tasks • Encourage other medical students to join EMSA • Improve the communication between the EEB and the FMOs by keeping the FMO list updated • Keep in touch with the FMOs and update the contact details on a regular basis • Get involve EMSA in Association for Medical Education in Europe • Organize third Training Center of Excellence • Gain all the necessary data for the Grant Report beforehand • General Sec Gen tasks

TASKS COMPLETED THIS YEAR: • General Board Work • Participated in ongoing discussions • Updated EMSA-Europe website • Prepared and sent call for vacant EMSA European Board positions • Tried to find new EEB members for vacant positions and managing the application process and contributed to choosing the candidates • EEB polls, replying to internal mails, participating in important discussions etc. • Updated the Internal Rules V.13 • Prepared EEB Monthly Reports • Joined the discussions about the finances of EMSA and EMSA meetings • Moderated the EMSA International Yahoo and Google groups • Moderated EEB/NCs/LCs and EMSA Europe mail groups • Attended 5 EEB online meetings, 5 NCs online meetings and 33 individual online meeting with Local Coordinators.

• EMSA’s Communication Channels Regulations

ANNUAL REPORT

Süleyman YıldızSecretary General of EMSA 2012 - 2013AMEE Representative 2013-2015

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• Others • Updated EMSA facebook fan pages and twitter account • Created 2012-2013 archive • Supported Executives and shared some tasks • Worked on new layout of the EMSA documents • Created abbreviation list for EMSA members • Created AMEE Student Taskforce Blog Page • Worked with Jorune Suipyte on EMSA Medical Science Pillar strategic • Worked with Kristina Filipova on EMSA Medical Education Pillar stra-tegic plan • Worked on EMSA official documents for the youth in Action Grant • Improved all online communication tools between LCs,NCs,EEB and externals

I was very busy with general EEB work many times as being Secretary Ge-neral. I read and wrote lots of emails, took part in the EEB face to face and online meetings, wrote monthly reports, helped editing documents like the handbooks and represented the EEB in the many external meetings

RECOMMENDATIONS FOR THE SECRETARY GENERAL 2013-2014: Please try to work as a whole team as much as you can! It is really important all the EEB members help achieve the goals the team sets, else the workload will fall on the shoulders of a few EEB members and this is not fair. More importantly, you lose your team dynamics and individual works cannot make EMSA a better organization.Keep up the team spirit. This could be done by having F2F meetings on regu-lar base and leadership of Executive Board Member. If you see even EMSA President does not care inactivity of team members then take responsibility and try to change it. „Try, fail...Try again, fail better...“ F2F meetings are im-portant, as this gives you the chance to get a lot of work done together, but do not forget to have fun with the EEB, it will make you enjoy your EMSA career.Lastly, current structure of the board decreased the amount of e-mails to read but unfortunately it created communication problem between EEB members. The lack of the communication between the different departments causes some board members feeling left out from the team. Try to improve the inter-nal communication. It is impossible to keep up communication with low mail traffic between board members. Therefore, next Secretary General should find some ways to be in close contact with all members anyway.It is indeed important to give a big effort on EMSA’s archive. This task has not been given a lot of importance in the past, so our archives are rather unor-ganised and unclear. I would recommend that try to give attention on archive issue during next year, and visit the CPME office in Brussels to order the files. By this way, EMSA can reach its roots clearly.

FINAL WORDS:Thousands of words can be written about my enthusiasm to EMSA… As I say all time, I believe that the time and energy devoted in organisations like EMSA gives a three-fold reward: you have good time, you make friends for life and it certainly does not harm your professional career later on the contrary makes better.

• Updated Faculty Member Organization (FMO) details and shared with members • FMO membership status updated and announced • Updated LC1 and LC2 and universities’ contact details - Followed member-ship fees with Treasurer • Managed new FMO applications process

• New FMO Applications • Worked regularly with 9 candidate FMOs - 4 new FMOs applications are in process • EMSA has 2 new countries in EMSA: Albania and Lithuania • New 6 FMO applications from 4 new countries are in process: Spain, Italy, Russia and Hungary. • Please find all FMO details and FMO membership levels at EMSA online Google Documents share

• Faculty Member Organizations • Regular communication with the FMOs • 9 new FMOs plus 11 candidate FMOs • Created new FMO activity report system • Collected and arranged FMO activity reports • Updated the contact details of the FMOs and the EMSA mailing lists

• Local Coordinators • Had 33 individual Online Meetings with Local Coordinators • Attended 3 local events • Created and updated new mail group (emsa-local-coordinators-@ googlegroups.com)

• National Coordinators • 5 Online Meetings • Several mail discussions • Updated mail group • Updated NCs contact details • Worked on NC Booklet

• Website • Designed and edited EMSA Europe webpage • Changed hosting account • Tried to solve account problems • Created official mails for EEB • Managed and updated EMSA Facebook fan page and Twitter account

• Training Center of Excellence 2013 • Created a new website • Managed and updated facebook fan page

• Events • F2F Meeting with new EEB after the GA • NCM 2013 Tbilisi Georgia • 35th EPSA Annual Congress Istanbul 2012 and represented EMSA and had face to face meeting with EPSA Executive Board • AMEE Executive Board meeting 2013 • III. TCE • CPME General Assembly-Dublin • European Medical Organization Meetings-Dublin • FINO Assembly- Uppsala • EJD (European Junior Doctors) meeting

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World and AMEE. Currently, we have more than 300 students’ accounts at MedEdWorld. Next target is to increase those account activities in MedEd-World and create a productive environment. • Discussion about the implementation of the outputs of the MEDINE2 project • Discussion about the AMEE Agreements with externals • Presentation of the EMSA and its activities • AMEE Conference 2013 Student Task Force (STF) • Student Task Force number is increased from 25 to 30 after students’ re-presentative request. • Number of applications we received: 284 • Selection processSelection: Score the applications between 1-5People involved in the selection: It was 2 IFMSA members ( LME and SCOME) and 1 EMSA member (AMEE representative) previous years. However, we did not want to repeat this unfair situation again after EMSA co-opted in AMEE. As having equal rights in this process, EMSA asked for a better me-chanism. After several discussions, IFMSA accepted one person from each organization will be in selection process and both representatives can check all points that we gave applications. This new regulation was necessary for a transparent selection process and we are happy to see that IFMSA agreed to have equal rights after long discussions.Criteria: All criteria established by EMSA and IFMSA representative and AMEE Secretary Regulation: STF regulation: 20 new students + 10 experience students who attended conference before.Main criteria for STF selection1. Be a medical student or post-basic education 2. Experience in conference and organization3. Proficiency in different languages4. Enough enthusiasm (according to questions we ask)5. Equal distribution of countries (max. 2 students from a country) • EMSA worked on all arrangement of STF for AMEE Conference 2013. In collaboration with IFMSA, and local student organizers from Czech Republic, we succeeded to create new STF properly and finalize all preparations for Prague meeting. Local student committee is responsible for dealing with the local logistics as accommodation and social programme. Apart from 30 inter-national students in STF, the local team will consist of 60 students. This year we asked from selected the international members of the STF to send their travel confirmation until the end of June. Although we expected a different result, there were some last minutes cancelations as usual. We had to cover gaps with local students. Invitation letters were sent to all the students that requested it. All the support is being given to the students that have problems with their Visa . • AMEE Students’ Blog (www.ameestudents.org)I updated website according to AMEE 2013 Conference. We posted several blogs about AMEE Conference, Prague and some activities related to stu-dents. We also shared AMEE Students Task Force announcement and other details via website. STF members will post blogs regularly during the conference. We aim to achieve last year record number: 2984 visits during the conference

Details about website activity Source: Google analyticDates: 23rd of July -23rd of August 2013o Number of new posts: 10 o Visits: 804o Page views: 1,571o New Visits: 82,9 %

ASSOCIATION FOR MEDICAL EDUCTION IN EUROPEAMEE is one of the most important organisation for Medical Education in Eu-rope. Among its activities, it publishes the journal ‚Medical Teachers‘ journal and organises the largest annual medical education conference in the world: the AMEE Conference! This year, more than 3700 participants attended the AMEE Conferences in Prague and EMSA represented its members through the conference.EMSA has gained a new position within AMEE Board in 2013. Last year, EMSA’s position co-opted in Executive Committee because of AMEE struc-ture regulations. AMEE Executive Committee decided to give a proposal about EMSA’s position in AMEE during the this year AMEE General Assem-bly in Prague. After this meeting, EMSA takes place in AMEE Board as one of the student organizations body.

My report as first EMSA Representative in AMEE Executive BoardThe AMEE Executive Committee meeting happened on February 15th -17th in London, UK. I attended this meeting as EMSA representative.The main discussion topics were: • Reinforcement of the use of Social Media Platforms • Preparation of the next AMEE Conference, with a special mention to the 40 years of AMEE • Definition of the next locations for the AMEE Conference • Discussion about the change of the AMEE Executive Committee structure • Inclusion EMSA in the AMEE Executive Committee • Agreement between AMEE/EMSA/IFMSA: The agreement draft between AMEE, EMSA and IFMSA discussed with AMEE President, Prof. Madalena Patricio, and everybody agreed on that this draft agreement will be finalized by EMSA&IFMSA representative before the AMEE Executive Committee in August. Unfortunately we could not receive any answer from IFMSA although EMSA updated draft agreement according to AMEE Executive Committee last decisions. In any case, we, as student organizations in AMEE, failed to keep our promise towards to AMEE. I hope, IFMSA will open cooperation channels after AMEE EC meeting in Prague and then we can finalize it together. Otherwise we cannot start to work on “stu-dents committee” that AMEE Board expects from EMSA&IFMSA.

• AMEE Student Committee AMEE greatly values the role of the students and their input to the wide range of AMEE activities. Reflecting this, the Executive Committee at their mee-ting in London 2012, agreed that an AMEE Student Committee should be established. This committee will be in addition to the four AMEE committees established before AMEE Conference 2011 Vienna. (E-Learning, Postgradu-ate Education, Research and the use of Simulators). It was also agreed that a student representative will be appointed to each of these committees. • Presentation of the Progress Report from each AMEE Committee • Discussion about the changes about new AMEE Membership Levels • Preparation of the AMEE Final Report • Discussions about the Aspire project. EMSA will take an active role in this field soon. • Promotion of the MedEdWorld Platform and EMSA&MedEdWorld collabo-ration. EMSA succeeded to obtain the Affiliate membership for its members. I am happy to say that 300 new accounts created by EMSA members. After Fe-bruary meeting in London, I worked with Ms. Sheghley Ogilvie (MedEdWorld Administrator) closely according to AMEE Executive Board decision on stu-dent involvement in AMEE. We, as EMSA, discussed about possible ways to see more student accounts in MedEdWorld. We aimed to reach not only EMSA members, but also all medical students around the world. Therefore, we started a promotional campaign within EMSA channels about MEdEd-

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ANNUAL REPORT

E. GÖKNUR TOPÇUVice-President for Internal Affairs of EMSA 2012 - 2013

[email protected]@gmail.com

o Top 10 Countries (visits numbers according to countries)1. United Kingdom2. United States3. Serbia4. Brazil5. Thailand6. Turkey7. Guatemala8. Germany9. India10. Ukraine

• AMEE& EMSA and other detailsWe promoted AMEE and its activities in several platforms. We used Power Point Presentations, mail promotions, website shares, and social media. As we promised before, we are focusing on AMEE Conference more and trying to be an active part of conference from now. Therefore, I was trying to forward EMSA members to apply for workshops, sessions and poster pre-sentation abstracts. I worked as facilitator and helped them through applica-tion process. I am happy to see that some EMSA members (current/alumni) are organizing several workshops and sessions with experience educators at AMEE Conference 2013. This is a new area for EMSA and we really want to go on this way. We hope that EMSA members will gain enough experience soon and more students be ready to apply for workshop/session presenta-tions in near future.In September 2013, EMSA will organize its biggest event in Lisbon. We in-vited Prof. Madalena and arranged a special session for AMEE. Listening AMEE and its working areas from Prof. Madalena will be a wonderful expe-rience for EMSA members. We believe this session will be a corner stone between EMSA&AMEE and we will get a good result about students’ involve-ment within AMEE soon.

• AMEE&EMSA&IFMSA AgreementIn February 2013, Prof. Madalena, Agostinho (IFMSA LME) and I had a pro-ductive discussion about agreement between our organizations and decided on last draft changes. As Agostinho and I promised to Prof. Madalena, we aimed to make agreement ready before AMEE Conference and work on it last time. EMSA prepared final version of agreement according to last meeting and shared it with IFMSA. However, we could not get an answer from IFMSA till now. We are indeed to sorry to see that we still don’t have an agreement. We hope that we will finalise it as soon as possible.

Süleyman YıldızEMSA Secretary General 2012/13


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April Online meetings with former MED /EEB / former MSD Online meetings &PCs with directorsMay Online meeting with EEB /DIA Face to face meeting with EEB and EB National Coordiantors and Enthusiasts‘ Meeting, Tblisi, Georgia Alcohol Policy and Youth Network General Assembly, Bursa, Turkey World No Tobacco Day WHO/Europe, Istanbul, TurkeyJune International Student Congress of (bio) Medical Science, The Nether-lands

Face to face meeting with NEMSC Face to face meeting with European Student Congress (ESC-Berlin) Board, Germany Face to face meeting with Nick Schneider, Alumni German Medical Students’ Association’s (BVMD) General Assembly, Germany Online meetings &PCs with directors EESTEC (Electrical Engineering Students‘ European Association) Alumni Meeting, Istanbul, Turkey Zero Generation face to face meeting, Istanbul, TurkeyJuly 10th ESO-ESMO Oncology Course, Ioannina, Greece Online meetings with our new MSD and MED Face to face meetings with EEB, Stip, Macedonia Face to face meeting with our new MED Online meeting with EEB / DIA Appointed and started working with our new directors

Note: I have attended to all face to face meetings and all EEB online meetings except two of them during the year. I have continued my relations i have built last year as being HRO to keep the trust which we had built.

BRIEF REPORT OF HANDOVER PERIOD

Starting as VPIAs being the former Human Resources Officer, i had an idea how the DIA was working. Reading their monthly reports, following their updates and mostly by personally being in a non stop contact with them had thought me how things were working. Though i still had a lot of missing parts which i must say i even couldnt get them all of them perfectly right until my term ended. I didnt have a proper handover from my predecessor. I tried to gather information more from the former directors of last year, how they think a VPI should be, what should be the position of this person. According to those informations I have collected, i tried to do my best during my term. Also continues feedback flow that i have asked and received both from DIA and EB has helped me a lot to understand and do my job better.

Handing Over the HRO PositionDuring the handover, we had one face to face meeting and exchanged many emails. I have passed all my contacts, all the documents i have gathered and all my training library so our HRO can use it in the favor of EMSA. I have tried to help when i thought i should or when Orkun approached. I have shared all my knowledge, the good and the bad so he could do a better year then i did, as he should. As you all know, we are here to take EMSA further with our every step. So i have always wanted not only for all of us to do our best but

ABBREVATIONS USED IN THE ANNUAL REPORT

EB: Executive BoardEEB: EMSA European BoardVPI: Vice President of Internal AffairsDIA: Department of Internal AffairsPHD: Public Health DirectorMSD: Medical Science DirectorEID: European Integration DirectorECD: Medical Ethics & Culture DirectorMED: Medical Education DirectorESD: European Support DivisionNC: National CoordinatorsTRAM: Trainers‘ MeetingEPHSA: European Pharmacutical Students‘ AssociationNCM: National Coordinators and Enthusiasts‘ MeetingOLM: Online meetingsF2F: Face to face meetingPC: Phone call

DATE OF COMMENCING IN THE EEB

Elected by the General Assembly in Istanbul, Turkey.Former Human Resources Officer.

MEETINGS ATTENDED

Sep. EMSA General Assembly in Istanbul, TurkeyOct. Online meetings &PCs with directors Face to face meeting with new HRONov. First European Alcohol Policy Youth Conference, Bled, Slovenia Online meetings &PCs with directors Extraordinary General Assembly, Thessaloniki, GreeceJan. EEB Online Meeting Face to face meeting with Secretary General Two (2) F2F meetings with former MEDINE representative Ahmet Murt NC Online Meeting Online meetings with European Integration applicants Online meetings &PCs with directors DIA Online meetingFeb. Face to face meeting with EEB, Brussels, Belgium Face to face meeting with DIA TRAM on Creativity, Paris, France Face to face meeting with EPHSA Board Members F2F & OLM meetings with EMSA trainers Online meetings & PCs with directorsMarch Face to face meeting with former Medical Education Director Ilayda Uyat Online meeting with DIA / EEB Meetings with MSD for Meducal Science Pillar at the NCM Online meetings &PCs with directors

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Overview To The Year

General Assembly --> End of 2012I would like to give a chronological explanation of how i was working in my position and how DIA was. After election at the GA in Istanbul, as i already ex-plained in the handover period, i tried to hand the VPI position over to myself. With the information i gathered around, i formed my strategic plan. Just to be said it out loud, gathering information rather then having a proper handover in every position is not enough. After i formed by strategic plan, i have asked our pillar directors for theirs‘ so i could form a strategic plan for DIA. From some i received, from some i never received even though i asked for it maybe for 15 times. In the two months of handover period, i continued to work as the HRO.

In november, i formally started t work as the VPI. Even though Extraordinary GA wasn‘t a favorable thing we asked for, it was pretty helpful for me to get to know and bond with our current directors. I had a chance to have a meeting with them and started to shape our action plan. As it was going to be for the rest of the year, our Public Health Director was the first one to write his stra-tegic plan and stick to our weekly updates which i asked from all our directors to be in continues contact. Starting from november and in december, we were shaping our ESD call and updating our pillars in website. At that point, we still didn‘t have any European Integration Director. What happened in december was that three of our directors were ready to send a call and start seriously working on their pillars with the contribution of the EMSAi. Though our medi-cal education director couldnt handle the responsibilities of her position and cut contact for a while. Until the point we were sure that we are not including medical education to the ESD call, we werent able to send the call. At that point, i stepped over and took the responsbility of the ESD of medical edu-cation. While these were happening, although i was asking frequently to the Executive Board members to send a call and select our European Integration director, this was delayed until january. So as a reaction to all that was happe-ning, i did not send my monthly report in january. It was after a while i would realise that it did not ment anything and not even couple of people realised. So this was the time when i first realised i had a protestor lying inside my who will wake up after couple of months by the event to come in Turkey :)

Welcome 2013In january, we had sent the ESD call, we had selected our EID and we had planned our DIA face to face meeting. Then we started to adjust to our plans. The directors started to work in their pillars and i was doing my best to adjust our new director to the board while forming a new strategic plan for medical education and DIA. In medical education pillar, even though it is not my res-ponsibility, i tried to work more for the good of EMSA. I have sent mails to the ESD applicants though only two people replied. With the second ESD call, nothing changed. As you can recall, my efforts continued during and after the NCM too. It took us until may to form a proper ESD team for a pillar with no director. In the mean time, i met with our former medical education director Ilayda Uyat for a handover and asking of what i could do.

During february and march, i had couple of medical disadvantages. After ha-ving a surgery, i devaloped allergies for the antibiotics i was taking and it let me to ups and downs during days. Ofcourse it didnt let me down so badly, during those days i succeeded both to go to our face to face meeting, a trai-ners meeting and to be in contact with our directors at all times. The one of the down sides is that i have sent the three of my monthly reports together after wards. So this was different then december, i was not protesting, i was just sick:)

During the face to face in Brussels, we started our preperations for the NCM.

also to improve and get better then what we were by helping out eachother at all times. Only thing i couldn‘t help with our new HRO was Trainin Center of Excellence. Even though TCE is a part of EMSA, our project, the coordinator of Yeditepe Team has prevented me to be in the supervisory board of TCE. This issue has been discussed in the board in a face to face meeting and if the cooperation between two sides are not equally appreciated, taking some decisions to have changes in TCE has been decided.

MAIN REPORT

Trainings Delivered: • General Assembly, Istanbul, Turkey • Extraordinary GA, Thessaloniki, Greece • EUROVIA (The European Association of Aerospace Students), Istan-bul, Turkey • TRAM, Paris, France • BVMD GA, Freigburg, Germany • General Assembly, Lisbon, Portugal

What I have Done During The External Meetings

ACCORDING TO TIME TRACK THINGS ACCOMPLISHEDFirst European Alcohol Policy Youth

Conference, Bled, Slovenia

• Promoted EMSA through the event• Extended our relations in public health• Networking

TRAM on Creativity, Paris, France • Reunion with trainers around Europe• Sharing and receiveing knowledge &experience• Strengthening relations with trainers

Alcohol Policy and Youth Network

General Assembly, Bursa, Turkey

• Representing EMSA• Sharing ideas

International Student Congress of

(bio) Medical Science, The Netherla

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• Representing EMSA• Opening a stand• Contributing to the conference• Networking for our science pillar

German Medical Students’ Associa-

tion’s (BVMD) General Assembly,

Germany

• Representing EMSA• Meeting our members• PreGA workshop with our NC Aphrodite• EMSA session during the GA with our NC Aphrodite• Training on Project Mng based on Twinning Project with Safa Cansi & BVMD Training Coord.• A short speech on EMSA at the plenary

10th ESO-ESMO Oncology Course,

Ioannina, Greece

• Representing EMSA for the 2nd time• Increasing and improving the rela-tions• Networking for our medical sci-ence pillar

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my mobile. Everyone, specially externals love a person who replies asap. Even though the limit in the EEB is threee days, it will be better to check it everyday, maybe couple of times a day!

Be aproachable. Try your best to help others out. It doesnt matter if you should do it or not, if its your responsibility or not. Noone will give you a golden award for doing what you do though think of how life would be if everyone was acting as such. Why dont you start it even if noone is doing so?

Be proactive. Everyone has ups and downs, life happens. You can prevent to be negatively effected from anything that you can face if you are eager to.

Dont be lazy. Dont wait until the last minute until the deadline. Im not mentio-ning passing the deadline because this shouldnt be the issue:) Try to accom-plish the tasks as soon as you receive or plan them. Having your conscious out there to remind itself all the time could decrease your effectiveness.

Dont judge. However the mails would sound, dont judge anyone even though there could be times when you will be a bit furious. Always try to be nice to your colleagues and be friends with them. Enjoy spending time with them du-ring the events and the face to face meetings.

Get to know people. Even though you meet them via mails or social media, get to know them when you have the chance to. Surround yourself with EMSA members and also be reachable to all of the members. Spend time, explore ideas, share and understand.

Use social media. Try to use all the branches of social media as much as you can. Facebook, twitter, website and our blog are the most main areas where you can reach all the members. Inform and keep everyone updated & envol-ved with what you are doing.

Trust your gut. There could be times where you will be faced to make de-cisions which even would effect other people. Don‘t be afraid to share your thoughts and stick to your thoughts even if you are the only one who disag-rees. Noone knows better then you when they are in your shoos. Ofcourse listen and understand what others are saying. Though this shouldnt prevent you from sticking up to what you believe.

Have it all planned. A strategic plan for the year, for that month, even for that day could be very effective for your life. It works pretty well for me. Not only it makes you effective but you can find it motivating at some times.

Become a trainer. If you are not a trainer yet, become a trainer as soon as you can. It is important and it will change your life. Trust me. There is many opportunities which your HRO can share with you. Take your chances and become a trainer!

Ask questions. Dont hesitate to ask any question that come to your mind. Noone knew and still noone knows everything. Even if you think its very sim-ple, even if you think it could be a bit late to not to know or ask for that, dont hesitate! As our ancestors says, ‚‘Dont be ashamed of not knowing, be asha-med of not learning‘‘;)

Make EMSA your life style. Sending mails, going to events, meetings new people, sleeping less and working more.. Make it all a part of your life and enjoy it while you live it! After a point, you will be addicted to it:)

We also had a chance to personally meet and welcome our new EID during the meetings and started to work as a team. Until the NCM, eveyone worked in their areas and prepared their awesome sessions. Ana was also the pre-sident of the organising team at the NCM so she had a very fast start to the board.

In NCM, our former medical science director wasnt able to come. So after preparing the medical education session for the NCM, i also took over the re-sponsibility of medical science pillar sessions. So i was there standing as the VPI, MED and MSD. I believe i did pretty well during the event and succeeded my plans as well as the unplanned tackles that came up.

After the NCM, we had asked for another resignation in DIA this year. After MED, our MSD had to resign too. So we were at a point where we had two missing directors and a lot of tasks to be done. As the EB, even though we first decided to ask for help from our members who are planning to take ac-tion in the board next year to work with us to prepare until the GA, then we changed our mind to appoint new suitable directors who were motivated and would be a lot better to have them with us. So in july, we started to work with our new directors. After many online meetings, exchanged mails and the op-portunity to be able to meet with one of them at our face to face meetings, they had also adopted the habits of being a board member, just like we knew they would be. So in august, for the first time this year, we were as we should have been the whole year for the first time. I am sure the effect of being whole will be noticed at the GA!

Being an EB MemberFor the general work of the EB, i was always reachable and active in the discussions. Being an executive board member has evolved me a lot. Before this year, i would consider myself more favorable of comprimising from my thoughts and believes in order to avoid conflict. Now, i hear sometimes that i am called the trouble maker :) This is one of the most important points i would like to not only share with my successor but also with all the EEB members to be. I believe in every circumstance, i was always taking the side of our di-rectors as much as i can. Even protecting them if its needed. I dont regret any of the discussions i have had with other executive board members in order to keep DIA safe :) I also influenced EMSA , CPME and other organisations to have an Endorsement Letter for Turkey both and I also supported the Endor-sement Letter for Potugal.

Evaluation and Recommendations

Being an EEB member is a virus that starts at one point but attacks to all parts of your life. You find yourself in a position where a lot of your friends are people you have met through EMSA, people you meet when you travel are not only for your happiness to see them but also always having ‚what can i do for EMSA‘ in your mind. You memorise the sentences you have tried and se-lected over a time, then you always repeat. EMSA is this, EMSA is that, why EMSA, how EMSA, EMSA EMSA EMSA! This might sound like love but then again, it is love. There is not a day that goes by without thinking of EMSA. You go to bed and sometimes dream of EMSA :) I have met a lot of people, contacted and connected with many students, professors and professionals during the year which i have not mentioned. Because this is how it should be. The life you live changes dramatically, in a better way ofcourse.

What i recommend for the next VPI and all board members:

First of all, my only wish for the VPI to have a full DIA to start with!Be available all the time. My best solution for this was to chek my mails from

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ANNUAL REPORT

Sofia RibeiroVice - President for External Affairs of EMSA 2012 - 2013


It is very difficult to fit a whole big year into one short report. I apologise for the informations i might have missed to point out. I have always been one of the people who is precisely in favor of transparency. So i apologise for the parts which i not consicously left out.

Being in the European Board of EMSA for the last two years have been awe-some. When i look back, there is a smile that appears in my face. I had ups and downs like everyone. There was times when i was so close to quit, times when i thought ‚this will be the last one‘. But as you can see, i am standing right in front of you right now, presenting my report. EMSA has changed my life. Too much that i have learned and there is still too much that i could have learned. I am sure i will miss it all very much. I am positive that my life will change dramatically. I wish i had more time to spend here. But i know, eve-rything comes to an end. I am honoured and glad to be part of this family. I will be always available and reachable for any EMSA member at all times also as an alumni.

Wish you all the best!

E.Göknur TopçuVice President of Internal Affairs 2012/13

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September:EPHA General Assembly, Brussels, BelgiumEMSA General Assembly, Lisbon, PortugalEuropean Tobacco Conference ,Izola, Slovenia3rd Triangle Project meeting (APYN), Kaunas, Lithuania

Note: of all the meetings attended until now, I have only requested reimburse-ment for the National Coordinators’ Meeting

Additionally, attended most of the online EEB meetings; several online and phone meetings with externals.

Missed the first two F2F (November and February) due to work commitments (the first due to work commitments and the second because I had a sche-duled presentation in a scientific congress in Portugal at the same time).

BRIEF REPORT OF HANDOVER PERIOD:

As the European Integration Director 2010-2011 and the Vice President for External Affairs 2011-2012, I had some relevant experience not only in my specific area but also in the relevant issues going on with external affairs. There was no handover for me, and I used this period to reflect on the objecti-ves I had set for the previous term, what I had accomplished and what I could accomplish on this term.

The input of the members of EMSA who have attended the General Assembly and later on at the National Coordinators’ Meeting was extremely valuable to adapt my initial Plan of Action to one that could fit the needs of our members. Thank you a lot for your contribution! The other members of the board also contributed to the definition of the Plan of Action and for its changes throug-hout the year.

Since two of the members of the Department of External Affairs had previ-ously been in the board (Ivana Gjorgjevska, the European Institutions Liaison Officer, and Olga Rostowska, the Permanent Officer), and the other two had a good overview of the working system of EMSA, the handover this year was substantially shorter than it had been last year. Jacob Hildebrand, the Policy Making Officer had been working already in our European Support Division and had a strategic plan for the upcoming term, and Diogo Medina, the Public Relations Officer to whom I had to handover the materials from the previous Public Relations Officer.

MAIN REPORT:

* Original roadmap for the Vice President of External Affairs in 2012/13 (as in my candidature):

Department of External Affairs – general workload• Coordinating the Department of External Affairso regularly scheduling internal meetingso encouraging efficient email communication and regular updateso keeping the board updated about DEA worko providing guidance and capacity building opportunities for DEA mem-bers• Cooperating closely with the Department of Internal Affairso regularly attending DIA meetings to be updated about the current sta-tus of the DIA and to be aware of the needs of Directorso helping directors establish contacts with externals that might be rele-vant to their work

Date of commencing in the EEB:September 2012 (elected by the General Assembly in Istanbul)Note: since I had been working on the same position for a year, I started wor-king right away.

Meetings attended:

September:General Assembly, Istanbul, TurkeyR2RC (Right to Research Coalition) webinar as invited speaker

October:R2RC committee online meetingStudents Workshop and World Health Summit, Berlin, Germany

November:European Alcohol and Health Forum and Open Forum, Brussels, Belgium

December:Bvmd meeting, Kiel, GermanyEuropean Cancer Leagues Meeting, Brussels, BelgiumInformal meeting with EPSA and EMSA board members

January:No external meetings.

February:No external meetings.

March:EFMA meeting, Riga, Latvia1st Triangle Project meeting (APYN), Ljubljana, SloveniaInformal meeting with the Public Health DirectorInformal meeting with the National Coordinator from Lithuania

April:Universities Allied for Essential Medicines (UAEM) General Assembly, Copenhagen, Denmark (representing the Right to Research Coalition)Global Alcohol Policy Symposium, Istanbul, Turkey(representing APYN)

May:Face to face meeting with Arjan van der Staar, EUPHAnxt, Amsterdam, The NetherlandsNational Coordinators’ Meeting, Tbilisi, GeorgiaAPYN’s Let it hAPYN! Project kick off meetingAPYN General Assembly, Bursa, Turkey

June:2nd Triangle Project meeting (APYN), Lisbon, Portugal IAS (International AIDS Society meeting), Kuala Lumpur, Malaysia

July:No external meetings.

August:R2RC General Assembly, Budapest, HungaryAMEE Conference, Prague, Czech Republic

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gust Meetingo EPSA, ELSA, AMSA and EDSA→ Maintaining strong relations according to the agreements previously signed→ Sending a representative to relevant meetings→ Following closely the Twinning Project between AMSA and EMSA→ Looking for further opportunities of collaboration (eg. joint events, like European Students’ Congress on Healthcare and law)o Other student organizations→ Contacts with IFSA, ESTIEM, ESTEEC, BEST and many others→ Promoting EMSA’s projects→ Looking for further opportunities of collaboration• Professional Organizations and Formal Institutionso CPME→ Presenting EMSA’s resolutions and policy papers→ Getting EMSAi involved in the Workgroups→ Promoting the PO (permanent officer) position among EMSAi→ Sending a representative to the meetingso EJD (European Junior Doctors)→ Continuing the cooperation in EuroMedMobility Project→ Looking for further opportunities of collaboration→ Sending a representative to the meetingso Council of Europe→ Sending a representative to relevant meetings→ Looking for further opportunities of collaborationo European Forum of Medical Associations→ Sending a representative to the meeting→ Carefully prepare and plan the meeting in order to achieve its full po-tential

Other EMSA partnerships to be followed up:Alcohol Policy Youth Network (APYN)European Public Health Association (EUPHA) World Health Organization (WHO)European Public Health Alliance (EPHA)AMEE

Possible EMSA partnerships:EU Health Policy ForumEuropean Health Management AssociationWorld Medical Association (WMA)United Nations Educational, Scientific and Cultural Organization (UNESCO)World Young Doctors Organization (WYDO)

* Personal Statement: objectives, achievements, obstacles and solutions

First of all, I am proud to say that most of the objectives I had set at the begin-ning of the term were completely fulfilled by now. This is not only due to hard work and a lot of dedication, but also to having a very professional team at the Department of External Affairs. I allowed myself to distribute tasks and to de-legate the policy making work to the Policy Making Officer, who produced se-veral high quality papers together with the working group he was managing. The same applies to the European Institutions Liaison Officer, who worked on student organizations together with the President, and managed existing and new partnerships. The Permanent Officer at the CPME was responsible for the CPME and other institutions based in Brussels, since communication was more convenient this way. All the issues related to training were handled by the Human Resources Officer, including contact with external trainers.

o searching for external opportunities and information related to the Di-rectors’ fields of worko establishing a strategy for expanding and promoting EMSA’s projects to other student organizations• Cooperating with the Human Resources Officer by:o searching for events and training opportunities for EMSA trainers out-side our organizationo establishing partnerships with other student organizations or formal in-stitutions in order to develop of our training system (eg. exchange of trainers)o facilitating the exchange of best practices with other organizations and contributing to the development of their own training systemso obtaining training support for events such as the European Medical Students’ Forumo promoting capacity building opportunities for the DEA members (eg. improving skills such as diplomacy, negotiation and research)• Creating a handbook of guidelines for establishing partnerships with externals• Updating a handbook featuring all the external partners, their contacts and the current status of their relations with EMSA• Contributing regularly to Euromeds and to relevant external publica-tions• Being a part of the Policy Making Workgroup• Preparing and reporting to EMSA’s members on all external meetings attended by EEB members• Coordinating and supervising the European Medical Students’ Forum (EMS Forum)

Key Priorities for the term 2011/2012• Developing and implementing EMSA’s policy making systemo identifying policy priority areaso start collecting quality scientific data with the help of the Workgroupo supervising and promoting the EMS Forum amog EMSAi and other student organizations in the healthcare fieldo empowering EMSAi in this area and develop their interest by providing training opportunities o maintaining the partnership with Alcohol Policy Youth Networko looking for other relevant partnerships • Using the website and other available means (eg. Facebook, Twitter) as platforms for promoting events, opportunities and partnerships• Maintaining strong relations with all the official institutions and student organizations with whom EMSA has partnerships• Establishing new partnerships with either student and professional or-ganizations, having in mind EMSA’s and EMSAi’s best interests• Representing EMSA in the most professional possible way whenever needed

External Partners• Student Organizationso IFISO (Informal Forum of International Students Organizations)→ Sending a representative to IFISO meetings→ Being active in the mailing list and attending online meetings→ Empowering the EI-LO to represent EMSA in the best possible wayo IFMSA→ Continuing to look for opportunities for cooperation→ Being in close contact to the Regional Coordinator for Europe, Miguel Cabral→ Starting negotiations regarding the future of the European Partnership Agreement→ Sending a representative to the March Meeting, EurRegMe and Au-

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Continued the second year of the mandate as Vice President for Alcohol Po-licy and Advocacy

Right to Research Coalition – R2RCRepresented EMSA in the General AssemblyAppointed Vice Chair of Europe, Middle East and AfricaSpeaker in a webinar about student engagement in Open AccessStarted negotiations to engage medical associations on the topic

European Forum of Medical Associations - EFMAContact person for EMSAPrepared the strategy for the meetingAttended the meeting in with financial assistance provided by the Swiss Me-dical AssociationPresented EMSA and its activities and future plansGot an invitation for EMSA to attend the next meeting in Belgrade, Serbia

European Medical Organizations - EMOThe work related to the EMOs was mainly allocated to the Permanent Officer, since she was closer to the European Institutions and was working at the CPME officeThe President was the official representative in EMO’s meetings

An International Association for Medical Education - AMEEContributed to the establishment of an independent representationWill attend the AMEE conference in Lyon, FranceWill do the handover to the new Medical Education Director

Students’ Workshop at the World Health SummitContributed to the development of the workshop as an EMSA representativeForwarded the call to EMSAiAttended the workshop and the World Health SummitStarted working on this years’ workshopWill attend this years’ World Health Summit

Leadership Summer School - LSSContact person for EMSA together with the Human Resources OfficerProvided feedback on trainers and participants

European Public Health Association - EUPHAKept in contact with EUPHAnxtProposed a workshop for the next EUPHA meeting together with EUPHAnxtThe workshop will take place in the next EUPHA meeting

European Public Health Alliance – EPHAEMSA became an official member of EPHAInternships with EPHA: Drafted the Memorandum of understanding First internships for EMSA in the Brussels office (two medical students will joint during 2014)New call to be launched soon

European Health and Alcohol Forum (EHAF)Worked on EMSA’s CommitmentWill attend the meeting in November

Other partnerships:European Cancer Leagues (under evaluation)WHO (European Office)

I tried to attend as many international meetings as possible, not only to fulfill my duties as the Vice President of External Affairs, but also to gather more partnerships for EMSA. Even on the meetings I attended on a personal basis, I managed to get useful resources for EMSA, namely some of the externals we will have at the General Assembly. Since it is impossible for me to attend all the meetings, a part of the work was delegated to other members of the board, especially the ones belonging to the department of external affairs.

This year was particularly difficult to me due to lack of time, especially for international travel. As a Medical Resident, we are allocated specific duties and it is considerably harder to manage the EMSA schedule with the working schedule. This has an impact on my attendance to the face-to-face meetings, but I can say that all my other duties were completed within the deadlines we had established internally, and most of my initial plan of action as well.

Finally, I want to draw your attention to the fact that while serving as the VPE, I had two board positions in associations that are partners with EMSA: APYN and R2RC. This allowed me to develop a stronger and more fruitful collabora-tion and to gather more opportunities for EMSAi, though it involved a lot more work.

Tasks completed this year

More prominent tasks:General:Contributed to relevant discussionsAttended online EB meetingsSent Christmas greetings to the presidents of the European Medical Organi-sationsContributed to the preparation of the General Assembly in Lisbon:- Made a list of externals, including alumni, student organizations and professionals that could be invited to the General Assembly- Invited the externals, the final list of professional externals will be the following:o António Vaz Carneiro, Faculty of Medicine of the University of Lisbono Madalena Patrício, AMEE (tbc)o Nick Shockey, Right to Research Coalitiono Tamara Torroni, International AIDS Societyo Dr. Stephan Dressler, European AIDS Treatment Group- Managed the communication with externals and liaised with other board members in order to include externals in their sessionsWrote two articles for Euromeds

As the work of the VPE was mostly developed in the direction of establishing new partnerships and caring about the existing ones, I will list the most impor-tant accomplished tasks listed by external organisation, to facilitate an over-view over the tasks completed this year. There were other tasks that were completed, and those were described in detail on the Monthly Reports.

Alcohol Policy Youth Network - APYNRepresented EMSA on the European Alcohol Policy Youth Conference in Bled, Slovenia:Responsible for the Advocacy trackRepresented EMSA in the Triangle Project (project member)Represented EMSA in the Let it hAPYN! Project (project member)Filled partnership forms for several projects, which will allow EMSAi to parti-cipate for freeRepresented EMSA on the APYN General Assembly, in Bursa, Turkey

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the way I am today. I have accomplished things professional level I never thought I could accomplish, and I am proud to have contributed to developing EMSA over this time.

Though it is time to leave EMSA as a board member, I have to underline that I will always be available as an Alumni for anything needed. As a trainer, I hope to have the opportunity to continue delivering training in the EMSA meetings and spreading the blue spirit.

Then, more than ever, here’s what I truly believe in:

“Impossible is temporary.Impossible is nothing”.Muhammad Ali

Contact details: Sofia RibeiroVice President for External Affairs of EMSA Europe 2012-2013 [email protected]@campus.ul.pt

* Envisioned roadmap for the role of the Vice President in 2013/14:

→ Maintain the stability of the Department of External Affairs→ Establish a plan of action for the Department→ Look after the established partnerships→ Look for further partnerships

Evaluation and recommendationsWhen I look back over the last year, I must say that though I haven’t fulfilled my goals 100% (again!), I am proud of what I have achieved as the VPE. Since I had the support of an excellent Department of External Affairs team, a lot of the work was shared with them and I focused on working on new part-nerships and keeping up with the work required by the existing ones. This didn’t meant by any means that I had less work than last year, since I used all the remaining time to focus on advancing the

As my plan of action was shaped by EMSAi’s input during major EMSA events, I worked in order to adapt to their needs and gather more opportunities (such as internships) that would directly benefit our members. An update of such opportunities will be available at the General Assembly.

It was very difficult to work in EMSA and working as a Medical Doctor at the same time, but I did my best to keep a good performance. The main difficulty was to attend F2F meetings due to other commitments and to my working schedule, but I did my best to be present and contribute to the discussions via email, I order to minimize the damage of my absence.

At the professional level, the recommendations I would like to share after three years of board work are not different as they were from the beginning. They are basics of management, but were problems we have encountered every step on the way. Therefore, I consider important to remind future board members about the need to consider the following:

Try to know your team better. You don’t have to be friends with your working buddies, but that helps a lot when it happens.

Be strict about deadlines. Don’t forget to send everything on time, not to delay the work of the other EEBies.

Be active and proactive on the EEB mailing list and on general EEB work. Answer your emails on a daily basis, and let the others know when you won’t be able to do so. Try to help other as much as you can and to contribute on social media and on Euromeds.

Keep realistic goals and stick to your priorities. Otherwise you risk not having your tasks done on time.

Don’t overwork yourself and ask for help whenever needed. Know your limits and your capacities and ask for help when you feel that you’re not managing everything anymore.

And some general recommendations:Expect the unexpected. Be prepared to be surprised.

Final words:After three years of working for EMSA, I have to leave a word of thanks, not because I feel compelled to, but because I truly mean it. I have known ama-zing people, who have inspired me and became a part to my life and shaped

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ANNUAL REPORT

Ana ChekurishviliEuropean Integration Director of EMSA 2012 - 2013


ANNUAL REPORT

Domagoj GajskiTreasurer of EMSA 2012 - 2013

ΤΗIS REPORT HAS NOT BEEN SUBMITTED

ON TIME.

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• Motivate and improve communication with TP coordinators of FMOs (by email, Fb, Skype)

• To make at least 1 online meeting with TP coordinators and European Integration Directors to support and help them stay motivated

• Update TP coordinators list,web-site,Fb,google-map(to post on web-site the list of Fmos who wants to participate in this Project update and pro-mote it regulary)

• Create a certificate of attendance

• To collect all information about projects to have a better overview in wch fields we need help and to improve existing projects

Tasks completed this year

General EEB work• Attended most online meetings (all DIA OLMs)• Active on the EEB mailing list• Handed fast all monthly reports• Attended 3 F2F meetings,NCM and GA• Prepared and delivered sessions at the NCM• Prepared the pillar session for the GA• Contributed to the creation of the NCM,GA booklets and generally to the NCM,GA preparations• Host EEB F2F meeting and NCM in Georgia

ProjectsTwinning project:• Created new web-page → Gallery with photos→ Useful documents→ Online TP market• Created new facebook page and promoted • Created TP certificate• Updated TP google map• Created new TP coordinators list• Created FB group for TP coordinators• In contact with AMSA regarding Intercontinental TP with help of EILO- Ivana Gjorgjevska• Promoted the Project at the NCM

Eurotalk:• Promoted the Project at the NCM• Will promote the Project with TP together at the GA

Best buddy:• Promoted the Project at the NCM• Will promote the Project at the GAErasmus medicus:• Will promote the Project at the GAEuropean Words:• Will promote the Project at the GA

Different Christmas:• Promoted the Project at the NCM• Will promote the Project at the GAEMSA Exchange Program

Date of commencing in the EEBI candidate at the call that was sent after the GA 2012. I went through an on-line Interview in 26th of January 2013 and I was announced to be European Integration Director few days later.

Meetings attended• EEB Face 2 Face meeting in Brussels from -February 2013 (EMSA reimbursement)• EEB Face 2 Face meeting and NCM in Georgia - May 2013 (No EMSA reimbursement)

Attended:• Most of the online meetings of the EEB, • All online meetings of Department of Internal Affairs, • Most NC online meetings • All online and F2F meetings of EMSA Tbilisi• Some other online meetings with the EEB members regarding EMSA re-

lated issues.

Upcomming meetings:• EEB Face 2 Face meeting and GA in Lisbon - September 2013 - (EMSA reimbursement pending)• Handover meeting (Date and place not yet settled)

Brief report of the handover periodMy term began in fabruary 2013. Due to the fact that I wasn’t appointed at EMSA GA in Istanbul the handover process took longer time. To get to know my new tasks I tried to contact with my predecessor Georgios Tsaknias.Only after month we exchanged several mails, online meeting was also planned and I was also supposed to receive another very important part of hendover but unfortunately I have never received it. After this period I did not gain ne-cessary information of what had happened in previous years .

Main report

Original roadmap for European Integration Director in 2012/2013

EEB

• To work productively with EEB

• To attend EEB-online Meetings

• To attend F2F Meetings

• To attending NCM2013 and GA 2013

Projects

• Create working group and start to work on summer exchange program to increase practicall skills as a doctor in EMSA

• Encourage FMOs to promote their projects

• Make Facebook Group for TP coordinators

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• Try to be in contact with project and TP coordinators , be always re-achable for everyone• Remember if you need some help there are other EEB’s for help• Do not forget about deadlines• Be Enthusiastic ! Believe in yourself! Be in love with EMSA!!!

Final wordsI want to thank you for giving me chance to work in the EEB. This was really great experience in my life. I made some very good friends in EMSA and I also want to thank them for their support and encouragement .And the final words…“Be the Change, You want to See in the World” - Mahatma Gandhi

Ana ChekurishviliEuropean Integration Director of EMSA 2012-2013

• Will try to make workgroup at the GA

NCM:• Host of the EEB f2f and NCM • Created NCM webpage, uploaded all information • Invited Prof. Zurab Kakabadze as a key-note speaker (topic: Stem cells and tissue Engineering)• Printed NCM booklets• Printed T-shirts for EMSA-Trainers

Other :• Created FB group for EMSA National Coordinators• Created survey to have a better overview on projects (How offen they are orginised? Which of them need to be promoted? If there is missing so-mething ?)

Personal statement - objective, achievements, obstacles and solutionsThe work as the European Integration Director was a very interesting and unforgettable experience for me.As mentioned before, my term began in February 2013. First part of it was a bit difficult for me because of complicated handover process, which took much more time, than it was needed and the fact that it is not finished till now. This is the reason why I had to begin almost everything from scratch.The middle part of my term was very busy, by that time I was NCM president and had lots of things to plan, organize and manage. In addition to this I had to do preparations for the pillars. I cannot explain with words the fillings I had after receiving the positive feed-back from participants of my pillar.I am proud to say that I fulfilled all tasks that were described in the action plan of action of my candidature, with only one exception though - EMSA Exchange Program. Nevertheless, there is platform from which it would be much easier for the new director to begin to work.One of the biggest problem I faced this year was lack of time and difficulties with handover.Looking back to this term …. Although my schedule was very busy and stress-ful it was great experience and I can’t regret anything. I have done good job although there are still a lot of things to do and to improve.

Envisioned roadmap for the role of European Integration Director in 2012/2013

• Further development and promotion of existing projects.• Create ESD and find coordinators for each project• Work (if it would be impossible to make WG at the GA then Create ) hard with WG regarding EMSA Exchange Program (This is really very impor-tant for EMSA!)• Update web and Fb page as often as it is possible

Evaluation and recommendationsRecommendations for the next Director:• Be active• Try to attend as much F2F and OLMs as possible , you should do your work, but don’t forget that you are the part of the team ,cooperation will be better for all.

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DATE OF COMMENCING IN THE EEB:21 July 2013 (elected by the EEB)Note: There was no Medical Education Director for last several months so I candidate at the call sent by the EEB. I was announced to be MED on 21st of July 2013. This report was submitted by 20th of August 2013 so it is not an annual but monthly report.

MEETINGS ATTENDED AS EEB REPRESENTATIVE:August 2013• EMSA European Board F2F Meeting, Stip, Macedonia• EMSA Department of Internal Affairs online meeting • AMEE Conference 2013, Prague, Czech Republic

Online meetings with almost all the EB members and people related somehow to Medical Education

BRIEF REPORT OF HANDOVER PERIOD Medical Education Pillar didn’t have director since December 2012 and I’ve been appointed by the EEB to this position in the middle of July. Ac-cording to this I did not have a proper handover period with real predecessor. I started handover with all the people connected somehow with Medical Edu-cation in EMSA. The person who helped me most was Suleyman Yildiz (MED for the term 2010 – 2011 and Sec. General for the term 2011-2012/ 2012-2013) we had countless Skype meetings, exchanging e-mails, documents etc. He provided me with all the information I needed – Annual reports from last years, GA handbooks, Official documents. I have to say that I got a lot of support from the EEB members especially President (Borislav Manev) and VPI (Göknur TOPÇU) and I thank them a lot for this. We discussed together the current situation in EMSA and ME pillar, we marked urgent activities and future plans. During my first EEB F2F meeting I had the chance to catch up fast with information about all issues going on in EMSA and prepare for the GA.

MAIN REPORTORIGINAL ROADMAP FOR MEDICAL EDUCATION DIRECTOR FOR THE PERIOD JULY-AUGUST 2013With the main aim of improving medical students education, MED priorities are:

1. Analyze the situation in the Medical Education pillar2. Prepare the Medical Education Pillar sessions for the GA3. Improving the functionality of European Support Division ME Team4. Make calendar of Summer Schools and trainings organized by EMSA FMOs and partner organizations5. Representation in the most important and consequential medical edu-cation conferences

TASKS COMPLETED

Analysing the situation in the Medical Education Pillar: I have started with creating a survey about Medical Education pillar activity in different FMOs. The main aim was to gather information about active/inactive projects, to discover problems, needs and good practices regarding work in the pillar . First the survey was sent to LCs google group which seemed to not give any results and few responses were submitted. So I tried to reach the NCs and LCs by personal e-mails. At the end I have just used the information

ANNUAL REPORT

Kristina FilipovaMedical Education Director of EMSA 2012 - 2013

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One more thing I would like to do is encourage and help every FMO to organize their regular SS, since it is a great opportunity to improve individual skills and for the local associations to experience EMSA.

Representation in the most important and consequential medical education conferences For the period I am MED, I have the opportunity to present EMSA at only one international meeting, but it has always been one of the most im-portant events not only for Medical Education pillar, but for EMSA in general. Since AMEE not started yet (this Report was submitted on 20th of August) I will report on what happened at the conference, when I see you in Lisbon.

Other activities in the EEB:• Assisting in preparation of GA Handbook and GA Agenda• Preparation of the descriptions of Medical Education Pillar Sessions• Having skype meetings with EEB and DIA

Ongoing tasks:• Preparation of GA 2013 Medical Education Sessions• Collecting survey’s responses and prepare presentation about current situation of the pillar• Keep in contact with ESD• Working on Summer School partnerships and calendar for 2014• Take part in Students’TaskForce, AMEE 2014

PERSONAL STATEMENT:The year was difficult for Medical Education Pillar. After the resignation of the previous director it has been a few months in which the responsibilities of the various projects and ESD were assumed by EBB. Inevitably this leads to a loss of connection, loss of support and low activity of international projects.In the short time that I have held the post of MED I tried to catch up a bit what was lost. But it certainly was not easy. At the same time I had my handover period and I began working on planned tasks. I knew exactly what I wanted to achieve, but on each step I took I was asking people, responsible for this before me. That made this period more difficult and time-consuming than I expected. My recommendation to all subsequent EMSA EBs is not leave any pillar wi-thout director for a long time. This make damages to association which are hard to correct later.“As hard as the situation may seem, difficult as you may realize, never stop believing in yourself for you were born to succeed.”

Kristina FilipovaMedical Education Director

that I received to make some conclusions, to identify and clarify currently im-portant topics, prioritizing the activities for the General Assembly and reveal EMSAi needs. The situation in the ME pillar appears to be more complicated than expected.

Prepare the Medical Education Pillar sessions for the GA: Since I’ve been appointed to this position I knew this would be the most im-portant task to complete. I started work on it even before my handover period was finished. I had attended ME pillar sessions during EMSA GA in Istanbul and this let me feel a bit prepared, but I wanted to do more, to deliver inter-active and useful sessions. I approached first the people who had attended NCM in Georgia and asked about what they had, what they spoke about, what projects had been presented. Together with the information gathered from the Survey I Identified the main goals I want to achieve during this GA. First, I have set the most successful projects this year. I invited coordinators from different countries to take part in discussions and to represent their work. I would like more people to experience them and get in touch with the orga-nizers. This way we can encourage more FMOs to be active in making great international projects next year. Moreover the experts can benefit from each other by exchanging ideas and enriching their projects. Second, but not less important, was to find out local projects that never been presented on international meetings. So far there are some new ideas for projects and we are looking for ways to develop them and present them in the best way possible.Last but not least, at this year‘s sessions we will try to change way of wor-king in Pillar, to plan future actions and goals, to strengthen the relationship between LCs, NCs and general members. Because the best way to keep the spirit of the EMSA is working together on projects both locally and internatio-nally.

Improving the functionality of European Support Division ME Team: When I first started I knew that there is an ESD, actually there were two - one created by the former director and one created after the NCM by VPI. After talking with Goknur, I found out that there are active people who would like to work on projects on international level. I contacted most of them to figure out how we can collaborate till the GA and possibly beyond. Some of them helped me a lot in preparing sessions. I realized that a fundamental and inte-gral part of the Director’s work shall be the maintenance of suitable, workable atmosphere for all members, obtain to build participant’s self-esteem, make them feel good about their working in EMSA and keep active ESD throughout the year. In case some pillar remains without director for a long time, it will be people in ESD who will be sufficiently prepared to take the work and there will be no project to remain inactive or forgotten.

Make calendar of Summer Schools organized by EMSA FMOs and partner organizations: Summer Schools have always been an important part of Medical Edu-cation pillar. Every MED should be well informed about active SS, organized not only by EMSA FMOs but also by EMSA partners, be responsible to up-date the list and publish it to EMSA webpage. What I did in the last month was to collect information about SS with whom EMSA was partner till now and with those with whom we would like to be in future. The list was not so long, but a good base to start. I found the contacts of most of them and sent an email to their organizing committees. Since most of the SS were past or are about to be implemented in September, we could not arrange partnerships for the current year. What we can do is to keep contact with them and be informed about SS organized in 2014, providing FMOs with a calendar of all Summer Schools. In this way, we will not only promote events, but will also offer EMSAi a variety of workshops and opportunity to plan their summer earlier.

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Projects:HRW – Human Rights WebinarsOtR – Over the RainbowHHR – Herbal Home RemediesCI – Cultural InjectionM&M – Movies and MedicineMedEthNews – Medical Ethics NewsletterIWD – International Women‘s DayEWE – European Week of Ethics

Date of commencing in the EEB:September 2012 (elected by the General Assembly in Istanbul)November 2012 (official beginning of mandate after the handover period)

Meetings attended as EMSA representative:

September 2012Post-GA F2F in Istanbul, Turkey F2F Handover meeting with Olga Rostkowska, Ethics and Culture Director 2011/2012 in Istanbul

October 2012F2F Handover Meeting with Olga Rostkowska, Ethics and Culture Director 2011/2012 in IstanbulEEB Online Meeting

November 2012DIA Online MeetingEEB Online Meeting

December 2012NoneJanuary 2013EMSA Turkey 1st Local Coordinators‘ and Enthusiasts‘ Meeting in Istanbul, Turkey (no reimbursement) A SWG on “Being Human” was delivered in the meetingEEB Online MeetingDIA Online Meeting

February 2013EEB F2F Meeting in Brussels (EMSA reimbursement)

March 2013NoneApril 2013EEB Online Meeting

May 2013Pre-NCM EEB F2F Meeting and NCM 2013 in Tbilisi, Georgia (EMSA reim-bursement) E&C Pillar Sessions were delivered in NCM

June 2013EEB Online Meeting on IFMSA

July 2013EEB Online Meeting

ANNUAL REPORT

Utkucan AcarMedical Ethics and Culture Director of EMSA 2012/13


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and 20 of them showed-up on the webinar. A post-webinar survey was held in order to help us improve the project and guide us through our next webinars.

At NCM 2013, a brainstorming session on HRW project was held, and it yiel-ded many creative topic suggestions for the next webinars.

For the summer period, I and Sezgi (project coordinator) wanted to organize another webinar; but there was no replies from ESD and we decided to post-pone it to another date (possibly after GA).

2. Over the Rainbow Project Coordinator: İpek Gider, Istanbul, Turkey

This project aims to increase awareness of medical students on LGBT indi-viduals and to inform medical students about biological, psychological and medical basis of sexual orientation and gender identity.Unfortunately there wasn‘t a big ESD group for this project. As a result, not so many goals could be achieved with the OtR project.

In the beginning of my term, I planned to have a handbook on “Approach to LGBT patients”. However, I had too many responsibilities that I couldn‘t take care of the handbook, and as there was no one volunteering to prepare it I had to convert the handbook idea as a future plan.Also, as another European level part of this project, I planned to establish an event on May 17th, International Day Against Homophobia and Transpho-bia (IDAHO). Again, this idea couldn‘t be realized this year, but still could be worked in the future.

In the local part of the project, I worked with the project coordinator İpek to organize a conference in Yeditepe University to educate medical students on LGBT topics. However, the event had to be cancelled at last minute due to some disagreements with our university.

Again, same as HRW, I tried to promote and hold a brainstorming session on OtR project at NCM 2013.

3. Herbal Home Remedies Project Coordinator: Damla Yağmur, Istanbul, Turkey This project was developed and proposed by Damla Yağmur. Herbal Home Remedies project is about collecting stories and traditional methods from all around Europe about how people tried to fight diseases with their homemade solutions. The aim of this project is, collecting stories from different countries and cultures into one source, seeing the similarities and differences among methods and materials used in different cultures, learning about the myths and traditions linked to those herbal remedies.A survey (questionnaire) is planned to be used as the method of obtaining information. Then, all the information will be gathered and planned to be dis-tributed as an online publication.

Although I made a call to E&C ESD several times, almost no one was interes-ted in the project. The survey is prepared by Damla and the project is ready to be started, except the fact that the required EMSAi to ask and fill in the surveys are not present.

At NCM 2013, I tried to promote this project in Cultural Intrusion session, but due to time constraints the planned activity (serving herbal tea to the partici-pants) couldn‘t be realized.

August 2013None

Brief Report of Handover Period:

After being elected as ECD, I had my handover from my predecessor Olga Rostkowska. We had two F2F meetings in Istanbul. Olga handed the pillar to me with many recommendations from what she had experienced throughout the previous year. These recommendations helped me in the way, yet did not restrict or direct my way of handling the pillar. I had the opportunity to freely ask many questions both about pillar and working in the EEB, and she kindly answered to all of them. During the official handover period and the rest of the year, I felt the support of Olga, both as my predecessor and a fellow EEB member.

MAIN REPORT

As stated in my candidature, I wanted to bring “human rights” perspective to the E&C pillar. From the beginning of my term, I started to develop projects re-lated with human rights issues, and I came up with two new projects: Human Rights Webinars and Over the Rainbow project.

I always tried to involve ESD when carrying out the pillar work. Even though it caused me to work slower and miss some deadlines because of waiting and prompting people to work, it yielded a pillar that people see that they can con-tribute to and feel that they are a part of EMSA (which I think that is the core of EMSA: EMSAi are directly being involved). I also tried not to force any ideas or plans that I have and instead work on the things that the ESD wanted to do. As a result, a new project, Herbal Home Remedies project, is proposed by an ESD member (Damla Yağmur) and became a project of E&C pillar.

I also tried to continue the projects that existed and worked on in the previous years. Though, I couldn‘t make some projects to get interest of the ESD, and I had to leave them inactive until someone wanted to activate the project. Instead of giving my time and energy to those, I directed my resources to the projects that seem to have more appeal. I also appointed a European coordi-nator to each project, where an EMSAi is volunteered to do so.

New projects that are introduced in my term:

1. Human Rights Webinars Project Coordinator: Sezgi Güllü Yıldırım, Istanbul, Turkey

HRW project is born with the aim of making medical students aware of human rights issues and to reminding us that we are working on humans, thus ma-king future doctors more humane and more sensitive about inequalities and discrimination.

HRW ESD group was the most populous and active group in E&C pillar. As being a fresh new project, we had to discover everything by ourselves. It star-ted with figuring out technical background of the project: which platform/pro-gram to use to hold our webinar. After it has ben decided, we had to find the topic and the speaker for our first webinar.

Our first webinar was held on 25th of April. The topic was “Global Inequalities in Health” and our guest speaker was Dr. Apostolos Veizis from Doctors Wi-thout Borders. Total duration of the webinar was 90 minutes (60 minutes for presentation + 30 minutes for questions&answers).There was a great interest in the first webinar. 41 participants were registered,

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ments to spread our voice on time. We exchanged some e-mails with Public Health Director Rok Hrzic, for possible collaboration on IWD. However, at that time I had nothing to offer to the PH group and by the time we started wor-king the PH group has already started distributing what they had prepared. Anything that our group would prepare at last-minute would be a repetition of the PH group, so we decided not to take action by ourselves but promoting what PH group prepared. Instead, we planned on preparing some materials for next year, as the beginning of ESD work usually happens in a date that is close to 8th of March and it leaves not much time to the ESD group to prepare for IWD activities.

Another development about IWD is the collaboration with “Masculinity is an exceptional condition” photography exhibition. The idea was proposed by project coordinator Safa, and all the contact has been provided by him. This photography exhibition is about the „gender roles“ in community. It protests some concepts and perceptions about community gender pressure against woman. Our plan was to become partners with the photography exhibition, promote it and carry on many local exhibitions in different countries, thus gi-ving the exhibition the opportunity to spread their voice in Europe, at the same time making our voice more prominent and having EMSA promoted by them too. At the moment, we have agreed upon such collaboration, and it is plan-ned to be promoted on the next IWD. A presentation about the collaboration was made by Safa Canşi in NCM 2013.It leaves a big responsibility for the next E&C director to implement the col-laboration in the next IWD, make use of the communication started this year and reinforce this collaboration to make sure that it will continue in the next years. Inactive projects:

Unfortunately these projects did not have the attention they deserved, there-fore could not be carried on in my term. I tried to encourage ESD members to act on these projects, but I had to suspend the projects on European level as no one (or almost no one) was interested. However, I left an open door with stating that any of them could be activated if someone wanted to take action.1. EMSA Trans PlantationProject coordinator: Safa Canşi, Kocaeli, TurkeyThere was a small (consisting of 3 people besides me) but capable ESD group for TransPlantation project. Safa was planning to make the final retouching (in terms of design and a couple additions proposed by ESD) to the handbook that has been prepared last year. However, the ESD communication was lost in March and as a result the ESD work discontinued, as it was the time both Safa and I were occupied by preparations for IWD activities.2. Movies and MedicineInitially, my plan was to coordinate FMOs to watch the same movie in the same period and gather comments/ethical articles about that movie, then pu-blish the comments and articles as an online publication. The aim was to see the differences and similarities in thoughts and approaches of medical stu-dents from different countries/cultures on ethical issues. However, I couldn‘t make this idea become true, because of the reason stated above.3. Festival of Culture4. EMSA Choirs and Orchestras / Doctors’ BandPartners & external collaboration via E&C Pillar:

EMSOC

Last year, a good communication was established by my predecessor Olga. This year, she remained as the contact-person for EMSOC. Promotion of EM-SOC is done through EMSA communication channels (mailing lists and face-

Projects that existed before my term:

1. Cultural Injection Project coordinator: Daria Gheorghe, Bucharest, RomaniaFacebook page coordinator: Damla Yağmur, Istanbul, Turkey

Last year, a Facebook page for CI project was initiated. This year, Damla was responsible for management of the page, with sending regular updates (a new post related with arts&culture&medicine on every Sunday).Daria and I also suggested some posts when we find an interesting piece to share.

Although CI project had a ESD group with a decent number of members, we couldn‘t achieve to activate and start an initiative on European level. Our idea was to promote various cultures that exist across Europe (the culture that shows itself as ethnicity; differs one population from another by means of customs, lifestyle, human relations etc.).

At NCM 2013, I promoted CI project in the session, and the participants had the opportunity to experience a real Cultural Injection through a cultural trivia contest. Participants gave very good feedback on the contest being both fun and informative. I think we achieved the goal of the project, as CI project aims to introduce some culture to medical students, and show them that culture can be fun.

2. European Week of EthicsThroughout the year, there was almost no interest in this project. The only idea that I had was to find an FMO wanting to host an EWE event. To be ho-nest, I was totally hopeless to find the host that I almost never searched for it. At NCM 2013 E&C pillar session, I was declaring that we are looking for a host to organise an EWE event just for the sake of formality, without any hope. It was that magical moment that EMSA Marmara stated that they are willing to do so. We started to work on EWE promptly after NCM. An EWE ESD group was formed with interested EMSAi, and the structure of the organization was discussed via an online Skype meeting and e-mails.

EWE will be held as a congress-meeting, with international participation. The-re will be lectures/seminars, open-discussions, debates and any other plat-form that ethics/ethical problems can be discussed.EMSA Marmara has negotiated with their university and faculty, for getting the permissions and their support to host the EWE. The event is planned to be held from 2nd to 5th of January.3. MedEthNews (Medical Ethics Newsletter)Project Coordinator: Olga Rostkowska, Warsaw, PolandOlga asked me to continue as the coordinator of this project when I started my term. I kindly accepted her offer and gave her full autonomy to work on the project that she developed last year in her term.Olga and the MedEthNews Editorial team did a great job and prepared an issue with a specific theme for each month (the theme is usually a designa-ted important day in that month). However, the team decided to suspend the project in July 2013, due to altered academic and personal schedules of the editorial team.The issues were posted on BlueMist, so the back issues of MedEthNews can be accessed from there.

4. International Women’s DayProject Coordinator: Safa Canşi, Kocaeli, TurkeyThe ESD group was started comparatively late for the date of the event (8th of March). For this reason, we couldn‘t come up with useful materials/docu-

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a) Human Rights WebinarsDeveloping the project from scratch. Having the first webinar held successful-ly. Many topic suggestions yielded from NCM session.b) Over the RainbowMany ideas to be realized in the future, especially on European level activities of the project. A sample program for a local event (conference) is ready.c) Herbal Home RemediesDescription and aim of the project designated. Questionnaire to be used for gathering information is ready.d) Cultural InjectionRegular weekly posts from facebook page.e) European Week of EthicsEMSA Marmara volunteered to host the event. EWE will be held from 2nd to 5th of January 2014.f) MedEthNews A new issue every month, last issue being April 2013. g) International Women‘s DayAgreement on future collaboration with “Masculinity is an exceptional condi-tion” photography exhibition for IWD 2014.Envisioned roadmap for the role of the E&C Director in 2013/2014:

• Further development of existing projects, especially the ones that are int-roduced to the pillar in the 2012/2013 term.

• Promote and support the upcoming EWE event as much as possible.• Search for new external collaboration for the pillar.• Maintain the collaboration with EMSOC and other external partners.• Make use of the new collaboration that is planned with “Masculinity is an

exceptional condition” photography exhibition on IWD.

Evaluation and recommendations:

Message for the next Director:

1. Make use of your ESD. That way you make them feel involved and also don‘t get overwhelmed by the workload of a director.2.Never ignore any message that you have received from an EMSAi.3. Don‘t exhaust yourself with trying to take care of every project in the pillar. Direct your energy to the ones that ESD members are interested/the ones that seem to be offering more accomplishments at the end of the year.4. If you don‘t get any responses to your mails, don‘t lose your hope. It is probably exam period for most of the ESD members, just prompt them with a reminder e-mail :) If still there is no answer; try to change the content, use yes/no questions instead of open questions, ask directly for response. Ask your-self the question: If I was an ESD member, what would raise my enthusiasm and make me answer the mails?5. Don‘t blame yourself for the things that you couldn‘t achieve in your strate-gic plan. Sometimes things just doesn‘t work or the conditions doesn‘t let you achieve your goal. However, this shouldn‘t lead you to laziness, instead you should work harder to catch up with your plan.

Message for all EMSA European Board Members:1. Try not to miss EEB deadlines. Every deadline you miss, every work you postpone also delays the work of other EEB members. Please respect the deadlines for this reason.2. Attend the online meetings. OLMs are the place to get updates and give your updates to the EEB. A team can not work when the members don‘t know about each others work.3. A team works best when the team members know each other well: Make

book groups) by Olga and me.

EMSA had two places at EMSOC concerts for representation this year. I was planning to represent EMSA and E&C pillar myself at EMSOC concerts in Bu-dapest and Szeged, along with Olga. Unfortunately, I was unable to go to the EMSOC concerts, and I delegated ESD member Miraç Çavdar to represent E&C pillar instead of me.

“Masculinity is an exceptional condition” Photography Exhibition

Collaboration linked with International Women‘s Day activities. Explained in detail in the IWD project section.

Personal Statement: objectives, achievements, obstacles and so-lutions

Not having a diverse ESD was a major obstacle for my work during my term. E&C ESD team consisted of around 20 members, almost all of them were from Turkey. This condition restricted me in organizing multicultural projects, as there were only one nation excessively represented. This issue was also discussed within EEB and the common proposition was to encourage the EM-SAi from the countries that have less ESD members, through NC‘s of those countries, to take more initiative and join to the ESD.

I had a comparatively non-strict work-style, especially when it concerned co-ordination of the ESD. I preferred not to force deadlines on anyone or have strict rules while working, as I believed it would kill all the enthusiasm. Also, I wanted EMSAi to create and develop the projects, and do what THEY want; instead of taking responsibilities myself or doing everything my way. Though, I always offered my help and sometimes had to undertake the tasks, but I made sure that ESD members feel involved in the process.Due to this work-style, at many times I missed my internal deadlines and goals, because I had to wait for the ESD members to finalize their work. HOWEVER, it was also this work-style that made people feel involved, and have fun when working on a project. Furthermore, the non-strict style that I handled my pillar with, formed an uninhibited environment that people could use their creativity and express themselves freely. I also believe that this resulted in E&C pillar sessions becoming one of the most liked sessions held in NCM (according to the NCM evaluation report). All in all, although it brought some negative consequences, I consider my work-style to be successful for ECD position.

Tasks completed this year:

General/Others:

a) Coordinate the ESD work of the pillar, with providing a free environ-ment that ESD members can work on the projects and realize the ideas that they want to work on.b) Establishing three new E&C projects: Human Rights Webinars, Over the Rainbow, Herbal Home Remediesc) Being available for individual EMSA members. Promptly responding to the mails I received from EMSAi and also other EEB members.d) Attending all online meetings of EEB and DIA. Preparing monthly re-ports on time. e) Writing a blogpost for BlueMist on World AIDS Day.Details of the specific projects are described in the main body of the report. Brief summary of the projects:

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ANNUAL REPORT

Jorune SuipyteMedical Science Director of EMSA Europe 2012/13


friends with other EEB members, also in that way working in the EEB beco-mes much more fun.4. Ask for help or advice to your predecessors and other EEB members whe-never you feel that you need.5. Love EMSA! Love your job! Incorporate EMSA into your life!

Utkucan AcarMedical Ethics and Culture Director 2012-2013

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DATE OF COMMENCING IN THE EEB:21 July 2013 (elected by the EEB)After July 8 2013 when Ozan Unlu sent his resignation letter, EMSA Medical Science Pillar was without an existing director. On July 10th Goknur Topcu (VPI) sent a call for a new director and finally on July 21st I was elected by the EEB as a new EMSA Medical Science Director.

MEETINGS ATTENDED:June 2013• June 13th Online meeting with Sec General Suleyman Yildiz• June 21st OLM with past Medical Science director Ozan UnluJuly 2013• July 30th OLM with President Borislav Manev• July 30th OLM with VPI Goknur Topcu and Ozan UnluAugust 2013• EMSA European Board F2F Meeting, Skopje, Macedonia (could not attend because of summer job in hospital)• AMEE Conference 2013, Prague, Czech RepublicI have exchanged numerous of emails with Olga Rostkowska, Suleyman Yil-diz, Ozan Unlu, Borislav Manev and Sofia Ribeiro who helped me to learn as much as possible in such a short period of time.

BRIEF REPORT OF HANDOVER PERIODFirst of all, I am sure that this short period of time was not enough for a smooth handover and there is still a lot to do and to learn after the GA. From the very first minute I felt a lot of support from Sec General, past Medical Science di-rector Ozan Unlu, president Borislav Manev, and VPI Goknur Topcu. Borislav Manev and Ozan Unlu provided me with all the documents I needed: Annual Reports, Handbooks for the NCM, GA and information about Medical Science Session: projects, main events and general information.With all the EEB members we discussed the situation of the pillar and decided about the strategy. Unfortunately, I could not attend F2F meeting in Skopje (because of shifts at work), but I am familiar with all the issues going at the moment in EMSA and strongly preparing for the General Assembly online. During the handover period I prepared my Medical Science Pillar action plan which was supervised by Suleyman Yildiz. This action plan is only a frame to understand a clear vision and identify the goals.

MAIN REPORTPERIOD OF JULY-AUGUST 20131. An analyze of the situation in the Medical Science pillar and highlight weaknesses.2. Prepare for the Medical Science Pillar sessions for the GA and long-term strategy for the pillar itself. 3. Medical Science Pillar ESD4. Online system establishment5. Strategy for EMSA Science Journal establishment6. International partnership

TASKS COMPLETED

1. An analysis of the situation in the Medical Science pillar and highlighting weaknesses.The Pillar is inactive in both – national and international – levels. It was very hard to understand the specific reasons what happened, why most of the projects were not successful, why the journal was not established sooner etc. After tons of emails and a lot of OLM meetings with individual EEB members I

decided to draw the line here and start with everything from the beginning: to create a strategy for every single part and continue on establishing it. 2. Prepare for the Medical Science Pillar sessions for the GA Unfortunately I did not attend Medical Science Pillar in NCM meeting in Geor-gia so I did not have an opinion how the pillar should look like. I am very thankful for my FMO (Students Scientific Society) and all the EEB – all my thoughts and ideas were heard and in collaboration with amazing people this year Medical Science Pillar will state its clear vision: first day – practical skills; second day – research; On my first day I decided to organize a workshop on practical skills – I believe this interactive workshop will attract people attention so I approached my lo-cal FMO representative – young surgeon - to lead the session. Medical Science Pillar will put most efforts on research field. During the se-cond session students will be introduced to a Right to Research Coalition and another opportunity to get international experience in laboratories in Europe. 3. Medical Science Pillar ESDI will engage pillar sessions attendees to get involved and become a part of ESD. My first step for a successful ESD is to know EMSA people ‘more perso-nally’ – for this reason I am preparing a handout about every project and what help do I exactly want from international people. These handouts still need to be supervised by past Medical Science director Ozan Unlu so it will be done by the GA. 4. Online system establishmentI prepared an agenda for monthly Bluemist posts from Medical Science Di-rector and another agenda for posts created by EMSA enthusiasts. I already have four posts prepared (“Stunning Case Report: Amniotic fluid embolism”; “Manchester is ready for Oncology this summer!”, “10th ESO-ESMO Course on Oncology. Our 7 days inspiration.” And upcoming event – AMEE confe-rence: “Evidence Based Medicine: What do students believe in?”). After a proof-reader correction I will start uploading it. Another initiative: I created a Skydrive and use it for collecting all useful infor-mation and handouts from Webinars and Summer Schools / Courses. After the first Medical Science Pillar Webinar it will start working. The very first We-binar is already arranged for October. 5. Strategy for EMSA Science Journal establishmentI see establishment of EMSA Science Journal as the hardest and most chal-lenging task for me, ESD and all the EEB. At the moment I and EMSA enthu-siast Zoran Legcevic from Croatia are working on the establishment strategy and will soon bring results for more open discussion with the EEB.6. International partnershipAt the moment Medical Science Pillar is in process of becoming partners with these institutions: European Cancer Organization; European College of Neuropsychopharmacology; European Neuroscience Schools and Scientific Summer School of Electrocardiology.

PERSONAL STATEMENT:This situation with Medical Science Pillar was unexpected for me. It was chal-lenging to learn about the pillar and get some visible results in such a short period of time. My goal was not to achieve as much as possible only in one month but to understand its specific which is totally different from the national level. I am sure I put strong first steps in all the sides of the Pillar, created frames for strategy and got inspired. Now I am on my way to take the second one – spread the word and find right people to work with.

Jorune SuipyteMedical Science Director

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ANNUAL REPORT

Rok HržičPublic Health Director of EMSA EMSA Europe 2012/13


Date of commencing in the EEB

September 2012 (elected by the General Assembly in Istanbul), November 2012 (official beginning of the mandate after the handover period)

Meetings attended

OctoberStudents Workshop and World Health Summit, Berlin, Germany (no EMSA reimbursement)

NovemberEEB F2F and Extraordinary General Assembly EMSA, Thessaloniki, Greece (EMSA reimbursement)1st European Alcohol Policy Youth Network, Bled, Slovenia (no EMSA reim-bursement)EEB online meeting

DecemberNone

JanuaryEEB online meeting

FebruaryEEB F2F, Brussels, Belgium (EMSA reimbursement - pending)

MarchFollow-up to the handover with the VPE (no EMSA reimbursement)AprilNone

MayEEB F2F and National Coordinators’ Meeting, Tbilisi, Georgia (EMSA reim-bursement - pending)

JuneEEB online meeting

JulyNone

AugustEEB F2F (attended online), Skopje, MacedoniaGlobal health summer school, Copenhagen, Denmark (incl. EMSA promoti-on) (no EMSA reimbursement)AMEE Conference, Prague, Czech Republic (no EMSA reimbursement)

SeptemberEMSA General Assembly, Lisbon, Portugal (EMSA reimbursement - pending) Brief report of the handover periodAs a newcomer to the board I faced a daunting learning curve in order to get up to speed. I was elected based on previous experience in project ma-nagement and leadership in the area of student organizing, but without direct EMSA experience, which compounded the difficulty. My predecessor was un-available to provide any handover, so I was unaware of the status of the pillar, any associations it might have built, projects planned for the previous year and EMSA members interested in the topics of Public health.

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Thus my handover consisted of gaining disjointed information from the VPE, the president, the PO at CPME and the VPI - in terms of the board and EMSA internal rules, and from the VPE on external partners in public health. The rest of the handover was improvised by individual research and engagement.

Main report

Overview of the strategic planI have created a strategic plan for the development of the pillar, which was shared with the NCs during one of the OLMs between the EB and the NCs (available upon request). As per the strategic plan, the main priority was buil-ding the basic infrastructure of the pillar, with a focus on 4 goals: 1. goal: developing the team (ESD)2. goal: creating a PR system3. goal: starting basic activities and projects 4. goal: creating basic pillar documentation

The strategic plan was setup very ambitiously and was meant more as an aspiration rather than a true plan of action. Despite this, I judge that approxi-mately 70-80% of it has been realized until the GA in Lisbon.

Tasks completedIn this section I list some of the main tasks accomplished. I have also offered assistance to the functioning of the board in general in various ways, from advising on streamlining certain processes (communication, project manage-ment and oversight) to keeping minutes at a few F2F meetings. Specifically, I have taken up initiative during the advisory board issue dialogue and the IFMSA-EMSA MoU issue.

The tasks I would like to emphasize are:• a small yet capable and enthusiastic ESD team (peaked at 5-6 active members) (goal 1)• popular workshops at the NCM on access to medicines and alcohol advocacy• a vibrant Facebook page with more than 100 subscribers, a twitter feed and an automatically generated online magazine - The Green [email protected] (goal 2)• several public health related online awareness campaigns, including Bluemist blog posts or post series on European Antibiotic Awareness Day, World AIDS Day, World Cancer Day, International Women’s Day and World Health Day (goal 3)• collaboration with EPSA on a number of activities (goal 3)• collaboration with the VPE and PMO on a tobacco position paper (goal 3)• the first public health project handbook (Little Sanitarians) (goals 3 and 4)• handbook on awareness raising projects (goal 4)• handbook on EU-centric public health institutions (goal 4)

Unrealized plans• a public health publication• more position/advocacy papers

Due to a lack of greater capacity in terms of the PH team (including myself), I thought it best to not expand on projects related to advocacy and publications. As we continue to build up the ESD and create interest among the EMSA members, these are the priorities on the horizon (goals for the coming 2-3 years).

Personal statement - objective, achievements, obstacles and so-lutions

The overarching objective of this mandate from my perspective was to setup the basic structures of the fledgling pillar, since there was, frankly, nothing in place - which I found out only after the entire handover period. Thus the strategic plan presented during my candidature at the GA in Istanbul needed to be reevaluated in light of this. I was able to create a vision of the pillar to aspire to and went to work on executing as much of it as possible (the process is outlined above).

The first obstacle was my lack of specific knowledge in the topic, which I effectively tackled by attending various training sessions, most notably the preWHS workshop and the WHS 2012 in Berlin, which introduced me to the main topics in the fields of public, international and global health and allowed me to think about the potential directions for the development of the pillar. I wish to thank two EMSA alumni, Sebastian Schmidt and Nick Schneider, for their invaluable assistance in dreaming up the potential futures for the public health pillar and catching me up with the cutting edge in the field.

The second obstacle was and remains finding an efficient way of communi-cating with the FMOs in terms of seeking feedback. I see this as a complex issue, which exceeds my capacities as the public health director, yet is cru-cial if the European level is to truly serve the member associations. Some of the problems are the unclear status of some FMOs in terms of membership, responsiveness of the LCs or the status of our contact lists and missing FMO activity reports.

The third obstacle is collaborating with student organizations outside the field of medical sciences. Since the keyword of global health is interdisciplinary, I have strived to seek out interesting collaborations with associations in the fields of law, technology, aid work, etc., yet had only limited success. I feel that further attempts should be made, since some contact was established, specifically with BEST and ELSA, while I judge collaborations with EPSA and UAEM as excellent.

Evaluation and recommendations

All in all, I feel that this has been a successful and important year for the public health pillar, yet we must take care to keep the momentum going, otherwise all the hard-won achievements will have been for nothing. Especially in terms of making the pillar more desirable, the inactivity of the previous year was par-ticularly damaging to its image and the number of people willing to get more actively involved.

I have a number of recommendations for the functioning of the pillar, the board and the organization as a whole, since I do have some experience in the area of youth work and organizational management. I will try to combine them in just a few points, focusing on the achievable short-term (months to years perspective) goals.

Recommendation 1: accountabilityI perceive that there is a real lack of real accountability in EMSA. Excellent work is not systematically rewarded, while a lack of engagement is usually left without consequence. While this board has made some steps forward in this regard, I feel that clearer internal rules and a stricter implementation would benefit the organization as a whole, since we would really have the best peo-ple in the functions best suited to them. I see accountability as the key step

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toward a more professional EMSA.

Recommendation 2: capacity buildingEspecially in the field of public, international and global health, the usual for-mal training that takes place in medical faculties throughout Europe is found to be truly lacking - as identified by initiatives such as the Global Health Edu-cation Declaration. Therefore the future development of the pillar needs to fo-cus on providing the members with the information that will equip and prepare them to reflect on the main issues of the fields and to begin to react to them (in terms of high impact local projects and/or international advocacy).

Recommendation 3: crafting a bold vision and planning realistic activitiesThe public health pillar, as the youngest one in EMSA, can reap immense benefit from the dual processes of creating a broad and bold vision and the antagonistic realistic short term planning and goal setting. We need to appre-ciate what it is that we want in the long run, yet find what we can realistically accomplish within just a few months or even years. Such constant (albeit perhaps slow) progress will allow us to realize the objective I have set out in the strategy for the pillar: to “Position EMSA to be the strongest medical students’ representative organization in the field of Public Health in the Euro-pean region and toward the institutions of the European union and the Coun-cil of Europe by 2015.”

Final wordsThe years 2012 and 2013 were personally very challenging and fulfilling and working as the Public health director for EMSA was a fantastic opportunity and learning experience. Public/international/global health is (are) an extre-mely varied and complex areas of medicine, developing very quickly and offer an incredible potential for active and in-depth student involvement. With the right vision, EMSA can take on a leading role in organizing medical students passionate about these topics all around Europe. But for that vision to be-come a reality, we need to step up to our responsibility, leverage our network to spread the message of the importance of the topic and empower our mem-bers to take up the issues on the local and international levels.

Rok HržičPublic health director of EMSA 2012-2013

ANNUAL REPORT

Ivana GjorgjevskaEI - LO of EMSA EMSA Europe 2012/13


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Date of commencing in the EEB: Since I had been on the same position in the EEB 2011/2012 I just continued my work. So I don’t really had a standard hand over or period of learning the new stuff.

Meetings attended as EEB representative:• Most of the EEB on line; • Most of the on line meetings of JWG and JWG/SRC for WHSS 2013;• NCM in Tbilisi, Georgia, May;• Short meeting with professors from Imperial College - London; • Few f2f meetings with the President;• Few short meetings with board members for current needs;• eoGA, Thessaloniki;• Few online meetings with AMSA(Asian Medical Students Association) Liaison Officer to EMSA;• F2F meeting with the SRC and JWG, Zurich, Switzerland;• F2F meeting with the EEB, Shtip, Macedonia;• WHSS 2013 (second week of September 2013);

BRIEF REPORT OF HANDOVER PERIOD:As I have mentioned before I have been on the same position in last years board, this means that I did not really had a handover. From the other side I have been well prepared for my tasks and for how are the thinks going to be done true the year. Maybe the last years experience was really helpful for the work as part of the EEB but as well for the tasks I had as a Liaison Officer before. I still stand on my last year’s statement that the handover is a really specific and important part of fitting your successor in the position and because of this I am preparing a nice handover for mine. According to me handover is most important thing needed so we can make a continuity of the work and each year have more and more successful boards which will build on the previous foundations. I am really happy to say that I have given this quiet new position a nice foundation to be worked upon.

MAIN REPORT: ORIGINAL ROADMAP FOR THE ROLE OF EI-LO IN 2012/13:This is what I had written as a roadmap in the last years Annual Report:I am leaving a really fruitful position to my follower. The contacts are set, the agreements are signed and know we only need a good and hardworking per-son to get the best out of them all. So here is my list of the things that shall be done:• Get in reality all the things that were signed last year;• Send the documents to ESU;• Be a bond to ISIC and LC’s; • Be part of WHSS;• Set new contacts follow the topics on the IFISO server and go to the meetings;Not to forget that the EILO position is a very requiring one and that it is a open field with a lots of opportunities. I just want to point out that the followers shall not lose them self in it, but always separates the best from the best opportu-nities and use it wisely for the best of EMSA.*I have been looking over the idea of becoming part of ESU together with the president but we agreed that it is not crucial for EMSA in the moment.About ISIC I am sorry to say that we did not succeed to set the collaboration. There were more reasons, such as not much interest among the students and needed more than 400 students per university so we can arrange printing of EMSA-ISIC cards.

Tasks completed this year:EEB:

• Written articles for the blog(WHSS, Study Portals, PhotoArtMedica, Summer School of Emergency Medicine in Ohrid, Macedonia);• Updated the web page with information about Study Portals;• Informing the EEB members about topics and events that concerned their field of work, coming form IFISO;• In constant contact with EMSA Nijmegen for the intercontinental Twi-ning Project with AMSA;• Reminders and answers for Facebook inbox messages;• Written a text for EMSA that is put on the web page of Study Portals;• EESTEC GA invitation forwarded to the VPE;• Followed the topics on the EEB server;• Promoted World Mental Health Day on the EMSA servers;• Inform the new EID about the Intercontinental Twining project with AMSA;• Announcement of the first on line fair for healthcare jobs, Careers in White;• Moving email addresses from Yahoo to Google groups;• Partnership with PhotoArtMedica, the First International Salon of Artis-tic Photography;• Collaboration and promotion of BUCA;• Attended the NCM, Tbilisi, Georgia, May: o Invitations for partners; o Description for SWG; o SWG;o promotion for the WHSS 2013;o made a handout for the SWG; IFISO:• Opened a log in account for EMSA at the IFISO web page and server;• Constantly following the discussions at the server;• Because of personal reasons could not attend the winter IFISO mee-ting, anyhow our representative was there; • Report from winter IFISO meeting;• Shared a call for TCE;• Connected the HRO with ESTIEM for future collaboration on TCE;• Together with other EEB members had answer all the questions in the KM(Knowledge Management ) Booklet, connected with the work of EMSA, and had send it together with the new logo;

AMSA:• Call for intercontinental twinning with AMSA(Asian Medical Students’ Association);• Made a list and chosen FMO for the intercontinental Twinning Project;• Forwarded invitations for their annual conference;• Invitation for NCM;

• Written a MoU; Study Portals: • Worked with Study Portals on the points from the agreement;• Updates on BlueMist, Facebook and LC’s and NC’s server;

WHSS: • Suggesting topics for the lectures and workshops;• Provided three speakers (FDI - Federation Dentaire Internationale, WMA – World Medical Association);• Searched for a speaker from WHO;• Following the topics on the server;

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• Actively worked on smaller tasks;• Active in email discussions;• Collected abstracts from the professors I was responsible for;• Updates and promotion on Facebook and Bluemist;

Things to be done until the end of the mandate:• Represent EMSA to WHSS 2013;• Sign the MoU with AMSA;• Handover;

* Envisioned roadmap for the role of EI-LO in 2011/12: • Get in reality all the things that were signed last year;• Constantly following the servers(EEB and IFISO);• Attend the IFISO meeting;• Set contacts that can improve EMSA’s collaboration with other Youth NGOs;• Attend as much as possible F2F meetings and be active in the board;

Evaluation and recommendations Evaluating the last two years I can say that I learned and changed a lot, in a good way of course. Being part of the EMSA EEB is a really great experience that I recommend to anyone who is enthusiastic enough to make changes.It might sound ridiculous but the recommendation I would like to point out the most among all the other is to keep a continuity in the work. Everyday check of the mail, the mailing lists and groups is crucial for a good done job. Of course you should always have in mind how important your comments to the EEB mails might be.About the role of a Liaison Officer, it is special in it is own way. You might find yourself answering mails all the time and not being much in contact with your Emsai colleagues but it is worth because that is the way you will open new doors and possibilities for them. “Make new friends but don’t forget the old ones” shall be your motto. It is cool to say that you have made 2 new MoU and 1 agreement, but you should al-ways have in mind that you should be professional and you should not forget the old MoU, agreements and partnership etc.The EI-LO shall be the driving force that will continuously remind the Emsai about the benefits they can get from our partnerships, reminding the Board members about the points from different MoU and finding new points in them that still have to be done.

Final words: Being part of the EMSA family is a pleasure that had made my years of stu-dying really colorful and fun, I wish it will be a good mark in every once. We are young and we should never forget that we are the driving force, we are the change. I wish my successor and to all: to be the change you want to see. Ivana Gjorgjevska EMSA EI-LO 2011/2012 [email protected]@gmail.com

ANNUAL REPORT

Olga RostkowskaPermanent Officer of EMSA at CPME (in Brussels)


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Date of commencing at the CPME:24th October 2012 (appointed by the EEB and CPME). Re-appointed for the same position from the 24th April onwards. The term will finish 24th October 2013.

Meetings attended as the EMSA representative:(reimbursement taken from EMSA – no reimbursement declared from EMSA)

September 2012• Post-GA F2F in Istanbul, Turkey (EMSA reimbursement)• Discussion about the next year and analysing the outcomes of the GA in

Istanbul.• F2F meeting with Utkucan Acar, Ethics and Culture Director 2012/2013

(no costs taken from the EMSA budget)

October 2012• Representation of EMSA during EuWHO in London, UK (EMSA reimbur-

sement)• Contributing to writing a resolution on issues concerning reproductive

health and talking aout EMSA with participants.• F2F meeting along with EMSA President, Borislav Manev, with the Re-

presentative of IFMSA in Europe – Miguel Cabral (no costs taken from the EMSA budget)

November 2012• Participation in the extraordinary GA in Thessaloniki, Greece• Delivering a training on Communication skills. (no costs taken from the

EMSA budget)• F2F with the President of EMSA, Borislav Manev, and representation of

EMSA at the General Assembly of CPME – Limassol, Cyprus (no costs taken from the EMSA budget)

December 2012• Several teleconferences with EEB members, no physical meetings.

February 2013• Organising a F2F meeting of EMSA Board in Brussels (no costs taken

from the EMSA budget)• TRAM in Paris, France – Old Trainers’ meeting on Creativity and Storytel-

ling (no costs taken from the EMSA budget)• Meeting of the Youth International NGOs – hosted by the AEGEE – on

Structured Dialogue (SD). SD is an enterprise aiming at bringing the voice of European youth together and advocating for those with less opportuni-ties, unable to speak on behalf of themselves or unaware of such possibi-lities (young immigrants, young mothers and families, youth patients with chronic conditions, peoplenin transition periods). (no costs taken from the EMSA budget)

• EPSA Annual Reception at the EU Parliament. Meeting with representati-ves of EPSA and their partners in Brussels.

April 2013• Attending on behalf of EMSA the Medical Students’ Days in Tartu, Esto-

nia. Delivering a lecture on ‘Medical education systems in different coun-tries”. (no costs taken from the EMSA budget)

• UEMS (European Union of Medical Specialists) General Assembly – re-presenting EMSA and delivering a presentation on EMSA activities during the plenary in Brussels.

• CPME (Standing Committee of European Doctors) General Assembly – Dublin, Ireland - presenting EMSA-CPME joint statement on healthy and

active ageing. The statement was later on adopted by the Board. (no costs taken from the EMSA budget)

May 2013• BVMD GA in Leipzig, Germany (EMSA reimbursement)

Assisting in delivering a session on EMSA prepared by Jan-Phillip Stüm-pel, Aphrodite Adamidou and Jacob Hildebrand (EMSA Policy Making Of-ficer 2012/2013). Explaining to some individual members the work of a Permanent Officer of EMSA in Brussels. Discussing briefly with the mem-bers of BVMD the position of EMSA vs. IFMSA.

• NCM in Tbilisi, Georgia (EMSA reimbursement).-Delivering a training on Creativity & Storytelling.-Delivering a session on hand-Hygiene and Antibiotic Resistance-Inviting a guest speaker from ECDC, Dominique Monnet, to talk about raising threat of Antimicrobial Resistance.

June 2013• Meeting in Brussels with Health and Environment Alliance (HEAL) repre-

sentative, Julia Huescher. Discussion over the EMSA structure, raising awareness on EMSA and speaking of possible internships for the medical students at HEAL.

• HR Forum organised by the AEGEE in Brussel. Presentation of EMSA to the other organisations. Meeting with the representatives of ELSA (law students). Preparing an internal report to the EMSA European Board about the event.

July 2013• Structured Dialogue (SD) meeting, organised by AEGEE Saragossa and

AEGEE Europe SD is an enterprise aiming at bringing the voice of Eu-ropean youth together and advocating for those with less opportunities, unable to speak on behalf of themselves or unaware of such possibilities (young immigrants, young mothers and families, youth patients with chro-nic conditions, peoplenin transition periods). Representing EMSA at this meeting with EMSA President, Borislav Manev. (no costs taken from the EMSA budget)

• EMPATHY seminar in Brussels. Event organised by the European Pati-ents’ Forum (EPF) dedicated to advocacy for young patients with chronic conditions. I negotiated 2 free spots for

• EMSA participants there (Karolina Paciorek, Ljiljana Lukić). (no costs ta-ken from the EMSA budget)

• EMSOC concert in Szeged and in Budapest, Hungary (EMSA reimburse-ment) The objectives of this meeting are to re-establish good relationships between EMSA and EMSOC. EMSOC will provide an article for EuroMeds about their 2013 concert. Represenation with Miraç Çavdar, EMSA NC for Turkey (who covered the travel expenses himself).

• ELSA Transition Barbeque in Brussels

August 2013• F2F meeting of EMSA Europe in Skopje, Macedonia (EMSA reimburse-

ment) Discussing the forthcoming GA, preparing motions, talking about future EMSA candidates for the Board positions.

• AMEE in Prague, Czech Republic (no costs taken from the EMSA budget)• Attending the conference on Medical Education. Promoting the concept of

EMSA among the participants and people working on academic curricula in Europe.

September 2013• EMSA GA in Lisbon, Portugal (EMSA reimbursement). Delivering a ses-

sion on Healthy and Active Ageing. Inviting EMSOC representative and

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facilitating the delivery of a presentation.• Apart from this, I attended numerous meetings where I worked for CPME,

trying additionally to provide EMSA insight when possible. Those included visits at the European Parliament, European Commission, conferences, round-table meetings in Belgium and other countries.

• Moreover, I participated in several F2F meetings, skype-meetings, private messages exchanges and phone calls related to EMSA with the members of the European Board as well as with:

• Tin Knezevic (former EMSA President and NC Croatia), Nikolay Marinov (former President of ELSA Belgium), Joanna Borowska (EMSA Warsaw), Kamila Lipinska (NC Poland), Karolina Paciorek and Ljiljana Lukic (de-legates for EMPATHY conference), Gabriele Sala (delegate for the con-ference Cross-Border health Care in Europe), Dominique van de Loo and Kim Langendijk (delegates for the conference on Healthy and Active Ageing), Miraç Çavdar (delegate for the EMSOC concerts).

BRIEF REPORT OF THE HANDOVER PERIOD:Handing-over the EC Pillar to Utkucan Acar.Within the period of a month following the GA, we had two F2F meetings with Utkucan. I handed-over all the documents and folders I had following my term, with the explanations what they were used for. Utkucan could contact me at any point he wished and he did so throughout the official period of hand-over and beyond (which I read as a sign of trust towards the predecessor). I be-lieve I answered all the questions and apart from some recommendations, I left the new EC Director free hand how to manage the pillar. I also had a F2F meeting with Safa Cansi, the GA counter-candidate of Utkucan – providing him feedback and discussing his plans in EMSA.Becoming the PO of EMSA at CPME.My predecessor at the CPME, Borislav Manev, left me all the necessary gui-delines and documents which allowed me to establish my work smoothly. It is worth mentioning that the CPME work can be best learnt by practice and hands-on approach as well as cooperation with other CPME Secretariat em-bers. Nevertheless, my predecessor was always available and approachable via mail or via phone call for all the inquiries that I had.

MAIN REPORT:As the main tasks of the PO are liaising with external institutions as well as ful-filling the role of EMSA Secretariat, I will divide my report in 2 following parts:

EXTERNAL AFFAIRS OF EMSA(organizing spots at conferences, partnerships, representation of EMSA)

INSTITUTIONS andORGANISATIONSA to Z

TYPE OF RELATIONESTABLISHED (NEW!)OR MAINTAINED

End Ecocide (Ramon Martinez, Kadri Kalle, Prisca Mertz)

Promotion in EMSA the initiative aim-ing at criminalization of people who destroy environment. (NEW!)

European Centre for Disease Preven-tion and Control(Dominique Monnet, Giovanni Man-carella)

Invitation of an international expert on Antimicrobial Resistance as a key-note speaker to NCM, co-delivering a ses-sion with Mr Monnet during NCM , fa-cilitating the use of article in EuroMeds by ECDC (NEW!)

European Patients’ Forum (Valentina Stramiello, Liuska Sanna)

EMPATHY 4-day seminar in Brussels with 2 free EMSA spots + me invited. (NEW!)

European Pharmacy Students’ Associa-tion(Guilherme M. Ferreira Santos, David Preece)

Liaising on various fields with EPSA and transferring messages due to conve-nient location in Brussels.

European Union of Medical Specialists (Jean-Baptiste Rouffet)

Delivering EMSA report at the GA of UEMS. Attending WG meeting as EMSA representative.

Health and Environment Alliance(Julia Huscher)

Facilitating access to Internship at HEAL for EMSA members. (NEW!)

International Diabetes Federation (Ka-tie Gallagher, Sophie Peresson)

At the moment, discussing possible ways of collaboration. Probable F2F meeting in September, currently en-couraging IDP to provide an article to EuroMeds. (NEW!)

Standing Committee of European Doc-tors (Birgit Beger, Secretary General and the whole Secretariat as well as members of the CPME Executive Com-mittee)

Being an intern at the CPME Secretari-at. Involvement in several initiatives (In-terquality Project, Antimicrobial Resis-tance, Healthy Active Ageing, Mental Health). Representation of EMSA at the CPME meetings (Cyprus in November 2012 and Ireland in April 2013).

European Medical Students’ Orchestra and Choir (Tin Nadarevic + EMSOC International Council)

Raising awareness on possible involve-ment of EMSA in international musical activities animatedby the Orchestra and Choir.

Structured Dialogue (SD) – initiative steered by AEGEE Europe

Providing written comments to the advocacy action for young people with limited opportunities. Attending 2 AE-GEE events on SD. (NEW!)

Parkinson Disease Summer School (Dominika Szymańska)

Providing blog posts on behalf of EMSA for PDSS (here) (NEW!)

International Federation of Medical Students’ Associations (Miguel Cabral)

Organising an on-line meeting dedicat-ed to defining EMSA-IFMSA relations with the EMSA European Board and helping with drafting the summaries for further communication with IFMSA.

Furthermore, I received or negotiated free spots for EMSA members at the following conferences:• Prevention Strategies for Active and Healthy Aging – 24th April 2013, Brus-

sels – 2 free spots → Cross-Border Healthcare in Europe - 26th February 2013, Brussels – 1 free spot

• EMPATHY: advocacy for young patients with chronic conditions – from 8-11th July, Brussels – 2 free spots

• European Medical Students’ Orchestra & Choir concerts – 26-28th July – 2 free spots

INTERNAL AFFAIRS OF EMSA(internal contributions to the management of EMSA Europe)

1. Being the Editor-in-Chief of EuroMeds 2013 – NCM edition and EuroMeds 2013 – GA edition. EuroMeds is something I would like to start with as that remains my favourite EMSA work and my most rewarding task. In total, the magazine is going to be issued 2 times in 2013 and the following years will hopefully keep up or even increase this trend. While working on EuroMeds, I was managing the team of around 30 people on average, including proof-readers, authors and designers. I owe special thanks to Sven Pal, (EMSA FundRaising Officer), who since 2012 has been contributing to the ‘shape’

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of EuroMeds and supporting me in distribution of the magazine. Printed Eu-roMeds was always delivered to all people involved in its preparation and members attending EMSA events as well as representatives of external ins-titutions closely cooperating with EMSA. I try to make sure we have at least one EuroMeds at CPME office in Brussels to show to potential visitors. TIME: Most of the months of my mandate I was working on at least one issue of Eu-roMeds (distribution – managing the call – collection of materials – coordination of people – answering questions).

2. EMSA Statutes. Various efforts have been undertaken to clarify the path in which the Association’s statute should be up-dated. Information provided by Tin Knezevic and Borislav Manev were of great help. At the moment of writing this report, we are currently awaiting the revision of the statute voted in Leiden in 2011 to be delivered by an European Law Students’ Association (ELSA) representative. TIME: whole mandate, the most intense in the summer.

3. Preparing a position paper of EMSA on Healthy and Active Ageing. With the help of Dr Jacques van der Vliet and with amendments of Jacob Hilde-brand (EMSA Policy Making Officer) the paper has been endorsed by the Standing Committee of European Doctors andEMSA achieved a joint statement with CPME (first time in a couple of years). See the paper here. TIME: April 2013

4. Establishing a WG in EMSA dedicated to Healthy and Active Ageing (AHA). Releasing the call, animating members, directing efforts into having the 1st EMSA webinar on this topic, producing EuroMeds with AHA as a central topic. TIME: May 2013

5. Contribution with Goknur Topcu (EMSA Vice President of Internal Affairs) to a chart where we collected information on the Summer Schools in 2013. The chart has been started by Orkun Kopac (EMSA HR Officer). TIME: May 2013

6. Submitting several blog posts at BlueMist (18 in total) with some Guest Posts following my encouragement prepared by EMSA members. TIME: most of the mandate

7. Developing a system of keeping Monthly Reports in a cloud, using simple google folders set-up. The reports from June can be accessed here: Reports EMSA. Mind the dates when the reports were submitted by the individual exe-cutive members. TIME: June 2013

8. Delivering trainings and sessions for EMSA members: at NCM, GA, other events. More details in my Monthly Reports (access them here).

OTHER ACTIVITIES IN THE EMSA EUROPEAN BOARD IN 2012/2013:Since all EMSA important and historic files are located at CPME office, I was assisting Domagoj Gajski in dealing with the archives and financial do-cuments. Moreover, I tried to contribute in several topics conversations and daily management of the mailing list of EMSA. On average, at least once a week I was in contact on phone, Skype or F2F with a Board colleague. I also found it relevant to always find time for individual members on whatever EMSA topic they needed to discuss (including EMSA in Poland, with Kamila Lipińska). Furthermore, I contributed to the drafting of the letter supporting Turkish doctors and medical students in providing care to the victims of the abuse of power by the policemen in Turkey.The main tasks completed in 2012/2013 and summary of the report:I consider two editions of EuroMeds so far my biggest enterprise which

doesn’t mean I couldn’t improve anything. However, for sure I learned a lot and got the chance to work with wonderful people (thus I can give some re-commendations to the next Editor-in-Chief of EuroMeds). Activities around Active and Healthy Ageing (AHA) were also a new step for EMSA thus I be-lieve through blogging, policy activities, preparing articles, cooperation with other institutions interested in ageing, organizing webinars and animating the WG of EMSA on AHA, we raised some awareness over that topic. Further-more, I am happy to be able to provide EMSA members with free spots at the conferences of various kind (see above) and assist them while in Brussels. I will also be very glad with sorting out the path in which the statute of our asso-ciation should be up-dated which unfortunately is a lengthy and complicated process, depending on many people and hitting some dead ends from time to time.I made it a ‘must’ this year to never leave an individual message addressed to me unanswered - whether it came from an Executive of EMSA, external institution or a regular medical student not associated in any NGO. I find it crucial for building-up the professional status of EMSA not to neglect any-body in communication which I believe also gives one a feeling of profound satisfaction. TRANSPARENCY was also something I was advocating for, by encouraging the reports from meetings that EMSA European Board attended (at least within the team), creating facilitated system of MR submission for the Board, promoting minimal use of abbreviations for EMSA members, includingin relevant external conversations the Board and claiming costs for my travel only when necessary, possibly not from EMSA funds.I want to state that I submitted all Monthly Reports requested on time as well as my Annual Report within the deadline defined by the decision of the EB.CPME Office – Secretariat InternMy work schedule was 9am-5pm, 4-5 days a week.Apart from working for EMSA, this year was dedicated also to the tasks of a CPME intern and maintaining connections with this institution. The positi-on included several types activities such as contribution to the policy creati-on, researching scientific papers on medical topics, writing minutes from the CPME meetings, assisting in building-up surveys for doctors, attending con-ferences (including European Parliament and European Commission) where I tried also to fit in EMSA point of view, preparing summaries of conferences and management of the technical office work. I consider this experience par-ticularly enriching since many good practices of CPME could be established also in EMSA; from the organisation of the GA, through transparency up to cooperation with external institutions as well as individual members of EMSA.Since I considered myself capable and motivated enough to carry the job of the PO for a full year, I applied for the extension after April 2013. My motiva-tion letter was submitted to the EMSA Executive Board and to CPME Secre-tary General (see the documents here). You can also enter the files to read in details what were my tasks at CPME until April 2013. I received positive decision and will continue my work until October 24th, 2013. I would be glad to answer any questions related to the PO work for a person interested in the mandate after me.

Ongoing tasks – to be completed by the GA 2013:a) EuroMeds 2013 – GA Editionb) Statute of EMSA – liaising with ELSA on the revisions of the current statutec) AHA working gropu – webinar and preparation for the session at GAd) Being available for anybody who has an inquiry regarding this association or its workPersonal Statement - objectives, achievements, obstacles and solutions:This has been exhausting but one of the most exciting and wonderful years which I spent with EMSA so far. I met people who changed my point of view on many issues and shaped my opinion. I hope I did the same at least for somebody, in a good way. Moreover, I tried to be ‘approachable and availa-

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ble’ for every person who needed my assistance regarding EMSA and not only. I hope that by doing my best to meet those expectations, I also did well in your opinion.Apart from EMSA and CPME, since October 2013 I was working for the trans-lation company GET IT (using English, Italian, Polish) and studying French which required taking exams throughout the year. While in Brussels, I further-more decided to find a contact with a local General Practitioner and assist him at least once a week in order not to lose contact with practical medicine to which I am returning in November 2013. I already declared myself eager to carry out internship at European Public Health Alliance (EPHA) in the sum-mer months 2014 which has been arranged by Sofia Ribeiro (EMSA Vice President of External Affairs) in order to stay in the public health/policy field as much as possible. If I could remain in the EMSA European Board for the mandate 2013/2014, I can already declare myself eager to help the associa-tion from the position at EPHA.I found no crucial obstacles which would prevent me from carrying out the plans I set to myself.

Evaluation and recommendations:Message to the next Permanent Officer of EMSA at CPME (Brussels):1. I sincerely appeal to all future Permanent Officers (POs) to try arranging your stay at CPME for the whole year. What might sometimes look like blo-cking a place for somebody else is in fact up-grading EMSA contacts with this institution, getting to know the system better, providing more information to EMSA through the sources which you keep exploring and widening all year and which would have to be established de novo by another PO. Let’s reduce the number of moments when the wheel is being re-invented. Handing over of mails is one thing but true use of those networks is another thing which you get to know better over time – you manage it better after 1 year then after 6 months. Of course, if somebody can apply for 6 months only and he/she cannot extend it, the person should NOT be disadvantaged. However, the candidates capable of staying at CPME for a full year might get more points. Thus the evaluation process of such candidates should also be carried out particularly meticulously since that affects a lot our external relations.Moreover, the candidate interested in prolonging his or her stay at CPME should apply as any other candidate for the position. I also suggest to include CPME in the selection process.2.Use the opportunity given to you by CPME to do some work for EMSA at the same time. E.g. when going to the Parliament or conferences, try to speak on behalf of EMSA too. Sometimes people approach you afterwards and want to know more. At the office you write report for CPME. Everyone is satisfied.3.Include CPME in the selection process of the next PO. They can provide an expertise and remain unbiased.4.Use the opportunity to establish contacts with new partners, new institu-tions, new NGOs (also youth NGOs). This can result in free spots at confe-rences, articles for EuroMeds, INTERNSHIPS (!) and exchange of various information interesting for EMSAi. Don’t be afraid to share them;)5. Help EMSA general affairs cause you are the one with most of the time in front of the computer and you can manage a lot of technical work for the as-sociation. From archives through quick management of docs CPME has and EMSA needs.Message for all EMSA Europe Board Members (up-grades since 2013):1.Be active on Facebook – invite people to like project sites, promote EMSA as a whole and show enthusiasm you have for this Association. Facebook is these days one of the most effective NGO information channels. Besides, many people do not have your mail and could contact you via this route only. Set a rule who is checking the Facebook messages. Many visitors leave there messages which the whole Board or individual Board members should eva-luate.

2. Use Blue Mist. As a BLOG - not as a repetition of the EMSA web-site. En-courage members to post notes on BlueMist regarding their local projects or international affairs interesting for medical students. This will keep the plat-form vivid and expand your network.3. During the events (EMSA but not only) spend as much time as possible with the people you just ‘meet’ in mails. You might not have much chances to talk with them F2F afterwards. Get to know EMSAi you work with. Enjoy it! Try not to spend all the time only with EEB members or your best friends. Dedicate a little bit of yourself to the people that know you only from [email protected]. They are what EMSA truly consists of.4. Do not judge your colleagues in EEB: how they respond, where are they if they are not working 100% effectively. Concentrate on YOUR work and YOUR tasks in EMSA (and motivate others this way). Extend the focus only if there are good examples to follow. Of course, if you consider someone doing major errors, feeling lost about the tasks he/she should do or simply neglecting EMSA as a whole – talk about it with that person. If this doesn’t help – contact some trusted members of the EEB. Since this year some of the abovementioned tips were not always helpful, I suggest to bring up the matter in front of everyone, preferably during the F2F meeting.5. Make friends with other EEB members. Go to F2F meetings and make them fun after you complete all work. Celebrate the success – discuss the failure; all in friendly environment. However, remember that in the first place the association has to be professional and when sentiments come too close to proper decision making… ask the EEB and LCs/NCs for advice.6. If you haven’t done it yet, BECOME A TRAINER. It can have immense ef-fects on your work and a general performance as an EEB member as well as a student and a future doctor. The usual training event which takes place at the beginning of the EMSA mandate is Youth Trainers Academy. Ask the old HR Officer to give you more information (100% sure he or she can).7. Fall in love with writing mails. Do not worry if your English is not good enough – NOBODY in the EEB should judge you for this (besides, it always gets better with practice). Important is what you want to say. And keep talking because the lack of voice is worse than disagreement.8. Ask , ask, ask…. ask questions to older EEB members and your colleagues. Ask for advice. Many of the EEBs might have been through similar doubts, fears, confusion moments that you are experiencing right now. Also when wri-ting to members, try avoiding using abbreviations. Some people don’t know (and they have the full right to do so) what the ‘EEB’ means. Not to mention the FRO, VPI, PRO, EILO etc. It takes a little bit effort but eases inclusion of people fresh in EMSA. The same with projects. Movies and Medicine, Twin-ning, Teddy Bear… Always add a 2-3 line description or a project handbook when you refer to those initiatives in a big mail about them. Start with an as-sumption that everyone reads about the issue for the first time, when addres-sing the wide audience.9. Enjoy EMSA and find your own style of work. Use combination of styles of your colleagues to shape your own way of handling issues. And above all… HAVE FUN doing it. In my view that’s one of the most important factors for keeping up the quality job.

Olga RostkowskaEMSA Permanent Officer at CPME (Brussels) 2012-2013

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ANNUAL REPORT

Demijan Hadzi-AngelkovskiPublic Relations Officer of EMSA 2012 - 2013


DATE OF COMMENCING IN THE EEB:

21 July 2013 (elected by the EEB)On the 1st of July I was contacted by the president Borislav, asking me whea-ther I would be interested to take the position of PRO, since they needed it and there was no one who applied for it. Three week later I was voted to take the position in order to help with the organizing of the GA in Lisbon.

MEETINGS ATTENDED:July 2013 • OLMs with the President and handout for the PR position with him (he sent me all the design files, made me administrator of the Web page and Face-book Page.) August 2013 • 5th August F2F with the President (no-emsa reimbursments) • EMSA European Board F2F Meeting, Skopje, Macedonia (update to the web page, promotional material, cover of euromeds)

BRIEF REPORT OF HANDOVER PERIOD:Since my handover period started on the 21st of July, I still am getting to know how all of the things work, but with no significant trouble. In the beginning it was a bit difficult since I had no predecessor, but with the help of the president Borislav, I overcame all of these difficulties, and started with my work imme-diately.

In the first couple of days, Borislav gathered all of the design files, logos and booklets and sent them to me, which helped me a lot to make a fast start and cover all of the ground that was lost, with the public relations sector and the position being empty all year long.

Within the first week of work, in a conversation with the president, I told him what I wanted to do, and when will everything be ready. So togeather we made a list of all the things that have to be done before the GA in Lisbon and I started my full reorganization of this position.

MAIN REPORTPERIOD OF JULY - AUGUST 2013

1. Created 3 videos for promotional causes2. Helped design EuroMeds and designed the Cover Page3. Edited and designed the NCM 2013 report 4. Edited and designed the How to prepare for the GA booklet5. Edited and designed the GA 2013 Booklet6. Ordering of promotional material from printing shops7. Small redesign and update of the EMSA web page 8. Other PR related bussines (FB Page updates, Twitter, Emails and Con-

tacts)

TASKS COMPLETEDIn the beginning of my mandate at the end of July, I first started with analyzing the situation in the Public Relations sector and found multiple weeknesses which I proceded to fix right away. One of those weeknesses was the lack of promotional material for EMSA that was availble online.

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ANNUAL REPORT

Orkun KopaçHuman Resources Officer of EMSA 2012 - 2013


So, the first order of bussines for me as the PRO, was to create a YouTube channel in which I uploaded the two videos I created. The first video, was a commercial about EMSA that‘s easily sharable on all social media, the se-cond video was a 4 minute speach that I gave explaning the whole structure of EMSA and the projects we have. This kind of video is intended for our partners (current and potential), to NCs and LCs, so they can get to know the EMSA corporate structure much better. There is also a third video that explai-nes the „I Love EMSA“ campaign.

Next I continued with creating and reediting the old promotional materials to better suit our needs, and with the support of Borislav, we proceded in crea-ting EMSA envelopes, EMSA Notebooks and EMSA Stickers.

After a couple of emails with Olga (editor-in-chief for EuroMeds), I decided to be a designer for the lates issue of EuroMeds GA edition and designed the cover page.

At the F2F meeting in Skopje (my hometown), I created the „How to prepare for the GA 2013“ Booblet and updated the web page with small redesigns on the layout.

Then I finieshed NCM 2013 report which was already late a several months, and just before the GA, I finished the design, layout and editorial job for the GA Booklet.

PERSONAL STATEMENT:

This may not be the easiest job in the world, but I love it, and want to conti-nue doing it. With the foundations that I have set in these past two months in the public relations sector, I believe that many medical students would notice them and change their minds about EMSA in general. I don‘t want us to be just another student organizations, I want us to be the student organization for medical students across Europe. When I started as PRO, I was affraid that I could not manage it, but as always only the beginning is hard. Now I understand it and I understand the neces-sity of having the PRO and not leaving the position empty all year. It is very important to have a person in EMSA who will create and dictate the corporate image of the association, because at the end of the day, our members want to know what we have done and why have we done it.

Demijan Hadzi-AngelkovskiPublic Relations Officer 2012/13

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• Several OLMs with Tin Knezevic (Alumni, EMSA Trainer), Wander Kenter (EMSA Trainer), Federico Pisanu (EMSA Trainer) regarding the TCE preparationsJune 2013• OLM with TCE Trainers’ Team,• OLM with Tin Knezevic (Alumni, EMSA Trainer), Wander Kenter (EMSA Trainer), Federico Pisanu (EMSA Trainer), Emine Şenkal (TCE OC President) regarding TCE preparationsJuly 2013• OLM with the EEB members,• OLM with TCE Trainers’ Team,• Attended and coordinated Training Center of ExcellenceAugust 2013• F2F meeting of the EEB, Shtip, Macedonia,• Attended AMEE Conference 2013 as a part member of the Student Task Force, Prague, Czech Republic

BRIEF REPORT OF THE HANDOVER PERIODDuring the GA 2012 in Istanbul, I was introduced to experienced trainers from different organizations, however we couldn’t find the chance to have a regular F2F meeting with my predecessor, Göknur, because of my early leaving due to an exam I had to take. In October, we had a F2F meeting in Istanbul and I received the necessary information for the position. In January, I received all the training related documents from Göknur. Because she was in the EEB, it was easy for me to communicate and she replied all my emails. My pre-pre-decessor, Iza Ene also helped me a lot when needed, I have received many documents from her about training and alumni.

MAIN REPORTOriginal Roadmap for the HRO in 2012-2013

o Improve EMSA Training Systemo Sustain, empower and foster the EMSA Training Teamo Organize the 3rd edition of Training Center of Excellence (with EMSA-Yeditepe OC)o Organize the 3rd EMSA TNTo Establish the alumni network and increase the communication bet-ween the Alumni and EMSA, o Increase the productivity of the EEB and have a follow-up system of the EEB memberso Organizing trainings for EEB, GA, NCM, TCE and other local, national and international events.o Creating training opportunities for EMSA trainerso Updating the trainers about the training opportunitieso Improve and expand the EMSA Training Materials Databaseo Create EMSA Trainers’ Databaseo Evaluating all international events (and national&local events if atten-ded) and share the outcomes with the EEB and EMSA memberso Be available and in contact with the EEB all the time

Personal Statement – objectives, achievements, obstacles and so-lutions

After becoming an EMSA Trainer in TNT, I felt I wanted to give more to EMSA and the best position for me that I could be most beneficial was HRO that I was very enthusiastic about. During the candidature preparations, I made

Date of commencing for the position:Elected by the General Assembly 2013 in Istanbul in September. Started wor-king within the EEB right after the GA, however official month of commence for the position was November (2 months after the GA – handover period).

Meetings Attended As EEB RepresentativeSeptember 2012• General Assembly 2012, Istanbul, TurkeyOctober 2012• F2F meeting with Göknur Topçu (VPi) for the handoverNovember 2012• Extraordinary General Assembly 2012, Thessaloniki, Greece• F2F meeting with the EEB,• F2F meeting with Tin Knezevic (former EMSA President) regarding the strategic plan of the position HRO,• OLM with Marian Banica (AIESEC Trainer) about IFISO’s training divi-sion and how can EMSA get more involvedDecember 2012• 1st Local General Assembly of EMSA-Samsun, Samsun, Turkey

January 2013• Attended EMSA-Turkey Local Coordinators’ Meeting, Istanbul, Turkey

February 2013• F2F meeting with EEB members in Brussels, Belgium• OLM with EEB members,• OLM with TCE Supervisory Board• Several OLMs with Marian Banica (AIESEC Trainer) regarding IFISO’s training division and possible future collaborations,• OLM with Ceren Aydın (EMSA Trainer)• Organized “They Can Speak, We Can Not Understand” project in EM-SA-Samsun

March 2013• Attended National Assembly of EMSA-Turkey• Several OLMs with TCE Supervisory BoardApril 2013• OLM with EEB members,• OLM with Tin Knezevic (Alumni) regarding the TCE preparations,• TC with Sou de Roos (Alumni) about the possibilities of online coa-ching sessions within EMSA,• Attended Heart Health Project organized by EMSA-Samsun, Samsun, Turkey• TC with Borislav Manev (President) regarding general updates,• OLM with TCE Supervisory Board,• OLM with TCE Trainers,• OLM with Federico Pisanu (BEST-EMSA Trainer) regarding finding experienced trainers for TCE• OLM with Safa Canşi (bvmd Trainer) regarding the preparations for the training session in NCM• Attended Ophthalmology Conference, Dünyagöz Hospital, Samsun, TurkeyMay 2013• Attended NCM 2013, Tbilisi, Georgia• F2F meeting with EEB members• F2F meeting with TCE Supervisory Board• Attended 4th International Medical Students’ Research Congress, Is-tanbul, Turkey• OLM with EEB members

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during the event. I received feedbacks from registered individuals, because there were no updates from the OC, participants made different plans for the summer vacation. In the Training for Enthusiasts’ part of the event, we could not reach our expected number of participants, although it was a very cozy and high quality event. Even though we experienced some problems with the OC in the preparations, they showed a great effort and hospitality during the event and did their best to fulfill our wishes and prepared an intensive social program.Most of the feedbacks I received from the participants were very positive. The negative feedbacks were mainly about the very intensive social program. Even the participants had a great time, it was very tiring after the full day training sessions. Another point was about the attendance of the EEB to the TCE, only the HRO was engaged in the event. There were many comments about the lack of participation from the EEB. During the whole event, I shoot videos of the trainings, made interviews with the participants and trainers. We will work together with the PRO to make a video campaign for TCE which will be a stronger promotional material for the next year.

Training New Trainers – In TNT, we had 4 trainers, 3 from EMSA and 1 from EFPSA. I am very lucky about having one of the best trainers in our TNT, Wander Kenter and Federico Pisanu who were contributed a lot since the es-tablishment of the training system in EMSA and since they are in our system for 3 years, they are the best people that know the needs and short-comings of our system, Ana Georgescu who is an extremely talented and experienced trainer that has psychology background. Even though Tin Knezevic could not attend the TNT, he contributed a lot to the event with his great ideas. We created a very organized strategy for the preparations and follow-up that the results were highly satisfying, more than my expectations I must say. Our trainees were very motivated both for EMSA and the training system. It was a success we reached the active and motivated EMSAis for the TNT. I believe our 3rd generation trainers, in other words The Duck Generation, will be the milestone of EMSA Training System and will push forward our system.

Training Old Trainers - I worked very hard to organize a Training Old Trainers event in TCE in parallel with the TNT, everything was ready from accommo-dation to the agenda of the training program, however there were not much in-terest from our trainers to attend TOT and the ones who are interested in had already made plans for their summer vacation months ago. I believe next year we will be able to organize our first TOT since now we have over 45 trainers in our team motivated more than before and a good strategy for the event.

EEB&EMSA HRI was always in constant contact with the EEB, completed the unfilled tasks of other members when needed. Followed all the discussions and commented regularly. I tried to motivate the EEB by sending e-mails to EEB mailing group, sending e-mails personal e-mail addresses of the board members or face-book messaging. I could not reached properly to the ones who are less active and it was way harder and also demotivating for me when a person does not respond to your personal e-mails and messages. Afterwards we created the evaluation system for the EEB which is consist of the e-mail server activity, attendance to face-to-face and on-line meetings, publishing BlueMist posts and submitting monthly reports. I shared the data I collect frequently and con-tacted the EEB members individually if they are passive. Publishing the eva-luation results increased the feeling of responsibility I can say.I was responsible of the evaluations of the events. I sent the evaluation forms to the participants within a week after the event which I believe is important for the reality of the feedbacks. I also started to share the results of the eva-

a lot of research to enlarge my vision and action plan from various training and human resources books, contacting EEB members and trainers from dif-ferent associations. Before being elected for the position, my strategic plan was more or less ready, although I made some adjustments after receiving handover and during the year.

The main tasks of the HRO as topics can be basically divided into 3 parts: Training System, EEB&EMSA HR and Alumni. My report is also divided into parts in accordance to those tasks.

Training SystemThe first thing I did was contacting all EMSA Trainers and tried to motivate them to be more active in the training team. From the first generation trainers, I had difficulty because we most of them weren’t delivering trainings anymore. All I could do was to give opportunities to the trainers who are first genera-tions trainers in the current EEB. For the second generation EMSA Trainers, Tigers, it was relatively easier for me to keep them motivated since I also became a trainer from the 2nd TNT and we had a good connection. I did not just share the training calls for trainers, but also motivated them personally to deliver trainings. During the year, EMSA Trainers always had the priority to deliver trainings in our international events (also national and local event that I coordinate the trainings) which I believe gave them the motivation and courage to continue their trainer path.

In NCM 2013, there were 3 training sessions delivered by 6 trainers (5 EMSA Trainer, 1 external trainer). In GA 2013, there will be 15 training sessions will be delivered by 12 trainers (9 EMSA Trainers, 3 external trainers).

I started applying the training report system which will help primarily to keep the record of the trainings delivered by the training team. Together with the training records, now we also have the trainer levels: New Trainer (less than 10 hours of trainings delivered), Junior Trainer (10-30 hours of trainings deli-vered), and Advanced Trainer (30+ hours of trainings delivered). I was in contact with many student and professional organizations in order to improve our training system as well as enlarging the opportunities for our trainers. Recently, I am working with the following organizations:• ESTIEM and EPSA in order to improve our collaboration in the training field and possibly organize a joint TNT event of EMSA-EPSA-ESTIEM,• EFPSA in order to improve our collaboration and increase the ex-change of trainers in the events,• Zero Generation in order to improve our collaboration and training sys-tem;Leadership Summer School in order to increase the activity of EMSA mem-bers in the event and working on the possibilities of organizing the event in EMSA FMOs in the following years. Training Center of ExcellenceIn the beginning of the year, we have created the Supervisory Board of TCE composed of 4 people: Me as the current HRO, Tin Knezevic and Süleyman Yıldız as the founders of the event and Emine Şenkal as the OC President. The Supervisory Board was not much functional I must say, but it was com-posed of people who worked as a core team in the beginning of the pre-parations. After experiencing problems from the host university (mostly from the administration), we had to postpone the primarily announced dates which was a big stress and source of demotivation. After announcing the new dates, we received over 20 applications for Training New Trainers workshop to be selected 10 participants. And over 40 applications for the Training for Enthu-siasts’ part of the TCE. However, because of the banking account problems from the university, the participants were informed to pay the registration fee

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enced trainers and from student organizations• Organized trainings in EMSA events in accordance to the needs of the EMSA members• Supported and motivated the training team• Design-printed EMSA Trainer T-shirts and distributed to all EMSA Trainers• Created and shared training opportunities for our trainers• In close contact with student and professional organizations• Coordinated TNT and TCE• Started applying the training reports and trainer levelsEEB Work & EMSA HR• Created the EEB Evaluation System together with Borislav Manev (President)• Organized the date and times of the EEB on-line and face-to-face meetings• Worked on the minutes of GA 2012 Istanbul• Motivated and empowered EMSA members non-EMSA member indi-vidualsAlumni• Created EMSA Alumni Database (online alumni contact information database) and collected the contact information of most of the alumni• Collected articles from alumni for the Euromeds• Sent official invitations to all EMSA Alumni for EMSA GA 2013

GA 2012• Was a member of the Organizing Committee,• Prepare and distributed the training certificates for trainers and partici-pants,• Collected session reports and training handouts,• Prepared the evaluation of the GA together with Bahadır Baykan with the help of the feedback forms sent to the participants, sent the results to EMSA mailing groupseoGA 2012• Coordinated the training delivered in the event (Communication Skills delivered by Olga Rostkowska, Project Management delivered by Göknur Topçu, Strategic Planning delivered by Ema Andrei)• Prepared the evaluation of the eoGA together with Bahadır Baykan with the help of the feedback forms sent to the participants, sent the results to EMSA mailing groupsNCM 2013• Coordinated trainings delivered in the event (Project Management by Orkun Kopaç and Safa Canşi, Creativity by Olga Rostkowska and Ivana Ko-levska, Communication Skills by Emine Şenkal and Kezban Burcu Avanoğlu)• Prepared the evaluation of the NCM together with Bahadır Baykan with the help of the feedback forms sent to the participants, sent the results to EMSA mailing groupsTCE 2013• Coordinated the Training New Trainers workshop and TCE,• Prepared the agenda of the event together with TCE Trainers,• Delivered trainings in Training New Trainers workshop and Training for Enthusiasts’ part of the TCE• Motivated and empowered 3rd generation EMSA Trainers (Duck Ge-neration)• Worked on the promotion of the event during the year (writing articles to the website, making the promotion from several EMSA channels, photogra-phy, etc.)• Collected articles from trainers and participants for EuroMeds,• Collected photographs for EMSA’s new PR campaign (#ILoveEMSA)

luation and the feedbacks with the LC and NCs which made the events more transparent for our members who could not attend the event.During the year, I worked as a general officer of the board. Send doodles for the date and times of the online and face-to-face meetings, selected the most appropriate date-time for the meetings. I collected the descriptions of the ses-sions for NCM 2013 and GA 2013 for the booklets. I worked actively on crea-ting and adjusting the agendas of events. I worked on the minutes of the GA 2012. But I must admit the minutes were not taken properly, it was a difficult task when many of the discussions and names were written partially. I com-pleted the names and countries, edited the discussions as much as I could.I was always open to any questions or help from anyone, answered all the re-quests carefully. Motivated EMSA people, informed in detail and empowered non-EMSA people during events or from online. Also made face-to-face and online meetings with new FMOs and individuals willing to establish EMSA lo-cal organizations in their faculties, not to mention many messages and mails.

AlumniI tried to be in contact with the Alumni as much as I can. But I did not have all the contact information of the EMSA Alumni and neither did EMSA achieve had the current contact details of them. I received documents from Tin Kne-zevic (Alumni) and Ize Ene (Alumni) of the previous boards which made my work easier to work on the Alumni System. I firstly created an online database (EMSA Alumni Database) of contact details of all previous EMSA European Boards. I asked for help to the alumni that I have the contact information’s of and currently we have most of the details currently.I collected articles from the Alumni for Euromeds for each issue of this year (special NCM edition and special GA edition).I have invited all EMSA Alumni to our General Assembly and I was planning make an Alumni session so that we could discuss on the Alumni System and active it. Although all the invitations were sent 1.5-2 months prior to the event, most of them have already planned to attend a meeting/conference or have a special occasion to attend. That was the first interaction with most of the alumni and they could not have been informed with the updates of the current work of the EMSA Europe. I regret I did not have contacted them earlier, but I believe in the next year, we will have a better activity from the alumni.

We are discussing with Sou de Roos (Alumni) about the possibilities of coa-ching sessions to be held in the EMSA events or online (skype/google hang-out). Sou is an EMSA Trainer and expertized in coaching after attending spe-cific courses. The sessions may be launched in the next year.

EMSA-SamsunApart from my board work, after transferring to Samsun Ondokuz Mayıs Uni-versity, I felt the need of EMSA in my new faculty and the responsibility to found a FMO as HRO there. Before the academic year started, Bahadır Bay-kan and I have started the preparations to establish EMSA-Samsun. We be-came a member in October 2012 and activated our FMO very fast. So far we have organized TBH, Sign Language Course, Heart Day activities, Cultural Injection, Movies&Medicine projects, Motivational Weekend, many meetings and team dinners. During the year, EMSA-Samsun was a very active FMO that we have attended with our team to all international and national mee-tings, also I must say we had a very high participation in the Ethics&Culture webinar although we are very young.

Tasks Completed

Training System• Enlarged the EMSA Training Database (materials database) with the help of my predecessors, advanced EMSA Trainers and some other experi-

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ANNUAL REPORT

Sven PalFunds Raising Officer of EMSA 2012 - 2013

ΤΗIS REPORT HAS NOT BEEN SUBMITTED

ON TIME.

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EMSA-Turkey LCM 2013• Coordinated trainings delivered in the event (Time management deli-vered by Orkun Kopaç, Leadership delivered by Emine Şenkal and Kezban Burcu Avanoğlu)EMSA-Turkey National Assembly 2013• Represented EEB,• Coordinated trainings delivered in the event (Emotional Intelligence delivered by Orkun Kopaç, Project Management delivered by Kezban Burcu Avanoğlu, Motivation delivered by Yasin Celal Güneş and Safa Canşi)

IFISO• Represented EMSA as Contact Person in the training division of EMSA, contributed to the IFISO Training DatabaseLSS• Represented EMSA as Contact Person together with Sofia Ribeiro (VPe), provided feedback for trainer and participant applications.EMSA-Samsun• Found EMSA-Samsun together with Bahadır Baykan and activated the FMO in a very short time.

Evaluation and recommendationsWhen I decided to candidate for the position of the HRO, I was aware of the fact that it was a relatively new position and even the job description of the HR is written in the internal rules, it is still not a very settled position with wide range of tasks. Nonetheless, this year I took the position forward. I have ac-complished all my ideas I dreamt of, however with a good handover I believe we will have a more settled HR.Working in an international environment is a hard duty and you may expe-rience problems all the time. In order to prevent or reduce the demotivation and burnouts, you should take a step back before acting and think about the situation. In the EEB work in general or organizing events, there are always problems you face, be calm and act wisely.

Orkun KopaçHuman Resources Officer

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Meetings attended as representative of EMSA:

December 2012: GA of IFMSA-The Netherlands, which is also member in the network of EMSA with all its faculties. Holding a presentation there on the new project of the PTTE and personal meetings and talks with Dutch students, as well as with the international guests like Miguel Cabral, Coordinator for Euro-pe in IFMSA.

April 2013: GA of IFMSA-The Netherlands, where I arrive early to participate in the session of the Local Coordinators at Friday evening. Furthermore atten-ding the plenum and reconnecting with the Dutch students.

May 2013: attended the GA of bvmd (IFMSA and EMSA in Germany). I held there a workshop on policy making at the session of EMSA at Saturday af-ternoon. Further, I reconnected with the officials of bvmd and the students as former LEO and LORE of bvmd.

MAIN REPORT:Agenda settled at the beginning of the termThe position as Policy Making Officer of EMSA is a new function, which hasn’t been occupied in the last term. I was the first EMSAi filling this position and had therefore the responsibility and in the same moment the freedom to de-sign this field within EMSA. I saw it as a chance to improve and support the political discourse within EMSA.

Before, policy papers and discussion have been performed at the NCM, the GA and special meetings on writing policy papers. As international meetings require a huge effort of organization and finances, I forwent to focus on f2f meetings to write policy papers and preferred to work on establishing structu-res of communicating about political topics within EMSA.

All pillars maintain a support group via mailing lists and personal contacts for their projects and actions. So I planned to create a mailing list for interested members as platform for discussions and channel for distributing information, documents, proposals and ideas. In all my political positions I attached impor-tance on caring to communicate everything what I do and plan to the mem-bers, contributors and executive board. The same I did as PMO this time. I am always open for comments, critique, questions and ideas on my work. Also I planned to make myself visible and to introduce my new position to everybody, because I could imagine that nobody had a clear vision what my position is going to be about and I needed to convey the EMSAi, what I am going to work on.

Another aim of my work should be to try to involve as many regions as pos-sible, especially using the contacts I had collected as a LEO of IFMSA and in exchanges to Portugal, the Netherlands and France. This didn’t succeed as I wished, but I tried.

Most of the work as PMO as well as member of the European Board had to be performed online. Unfortunately due to financial and time problems I couldn’t any f2f meeting of the board personally; also I couldn’t come to the GAs in Lisbon and Istanbul and the NCM in Tbilisi. I tried to attend as many Skype meetings with board members personally and as a group as possible. I had diverse contacts with members and stakeholders which don’t need to be do-cumented here in detail.

As only German representative in the European Board of EMSA I felt myself responsible for the geographical centre of Europe and planned to keep my contacts to the Dutch and German students vivid for that purpose. Involving

ANNUAL REPORT

Jacob HildebrandPolicy Making Officer of EMSA 2012 - 2013

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The only aim is to work on representing the interests of European medical stu-dents, nothing more. It is not important which label I paint on my forehead for doing this and I was many times really annoyed, because the people working on that were talking about strategies, but NOTHING resolved from that. Nobo-dy can tell me that this way of working on representing medical students had any positive outcome for the medical students of Europe. This is ridiculous and as you can see my disappointment on this has no limits. It is a problem to think always on the reputation of an association instead of working on a topic and showing some modesty in doing your work.

Until May 2013 Olga, our small team and me carried on to publish the Med Eth News. I think the recipients liked our selection of topics and links, as well as our recommendations of films for “movies and medicine”. The design de-veloped thanks to our Italian members of the editorial board. Unfortunately, we found no new head to carry on with the project independently and Olga and I hadn’t enough time to preserve it ourselves.

Recommendations for the next PMOMost important is to keep the communication structures working and to have regular messages to the members about relevant topics in medicine and health politics, developing new policy papers together with other board mem-bers and being up to date on the latest developments.

I try to keep up with the developments in the secret negotiations on the FTA between the European Union and the US and to contribute in this point a little bit for EMSA, because important health topics will be touched by the points concluded in this agreement. Also we planned a paper on addiction to compu-ter games and on open access to research results. I hope we will realize this, with or without my contribution.

At the moment I conduct the summer poll on four papers on antimicrobial resistances, on cutting of health care costs in Europe, on AIDS/HIV and on childhood obesity.

The cooperation between EPSA and us with the paper on antimicrobial re-sistances failed, because we disagreed in the negotiations on certain points. The biggest problem was the demand of EPSA to call for financial support of the pharmaceutical industry. I objected that calling for national and European institutions to conduct research on antibiotics in the interest of the European people is more effective and practical. EPSA didn’t seem to agree on that and due to the length of negotiations (I work on this paper since January), I stop-ped to negotiate at the end of July and included our version of the paper in the summer poll. I think, I followed the opinion of all EMSAi with this decision, because I expected severe resistance to include in the paper a paragraph demanding direct financial support for the pharmaceutical industry by the Eu-ropean governments.

At least I hope that EMSA and IFMSA will cooperate friendly and construc-tively like they did long ago in the past in full responsibility of the mandate to represent the European Medical students instead of stir up unwarranted animosities.

I thank all EMSAi, members of the board, Tin, Olga, Borislav, Jan, the Dutch and German students especially for contributing constructively and helping being a PMO.

Jacob HildebrandPolicy Making Officer

some not very active members of Germany in the work of EMSA from my side wasn’t always successful.

The outcome of my work should be to establish communication on policy pa-pers within EMSA and to develop several papers on relevant topics.Finally, I wanted to continue editing the link collection for the monthly produ-ced Med Eth News together with PO Olga Rostkowska and our small team (thanks to you!).

Realizing of my agenda: problems and solutionsFor my support division I decided to call the mailing list PTTE. I like the term of the “think tank” to signify openness, productivity, communication and co-operation, as well as professionalism.

I planned the structure of the first online voting with the support of the PTTE. Especially I want to mention Tin Knesevic, who gave me the decisive input for the voting procedure itself. Thanks for that, Tin. Without mentioning the technical problems to perform the first online voting in detail, which required postponing it from winter to spring 2013, I only want to explain that every LC had one vote on every proposed paper and agreement. So, every FMO had two votes. The voting is anonym. Every LC receives a personal voting code, which he fills in the voting sheet together with his decisions and submits it to me. I only published the code together with the decision. The decoding of the codes hasn’t been published.

The contacts to the local level weren’t effective in all cases. I tried to contact all LCs, but the quote of around 40% of LCs, who responded to my call to vote in the spring poll, could have been bigger. Whole countries didn’t res-pond. The greatest input I received from Kosovo, Croatia, Germany and the Netherlands. I know that policies and politics isn’t the favourite topic of every student, though I was satisfied with the interest and responses to my work and input, but I can always be more, naturally.

So we adopted the paper on tobacco policy, the paper on the mobility direc-tive and the paper on the Erasmus exchange programme. We agreed to sign an agreement on climate and health and on medical support for migrants in Europe. I started to communicate our papers and opinions then to relevant stakeholders and institutions. I documented this and the next poll on blue mist, also I involved everybody on the following point:

The WMA offered us to contribute to the call to comment on the revision of the declaration of Helsinki. In a common effort we developed a huge comment, which endorsed several interesting proposals how to state certain points more precise in the declaration. Thanks to Jan, Tin, Jehona, Jesper, Thorsten, Ja-son, Lara and many more, who contributed to this hot topic.

I contributed to several topics with small comments like the paper of PO Olga Rostkowska on healthy ageing.

Unexpectedly, I got confronted with the fact the contract of cooperation bet-ween IFMSA and EMSA has been expired in March 2012. Together with the president Borislav Manev and PO Olga Rostkowska we tried to negotiate with IFMSA to agree on a new contract. In this process I was really disappointed by both IFMSA and EMSA. The interest to cooperate wasn’t that strong and both sides had representatives, which had strange opinions about the other side. I feel that all these animosities and strategic thoughts about the “ruling about Europe”, which I heard many times from certain persons, is a pure waste of time. I think many people are still really stubborn in this field. It is not about strategies, it is no war, it is only about medicine and medicine students.

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Memorandum of Understanding

Between:

C SECTIOND o c u m e n t s f o r P r o m o t i o n , d i s c u s s i o n a n d A d o p t i o n

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Focuses • to promoting each other’s organization and activities,• to seek for new joint projects and initiatives with greater benefit for our student members;• To strengthen the cooperation between other Healthcare Students’ Associations or other Associations whose aim might be relevant for both.• To grant a total of two (2) free registration fees for the diverse events of the two organizations throughout the year, being allowed the maximum of two representatives per event. The distribution of the granted free fees is entirely up to the association attending the event of the other.• To promote the collaboration between the Training Projects of the two associations, having in mind the possibility of joint training events• To promote the collaboration between the Exchange / Twining Project;• to share intellectual property such as: publications, press releases, news and other released materials • to promote cooperation between EMSA and AMSA on international and local levels.

Official RepresentativesEMSA will be represented by the EMSA Executive Board and contact person for AMSA will be the Liaison Officer Towards European Institutions (hereafter EI-LO)AMSA will be represented by the AMSA Executive Board and contact person for EMSA will be the AMSA Liaison Officer to EMSA

Besides this we will as well promote communication between the boards and the other board members of the two associations and ensure the continuity of this communication.

Validity of the Memorandum of Understanding

• This memorandum is valid for …..• Any amendment to this agreement shall become effective only as of being confirmed by both parties in writing • Either party may terminate this contract at any given moment through written notice to the other party.

With this Memorandum of Understanding(MoU) the European Medical Stu-dents’ Association (hereafter called EMSA) and the Asian Medical Students’ Association (hereafter called AMSA) define their willingness for understan-ding and future collaboration.

Introduction of the sides:

1. EMSAThe European Medical Students‘ Association (EMSA) seeks to improve the health and quality of care of the citizens of Europe, by acting as a conduit for increased interaction and sharing of knowledge between European medical students in the fields of medical education, medical ethics, medical science and European integration. In 1991 the European Medical Students‘ Associ-ation was founded at the first General Assembly in Brussels, Belgium. Since this time, EMSA has grown and expanded its membership within Europe. EMSA currently has active Faculty Member Organizations in 24 countries throughout geographical Europe. Also EMSA is proud to have strong student partners and professional partners within Europe as well as outside Europe. EMSA‘s activities have been endorsed by the European Commission in 2005.

2. AMSAThe Asian Medical Students’ Association-International (AMSA) is the largest organization of medicalstudents in the Asia-Pacific region, formally founded in 1985 in Manila, Phil-ippines at the 6 Asian Medical Students’ Conference (AMSC). Our member-ship includes 23 full and observer chapters across the region which include: Australia, Bangladesh, Cambodia, China, Egypt, Hong Kong, Indonesia, In-dia, Japan, Malaysia, Mongolia, Myanmar, Nepal, New Zealand, Pakistan, Palestine, the Philippines, Singapore, South Korea , Taiwan, Thailand. Asso-ciate member chapters also exist in the United Kingdom and Ukraine. AMSA organizes annual scientific conferences and theme-based activities, including academic paper reviews, public health and humanitarian projects, and stu-dent exchange programs in the aim of fulfilling its vision which is:Knowledge: to increase and expand medical students’ knowledge by promo-ting scientific activities whilst training to become professionals of the future.Action: to show concern for the community by contributing to the improve-ment and benefit of every citizen in society.Friendship: to build and maintain good relationships among colleagues of the Asia-Pacific region and beyond.

The undersigned Students’ Associations,Committing to establish a solid and long lasting partnership, in order to con-solidate the relations between the two organizations,Willing to improve collaboration in the Healthcare sector and the field of Pu-blic Health.Endorse the following Statement: “The European Medical Students’ Association (EMSA) and the Asian Medical Students’ Association (AMSA) are both student organizations representing Healthcare students and have been cooperating in few initiatives.Both our organizations have common interests, share common needs and face common challenges.With this Statement our goal is to formalize cooperation and a lon tearm part-nership since we clearly see the benefits of cooperating closely and by this connecting the students from two different continents. Recognize each other as international partners

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President of AMSA

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Letter of Endorsement

With this letter EMSA would like to endorse fellow medical students and other medical professionals volunteering their time and expertise and providing medical and other assistance to those who need it during the ongoing protests in Turkey. We would furthermore like to declare our strong support of such humanitarian efforts as well as of a dignified expression of democratic rights of the people of Turkey. It is our hope that those protests will remain peaceful and therefore call upon all the stakeholders to refrain from any use of force or any methods of oppression. We believe that civil rights of expression and assembly should not only be allowed and supported, but also nurtured with grace and virtue. Therefore we once again applaud the peaceful protection of civil freedoms and humanitarian actions of many who have shown it thus far. EMSA endorses all health-care professionals who are strugg-ling, often putting their own well-being at risk, to provide aid and support for those involved in any currently on-going similar crisis. We strongly oppose any violation of peace yet firmly stand behind those who in the times of conflict, despite the danger involved, deliver help and professional medical care to those in the need of such a resource. Kindly, EMSA European Board.

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Ms. Soraya Sáenz de Santamaría,Deputy Prime Minister and Minister of the Presidency

Ms. Ana Mato AdroverMinister for Health, Social Services and Equality

Dear madams,

We are writing from the European Medical Students’ Association to reject the inclusion of the Spanish Youth Council (Consejo de la Juventud de España - CJE) in the list of bodies to be abolished that was drafted by the Spanish government‘s Commission for Reform of Public Administration (CORA).

The CJE is a diverse and democratic platform, the only state body for coordi-nation, dialogue, training and cooperation for more than 80 organisations and associations of which it is composed, which are very different in character and ideology. It also plays a crucial role in representing young people in Europe and around the world. It heads the struggle for youth rights and equality, it has created and it continues to maintain an important link with young peo-ple in Europe and Latin America, and in this way it has helped ensure that thousands of young people are now active citizens.

The importance of these structures has been consistently reasserted in reso-lutions from various international institutions. For example, the Youth White Paper from the European Union calls for member states to promote participa-tion among young people in public life through general introduction of youth councils that are independent of political authorities, at a regional and natio-nal level. It also calls on authorities to consult them before any decision that could have significant consequences for young people.

If the Spanish government closes the CJE, it will be impossible for young peo-ple to organise themselves in an platform that is independent of the political forces of government. This would severely impair youth protection, as young people would lose a legitimate spokesman to defend their interests.

Taking into account the current difficult situation for young Spanish people in social, economic and labour terms (with some of the highest youth unem-ployment figures in Europe and increasing difficulty in accessing basic public services such as education or health), it is now more necessary than ever to promote all possible channels of dialogue with civil society. To deprive Spanish young people of the legitimate role played by the CJE after three de-cades of work would mean a big step backwards for Spain in terms of youth rights at a European level.

Thank you for taking the time to evaluate our request and passing on our concerns to the relevant Spanish state bodies. We believe that the Spanish Youth Council (CJE) is a model for democratic participation and coexistence and for this reason we would like to express our commitment and support for this platform. We want to see it continue, and we would like to highlight its importance for young people in Spain.

Yours faithfully,

D-r Borislav ManevPresident of EMSA 2012/13

D-r. Borislav ManevEMSA – EuropeRue Guimard 151040 BrusselsBelgium, 6th August 2013

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Abbreviations EB: Executive BoardEEB: EMSA European BoardVPI: Vice President of Internal AffairsDIA: Department of Internal AffairsPHD: Public Health DirectorMSD: Medical Science DirectorEID: European Integration DirectorECD: Medical Ethics & Culture DirectorMED: Medical Education DirectorESD: European Support DivisionNC: National CoordinatorsTRAM: Trainers‘ MeetingEPHSA: European Pharmacutical Students‘ AssociationNCM: National Coordinators and Enthusiasts‘ MeetingOLM: Online meetingsF2F: Face to face meetingPC: Phone call

Proposal for changes in the Internal Rules v.13 Current IRNone

Proposed by Jason van Genderen (EMSA-NC the Netherlands), Michiel van Kernebeek (IFMSA-UvA Amsterdam) and Lara Te-heux (EMSA-NO the Netherlands) :

To add IR article 5.3.4 and renumber accordingly.The EB has the right to rectify spelling in the IR, without changing the me-aning of the article. These modifications do not need approval by the GA. The modifications, including the most recent version of the IR, will be sent as notification to the members within two weeks.

Explanation: The EB, particularly the Secretary General, should have the right to rectify spelling within the IR without consent of the GA. We believe that controlling changes that won’t change the meaning of an article is microma-naging and therefore time loss at the GA. The time could be spent more wise-ly on more relevant subjects. We have encountered many spelling errors and would like to change those, without spending hours at the GA. If this proposal passes we shall submit these changes and the working group on the IR will have an IR to work on that contains less spelling errors. Of course members should be notified if changes are made to the IR and therefore the most recent version has to be sent to them as soon as possible.

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Design and edit: Demijan Hadzi-Angelkovski

emsa ga booklet 2013

Documents

emsa european board

behalf of emsa european

emsa ga5

presidentdear emsa members

international board

emsa general assembly

policy paper

emsa amsa mou13