APMG International Webinar

Effective project & programme managementdemands best practice

Thursday 28 July 2016 / 17:00 IST (12:30 BST, London)

Presenter: Michael Acaster, AXELOS

SUPPORTING WEBINAR RECORDING AVAILABLE AT: WWW.APMG-INTERNATIONAL.COM/WEBINARS

Agenda

• Welcome & introduction– Mark Constable, APMG International

• Effective PPM demands best practice

– Michael Acaster, PPM Portfolio ManagerAXELOS Global Best Practice

• Q&A

• Further information

• Close

About APMG International

• Global examination & accreditation institute• Extensive portfolio of certification schemes aimed at

improving business processes, capability and results:-

– Project & Programme Management– IT Governance, Service Management & Cyber Security– Business Management & Change

• Examination Institute for the AXELOS Global Best Practice portfolio (ITIL®, PRINCE2®, MSP®, etc)

• Work with key industry partners (e.g. AXELOS, DSDM, Change Management Institute, CESG etc.) to promote best practice

• 400+ Accredited Training (ATOs) and Consulting (ACOs) organizations• 12500+ exams per month• Full details at www.APMG-International.com / www.apmg-cyber.com

AXELOS.com

The AXELOS PPM Portfolio

AXELOS

» Founded in 2013

» Joint venture between Capita plc

and The Cabinet Office

» 2 Million Practitioners qualified

across 180 countries

» Launched RESILIA in June 2015

» Launched PRINCE2 Agile also in

June 2015

» Launched AXELOS Professional

Development in September 2015

Why Project and Programme Management?

To achieve long term and consistent

success, organizations must

embrace change and understand how to

make it part of their 'Business as usual’

operations.

But things aren’t always that easy…

PMI Pulse of the profession

Stan

dish

Ch

aos

Repo

rt

PwC PPM Global Surveys

UK NAO ReportsMcKinseys

UK

Tre

asur

y an

d PA

C

hear

ings

Arras people surveys

KPMG PPM Reports

The AXELOS Portfolio

Where to Begin

P3M3

Portfolio Manageme

nt(PfM3)

Programme Manageme

nt(PgM3)

Project Manageme

nt(PjM3)

Types of Assessment

» Self-Assessment» Facilitated Self-

Assessment

Organizational

governance

Management control

Benefits manageme

nt

Risk manageme

nt

Stakeholder

management

Financial managem

ent

There are seven perspectives for assessment:

Resource manageme

nt

» Certified Assessment» Diagnostic Assessment

Management of Portfolios (MoP)

Portfolio Definition Portfolio Delivery

Organizational Energy

UnderstandCategorize

Prioritize

Balance Plan

ManagementControl

BenefitsManagement

Financial Management

RiskManagement

StakeholderEngagement

OrganizationalGovernance

ResourceManagement

MoP Case Studies

We don’t have a MoP case study on the

website – Mike do you know any?

MSP Overview

Sponsoring Group

Programme Management – MSP

Project Board

Project Management – PRINCE2 & PRINCE2 Agile

PMO -

P3O

MSP Overview

MSP Olympic Case Study

“With a programme this big the art of programme management becomes

almost more important than the processes. It’s important to establish good working relationships to ensure

challenges andproblems can be resolved quickly.”

Heather Sinclair, 2012 Programme Assurance Manager,

at the Government Olympic Executive

PRINCE2 in Numbers

+150

countries

19 different

languages

+1million

Practitioners

85%find it useful to role and

career

PRINCE2 = PRojects IN Controlled Environments

The Benefits of PRINCE2

For Organizations For Individuals

The Method

7 Themes

7 Principles

7 Processes

The PRINCE2 Project Methodology consists of…

PRINCE2 Case StudyThe Port of Rotterdam

“Due to the project governance according to PRINCE2, the project is still within

budget and time.” Ronald Paul, Project Director of

Maasvlakte 2

“The project governance was one of the key factors for the success of the project. After three-and-a-half years of hard work,

the seawall closure is a milestone in Dutch history...”

Hans Smit, CEO, Port of Rotterdam

The success of the project, costing €2.6 billion and involving 20,000 people, is attributed to excellent planning and

governance, all managed to PRINCE2 standards.

Introducing PRINCE2 Agile

The agile disconnect…

Business and support services

Financial services

Information technology

Professional services

Public services and admin

Telecoms2.00

2.20

2.40

2.60

2.80

3.00

3.20

3.40

3.60

3.80

4.00

Organizations Appetite Avg.

Individual Average (adjusted scale)

Average 37.1% difference

Yet training is lagging behind!

87.3%of the PMO see

VALUE in agile

Yet only

18.1% have an agile

qual.

• Launched June 2015• One of the broadest Agile

qualifications on the market• Many ATOs are up and

running (100+)• Current pre-requisite:

PRINCE2 Practitioner• Course lasts 3 days• Exam is 2½ hours and is

‘challenging’• Exam pass rate is approx.

70%• Manual is 340 pages

Introducing PRINCE2 Agile

The Qualification

What is PRINCE2 Agile?

An example of PRINCE2 in action…

Where does PRINCE2 Agile fit?

How much agile can I use?…Where can my org benefit from using agile?

Project, Programme & Portfolio Office (P3O)

P3O Case StudyBT Design

“We liked the portfolio elements of P3O. Being able to link programmes and projects at a portfolio level to maximize control is a big selling point to programme directors. Lots of people start at the bottom with projects but for BT it was focusing on the big picture and the ability to link programmes and projects that was attractive.”

Chris Barnes, Programme Manager, BT Design  

Management of Risk (MoR)

Risk Register

Risk Management

Plan

RM Process

Guide

Issue Log

Risk

Management

Policy

Risk ImprovementPlan

Management of Value (MoV)

Mike – what’s the best diagram to include here?

In Summary

1

2

3

4

5 Monitor progress

Holistic not piece-meal

Measure and baseline

Plan improvements

Implement guidance

Further information

• AXELOS Global Best Practice:– www.axelos.com/best-practice-solutions

• Training and certification:– www.apmg-international.com/MoP– www.apmg-international.com/MSP– www.apmg-international.com/P3O– www.apmg-international.com/PRINCE2– www.apmg-international.com/PRINCE2Agile

• Follow us on online…

• @AXELOS_GBP• @APMG_Inter

• company/axelos-global-best-practice• company/apmg-international