ehra compensation survey participation webcast · ehra compensation survey participation webcast...

EHRA COMPENSATION SURVEYPARTICIPATION WEBCASTMAY 22, 2013

Chrisy [email protected]

Priya [email protected]

MERCER 1

Engineering Human Resources Association Compensation SurveyAgenda

• Objectives

• Survey overview– What is the survey about?– 2012 Database details– 2013 Enhancements– Important dates

• Survey process– Participation materials– Job matching– Completing the questionnaire– Submitting your data– Data cleaning and analysis

• Results and benefits of participation

MERCER 2

MERCER 3

Engineering Human Resources Association Compensation SurveyObjectives

• Make participating as easy as possible

• Ensure highest quality submissions

• Ensure participants have an understanding of:– Overall survey process– What participation involves– Tips for better job matching– Tips for easier participation– Best practices for participating– Insights into data verification process

MERCER 4

MERCER 5

Survey overviewWhat is the survey about?

• Conducted for the Engineering Human Resources Association (EHRA)

• Provides total annual cash remuneration for a wide spectrum of engineering positions

• Helps association members develop effective compensation plans for their professional engineering employees

• Open for participation by EHRA member organizations only

• Results are available to participating EHRA members only

• Results are complimentary to participating EHRA members

MERCER

Survey overview2012 Database details

EHRA 2012 database included:• Over 42,000+ observations from 72 organizations on 37 benchmark jobs • Base salary• Incentive eligibility• Incentive granted• Total cash compensation

Results included analyses by: • Speciality• Region/Province• Major city• Year of graduation

6

MERCER 7

Survey overview2013 Survey enhancements

• Added a new “Architects” family to the questionnaire (four levels, two specialties: industrial, landscape)

• Added two specialities to the 100 series (Engineers): Metallurgy, Piping

• Added four specialties to the 200 series (Engineering Technicians/Technologists): Architectural, Electrical, Mechanical, Structural

• Pre-populated questionnaires will be provided to 2012 participants

• Results will be available in WIN for the first time this year

MERCER 8

Survey overviewImportant dates

Questionnaire available

Participation webcast (English)

Participation webcast (French)

Data effective date

Submission deadline

Data cleaning — Audit workbooks

Results available (WIN)

* Subject to change

MERCER 9

MERCER 10

Survey process Overview

The survey process can be broken down into six steps:

1.• Getting

started

2.• Completing

the survey

3.• Submitting

your data

4.• Data

cleaning

5.• Analysis

6.• Results

MERCER 11

Survey process Getting started

1.• Getting

started

2.• Completing

the survey

3.• Submitting

your data

4.• Data

cleaning

5.• Analysis

6.• Results

MERCER 12

Getting startedSuggested process

• Mercer suggests using the following approach when preparing your submission:

Download the participation materials (Excel questionnaire

and job matching booklet)

Review the questionnaire and the

data requiredReview the job

matching booklet Determine which

survey positions you are able to match

Gather the data required for these

matchesInput the data into the

questionnaire

Review your submission for

completeness and accuracy

Upload your submission to Mercer

using the secure upload site

MERCER 13

Getting started Participation materials – Blank questionnaire

• Survey materials can be found at: www.imercer.ca/participate– Excel questionnaire– Excel job matching booklet

MERCER 14

Getting started Participation materials – Prepopulated questionnaire

• Prepopulated questionnaires have been posted to the iMerceraccounts of 2012 participants

• If you haven’t received yours, please let us know: [email protected] [email protected]

MERCER 15

Getting startedJob matching booklet

• Contains detailed information on the positions included in the EHRA Compensation Survey

MERCER 16


• Detailed descriptions of all the positions included in the 2013 survey in English

MERCER 17


• Detailed descriptions of all the positions included in the 2013 survey in French

MERCER 18

Getting started Job matching

Review your job description

and other documentation

Review the EHRA survey

job descriptions

Identify job family and job

level within that family

Make note of the survey

position code for your job

match

MERCER

Getting started Job matching – Review your job description and other documentation

19

Use a variety of resources to

ensure a thorough

understanding of your jobs

Review organization

charts to determine reporting

relationships

Talk to line managers,

discuss matches with

peers and with Mercer

Match on content, not

the individual performing the

jobMatch on

content, not job title

Each incumbent should be

matched to only one position

MERCER

Getting started Job matching – Review the EHRA survey job descriptions

20

Typical dutiesTypical duties• Develops solutions for a variety of technical problems of moderate scope and complexity. Assists with coordination of

project design, develops creative-design concepts for projects and prepares presentation and design drawings. Follows established procedures. Determines and develops approach to solutions. Proficiency with drafting software and architectural presentation software may be required to perform assigned tasks.

Decision makingDecision making• Exercises independent judgment in selecting and interpreting information, handling deviations from standard methods

and resolving difficulties. Difficult, complex or unusual problems or decisions are typically referred to more senior architects. Determines work procedures and makes recommendations for improvements. Able to lead small projects with minimal supervision, coordinate consultants and work directly with clients.

Supervision receivedSupervision received• Works under general supervision. Work is assigned in terms of specific objectives. Guidance is provided for review of

designs and unusual features. Completed work is normally accepted as technically accurate and is reviewed only for feasibility and soundness of judgment.

Supervision exercisedSupervision exercised• May provide technical guidance and supervision to designers/drafters and less experienced architects. May coach

other team members.

Entrance qualificationsEntrance qualifications• Approximately 5-7 years experience as a designer. Bachelor’s Degree in Architecture, or equivalent. Typically

licensed as a registered Architect.

MERCER

Getting started Job matching – Identify the match and make note of the survey position code

21

• The incumbent may not perform all functions in the description; a good match represents at least 80% of benchmark position

• If one, or several major responsibilities in the description are not a part of your position (or vice-versa), another match may be more appropriate

A good match

• Expatriate employees • Temporary or contract employees• Positions that are currently vacant

Do not match

MERCER 22

Getting startedJob matching

Engineering (Levels 1-7)

101-107 Civil / Structural, Electrical / Instrumentation, Geological, Mechanical, Mining, Chemical / Process, Environmental, Metallurgy, Piping

11-19

Engineering Technicians/ Technologists (Levels 1-6)

201-206 Field Technician, Designer, Drafter, Hybrid, GIS, Architectural, Electrical, Mechanical, Structural

21-29

Project Controls (Levels 1-6)

301-306 Cost Controller, Scheduler, Planner, Estimator, Hybrid

31-35

Materials Management (Levels 1-6)

401-406 Buyer / Purchasing Agent, Materials Controller, Expeditor, Inspector, Hybrid

41-45

Contracts Administration (Levels 1-6)

501-506 None None

Scientists(Levels 1-6)

601-606 Ecologist, Biologist, Other 49-51

Architects(Levels 1-4)

701-704 Industrial, Landscape 60-61

MERCER 23

Survey processCompleting the survey

1.• Getting

started

2.• Completing

the survey

3.• Submitting

your data

4.• Data

cleaning

5.• Analysis

6.• Results

MERCER 24

• Tab 1 – Introduction

• Tab 2 – English Guide

• Tab 3 – Français Guide

• Tab 4 – Contact

• Tab 5 – Order

• Tab 6 – Incumbents

• Tab 7 – Specialty Codes

• Tab 8 – Feedback

• Working Sheet

Completing the surveyQuestionnaire layout

MERCER 25

Completing the surveyTab 1 – Introduction

• Informational page which provides a brief description for each of the tabs, as well as general information regarding Mercer

USEFUL TIP!All of the underlined

headings on this page are links to the

corresponding tabs

MERCER 26

Completing the surveyTab 2 – English guide

• Provides detailed information on completing the questionnaire and includes definitions for the data elements collected

MERCER 27

Completing the surveyTab 3 – Français guide

• Contains the same information as the English guide

MERCER 28

Completing the surveyTab 4 – Contact

• Collects contact information specific to you and your organization

USEFUL TIP!Include your telephone

number and email address – we may have

questions about your data

MERCER 29

Completing the surveyTab 4 – Contact

• The voluntary turnover question has changed

MERCER 30

Completing the surveyTab 5 – Order

• Provide contact details for the primary user of the results, as well as any additional users

MERCER 31

Completing the surveyTab 6 – Incumbents

• Provide data for your incumbents

USEFUL TIP!Always “Paste Values”

when copying data from another source, rather than using formulas

MERCER 32



USEFUL TIP!Do not submit average

data; use one row of data for each incumbent in a

position

USEFUL TIP!Remember to indicate

whether or not your job is eligible for an annual

incentive

MERCER 33


USEFUL TIP!This section is for 100

series jobs only


MERCER 34

Completing the surveyTab 7 – Specialty codes

• Report each incumbent’s primary area of specialty using the following codes

USEFUL TIP!If an incumbent

specializes in more than one area, select the

specialty in which they spend most of their time

MERCER 35

Completing the surveyTab 8 – Feedback• Provide notes that relate to your submission

• Provide feedback for improving the questionnaire

MERCER 36

Completing the surveyFinal review

• Best practice is to review your submission with a "fresh eye“ before submitting

Did you use the correct data collection document?

The preformatted Excel spreadsheets are specific to each survey – the title is on the first page of the spreadsheet

Did you provide your contact information and your organization’s contact information?

This information will help if we need to contact you with questions about your data

Did you provide incumbent data? A line of data should be entered for each incumbent in a position that you matched to a survey position

Did you provide incumbent identifiers? If you are reporting multiple incumbents in a single position, the incumbent identifier tells us that they are not duplicate entries – please do not submit social insurance numbers

Did you explain any special circumstances in the "Feedback" tab?

The information you provide here may answer some of the questions we have

MERCER 37

Survey processSubmitting your data

1.• Getting

started

2.• Completing

the survey

3.• Submitting

your data

4.• Data

cleaning

5.• Analysis

6.• Results

MERCER 38

Submitting your dataQuestionnaire upload link

• Once your questionnaire is complete, upload it through the secure file upload link in your questionnaire

MERCER 39

Submitting your dataWebpage upload link

• You can also go to www.imercer.ca and click the “Secure file upload” link

MERCER 40

Submitting your dataConfirmation

• You should receive an email confirmation within 24 hours of submitting – if you don’t, please let us know

USEFUL TIP!If you password protect

your file, email the password to us separately

at: [email protected]

MERCER 41

Survey processData cleaning

1.• Getting

started

2.• Completing

the survey

3.• Submitting

your data

4.• Data

cleaning

5.• Analysis

6.• Results

MERCER

Data cleaningProcess

• Data cleaning helps ensure all the participants are “on the same page”

Mercer checks each submission for

completeness and accuracy

Mercer performs stringent data

validation routines on each submission

Mercer prepares questions for each organization (Audit

Workbook) and sends them for review

You review our questions, update

your Audit Workbook, and return to us

within 5 days

Mercer may call you to discuss specific

questions if needed

Mercer conducts a thorough review and

analysis of the aggregated market

data

Mercer approves and finalizes the database

to be used for publication

MERCER 43

Data cleaningAudit workbook

• The Audit Workbook is provided in a similar layout to your questionnaire – with the addition of two tabs: Audit Summary and Issues List

• You may need to take action on one or all of the identified tabs

USEFUL TIP!Impacted tabs are

highlighted in orange for easy identification

USEFUL TIP!If the correction needed for an issue is the same for all incumbents, tell us

here and we’ll fix it for you

MERCER 44


• The incumbent tab has four additional columns: – Issues– Mercer Audit

Comments – Exclude Row from

Survey (Y/N)– Client Comments

• Never remove data rows from the Audit Workbook – use the “Exclude Row from Survey” column

MERCER 45


• Cells requiring action are color coded according to the severity or impact to your submission

• Make corrections to highlighted cells only – other changes to data may result in more issues and a need for additional data cleaning

MERCER 46

Survey processAnalysis

1.• Getting

started

2.• Completing

the survey

3.• Submitting

your data

4.• Data

cleaning

5.• Analysis

6.• Results

MERCER 47

AnalysisData masking

• To ensure the confidentiality of all data, a minimum number of observations is required for variable statistics to display

• Mercer uses the following reporting criteria to ensure the protection of participants’ data:

Average or mean 3 3

10th Percentile 5 10

25th Percentile 5 5

50th Percentile or median 4 4

75th Percentile 5 5

90th Percentile 5 10

MERCER 48

Survey processResults

1.• Getting

started

2.• Completing

the survey

3.• Submitting

your data

4.• Data

cleaning

5.• Analysis

6.• Results

MERCER

ResultsReports available

• Results are complimentary and available to participating EHRA members only

49

MERCER 50

ResultsWorkforce Intelligence Network – Mercer WIN

• In addition to the PDF reports, you can run customized reports in WIN

USEFUL TIP!WIN training sessions will be available shortly after

results are released, make sure you register

for one!

MERCER 51

MERCER

Contact informationHow to contact Mercer

• Information Products Solutions – Find all the information you need on our products, services, upcoming training

courses and more! - www.imercer.ca

• Customer Service– For help with the questionnaire, product questions etc. contact us:

- Phone: 800 333 3070- Email: [email protected].

• Chrisy Wilson (Survey Lead)– Phone: 416 868 7276– Email: [email protected]

• Priya Fernandes (Analyst)– Phone: 416 868 2784– Email: [email protected]

Mercer (Canada) Limited

ehra compensation survey participation webcast · ehra compensation survey participation webcast...

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