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EMERGENCY PREPAREDNESS PLAN (EPP)

EMERGENCY TELEPHONE PROCEDURES

In cases of emergency, the front desk telephone can be used for all emergency calls.

Evacuation Procedures (Fire Alarm)

The fire alarm system is effective for fire and other emergencies, i.e., a Haz Mat incident. When the fire

alarm bells sound, all building occupants should evacuate all Hope College of Arts & Sciences (HCAS)

campus buildings. Emergency procedures are posted in all classrooms, hallways, lobbies and labs. They

are purple color. Please review them. If any area does not have one, please contact HCAS immediately

1. If an emergency that warrants evacuations of the buildings exists, immediately activate the fire alarm

system by using the nearest fire alarm pull station, and most importantly call 911.

2. When the building evacuation alarm is sounded, you must assume that an emergency exists. All

students, faculty, staff and visitors are asked to exit the buildings in an orderly fashion immediately upon

sounding of the fire alarm, and not return before the recall signal. The recall signal is a bell/horn

combination and is distinctly different from the fire alarm.

3. Willfully preventing or detaining people from exiting the building upon the sounding of the alarm is a

felony act of criminal negligence under Florida State law.

4. ASSIST THE HANDICAPPED IN EXITING THE BUILDING!!! Be especially concerned about

people who may be hearing impaired. DO NOT PANIC. There are five (5) exits on the first floor and

three (3) exits that is specifically designed as a safe evacuation area for people with disabilities. HCAS

personnel will respond to this area to assist in evacuation of people with disabilities.

5. HCAS has assigned personnel who respond to specific locations when the fire alarm sounds. It is their

responsibility to assist in the evacuation of their assigned area and make sure all occupants have left the

building. During a preplanned fire drill. Each evacuation area will be timed as required by law. If it is not

simply a fire drill. All assigned personnel will direct those standing outside to move away from the

building to a safer area.

6. The last assigned personnel leaving the building must make sure that all windows and door(s) are

closed. The personnel assigned to check fire doors and stairwells must ensure that the doors remain closed

to reduce the spread of fire and smoke.

7. The assigned outside personnel must make sure that everyone moves to a clear area that is at least 500

feet away from the affected building. All roadways, fire lanes, hydrants, and walkways must be clear for

emergency vehicles.

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8. If requested, follow the directions given by emergency crews.

9. DO NOT RETURN TO AN EVACUATED BUILDING unless HCAS official gives you the okay.

10. HCAS must conduct a minimum of three fire drills per year, one in the Fall semester and one in the

spring semester. The other one can be in either semester but needs to be held when evening classes are in

session.

Accident and Medical Emergency Response

1. If you are aware of someone having been injured, in an accident, or experiencing a medical problem,

contact a school personnel immediately.

2. The daytime business hours initial response will be HCAS Director of Nursing. The Director of

Nursing will do an assessment of the situation and begin to initiate necessary first aid. Should additional

resources be needed an ambulance could be dispatched. In the event the Director of Nursing is not

available the Dean of Academics will assess the situation and initiate first aid if necessary, an ambulance

will be called. If an ambulance is dispatched to the campus, specific information about the location of a

patient must be given to the dispatcher. The Nurse or staff will go outside to meet and direct ambulance

personnel directly to the scene. The Nurse shall complete the necessary paperwork to report the incident.

3. During the off hours initial a Medical Personnel on duty will be assigned to assess the situation

immediately, and if warranted call 911 for further assistance. The Medical Personnel should render first

aid until the ambulance arrives. The Medical Personnel shall request a staff member or other reliable

person to go outside to meet and direct ambulance personnel to the scene. The assigned Medical

Personnel must complete the necessary paperwork to report the incident.

PROTECTING YOURSELF

BE SAFE CONSCIOUS. DO NOT BE A VICTIM OF CRIME

Campus safety is everyone‘s responsibility – do your part by being:

• ALERT - for campus crime, suspicious persons or safety hazards. Do not take unnecessary

chances.

• SAFETY CONSCIOUS – a conscientious approach can protect you, your belongings, fellow

students/employees, and your campus.

• IN THE KNOW – about safety precautions and emergency procedures. Use common sense –

BE INVOLVED – Watch and be attentive to surroundings and activities near you. Report all

incidents.

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AVOID VICTIMIZATION

Each member of HCAS community can assist in the effort to provide a crime free campus, utilizing

preventive measures to reduce the opportunity for criminal acts by taking the following precautions:

• Do not hesitate to call campus personnel if something does not seem or feel right.

• If you are on campus working after hours, keep main entrance door locked. • The campus is well lit, but

it is wise to walk in groups of at least two to your car at night or when walking to other locations in the

area.

• Walk with confidence, and avoid walking near bushes.

• Avoid isolated, poorly lit routes.

• Stay alert and trust your instincts. If you feel someone is following you, go to a public place and ask for

help.

• If you decide to carry a personal safety device, make sure you have a working knowledge of the product.

Make sure that it is readily accessible and not buried in the bottom of your backpack.

• Carry some kind of identification. Your HCAS ID card will suffice.

• Avoid wearing headphones when walking alone.

• You are encouraged to report any safety hazards to the staff during business hours.

• When parking, remove valuables from plain view and lock your vehicle.

• Personal property, purses, backpacks, textbooks, etc., should never be left unattended. Take such items

with you if you are leaving the area for any length of time.

• Try not to carry large sums of cash on your person, or display large amounts of money.

• Never loan out keys.

• Report any suspicious person, activity, or disturbance to the Campus Security Office, no matter how

minor it may seem.

PREPAREDNESS

Preparedness activities will be conducted to develop the response capabilities needed in the event of an

emergency. Preparedness is everyone’s responsibility. HCAS, departments, and offices must develop

plans and procedures to assist in the overall implementation and maintenance of emergency plans.

Preparedness activities included in the emergency management program are:

Providing emergency related equipment, supplies, and/or facility space.

Emergency planning, including maintaining this plan.

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Conducting or arranging appropriate training for emergency responders, emergency management

personnel, other local officials, and volunteer groups who assist this jurisdiction during

emergencies.

Exercising the Plan

The more a plan is practiced and HCAS responders are trained on the plan, the more effectively they will

be able to act before, during, and after an emergency to lessen the impact on life and property. Exercises

provide opportunities to practice with community partners including first responders and local emergency

management as well as to identify gaps and weaknesses in the plan. The exercises below require

increasing amounts of planning, time, and resources.

Training and Exercises

HCAS emergency preparedness plan includes both training and exercises. The training component will be

implemented as follows:

The Emergency Management Coordinator, through the cooperation of the designated primary

Public Safety Department (PSD), will ensure that all HCAS student faculty & staff receive both

initial and refresher training in its implementation.

The Emergency Management Coordinator, through the cooperation of the Campus Safety

Department will ensure that the support staff for HCAS will be trained to activate, operate and

deactivate the facility.

The Campus Safety Department will continue to maintain their existing staff training programs

regarding the normal and emergency operations that are their normal responsibilities. Where

necessary and appropriate, the existing training programs will be modified to incorporate

reference to the EPP, as well as the policies and methods to be used for interface between field

personnel, command and post.

The Emergency Management Coordinator will ensure that HCAS student faculty & staff

participate in training and exercise opportunities provided by compliant competent sources when

relevant to implementation of HCAS EPP.

The exercise component will be implemented as follows:

At least quarterly, the Emergency Management Coordinator will ensure that HCAS conducts an

exercise of the EPP. This exercise may be a drill, table top, functional or full-scale exercise. On at

least alternate exercise dates, the scenario will incorporate testing of the recovery and mitigation

of the EPP.

Exercises of HCAS EPP may be conducted more frequently than quarterly if, in the judgment of

the Emergency Management Coordinator, conditions warrant a practice exercise of HCAS EPP.

Whenever practicable, exercises of HCAS EPP will be conducted concurrently with those held by

the city of Pompano Beach, Broward County, and/or the State of Florida, with the scenario for the

HCAS exercise integrated with that of the city, county, or state. Further, when exercises of

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emergency plans for large public or private venues located within HCAS is conducted, whenever

practicable HCAS will participate and will concurrently conduct an integrated exercise of the

implementation of the HCAS EPP if applicable to the venue’s scenario.

Tabletop exercises: Tabletop exercises are small-group discussions that walk through a scenario and the

courses of action HCAS will need to take before, during, and after an emergency to lessen the impact on

HCAS community. This activity helps assess the plan and resources, and facilitates an understanding of

emergency management and planning concepts for students, faculty & staff.

Drills: During drills, community partners such as first responders and local emergency managers and

relevant HCAS personnel use the actual campus buildings, facilities, and grounds to practice responding

to a scenario.

Functional exercises: Functional exercises are similar to drills but involve multiple partners. Participants

react to realistic simulated events (e.g., a bomb threat or an intruder with a gun in a classroom).

Full-scale exercises are the most time-consuming activities in the exercise continuum and are multi-

agency, multi-jurisdictional efforts in which all resources are deployed. This type of exercise tests

collaboration among the agencies and participants, public information systems, communications systems,

and equipment.

Exercise Planning Factors: To effectively execute an exercise

Include first responders (e.g., law enforcement officers, EMS personnel, and fire department

officials), local emergency managers, and public and mental health officials;

Communicate information in advance to avoid confusion and concern;

Exercise under different and non-ideal conditions (e.g., time of day, weather, points in the

academic calendar, absence of key personnel and various HCAS events);

Be consistent with common emergency management terminology;

Debrief and develop an after-action report that evaluates results, identifies gaps or shortfalls, and

documents lessons learned.

COMMUNICATION

HCAS, in coordination with the Emergency Management Team and the Emergency Response Team, will

organize and disseminate information relating to any incident that is deemed necessary. HCAS will

communicate, as appropriate, information to the following constituencies: students, faculty, staff, parents,

alumni, trustees, media, and the general public. HCAS will work with

The Emergency Management Team to appoint the Campus Public Safety Manager as spokesperson to

handle all requests for information from media outlets. If media outlets are expected to come on campus,

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HCAS will organize a media staging area and staff that area to facilitate these messages. The primary

method of communication will be the campus alert system and the college Web site.

RESPONSE

HCAS will respond to emergency situations effectively and efficiently. The focus of this plan and its

annexes is on planning for the response to major emergencies. Response operations are intended to

resolve a situation while minimizing casualties and property damage, and may include: warning and

notification, Public Safety operations, general first aid, evacuation, sheltering, as well as other associated

functions.

Minor Emergency: A localized incident with limited threat to life/safety and no impact to normal

campus /HCAS operations. The EPP (Emergency Preparedness Plan) is usually not activated for a

minor emergency, but certain Annexes can be used as standard operating guidelines to the extent

necessary.

Major Emergency: A major emergency is defined as an incident that threatens life/safety on a campus

and/ or severely impacts normal campus/HCAS operations. While it is impossible to itemize all

situations or combinations thereof that would require notification, the incidents below are

representative of the type and severity, which qualifies. When doubt exists or if a minor emergency

has potential to become more dangerous, always resolve in favor of notification and follow the

notification procedure.

1. Shooting on campus property or within 1000 yards of campus property.

2. Bomb and/or improvised explosive device found or explodes causing major damage/injuries/death

on campus property or within 1000 yards of campus property.

3. Death of a HCAS student, employee or visitor on campus property or within 1000 yards of campus

property.

4. Critical illness and/or life-threatening injury of a HCAS student, employee or visitor on campus

property or within 1000 yards of campus property.

5. Civil disturbance, demonstration, and/or riot with violence or threat of violence on campus

property or within 1000 yards of campus property.

6. Major fire on campus property or within 1000 yards of campus property.

7. Dangerous chemical or hazardous materials spill on campus property or within 1000 yards of

campus property;

8. Severe weather incidents (excluding hurricanes) impacting the campus. Examples of severe

weather-related incidents include tornados, flash floods, and severe lightening;

9. Subject with hostage and/or barricaded subject on campus property; Emergency Preparedness Plan

10. Bomb threat on campus property;

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11. Any threat of violence that may cause injuries and/or death on campus property;

12. Warning from the National Weather Service of any severe weather incidents (excluding

hurricanes) issued for the specific area where the campus is located.

Levels of Emergency Response

In responding to any emergency, it is important for HCAS personnel to identify and classify the severity

of incident to ensure the appropriate resources are allocated and organizational structure is implemented

in a timely fashion. There are three levels of emergency response; the lower the level of emergency the

larger the scale of the incident and the more resources and coordination required to manage it. Any given

level may be bypassed if necessary to allow a response to proceed to a higher level. The responsibility of

classifying emergency levels starts at the campus level and proceeds to the district as the severity of the

emergency increases.

INOR EMERGENCY and defined as a localized incident

with a limited threat to life/safety and no impact to normal campus/HCAS operations. Response to a

MINOR EMERGENCY is managed at the campus level with limited support from district resources. The

CEMP is not activated for a MINOR EMERGENCY, but certain sections can be used as standard

operating guidelines to the extent necessary.

EMERGENCY and defined as an incident that

threatens life/safety and/or severely impacts normal campus/HCAS operations. Response to a MAJOR

EMERGENCY can be managed at the campus or district level and could require significant resources

internal and external to HCAS. The EPP is activated for a MAJOR EMERGENCY.

and defined as an incident that results in the

catastrophic loss of life and/or closure of one or more campuses for an extended period of time. Response

to a DISASTER is managed at the district level and requires mutual aid from external agencies. The EPP

is fully activated for a DISASTER.

RECOVERY

If a disaster occurs, HCAS will carry out a recovery program that involves both short-term and long-term

efforts. Short-term operations seek to restore vital services to the HCAS community and provide for the

basic needs of the students, faculty, and staff.

Long-term recovery focuses on restoring the HCAS to its normal state. The federal government, pursuant

to the Stafford Act, provides the vast majority of disaster recovery assistance.

Faculty & Staff

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General Emergency Preparedness Responsibilities: Faculty and staff are seen as leaders on their campus

and must be prepared to direct students, visitors, and colleagues to safe locations in the event of an

emergency. Faculty and staff are responsible for being familiar with applicable emergency plans,

procedures and evacuation routes for their assigned work locations. This information is accessible through

the public safety portal of the HCAS website at www.hcas.edu/safety or can be requested at the public

safety offices located on each campus. Faculty and staff are also responsible for maintaining their contact

information for HCAS ALERTS to maximize the HCAS capability to notify them of a life threatening

emergency and issue appropriate protective actions.

Emergency Response Role: If faculty and staff are involved in or witness a life-threatening emergency,

they are required to immediately call 911 and the appropriate Campus Public Safety Department. Faculty

and staff must be prepared to assess emergency situations quickly but thoroughly, and use common sense

in determining how to implement any issued protective actions. During a declared state of emergency,

faculty and staff without specific crisis management responsibilities are required to take action as directed

by the Campus Crisis Management Team.

In addition to the items listed above, faculty is encouraged to include the following public safety and

emergency preparedness information in their course syllabus and review this information with their

students at the beginning of each term.

Phone Number of Campus Public Safety Departments:

Dayna Fuller Campus Public Safety Department: (954) 532-9614 (202)

Location of classroom evacuation map: next to exit door

Preparedness Information: http://www.hcas.edu/safety-security/

Students

General Emergency Preparedness Responsibilities: Students are responsible for familiarizing themselves

with emergency preparedness resources, campus emergency procedures, and evacuation routes in the

buildings they use frequently. This information is accessible through the public safety portal of the HCAS

website at http://www.hcas.edu/safety-security/ or can be requested at the public safety offices located on

each campus.

Students are responsible for maintaining their contact information for HCAS ALERTS to maximize

HCAS capability to notify them of a life threatening emergency and issue appropriate protective actions.

Information regarding HCAS ALERTS is accessible through the HCAS ALERTS tab of the Orbund

website at https://server1.orbund.com/ or can be requested by emailing complaince@hcas.edu.

Emergency Response Role: If students are involved in or witness a life-threatening emergency, they are

required to immediately call 911 and the appropriate Campus Public Safety Department. Students must be

prepared to assess emergency situations quickly but thoroughly, and use common sense in determining

how to implement any issued protective actions. Students are required to implement protective actions in

an orderly manner when directed by faculty, staff, emergency response personnel or an HCAS ALERTS

message.

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VICTIM ASSISTANCE

HCAS provides support for victims of crime, so no one should hesitate to report a crime. If you are a

victim of a crime and think you need some help but are unsure about formally reporting it, feel free to call

the Student Services Department. The staff there will help you talk it through and make sure that you

know and feel okay with exercising your options. The Student Services Department is located on the

second floor. Police Departments:

Emergency Telephone Numbers

Pompano Beach 954- 786-4201

Coral Springs: 954-344-1800

Coconut Creek: 954-973-6700

Broward Sheriff Department: 954-831-5490

Lighthouse Point: 954-942-8080

Child Abuse 1-800-422-4453

Domestic Violence 1-800-799-7233/ 954-831-7041

Rape Intervention Services Education: 850-245-4455

Suicide Prevention/Intervention: 850-717-4429

1. Normal Administration Business Hours

Monday – Friday 9:00AM – 5:30PM

Saturday - 8:00AM – 5:00PM

Sunday – Closed

** Hours for computer labs, Cafeteria, Library and Field House will be posted and advertised

during the semester

2. Normal Business Hours when classes are in session are as follows:

Monday – Friday 9:00AM - 11:00PM

Saturday - 8:00AM – 5:00PM

3. Access time may vary for special events.

4. On observed holidays, the buildings will be closed.

PARKING

1. Traffic rules, regulations, and signs must be obeyed at all times.

2. HCAS assumes no responsibility for stolen or damaged property. Keep your vehicle locked and

properly secure personal property.

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3. Park only in designated areas and within legally marked parking spaces.

4. Parking in reserved handicapped spaces is permitted only by displaying a valid handicapped

parking permit.

5. Motorcycles and motorbikes are subject to the same rules, regulations, and fines as

automobiles.

6. If you park illegally and do not receive a parking ticket, do not assume that it is okay to park

where you parked.