employment correspondence

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description of employment correspondence.


  • Resume Is also called a data sheet or vita. It is an outline of all you have to offer a new employer. It presents your qualifications, background, and experiences in a way that will convince a business person to grant you an interview. This is the first impression you make on an employer. It must be printed on business-size bond, and never send a resume with handwritten, or even typed, additions squeezed in.

  • The resume must have an overall neat appearance, margins are wide and balanced. The information contained on the resume must be accurate and complete; the information is expressed in short phrases rather than whole sentences. Do not offer reasons for leaving previous jobs. Do not make critical comments about a previous employer and, of course, do not lie.

  • Letters of application Is a sales letter in which you are both salesperson and product. Its purpose is to attract an employer's attention and persuade her to grant you an interview. A letter of application serves as the COVER LETTER of your resume. Like a resume, it is a sample of your work. It is also an opportunity to demonstrate your skills and personality. There are two types of application letters. The first one is the solicited letter, that is sent in response to a help-wanted ad. It must be composed with distinction. Also, it must refer to the ad and the specific advertised job. The other one is the unsolicited letter that is sent to a company for which you would like to work even though you know of no particular opening.

  • The advantage of this type of application is that there will be little competition. You can personally define the position you would like to apply for. It is good idea, though, to find out the name of a specific person to whom you can send the letter. This makes the letter more effective than simply addressing a letter to "Personnel." Your letter of application should look as good as your resume, prepared with the same care on plain business-size bond. It should never express dissatisfaction with a present or former job or employer. You should avoid discussing your reasons for leaving your last job.

  • When you begin to write your letter of application, keep in mind the principles of writing sales letters: 1. Start by attracting attention. You must says that you are applying and mention both the specific job and how you heard about it. But try to avoid a mundane opening. 2. Continue by describing your qualifications. Provide details and explanations not found on your resume. 3. Assure the employer that you are the person for the job. Mention the names of any familiar or prominent references you may have. 4. Conclude by requesting an interview. Mention your telephone number and the best hours to reach you, or state that you will call the employer within a few days. A complete application should contain both a letter of application and a resume. DO NOT include a photograph of yourself. The briefer the application, the better.

  • 36 Avenue 27-92, Zone 5 01005 Guatemala

    April 20, 2012

    Mr. Juan Lpez

    Calzada Aguilar Batres 32-10, Zone 11

    C. C. Pacific Center 4th level

    01011 Guatemala

    Dear Mr. Lpez:

    I am applying for the position of bilingual secretary advertised April 19 with the

    placement service in Prensa Libre. The position fits my qualifications, experience, career

    interest and expertise.

    According to the advertisement, the position requires very good human relationships,

    ability to work under pressure, to face challenges, to do team work, to take initiative,

    strong knowledge of computer programs and English proficiency written and spoken. I am

    an expertise in shorthand and typing. Additionally, I have excellent human relationships

    and I can use Microsoft Office and other programs. Enclosed is my resume that provides

    more details on my qualifications, experience and expertise. I am confident that I can

    perform the job effectively and I know I can help in the growth of your company with my

    knowledge, skills and strategies.

    I request you to please consider me for a personal interview to discuss my qualifications

    and the job opportunity. You can contact me at 5019-3452. The best time to reach me is

    before 9 a.m. or after 4 p.m. I look forward to hearing from you soon.

    Sincerely yours,

    Gabriella Fajardo

    Bilingual Secretary


  • Follow-Up Letter Nowadays, few people send a follow-up letter after an interview. A follow-up letter can be highly effective. It should be courteous and brief. Additionally, it should merely thank the employer for the interview and restate your interest in the job. A reference to a successful moment at the interview is a good, personalizing touch.

  • 36 Avenue 27-92, Zone 5

    01005 Guatemala

    April 30, 2012

    Mr. Juan Lpez

    Calzada Aguilar Batres 32-10, Zone 11

    C. C. Pacific Center 4th level

    01011 Guatemala

    Dear Mr. Lpez:

    Thank you for allowing me to discuss my secretarial qualifications in


    Having met you and Mrs. Marroqun, and seen your company in

    operation, I sincerely hope I will have the opportunity to demonstrate my

    working skills and qualifications.

    Enclosed are the letters of reference you requested. You can contact me

    at 5014-3453 during business hours. I look forward to hearing from you


    Sincerely yours,

    Gabriella Fajardo

    Bilingual Secretary

    Enclosure: 3

  • Letters of Reference and Recommendation

    The difference between letters of recommendation and

    reference is slim. A recommendation is an endorsement

    while a reference is simply a report. A recommendation

    is persuasive while a reference verifies facts. Both types

    of letter start out the same. Each should include:

    1. A statement of the letters purpose. 2. An account of the duties performed by the applicant or

    of the applicants general qualifications.

    A letter of recommendation would add a third item-a

    concluding statement specifically recommending the

    applicant for the particular position. Before writing a

    recommendation or reference, be sure that the company

    has no policy forbidding them so you can avoid possible

    lawsuits or complaints. If you do write such a letter, it is

    advisable to mark both the envelope and letter

    Confidential, to protect yourself and the applicant.

  • Instituto Guatemalteco Americano

    Route 1, 4-05, Zone 4

    01004 Guatemala

    May 3, 2012

    Mr. Juan Lpez

    Calzada Aguilar Batres 32-10, Zona 11

    C. C. Pacific Center 4th level

    01011 Guatemala

    Dear Mr. Lpez:

    Gabriella Fajardo was a student in three of my business courses during the 2010-12

    school year. She was always an enthusiastic and outstanding student.

    Miss Fajardo demonstrated her amazing patience and leadership in her class

    performances. Her assignments were always executed with responsibility, honesty

    and punctuality. Additionally, she was always a great speaker and helped her

    classmates when they had a question or problem.

    Therefore, I can highly recommend Miss Fajardo, without hesitation, for the

    position of bilingual secretary in your company.

    Cordially yours,

    Luisa Paz

    Business Teacher

  • Banco G&T Continental

    10 Avenue 3-34, Zone 9

    01009 Guatemala

    May 3, 2012

    Mr. Juan Lpez

    Calzada Aguilar Batres 32-10, Zona 11

    C. C. Pacific Center 4th level

    01011 Guatemala

    Dear Mr. Lpez:

    I am happy to provide the information you requested regarding Gabriella Fajardo,

    with the understanding that this information will be kept confidential.

    Miss Fajardo has been a bilingual secretary and a receptionist in this company

    since 2010. She has always been willing to work odd hours, including weekends and

    holidays, and has proven to be a hardworking and trustworthy employee.

    I hope this information will be helpful to you.

    Cordially yours,

    Mario Lpez

    General Manager

  • Declining a Job Offer