ECD|Updated by the Membership Development Committee 2013-2014[Parliamentary Procedures]Eastern Canada District | Key Club International

Parliamentary Procedure[Insert Presenter Name]

• Set of rules governing meetings• Quorum must be present

• Number of necessary members that need to be present according to bylaws

ECD|Updated by the Membership Development Committee 2013-2014[Parliamentary Procedures]Eastern Canada District | Key Club International

Introduction

Positives

Make meetings more efficientProvide standard procedures for all

members to followEnsure the opinions of all members

are heardEnsure fairness in democratic

process

ECD|Updated by the Membership Development Committee 2013-2014[Parliamentary Procedures]Eastern Canada District | Key Club International

General Agenda

• Call to order• Special orders --- Important business

previously designated for consideration at this meeting

• Unfinished business• Reading of minutes of last meeting

Updated by the Membership Development Committee 2013-2014[Parliamentary Procedures]Eastern Canada District | Key Club International

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General Agenda Con’t

• Officer reports and Committee reports

• New business• Announcements• Adjournment

Updated by the Membership Development Committee 2013-2014[Parliamentary Procedures]Eastern Canada District | Key Club International

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General Guidelines

• Obtain the floor by being the first to stand when the speaker has finished – Note: You must be recognized by the speaker

• No member can speak twice about the same issue until everyone else wishing to speak has spoken to it once

• All remarks must be directed toward the Chair

Updated by the Membership Development Committee 2013-2014[Parliamentary Procedures]Eastern Canada District | Key Club International

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Main Motions

• Make a motion (must first obtain the floor)• Another member seconds the motion (do not

need to obtain the floor)• Chair restates motion• Members debate• Put the motion to a vote• Vote

• http://www.robertsrules.org/motions.htm

Updated by the Membership Development Committee 2013-2014[Parliamentary Procedures]Eastern Canada District | Key Club International

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ECD|Updated by the Membership Development Committee 2013-2014[Parliamentary Procedures]Eastern Canada District | Key Club International

ECD|Updated by the Membership Development Committee 2013-2014[Parliamentary Procedures]Eastern Canada District | Key Club International

Minutes

• Include roll call (both those attending and unable to attend)

• Focus on what is done, not what is said• Record only key points of discussion that

build up to a conclusion• Be impartial in wording• Write in a clear, organized manner

Updated by the Membership Development Committee 2013-2014[Parliamentary Procedures]Eastern Canada District | Key Club International

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House of Delegates

• Each club can designate two voting delegates• Outgoing district board members (Lieutenant-

Governors, Secretary-Treasurer, etc.) are also delegates

• Elect Eastern Canada District officers (Governor, Secretary-Treasurer) for next Key Club year

• Vote on new policies / amendments to existing policies

Updated by the Membership Development Committee 2013-2014[Parliamentary Procedures]Eastern Canada District | Key Club International

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en.keyclub.ca/club-resources.html

ECD|Updated by the Membership Development Committee 2013-2014[Parliamentary Procedures]Eastern Canada District | Key Club International

Thank you for watching!

Questions and Contact

ECD|Updated by the Membership Development Committee 2013-2014[Parliamentary Procedures]Eastern Canada District | Key Club International

Any questions?

Feel free to contact me:[Insert name here][Insert email address here][Optional: Insert cell number]

[Insert a photo of the presenter above]

You can download resources at www.keyclub.org/fad/cm/de.aspx