Welcome to Class 9

Project Management is the buzzword for today!

Why Project Management?

• I taught Microsoft Project for years.• It helps me get big projects completed if I

think of my Project Management principles.• I’m hoping it will help you at some point!

Phases of Project Management

• Initiation• Planning• Implementation• Close-out

The Project Triangle

Decisions:

• Are you working backwards from an End Date? Or are you starting on a date and working forwards?

• The Calendar should be discussed: how many hours in a work day, days off, then you can truly estimate how long things will take.

• Think of what major Milestones you are trying to achieve along the way.

The Task List

• Summary Tasks are bigger• Sub Tasks break down the summary tasks• Create a “Work Breakdown Structure.”

Use Word’s Outline tool to do this.• Enter Task Duration Estimates• Duration=Work/Units

(units are Resources where 2 resources work twice as fast as one –this is the default assumption (Fixed Units, also: Fixed Duration)

More to think about:

• Come up with a list of Deliverables (tangible things that need to be produced along the way, like Outlines, Print proofs, Web Pages, etc.)

• Figure out any Constraints: like “the inspector is only available on Thursdays” or “the shop is only open M-F” or things like that.

• Are there any external Deadlines, set by others?

Last bits

• Consider the order in which things need to happen. This is where a Gantt chart or PERT chart can really help to visualize.

This is what a Gantt chart looks likeID Task Name Duration Start Finish

1 Preliminary organization 0.13 days Fri 02/27/09 Fri 02/27/092 Download State curriculum standards 1 hr Fri 02/27/09 Fri 02/27/09

3 DESE Guidelines f or Tech plans 1 hr Fri 02/27/09 Fri 02/27/09

4 Literature review 6 days Fri 02/27/09 Fri 03/06/095 Rev iew other Districts' Tech plans 1 wk Fri 02/27/09 Thu 03/05/09

6 Upload all old tech plans f or Billerica 1 day Fri 02/27/09 Fri 02/27/09

7 Decide rough outline f ormat 1 day Fri 03/06/09 Fri 03/06/09

8 Data-gathering 27 days Mon 03/09/09 Tue 04/14/099 Teacher surv ey questions dev eloped 1 day Mon 03/09/09 Mon 03/09/09

10 Teacher surv ey dev eloped online 4 hrs Tue 03/10/09 Tue 03/10/09

11 Email sent to principals re: surv ey 1 hr Tue 03/10/09 Tue 03/10/09

12 Surv ey taken 2 wks Mon 03/30/09 Fri 04/10/09

13 Surv ey results disaggregated 4 hrs Mon 04/13/09 Mon 04/13/09

14 Budget 1 wk Wed 04/08/09 Tue 04/14/09

15 Staf f count report 4 hrs Tue 04/14/09 Tue 04/14/09

16 Inv entory 1 wk Wed 04/08/09 Tue 04/14/09

17 Outline-Final draft 2.13 days Mon 04/13/09 Wed 04/15/0918 Results analy zed in meeting 1 hr Mon 04/13/09 Mon 04/13/09

19 Results analy zed & Goals written@meeting Apr 15 5 hrs Wed 04/15/09 Wed 04/15/09

20 First draft Writing Paragraphs by subcomms 10 days Mon 04/20/09 Fri 05/01/0921 Technology Curriculum 2 wks Mon 04/20/09 Fri 05/01/09

22 Hardware 2 wks Mon 04/20/09 Fri 05/01/09

23 Policy 2 wks Mon 04/20/09 Fri 05/01/09

24 Community /parent relations 2 wks Mon 04/20/09 Fri 05/01/09

25 Final draft writing 67 days Fri 02/27/09 Mon 06/01/0926 Ref ining of the writing 1 wk Fri 05/22/09 Thu 05/28/09

27 Mapping curriculum to state standards-Elementary 3 mons Fri 02/27/09 Thu 05/21/09

Marianne HaggertySalah Khelfaoui

Christine DonoghueSalah Khelfaoui

Christine Donoghue,Marianne Haggerty,Salah Khelfaoui,Tim Piwowar,Tracy Sands

Christine Donoghue,Marianne Haggerty,Tim PiwowarMarianne HaggertySalah Khelfaoui

TeachersTim Piwowar

Salah KhelfaouiSalah KhelfaouiMark Bishop

Beryl Reid,Christine Donoghue,Gayle Barooshian,Gayle Razzaboni,Jane Milanes,Marianne Haggerty,Mark Bishop,Mary Melaugh,Salah Khelfaoui,Tim Piwowar,Tom Murphy,Tracy SandsBeryl Reid,Christine Donoghue,Gayle Barooshian,Gayle Razzaboni,Jane Milanes,Marianne Haggerty,Mark Bishop,Mary Melaugh,Salah Khelfaoui,Tim Piwowar,Tom Murphy,Tracy Sands

Beryl Reid,Gayle Barooshian,Gayle Razzaboni,Jane Milanes,Marianne Haggerty,Mary Melaugh,Tim PiwowarMark Bishop,Salah KhelfaouiTom Murphy,Tracy SandsChristine Donoghue

Tracy SandsBeryl Reid

21 24 27 02 05 08 11 14 17 20 23 26 29 01 04 07 10 13 16 19 22 25 28 01 04 07 10 13 16 19 22 25 28 31 03February 2009 March 2009 April 2009 May 2009 June 2009

Henry Gantt was a real person!

Photo From Wikipedia

A History of Project Management on microsoft.com

PERT charts

• Invented by the U.S. Navy• It stands for Program (or Project Evaluation

Review Technique)• For more info click here to Wikipedia• I made an imitation of a PERT chart on the

following slide. • (Real PERT charts involve more math!)

5 Year-Tech-Plan Plan

Plan Finished June 1st

Survey taken by April 7th (realistically by 14th)

(Teac hers and Principals)

Survey questions developed (Tim, Marianne, Crissy

Email sent to principals re: survey - Salah

Survey developed onlineSalah and Marianne

Data-gathering

Finding other tech plans and state benchmarks

Finding old Billerica plan and related docs

Outlining First draft writing Proofing and Refining

Refining done by author by May 15th

Author refines vision & mission

Beryl is mapping curriculum to state

standardsTim disaggregates results of Survey Apr 14th

We all meet on April 15th to Analyze results and

write Goals and Objectives

First outline draft March 23rd, Salah, Tim, Tracy, Crissy, Marianne

Subcommittees suggested

By May 1st, Sub-Committees will have

written paragraphs based on DOE Benchmarks doc

Inventory taken by Mark

Budget and staff count gathered by Salah

Proofing by May 22nd

More resources:

• Project management software resources described on Wikipedia

• A free trial of Microsoft Project (you will have to get someone with admin rights to install it) It costs $1,000.

Dec 25th

Christmas Day

Christmas Eve Church and in-law’s

house

Dec 23rd Wrapping

Day

Dec 21st and 22nd Cookie

Baking weekend

Dec 21st and 22nd prep-cooking my

dishes

Beginning of a project plan to get my Christmas chores done (just 1 example).

Buy ingredients

Buy dress for myself and

girls

Make sure there are matching shoes and

hoseLay out outfits with

jewelry

Buy gifts online

Buy gifts at stores

Buy phase

Last Min phase

Prep phase