efm phase ii (b) redesign partial payment logic
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EFM Phase II (B) Redesign Partial Payment Logic. GSA Training Module. EFM Phase II (B) – Redesign Partial Payment Logic Training Module Overview. - PowerPoint PPT PresentationTRANSCRIPT
Federal Acquisition Service
U.S. General Services Administration
EFM Phase II (B) Redesign Partial Payment Logic
GSA Training Module
EFM Phase II (B) – Redesign Partial Payment Logic Training Module OverviewDescription: This training module will take you step-by-
step through changes made to the Partial Payment Processing Logic in the Regional Business Application (RBA) Integrated Task Order Management System (ITOMS) component.
Navigation: If the tutorial opens up in your web browser, simply click your mouse or your space bar to advance to the next slide. Use the “Backspace” key to go back. If the tutorial opens in the PowerPoint application, click on “F5” to view the tutorial. Use the spacebar or click your mouse to advance to the next slide. To go back, click on the “Backspace” key.
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Federal Acquisition Service
U.S. General Services Administration
EFM Phase II (B) GlossaryTerm DefinitionAdjustment Amount by which an invoice is short paid
EFM Expanded Funds Management
FSC Financial Services Center
VITAP Visual Invoice Tracking And Payment – GSA Invoice Database
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Federal Acquisition Service
U.S. General Services Administration
Purpose
Provide FSC with the ability to manually distribute payment amounts against the appropriate Bill Types on Partial Payment Invoices.
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Federal Acquisition Service
U.S. General Services Administration
Background Previously, when processing Partial Payment Invoices,
FSC would distribute the full Contractor Invoice Amount across the applicable Bill Types and the system would automatically short pay each Bill Type proportional to that distribution; the system did not allow FSC to decide how the Adjustment would be applied and what the actual Payment Amounts would be per Bill Type.
With this enhancement FSC will be able to manually indicate the Payment Amounts per Bill Type, deciding how the Adjustment is applied and which Bill Types are short paid.
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Previous Functionality
FSC Previously distributed the full amount of the Contractor Invoice (Certified Invoice + Adjustment) across the applicable Bill Types per Task Item. The system then automatically short paid each Bill type proportionally according to this distribution.
FSC was not able to specify nor view the actual Payment Amounts per Bill Type. 6
Enhanced Functionality
FSC now enters the Payment Amounts (Certified Invoice Amounts) for each Bill Type and is able to specify how the invoice is to be short paid per Bill Type, per Task Item.
A new “Contractor Invoice Amount” field has been added to the grid representing the full amount invoiced by the vendor.
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Previous…
Enhanced…
FSC entered full Contractor Invoice Amount (Certified Invoice + Adjustment) and adjustments were taken automatically.
FSC enters Payment Amount (Certified Invoice), specifying how Bill Types will be short paid.
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Contractor Invoice Amount Validation
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The system now validates that the sum of the Bill Type Amounts + Adjustment Amount = Contractor Invoice Amount.
Contractor Invoice – Billing Distribution ModuleChanges made to the Bill Type Amount fields in the Contractor Invoice Module flow down to the Contractor Invoice – Billing Distribution Module.
The Bill Type Amount fields now represent the Payment Amounts here too.
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Federal Acquisition Service
U.S. General Services Administration
Existing Partial Payment Invoices
Upon deployment of this enhancement, all pre-existing Partial Payment Invoices (Processed and Pending) were updated to reflect the new logic. Values previously entered in the Bill Type Amount
fields have been changed to reflect the new meaning of the fields.
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Pre-existing Invoice ScenarioBill Type Amount values were entered representing the full Contractor Invoice Amount (Certified Invoice + Adjustment Amount).
Before Enhancement:
After Enhancement:
Bill Type Amount values have been updated and now represent the Payment Amounts (Certified Invoice Amount).
New Bill Type Amount = Old Bill Type Amount-((Old Bill Type Amount/Contractor Invoice Amount)*Adjustment Amount)
The new values reflect how the system previously short paid the Bill Types – proportionally according to FSC’s distribution of the full Contractor Invoice Amount.
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Federal Acquisition Service
U.S. General Services Administration
Questions & Support For questions regarding the EFM Phase II (B) training
module please contact RBA Technical Support: Phone: (877) 243-2889 Email: [email protected]
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