dpwh rationalization plan

Republic of the PhilippinesDEPARTMENT OF PUBLIC WORKS AND HIGHWAYS

OFFICE OF THE SECRETARYManila

O~l. -"l Q9N~

0-, -.t.t -~ 1\

JUl2 1 2011MEMORANDUM

TO ALL Regional DirectorsDistrict EngineersThis Department

SUBJECT PARTIAL IMPLEMENTATION OF THE DPWH RATIONALIZATION PLAN INTHE REGIONALOFFICESAND DISTRICT ENGINEERINGOFFICES

---------------------------------------------------------------------------------------------------------------------This has reference to the letter dated 11 July 2011 of Secretary Florencio B. Abad of the DBM(copy attached) forwarding to this Department the approved organizational structure andIndicative Staffing Pattern (ISP) of the DPWH Regional Offices (ROs) and District EngineeringOffices (DEOs).

Considering that we have been given only two (2) months from the date of its approval to placethe existing positions in the said ISP, the following guidelines in accomplishing the same arehereby prescribed:

1. All existing positions under your respective Personal Services Itemization and Plantilla ofPersonnel (PSIPOP) should be duly accounted for. To effectively monitor the movement ofthe same and to facilitate issuance of new Notice of Organization, Staffing andCompensation Action (NOSCA) by the DBM, it is imperative that each item/position musthave its corresponding staffing action as discussed during the Regional AdministrativeOfficers' Consultation Meeting on 19 July 2011.

2. The possible staffing actions (e.g., retention, reclassification, retitling, etc.) are shown underReport Form No. 1 (Comparative Matrix of EXisting/DBM-approved Staffing Pattern UnderE.O. No. 366).

3. The list of affected personnel with options to retire and avail themselves of the additionalincentives under E.O. No. 366 or remain in the service under "co-terminous with theincumbent" (CTI) status shall be reported under Report Form Nos. 2 and 4, respectively.

4. Personnel who are not affected but opted for voluntary retirement shall be reported usingReport Form NO.3. The corresponding funded vacant positions (as of CY 2005) shall beoffered for abolition for each employee who opted for the same and shall be reported underReport Form No.3-A.

5. All Regional Directors and District Engineers are directed to conduct a survey to determinewho among the affected personnel would like to retire under E.O. No. 366 or stay in theservice under en status. This is also to account who among the non-affected personnel willopt for voluntary retirement.

6. Affected personnel should be encouraged to retire and/or avail themselves of additionalincentives under E.O. No. 366, particularly those who are 60 years old and above. It ishereby reminded that all retirement applications/papers must be received by the concernedGSIS office one (1) month before the deadline set by the DBM.

7. Reassigned/Detailed personnel shall be accounted/reported under their respective motheroffices.

8. For vacant or newly-created positions, selection process shall only be done after theissuance of the corresponding NOSCAby the DBM (except for lateral transfers).

To ensure that only the best qualified and competent personnel will be appointed to the vacantand/or newly-created positions under the new DPWH organizational structure, the ManCom ispresently reviewing the provisions of D.O. No. 87, series of 2005 (GUidelines on the Evaluationand Selection of Personnel to be Retained in or Appointed/Promoted to Upgraded or NewlyCreated First and Second Level Positions as a result of Rationalization). As such, you areencouraged to submit to the ManCom, thru the Director of the Administrative and ManpowerManagement Service (AMMS), your comments and/or recommendations in connection with yourproposed amendment.

The duly accomplished ISPs from the DEOs, including the list of affected personnel (Withcorresponding computations and supporting documents) shall be forwarded to the RegionalOffice concerned, on or before 05 August 2011, for review/consolidation before forwardingthe same to the DPWH Central Office on or before 12 August 2011, to give ample time for theCentral Personnel Division to review the same for submission to the Secretary, thru theManCom, and finally to the DBM for approval and/or funding.

Once the ISPs of the ROs and DEOs are approved, the DBM shall cause the issuance of thecorresponding NOSCA and Agency Code of offices under the new DPWH organizationalstructure. Subsequently, incentives for affected personnel shall be available within two (2)months from approval of the same.

Be guided accordingly.

GELIO L. SINGSONecretary

I II1III1111WIN1 L04456

REPUBUC OF THE PHILIPPINESDepartment of Budget and Management

MaJacanang, Manila

JUl 1 1 zan

SECRETARY ROGELIO L. SINGSONDepartment of Public Works and Highways (DPWH)Bonifacio Drive, Port Area, Manila

Attention: Undersecretary Raul C. AsisHead, Change Management Team (eMT)

Sir:

We are pleased to inform you of the approval of the organizational structure andindicative staffing pattern (ISP) of the Regional Offices (ROs) and DistrictEngineering Offices (DEOs) of the DPWH, as part of its Rationalization Plan (RP)pursuant to Executive Order No. 366 dated 04 October 2004.

The DPWH is given two (2) months from this approval to place the existingpositions/items in the ISP.

Personnel in positions that could no longer be accommodated in the ISP have theoption to retire with incentives or their positions would be converted from reqular tocoterminus with the incumbent (en) ststus, to be abolished once vacated.

The incentives are available within DNO (2) months from approval of this Plan.Therefore,those who wou Id hold eTI items are no longer entitled to the incentives under theProgram upon their retirement/separation after the two-month period.

Very truly yours,

rr=: .:j"''i::;---~~~.".;=5-= oJ

FLORENCIO B. ABADSecretary

cc: Chainnan francisco T. Duque IIICivil Service Commission

COMPARATIVE MATRIX OF THE EXISTINGIDBM·APPROVED STAFFING PATTERN UNDER E.O. NO. 366DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS (DPWH)

Report Form No.1

OFFICE: (Region/District)

EXISTING PLANTILLA POSITIONS DBM·APPROVED PLANTILLA POSITIONS StaffingRemarksPosition Title SG Item Number Position Title SG Item Number Action

SUMMARY OF STAFFING ACTION:Staffing Action No.

RTN (F) . Retention of Filled PositionsRTN (UNF) . Retention of Unfunded PositionsRTN (FN)· Retention of Funded but Vacant PositionsA (F/AP). Abolition of Filled Positions/Affected PersonnelA (UNF) . Abolition of Unfunded PositionsA (FN) . Abolition of Funded but Vacant PositionsSUB·TOTAL 0

Staffing Action No.C . Creation of PositionsCON (FN) . Conversion of Funded but Vacant PositionsR· Reclassification of Positions (Upward/Downward)RTL (F) . Retitling of Filled PositionsRTL (UF) . Retitling of Unfilled PositionsT (F) - Transfer of Filled PositionsSUB·TOTAL 0

Staffing Action No.T/RTL (F) . Transfer and Retitling of Filled PositionsT (FN)· Transfer of Funded but Vacant PositionsT (UNF)· Transfer of Unfunded PositionsT/R· Transfer and Reclassification of Filled PositionsCTI - Co-terrnnous with the incumbentSUB·TOTAL 0

GRAND TOTAL 0 £ry

Report Form No.2

LIST OF PERSONNEL AFFECTED BY THE DPWH RATIONALIZATION PLAN UNDER E. O. NO. 366

OFFICE: (RegionlDistrict)

Name Position Title SG Item Number Total Leave Balance Length of Service Terminal Leave Additional Incentives Total Benefits

J

~/~NOTE.

The computation of additional incentives under E. O. No. 366 shall be based on the salary of the personnel concerned as of 30 June 2007, and that only length of service up to age fifty-nine (59) for those sixty (60) years old and above, shall be considered in the computation. On the otherhand, the computation of terminal leave benefits shall be based on the latest salary of the personnel concerned.

Report Form NO.3

LIST OF PERSONNEL NOT AFFECTED BY THE DPWH RATIONALIZATION PLANBUT OPTED TO RETIRE UNDER E. O. NO. 366

OFFICE: (RegionlDistrict)

Name Position Title SG Item Number Total Leave Balance Length of Service Terminal Leave Additional Incentives Total Benefits

~jyNOTE.

The computation of additional incentives under E. O. No. 366 shall be based on the salary of the personnel concerned as of 30 June 2007, and that only length of service up to age fifty-nine (59) for those sixty (60) years old and above, shall be considered in the computation. On the otherhand, the computation of terminal leave benefits shall be based on the latest salary of the personnel concerned.

Report Form No. J·A

LIST OF FUNDED VACANT POSITION(S) PROPOSED FOR ABOLITION FOR EACH VOLUNTARY RETIREEAS REQUIRED UNDER SECTION 14 OF E. O. NO. 366, AND RULE VI, SECTION 13 (i) OF ITS IRR(As of CY 2005)


No. Position Title SG Item Number

f

//

Report Form No.4

LIST OF PERSONNEL AFFECTED BY THE DPWH RATIONALIZATION PLANBUT OPTED TO STAY IN THE SERVICE UNDER CTI STATUS


Name Position Title SG Item Number Actual Salary

~c



NOTICE TO AFFECTED EMPLOYEES OF THE DPWH RATIONALIZATION PLANPURSUANT TO E. O. NO. 366(DPWH REGIONAL OFFICES)

Dear Mr. / Ms. .

This is to inform you that your position ( ), is one of those that are affected under theIndicative Staffing Pattern (ISP) for DPWH Regional Office issued by the DBM, pursuant to E.O. No. 366,dated 04 October 2004.

As an incumbent of a position to be abolished, you have two options as indicated in the "Reply Slip" below.You are required to accomplish the "Reply Slip" by indicating the option that you prefer. The accomplished"Reply Slip" shall be submitted on or before 05 August 2011 to the Administrative Division, this RegionalOffice, which shall prepare the list of personnel affected by the DPWH Rationalization Plan. The list shall besubmitted to the DBM and/or GSIS.

Failure to submit the "Reply Slip" on or before the deadline shall be taken to mean that you are choosingoption "A" (Retirement / Separation).

Very truly yours,

Regional Director

REPLY SLIP

one of those affected by the rationalization pursuant to E.O. No. 366, the undersigned would like to availoption marked" X If.

OPTIONS:

A. 0 Retirement/Separation Benefits under: B. ORemain in the Service under Co-Terminouswith the Incumbent (CTI) Status

1.0 RA 1616 3. ORA 660

2. ORA 8291 4. Oathers __

Name and Signature of Employee

Note : Please read the brief explanation of the options as provided for under the IRR of E.O. No. 366(please see reverse side)

MODE OF RETIREMENT

R.A. 1616*

R.A.660

R.A.8291

QUALIFICATIONS

• Must be in the government serviceprior to 31 May 1977.• Have rendered at least 20 years ofgovernment service regardless of ageand employment status.• Last three (3) years of service prior toretirement must be continuous.

• Must be in the government serviceprior to 31 May 1977.• Have rendered 30 years of service andwho are 57 years of age. Thecombination of age and service

Age 52 53 54 55 56 57 58Service: 35 34 33 32 31 30 28

Age 59 60 61 62 63 64 65Service: 26 24 22 20 18 16 15

• Last three (3) years of service iscontinuous and whose appointment ispermanent in nature.

• Have rendered at least 15 years ofservice in the government.• They are not receiving monthly pensionbenefits due to permanent totaldisability.

* NO additional incentives provided under E.O. 366

BENEFITS

• Gratuity benefit to be paid by the last

employer based on total creditable

service (converted to gratuity months)

multiplied by the highest salary received.• Refund of the retiree's personalcontributions with interest and thecorresponding government share withoutinterest to be paid by GSIS.• Retirees aged 57 and below shallreceive a maximum pension of 75% ofhis/her Average Monthly Salary (AMS)for the last 3 years, while those above57 years old shall be entitled to amaximum monthly pension of 80% ofhis/her AMS.• Those who are at least 63 years old onthe date of retirement shall receive a 5-year lump-sum, and a monthly pensionfor life 5 years thereafter. Those whoare at least 60 but less than 63 years ofage shall receive a 3-year lump-sumpayment with the subsequent 2-yearlump-sum to be paid on his 63rdbirthday, and a monthly pension for life5 years thereafter.• Additional incentives provided underE.O. 366 subject to the condition thatonly the retiree's government service upto age 59 and a fraction thereof wouldbe counted.• Those who are at least 60 years of ageat the time of retirement have the option

to avail of a 5-year lump-sum equivalent

to 60 months of his/her Basic Monthly

Pension (BMP should not be more than

90% of AMS), plus a monthly pension

for life to be given 5 years thereafter; or

Cash Payment of 18 months of his/her

BMP and a monthly pension for lifestarting immediately upon retirement.• Those less than 60 years old areentitled to Cash Payment plus monthlypension for life starting at the age of 60.• Additional incentives provided under

E.O. 366 subject to the condition that

only the retiree's government service up

to age 59 and a fraction thereof would

be counted.



NOTICE TO AFFECTED EMPLOYEES OF THE DPWH RATIONALIZATION PLANPURSUANT TO E. O. NO. 366

(DPWH DISTRICT ENGINEERING OFFICES)

Dear Mr. / Ms. _

This is to inform you that your position ( ) is one of those that are affected under theIndicative Staffing Pattern (ISP) for DPWH District Engineering Office issued by the DBM, pursuant to E.O.No. 366, dated 04 October 2004.

As an incumbent of a position to be abolished, you have two options as indicated in the "Reply Slip" below.

You are required to accomplish the "Reply Slip" by indicating the option that you prefer. The accomplished

"Reply Slip" shall be submitted on or before 29 July 2011 to the Administrative Section, this District

Engineering Office, which shall prepare the list of personnel affected by the DPWH Rationalization Plan. The

list shall be submitted to the DBM and/or GSIS, thru the Chief, Administrative Division, DPWH-Region __ .

Failure to submit the "Reply Slip" on or before the deadline shall be taken to mean that you are choosingoption "A" (Retirement / Separation).

Very truly yours,

District Engineer

REPLY SLIP

[As one of those affected by the rationalization pursuant to E.O. No. 366, the undersigned would like to avail!lof option marked" X ". '

OPTIONS:

A. 0 Retirement/Separation Benefits under: B. ORemain in the Service under Co-Terminouswith the Incumbent (CTI) Status

1.0 RA 1616 3. ORA 660

2. ORA 8291 4. Oathers __

Name and Signature of Employee

Note : Please read the brief explanation of the options as provided for under the IRR of E.O. No. 366(please see reverse side)

MODE OF RETIREMENT

R.A.1616*

R.A.660

R.A.8291

QUALIFICATIONS

• Must be in the government serviceprior to 31 May 1977.• Have rendered at least 20 years ofgovernment service regardless of ageand employment status.• Last three (3) years of service prior toretirement must be continuous.

• Must be in the government serviceprior to 31 May 1977.• Have rendered 30 years of service andwho are 57 years of age. Thecombination of age and service

Age 52 53 54 55 56 57 58Service: 35 34 33 32 31 30 28

Age 59 60 61 62 63 64 65Service: 26 24 22 20 18 16 15

• Last three (3) years of service iscontinuous and whose appointment ispermanent in nature.

• Have rendered at least 15 years ofservice in the government.• They are not receiving monthly pensionbenefits due to permanent totaldisability.

* NO additional incentives provided under E.O. 366

BENEFITS,

• Gratuity benefit to be paid by the last

employer based on total creditable

service (converted to gratuity months)

multiplied by the highest salary received.• Refund of the retiree's personalcontributions with interest and thecorresponding government share withoutinterest to be paid by GSIS.• Retirees aged 57 and below shallreceive a maximum pension of 75% ofhis/her Average Monthly Salary (AMS)for the last 3 years, while those above57 years old shall be entitled to amaximum monthly pension of 80% ofhis/her AMS.• Those who are at least 63 years old onthe date of retirement shall receive a 5-year lump-sum, and a monthly pensionfor life 5 years thereafter. Those whoare at least 60 but less than 63 years ofage shall receive a 3-year lump-sumpayment with the subsequent 2-yearlump-sum to be paid on his 63rdbirthday, and a monthly pension for life5 years thereafter.• Additional incentives provided underE.O. 366 subject to the condition thatonly the retiree's government service upto age 59 and a fraction thereof wouldbe counted.• Those who are at least 60 years of ageat the time of retirement have the option

to avail of a 5-year lump-sum equivalent

to 60 months of his/her Basic Monthly

Pension (BMP should not be more than90% of AMS), plus a monthly pension

for life to be given 5 years thereafter; or

Cash Payment of 18 months of his/her

BMP and a monthly pension for lifestarting immediately upon retirement.• Those less than 60 years old areentitled to Cash Payment plus monthlypension for life starting at the age of 60.• Additional incentives provided under

E.O. 366 subject to the condition that

only the retiree's government service up

to age 59 and a fraction thereof would

be counted.

dpwh rationalization plan

Documents