education program coordinator - amep program · pdf fileeducation program coordinator - amep...

Address: 358 Main Road West, St Albans, 3021

Ph: 03 8312 2030 Fax: 03 9367 9438

ABN: 75 989 153 699 ACN: 603 318 494

EDU AMEP Coordinator Approved by: CEO Version 1.0

Reviewed on: May 2017 Approval date: May 2017 Next review: May 2018

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Education Program Coordinator - AMEP Program

Comm Unity Plus Services Ltd delivers a range of early intervention and prevention programs

focusing on informing and engaging with our community through high quality Adult

Education, Neighbourhood House, Legal (through the Brimbank Melton Community Legal

Centre) and Family Support programs as well as community engagement and

development activities.

Learning for Employment (LfE) has been contracted by the Department of Education and

Training to deliver Skills for Education and Employment (SEE) and Adult Migrant Education

Program (AMEP) from 1st July 2017 to the 30th June 2020.

Position Objective: The Education Program Coordinator is responsible for mentoring and

supervising the trainers of the Education Program and for conducting pre training

assessments / reviews of potential students for all commUnity+ Education Programs with

particular focus on Adult Migrant Education Program (AMEP).

Part A: Organisation

Comm Unity Plus Services Ltd Vision and Values

Vision: Building the capacity of our community by respecting diversity and striving for

social justice

Values: Engage with our community by being collaborative and inclusive

Respond to the needs of our community and develop innovative and flexible

services

Accountable by providing beneficial and sustainable programs

Part B: Position Specifications

Relationships

Division: Education

Reports to: Training Manager

Internal: Training Manager, Trainers, Administration Coordinator,

Administration Team, Students, Corporate Services staff and

other Program Staff


Ph: 03 8312 2030 Fax: 03 9367 9438

ABN: 75 989 153 699 ACN: 603 318 49



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External: Job Active Providers, Centrelink, LfE Consortium, community

organisations, schools and industry stakeholders

Dimensions

Staff

Direct 15 - 20

Indirect N/A

Key Accountabilities

Trainer and Assessor Support

Planning and Reporting

Stakeholder Engagement

Support and Supervision

Risk & Compliance

Other functions and responsibilities as required

Key Tasks

Planning / Curriculum Development

Liaise with the Administration Coordinator when creating classes and timetables.

Liaise with the administration team to ensure the PTA / PTR are conducted in a

timely manner.

Assist with the development of the course plans for the AMEP program.

Plan the validation / moderation processes on assessment material.

Monitor the currency of the Training Package and liaise with the Training Manager

to ensure successful transition.

Liaise with Learning for Employment staff and ensure all planning is undertaken to

plan AMEP service delivery.

Professional Development

Ensure trainers have access to professional development both externally and

internally.


Ph: 03 8312 2030 Fax: 03 9367 9438

ABN: 75 989 153 699 ACN: 603 318 49



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Mentor trainers to deliver high quality teaching and meet program compliance

requirements.

Ensure all training resources are compiled on the electronic drive and easily

available to all trainers.

Advise on the purchase of teaching resources and resources as required.

Teacher Support and Supervision

Provide induction and ongoing supervision to all trainers.

Provide curriculum support to trainers.

Liaise with Education Management and teaching staff on matters of curriculum,

assessment and program delivery.

Assist the trainers to prepare the files for auditing purposes.

Mentor trainers in order to deliver high quality teaching and to meet program

compliance requirements.

Provide training and support to staff who will undertake teaching and assessment

and keep a register of Casual Relief Trainers and ensure they are familiar with the

training requirements.

Manage and monitor workflows and workloads to ensure staff are able to

complete their work in a timely and accurate manner.

Support the Training Manager by conducting regular performance appraisals for

all direct reports.

Induct new staff and undertake probation reviews as required by commUnity+

Provide Casual Relief Training Support if required.

Pre Training Assessments

Provide induction and ongoing supervision to Pre-Training Assessors.

Ensure maintenance of the PTA kit and other assessment resources, and maintain

PTA records in accordance with program guidelines and audit requirements.

Manage, monitor and oversee the assessment process, including PTA schedule

and report issues to the Training Manager.

Meet all reporting requirements and prepare reports for the Training Manager and

the Administration Coordinator.

Assist in file preparation for verification audits as required.

When required assess potential commUnity+ students by conducting PTAs, ensuring

all assessments are compliant with funding bodies and regulatory requirements.

Complete all PTAs with accuracy, attention to detail and according to necessary

deadlines.


Ph: 03 8312 2030 Fax: 03 9367 9438

ABN: 75 989 153 699 ACN: 603 318 49



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Stakeholder Engagement

Liaise with the Marketing and Administration Team and undertake stakeholder

engagement work to increase student enrolment.

Participate in meetings as required.

Risk & Compliance Areas

Meet all administrative, compliance and reporting requirements as per

contractual guidelines.

Monitor changes in funding guidelines and provide updates to the Training

Manager in a timely manner.

Implement validation and moderation schedules for all Education Programs.

Manage the statistical information required by funding bodies and ensure it is

gathered, entered, validated and sent in a timely manner.

Regularly review and improve internal systems to ensure that minimal risks occur

and compliance is assured.

Ensure compliance with commUnity+ Policies and Procedures.

Ensure compliance with relevant contracts and associated guidelines.

Ensure compliance with Memorandum of Understandings (MOU) for relevant

consortiums or partnerships.

Other functions and responsibilities

Provide backfill cover as a Casual Relief Teacher when required.

Attend meetings, briefing sessions, conferences and professional development

activities such as moderation and verification networks and workshops.

Maintain a knowledge of curriculum relevant to the scope of commUnity+

registration.

Part C: Person Specification

Key Selection Criteria

Extensive experience and knowledge of the delivery of the Adult Migrant

Education Program and contract management.

Previous experience supervising and managing teaching staff.

Demonstrated experience and knowledge of curriculum development and

delivery.

Knowledge of education funding bodies and program delivery.

Extensive knowledge and experience in conducting Pre-Training Assessments.


Ph: 03 8312 2030 Fax: 03 9367 9438

ABN: 75 989 153 699 ACN: 603 318 49



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Well-developed interpersonal and communication skills with the ability to

sensitively manage people from culturally and linguistically diverse backgrounds.

Excellent time management and organisational skills to perform assessments and

related tasks according to deadlines whilst maintaining a high level of accuracy.

Demonstrated ability to prioritise and balance competing demands with

professionalism, integrity and resilience.

Extensive Knowledge of the ACSF.

Qualifications

Essential: Understanding and experience of the AMEP Program

Tertiary qualifications with recognised teaching degree and

qualification in Teaching English as an Additional Language

Certificate IV in Training and Assessment TAE 40110

Desirable: Management qualifications

Other Information

Essential Current Working with Children Check and Police Check

Demonstrated experience in managing and supervising

staff

Experience in conducting Pre-Training Assessments

Access to car for work purposes and km will be reimbursed

as per the award

Desirable Previous team management experience

Declaration

Essential My position description has been explained in detail and I understand

and accept the accountabilities and authority as outlined.

Employee

Name …………………….. Signature ……………………….. / /


Ph: 03 8312 2030 Fax: 03 9367 9438

ABN: 75 989 153 699 ACN: 603 318 49



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Manager

Name …………………….. Signature ……………………… ./ /

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