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Minola TechnologyAn SAP Mobile Apps & ABAP partner

Presentation

SAP Mobile AppActive Alerts

An early warning system for SAP FICO issues

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Use Cases

Examples of where Active Alerts can be used in FICO

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Accounts Payable Blocked Invoices (Price): Checks for any Accounts Payable vendor invoices which havebeen blocked (reason “P”) due to a difference betweenthe vendor invoice and the PO receipts for the followingreason:

A difference exists between the line price on GRN (GoodsReceipts note) and the line price on the Vendor Invoiceand where the difference is outside any defined acceptabletolerance.

Alert: Automatically identify the correct person by examining the PO and send email alert to this person.

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Accounts Payable Blocked Invoices (Quantity)Checks for any Accounts Payable vendor invoices which havebeen blocked (reason “Q”) due to a difference betweenthe vendor invoice and the PO receipts for the followingreason:

A difference exists between the line quantity on GRN (Goodsreceipts note) and the quantity on the Vendor Invoice andwhere the difference is outside any defined acceptable tolerance. Alert: Automatically identify the correct person by examining

the PO and send email alert to this person

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Automated vendor invoice matching Failed IDocs where incoming vendor invoices are being automatically matched against Goods Receipts Notes(GRN’s). If there is no match possible then the IDoc fails(with status =51).

Alert: Accounts Payable manager needs an email alert immediately.

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AP Invoice parked & then posted by same user A vendor invoice is parked and then subsequently posted by

the same user.

Alert: Accounts Payable manager needs an email alert immediately.

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Monitor postings to pre-payments GL account If any posting is made to the Pre-payments General Ledger

account.

Alert: Accounts Payable manager needs an email alert immediately.

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Monitor un-usual postings to any GL account If any posting is made e.g.

• To a nominated General Ledger account (expense item, capital item, payroll bonus, exchange rate losses, PPV’s

• by a nominated user• Exceeding a certain limit• Or combinations of the above

Alert: Accounts Payable / Finance manager needs an email alert immediately.

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Exchange rate differences If any posting is made where the exchange on thetransaction differs from the standard exchange rateprevailing at the time.

Alert: Accounts Payable / Finance manager needs an email alert immediately.

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Summary of problem & requirements

A problem may arise or an event take place and nobody is aware of it where action is needed quickly.

This problem may be detected on tables, jobs, directories, other

A control description call-to-action is required to resolve the problem

The call-to-action must be to the appropriate person/agent

It must be “pushed” by email and/or Mobile

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Minola Technology An SAP Mobile Apps & ABAP partner

Overview

Active Alerts

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Key features Can work with various Data Extract classes

Minimum number of actual scheduled jobs (via SM36 & SM37)

flexibility in deciding all alerts or net change Control description call-to-action with alert / mitigation Auto determine agent or recipient from transaction

Can push an alert to notify technical staff, individual users, user groups, support companies, agents

By email and/or mobile device.

Out-of-box Alerts Content

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Benefits – effort & cost savings

Remove the need to remember what actions to take

Immediate directing of problems to appropriate person for call-to-action = less effort to do it manually

reduce development costs of writing own automated checks (e.g. using ABAP)

Option to now include new automated alerts where previously it would have been impractical to do so: (memory, time, effort)

e.g. on interfaces, IDocs, processes, compliance.

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Benefits – pro-active support

Pro-active approach to problem resolution Immediate directing of problems to appropriate person Help reduce affect on the business Ability to introduce additional automatic alerts for tighter

control Work better within Service Level Agreements A pro-active process which can be available on a 24 x 7 basis

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Another similar & popular tool

What are the benefits of having a smoke detector & alarm?

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In the press

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Active Alerts

https://www.sapstore.com/solutions/30005/Active-Alerts

SAP certified and available on the SAP store

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Minola TechnologyAn SAP Mobile Apps & ABAP partner

Presentation

SAP Mobile AppActive Alerts

An early warning system for SAP FICO issues