egea general assembly 2012 september, 14th annual congress 2012, leuven

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EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

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Page 1: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

EGEA

General Assembly 2012

September, 14th

Annual Congress 2012, Leuven

Page 2: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

1. Official Opening

Welcome to the General Assembly 2012

in Leuven!

Welcome Word by Svetlana Samsonova (President 2011/12)

Page 3: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

2. Announcements

2.1 Announcement of the updated list of entities with and without voting rights

2.2 Announcement of the GA validity

Page 4: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

”Therefore, an entity which has already visited the previous

General Assembly and has registered in the beginning of

the current one gets the voting right from that moment on.

Therefore, an entity which has not visited the previous

General Assembly and has not registered in the beginning

of the current one, loses the voting rights from that

moment on.”

[Protocol, Article 5.3]

2.1 Announcement of the updated list of entities with and without voting

rights

Page 5: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Entities with Voting Rights

East:

EGEA Bucharest

EGEA Gdansk

EGEA Iasi

EGEA Izhevsk

EGEA Krakow

EGEA Kyiv

EGEA Moscow

EGEA Pécs

EGEA Szeged

EGEA Timisoara

EGEA Warszawa

Euromed:

EGEA Barcelona

EGEA Beograd

EGEA Ljubljana

EGEA Malta

EGEA Maribor

West:

EGEA Aachen

EGEA Amsterdam

EGEA Augsburg

EGEA Berlin

EGEA Bern

EGEA Bonn

EGEA Brussel

EGEA Erlangen

EGEA Graz

EGEA Groningen

EGEA Hannover

EGEA Tampere

EGEA Tartu

EGEA Trondheim

EGEA Vilnius

EGEA Jena

EGEA Leuven

EGEA Mainz

EGEA Marburg

EGEA Muenchen

EGEA Muenster

EGEA Osnabrueck

EGEA Tuebingen

EGEA Utrecht

EGEA Wien

North & Baltic:

EGEA Copenhagen

EGEA Helsinki

EGEA Riga

EGEA Saint-Petersburg

Page 6: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Entities without Voting Rights

Associated

EGEA Bratislava

EGEA Sosnowiec

EGEA Athens

EGEA Kiel

EGEA Joensuu

EGEA Sevilla

Nominated:

EGEA Budapest

EGEA Tver

EGEA Lviv

EGEA Madrid

EGEA Passau

Prospective:

EGEA Salzburg

Page 7: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

”The General Assembly is valid if more than 50% of the

member entities are present.”

[Statutory Base, Article 9.2]

51 member entities in EGEA

46 member entities present

90,196% of the member entities are present at

the General Assembly.

The General Assembly is valid.

Page 8: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

”Decisions that will lead to the modification of the articles of the Statutory

Base must be taken by at least two-thirds majority of the representatives at

the General Assembly.” [Statutory Base, Article 14.2]

”The General Assembly takes decisions by the relative majority of

representatives from the entities with voting rights present at the meeting,

except of the cases mentioned in the Statutory Base or the Protocol.”

[Protocol, Appendix A, Article I.4.1]

”Relative majority means that while voting among several options or

´abstaining´, the option gaining the most votes is approved. However, if

the option ’abstaining’ prevails, voting has to be repeated until one of the

other options except ’abstaining’ wins. [Protocol, Appendix A, Article I.4.2]

3. Voting Procedure (explanation)

Page 9: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

”Two-thirds majority means that the number of votes for a proposition or

candidate must equal or exceed twice the number of votes against it.

However, if the option ’abstaining’ prevails, voting has to be repeated until

one of several options except ’abstaining’ wins.” [Protocol, Appendix A,

Article I.4.3]

”Each representative of the entities with voting rights has one vote.”

[Protocol, Appendix A, Article I.4.4]

”Every vote at the General Assembly is cast by a signal defined by the

moderator, unless the moderator requires a written vote or representative

of the General Assembly desires this before voting. Written voting will be

done by secret ballot (unsigned). The result of the voting shall be

announced by the moderator.” [Protocol,Appendix A, Article I.4.5]

3. Voting Procedure (explanation)

Page 10: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

3. Voting Procedure (explanation)

Every entity representative with voting rights has received three coloured cards:

RED = Against

GREEN = Agree

YELLOW = Abstained

TEST VOTING

Page 11: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

4. Selection of vote counters

”The General Assembly shall then elect three members of the Association to count the votes during the General Assembly.” [Protocol, Appendix A, Article II.2.3]

Selecting 3 vote counters

VOTING

Page 12: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

5. Vote of the minute takers

Board of EGEA proposes the following minute takers:

Annika Palomäki (EGEA Tampere)

Colette Caruana (EGEA Malta)

VOTING

Page 13: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

6. Approval of the GA moderator

The BoE proposes to vote upon approving the

following GA moderator:

Jeroen van Pelt (EGEA Utrecht)

VOTING

Page 14: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Rules of procedures

Each entity representative may either ask a question or make a comment only once per agenda item [Protocol, Appendix A, Article I.I.3]

additional, invited speakers are excluded from the rule

Page 15: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

7. Approval of the Agenda

The agenda was provided 30 days prior to the General Assembly.

VOTING

Page 16: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

8. Regional Matters

8.1 General Overview

8.2 Eastern Region

8.3. Western Region

8.4. North & Baltic Region

8.5. EuroMediterranean Region

8.6. Regional Congresses 2012

8.7. Regional Congresses 2013

Page 17: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Presented by Svetlana Samsonova.

8.1 General Overview

Page 18: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

8.2 Eastern Region

Presented by Petronela Bordeianu Regional Assistant East

Page 19: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Presented by Alexander WackerRegional Assistant West

8.3 Western Region

Page 20: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Presented by Jirka KonietznyRegional Asisstant North & Baltic

8.4 North & Baltic Region

Page 21: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Presented by Sergio CuevasRegional Assistant Euromed

8.5 EuroMediterranean Region

Page 22: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Presented by Kristel SieprathAnnual Congress Organizer

8.6 Regional Congresses 2012

Page 23: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Eastern Regional Congress25th February - 1st March

Western Regional Congress1st - 5th April

North & Baltic Regional Congress15th - 21st April

Euromed Regional Congress1st - 5th May

8.7 Regional Congresses 2013

Page 24: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Eastern Regional Congress 2013: EGEA Moscow and EGEA Tver

Page 25: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Western Regional Congress 2013: EGEA Berlin

Page 26: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

North & Baltic Regional Congress 2013:

EGEA Copenhagen

Page 27: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Euromed Regional Congress 2013: EGEA Barcelona, EGEA Madrid and

EGEA Sevilla

Page 28: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

9. Approval and discharging of entities

9.1 Discharging of entities

9.2 Approval of entities

Page 29: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

9.1 Discharging entities

Eastern Region:

No entity to be discharged.

Page 30: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

9.1 Discharging entities

Western Region:

The entity of Leeds to be discharged.

VOTING

Page 31: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

9.1 Discharging entities

North & Baltic Region:

No entity to be discharged.

Page 32: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

9.1 Discharging entities

Euromed Region:

No entity to be discharged.

Page 33: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

9.2 Approval of entities

Eastern Region:

EGEA Arkhangelsk

EGEA Budapest

EGEA Lviv

EGEA Tver

to become approved entities.

VOTING

Page 34: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

9.2 Approval of entities

Western Region:

EGEA Passau

EGEA Goettingen

to become approved entities.

VOTING

Page 35: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

9.2 Approval of entities

Euromed Region:

EGEA Madrid to become an approved entity.

VOTING

Page 36: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

9.2 Approval of entities

North & Baltic Region:

No entity to be approved. :-(

Page 37: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

10. Overview of Annual Congress 2011

10.1 Annual Congress 2011

10.2 Financial Overview

Page 38: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

10.1 Annual Congress 2011

Presented by Carolin Ziegler

Annual Congress Organizer 2011/12

Page 39: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

10.2 Financial Overview

Presented by Christoph Götz

VOTING

Page 40: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

11.1 Report of the BoE

11.2 Report of the Secretariat

11.3 Report of Committees:

Activities and Events Committee (ActCom)

Communication and Media Committee (CMC)

Entity Support Committee (ESC)

Fundraising Committee (FundCom)

Human Resources and Training Committee (HRTC)

Scientific Committee (SciCom)

Website Committee (WebCom)

European Geographer (EG)

11. Annual Report 2011/12

Page 41: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

11.1 Report of the BoE

Presented by Svetlana Samsonova

Page 42: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

11.2 Report of the Secretariat

Presented by Sanne Heijt

Secretariat Director 2011/12

Page 43: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

EGEA

Secretariat Report 2011/2012

Page 44: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Board of EGEA's first live meeting in Utrecht

Task division Rabobank Chamber of

Commerce

Page 45: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Small administrative tasks

European Geographer

Email/Incoming post Refund Claims EGEA Archive EGEA legal

documents

Page 46: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Statutory Base

Communication with the Board of EGEA

Visibility

Page 47: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

EGEA Partners

Page 48: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

EGEA Partners

Page 49: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

The EGEA Secretariat 2011/2012

Sanne Heijt

European Geography AssociationFor students & young geographers

Page 50: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

11.3 Report of Committees

Presented by Joanna Wawrynowicz

Vice-President 2011/12

Page 51: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Events & Activities Committee

Presented by Carolin Ziegler

Speaker 2011/12

Page 52: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Communication & Media Committee

Presented by Sander van der Klei

Speaker 2011/12

Page 53: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Entity Support Committee

Presented by Grzegorz Łach

Speaker 2011/12

Page 54: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Fundraising Committee

Presented by Natalia Morozova

Member 2011/12

Page 55: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Human Ressources & Trainings Committee

Presented by Christoph Götz

Speaker 2011/12

Page 56: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Scientific Committee

Presented by Sandra Sosnowski

Speaker 2011/12

Page 57: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Website Committee

Presented by Sven Vanderhaegen

Speaker 2011/12

Page 58: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

European Geographer

Presented by Tobias Michl

Chief Editor 2011/12

Page 59: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

12. EGEA external relations

12.1. General overview

12.2. ESRI

12.3. University of Utrecht

12.4. EUROGEO

12.5. GEM-Tempus

12.6. IFISO

12.7. ThinkYoung

12.8. IFSA

12.9. EGEA Dinosaurs & Alumni

12.10. Other

Page 60: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

12.1 General Overview

Presented by Svetlana Samsonova

Page 61: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

12.2 ESRI

Page 62: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

12.3 University of Utrecht

Page 63: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

12.4 EUROGEO

Page 64: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

12.5 GEM-Tempus

Page 65: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

12.6 IFISO

Page 66: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

12.7 ThinkYoung

Page 67: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

12.8 IFSA

Page 68: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

12.9 EGEA Dinosaurs & Alumni

Page 69: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

12.10 Other

Page 70: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

13. EGEA Finances 2011/2012

13.1. General Overview

13.2. Financial Report 2011/2012/ FCC feedback about

Financial Report

Page 71: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Financial report 2011-12 - prepared for the General Assembly 2012

Presented by Michael PoulsenTreasurer 2011/12

Page 72: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

ORDINARY ACTIVITIESCongresses annual congress, income € 2.208,98 annual congress, expenses € -3.500,00 regional congresses, expenses € -4.385,68 Other member activities other member activities, income € 11.815,00 other member activities, expenses € -12.951,51 Information activity publications, income € 40,00 publications, expenses € -968,33 other expenses € -117,17 Association activities wages, salaries € -4.000,00 Subcontracting € - office rent € - travel costs € -5.239,10 office equipment, mail, etc. € -106,03 bank fees € -237,51 other administration € -87,04 TOTAL ORDINARY ACTIVITIES € 17.528,39

FUND RAISINGFund raising EU YiA grant € 27.650,00 EYF grant (category C) € 4.757,00 ESRI and University of Utrecht € 11.000,00 TOTAL FUND RAISING € 43.407,00

EXTRAORDINARY ITEMS Extraordinary expenses € -2.189,03 Extraordinary income € 176,01 TOTAL EXTRAORDINARY EXP/INC € -2.013,02

profit/loss € 23.865,59

APPROPRIATIONS reservations (increase/decrease) € 23.831,43

PROFIT/LOSS 2011-2012 € 34,16

Income statement 1.7.2011-31.6.2012

Page 73: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Balance sheet 31.6.2012

ASSETS CURRENT ASSETSAccrued income ESRI sponsorship € 4.000,00 EU YiA grant 2012 - arrears € 5.530,00 EYF grant 2012 (category C) - arrears € 2.378,00 Other member activities € 2.020,00 - EYF grant 2012 (category A) - arrears € 1.800,00

Cash and bank Bank account 30.06.2012 € 33.935,21 TOTAL ASSETS € 47.863,21

LIABILITIES AND EQUITYCAPITAL AND EQUITYAssociation's capital Capital 01.07.2011 € 7.582,09 Accounting period's profit/loss Accounting period's profit/loss € 34,16

APPROPRIATIONSOptional reservations Reservation EU YiA grant € 18.574,43 Reservation EYF grant 2012 (category C) € 4.757,00 Reservation Website € 1.000,00 Reservation travel costs € 500,00

LIABILITIESAccruals and deferrals Accrued expenses Travel costs € 2.027,54 Bank costs € 57,41 Other information activities € 117,17 Wages and salaries € 4.000,00 Office equipment € 71,85 Regional Congresses € 2.385,68 European Geographer € 468,23 Other member activities € 6.287,65 TOTAL LIABILITIES AND EQUITY € 47.863,21

Page 74: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Budget proposed for the General Assembly 2012

By the candidates for the BoE 2012-13

Page 75: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Budget for EGEA 01.07.2012-31.12.2012

Income 32 981,43€ Reservation EU YiA grant 18 574,43€ Reservation EYF grant 4 757,00€ Website development reservation 2010-11 1 000,00€ Reservation travel costs 500,00€ University of Utrecht sponsorship 2012 2 000,00€ ESRI sponsorship 2012/2 5 000,00€ Annual Congress 2012 fee 1 150,00€

Expenses 32 981,43€ Staff 1 460,00€ Salary for website administrator 500,00€ Staff training 960,00€

General expenditure 928,15€ Electronic equipment 928,15€

Statutory meetings 16 294,04€ General Assembly (travel refunds) 4 000,00€ General Assembly (subs. Costs) 3 500,00€ RCP live meeting (travel refund) 800,00€ Committees (travel refunds) 5 526,04€ Committees (subsistence costs) 2 468,00€

Staff travel expenses 2 327,00€ Board meetings 2 327,00€

Subcontracting 6 000,00€ Wesbite development (EU grant) 5 000,00€ Website development (2010-11 reservation) 1 000,00€

Other costs 5 972,24€ European geographer 531,77€ Promotional material 2 689,96€ Bank fees 136,19€ Legal fees for registering stautory base changes 1 000,00€ Congress publications 1 614,32€

Page 76: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

Budget for EGEA 01.01.2013-30.06.2013

Income 22 000,00€ Income 6 000,00€ ESRI 4 000,00€ ESRI 4 000,00€ University of Utrecht 2012 2 000,00€ University of Utrecht 2012 2 000,00€ EU Grant 2013 (80% of €20.000) 16 000,00€ Expenses 22 000,00€ Expenses 6 000,00€ CP Days, trainings 1 000,00€ RCP travel costs 200,00€ Regional congresses 4 000,00€ Regional congresses 4 000,00€ Committee meetings 3 000,00€ European Geographer 400,00€ RCP travel costs 1 200,00€ Other costs 250,00€ Travel costs BoE and Secretariat Director 4 000,00€ Travel costs BoE and Secretariat Director 1 000,00€ Bank fees 300,00€ Bank fees 150,00€ Promotional materials 1 350,00€ European Geographer 800,00€ Other costs 350,00€ Website 2 000,00€ Staff Salary 3 500,00€ Regional Congress Publications 500,00€ Budget balance -€ Budget balance -€

Page 77: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

13.2 Financial Report 2011/2012

Feedback by Florian Simetsreiter

Financial Control Commission / Representative West

VOTING

Page 78: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

14. Strategic Plan 2009 – 2012 Evaluation

Presented by Svetlana Samsonova

Page 79: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

15. Protocol Changes 2012

15.1. Proposal for changing Protocol art. 18

allowing for two Regional Assistants instead of only one

15.2. Proposal for changing Protocol art. 21

AC Fee group division

15.3. Proposal for changing Protocol art. 21

specifying source for calculating AC fee groups

15.4. Proposal for changing Protocol art. 10

duty of the Annual Congress Organiser vis-à-vis the FCC

Page 80: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

15.1 Proposal for changing Protocol art. 18

From...

18.4. Each Regional Contact Person can appoint 1 Regional Assistant to assist in his/her duties.

To…

18.4. Each Regional Contact Person can appoint a maximum of two Regional Assistants to assist them in their duties.

The RCP function will still demand a lot of time. There will be less responsibilities, than there were when it was combined with the BoE position but a good RCP will go deeper into and focus more on specific problems and demands, because he/she has more disposable time for this.

Back-up

Diversity of assistance: skills and location

Sustainability

VOTING

Page 81: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

15.2 Proposal for changing Protocol art. 21

From...

21.1. In order to reduce differences between countries with entities of the Association and to make the groups of countries more or less equal in size, gross domestic product (GDP) is used when dividing countries into three categories for the distribution of fees:

21.1.1. GROUP A: Countries with GDP (PPP) larger than 24.000 USD 100 % of the fee.21.1.2. GROUP B: Countries with GDP (PPP) from 12.000 USD to 24.000 USD 75 % of the fee. 21.1.3. GROUP C: Countries with GDP (PPP) less than 12 000 USD 50 % of the fee. To...

21.1. In order to reduce differences between countries with entities of the Association and to make the groups of countries more or less equal in size, gross domestic product (GDP) is used when dividing countries into four categories for the distribution of fees:

21.1.1. GROUP A: Countries with GDP per capita (PPP) larger than 35.000 USD 100 % of the fee. 21.1.2. GROUP B: Countries with GDP per capita (PPP) from 15.000 USD to 35.000 USD 80 % of the fee. 21.1.3. GROUP C: Countries with GDP per capita (PPP) from 10.000 USD to 15.000 USD 65 % of the fee. 21.1.4. GROUP D: Countries with GDP per capita (PPP) less than 10.000 USD 50 % of the fee.

VOTING

Page 82: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

15.3 Proposal for changing Protocol art. 21

From…Every year the GDP will be checked and countries will be assigned to their respective fee group by the Board.To…Every year the GDP (PPP) will be checked and countries will be assigned to their respective fee group by the Board based on data from the International Monetary Fund (IMF). Refer to appendix C for detailed source. The data shall be for the most recent year possible and reviewed until may 1st so as to be published along with the opening of the registration period.

Amendment to Appendix C:Source upon which the fee-groups for the Annual Congress are based:International Monetary Fund – World Economic Outlook DatabaseVariable: GDP per Capita, PPP (current international $) http://www.imf.org/external/ns/cs.aspx?id=28

VOTING

Page 83: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

15.4 Proposal for changing Protocol art. 10

From…10.8.5.3. Prepares the financial report of the annual congress and presents it to the Financial Control Commission.

To…10.8.5.3. Prepares the financial report of the Annual Congress, which should contain a chart with all invoices (numbered), an additional description in English of the bills and invoices and date of issue, and presents it to the Financial Control Commission at least 30 days before next year's General Assembly.

VOTING

Page 84: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

16. Candidates for Annual Congress 2013

EGEA Warszawa

Presented by Karol Pasek & Anna Tołoczko

VOTING

Page 85: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

17. Financial Control Commission

“…the General Assembly appoints a Financial Control Commission, consisting of at least two members from the Association and representing the regional division of the Association. Each region may offer one candidate. Neither members of the current, nor of the candidate Board can take part in the Financial Control Commission.” [Statutory Base, Article 13.3]

17.1 Discharging of the FCC 2011/2012

17.2 Approving of the FCC 2012/2013

Page 86: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

17.1 Discharging of the FCC 2011/2012

To discharge the Financial Control Commission 2011/2012:

Olga Chernopitskaya, St. Petersburg (North & Baltic

Region)

Florian Simetsreiter, Muenchen (Western Region)

Claudia Iordache, Bucharest (Eastern Region)

Jaime Jover Báez, Sevilla (Euromed Region)

VOTING

Page 87: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

17.2 Approving of the FCC 2012/2013

To approve the Financial Control Commission 2012/2013:

Milda Latakaite, Vilnius (North & Baltic Region)

Wendy Wuyts, Leuven (Western Region)

Claudia Iordache, Bucharest (Eastern Region)

Sergio Cuevas Perez, Barcelona (Euromed Region)

VOTING

Page 88: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

18. Secretariat

“The SECRETARIAT is the central contact address and the external information and administration centre of the Association. It is located in Utrecht, the Netherlands. Secretariat Officials are approved by the General Assembly.” [Protocol , Article. 18.2]

17.1 Discharging of the Secretariat Director 2011/2012

17.2 Approving of the Secretariat Director 2012/2013

Page 89: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

18.1 Discharging of the Secretariat Director 2011/2012

To discharge the Secretariat Director 2011/2012:

Sanne Heijt, EGEA Utrecht

VOTING

Page 90: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

18.2 Approving of the Secretariat Director 2012/2013

To approve the Secretariat Director 2012/2013:

Rik de Kleijn, EGEA Utrecht

VOTING

Page 91: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

19. Board of EGEA (BoE)

“ The board members are elected by the General Assembly out of members from the Association and in line with the regional division of the Association. Each region may offer one candidate.” [Statutory Base, Article 10.2]“ A representative of the entity chosen to organize the Annual Congress will also become a member of the Board.” [Statutory Base, Article 10.3]

18.1 Discharging of the BoE 2011/2012

18.2 Approving of the BoE 2012/2013

Page 92: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

19.1 Discharging of the BoE 2011/2012

To discharge the Board 2011/2012:

Svetlana Samsonova (EGEA Moscow), President

Joanna Wawrynowicz (EGEA Warszawa), Vice-President

Henning Kronen (EGEA Aachen), Secretary

Michael Poulsen (EGEA Copenhagen), Treasurer

Kristel Sieprath (EGEA Leuven), Annual Congress Organizer

VOTING

Page 93: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

19.2 Policy Paper 2012/2013

EGEA Policy Paper 2012/2013 prepared by the candidates for the Board of EGEA 2012/13

Presented by Jirka KonietznyCandidate for EGEA President 2012/13

Page 94: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

19.3 EGEA Budget 2012/2013

Presented by Maciej RadynoCandidate for EGEA Treasurer 2012/13

Commented by Florian SimetsreiterFinancial Control Commission / Representative West

VOTING

Page 95: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

19.4 Approving of the BoE 2012/2013 and the Regional Contact Persons

To approve the candidating Board of EGEA 2012/2013:

Jirka Konietzny (EGEA Trondheim), President

Niels Grootjans (EGEA Groningen), Vice-President

Petronela Bordeianu (EGEA Iasi), Secretary

Maciej Radyno (EGEA Warszawa), Treasurer

Anna Tołoczko (EGEA Warszawa), Annual Congress Organizer

VOTING

Page 96: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

19.4 Approving of the BoE 2012/2013 and the Regional Contact Persons

(RCPs)

To approve the candidating Regional Contact Persons 2012/2013:

- Martijn Claes (EGEA Leuven), Regional Contact Person Western Region

- Colette Caruana (EGEA Malta), Regional Contact Person Euromed

Region

- André Berger (EGEA Trondheim), Regional Contact Person North &

Baltic Region

- Alexandra Savulescu (EGEA Bucharest), Regional Contact Person

Eastern RegionVOTING

Page 97: EGEA General Assembly 2012 September, 14th Annual Congress 2012, Leuven

20. Closure of the GA

Jirka Konietzny

BoE President 2012/2013