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SOCIABLE – ICT-PSP No. 238891

PROPRIETARY RIGHTS STATEMENT This document contains information, which is proprietary to the SOCIABLE Consortium. Neither this document nor the information contained herein shall be used, duplicated or communicated by any means to any third party, in whole or in parts, except with prior written consent of the SOCIABLE

consortium

SOCIABLE DELIVERABLE D5.3 “Training Seminars, Materials and

Documentation”

Project Acronym SOCIABLE Grant Agreement No. 238891 Project Title Motivating platform for elderly networking,

Mental reinforcement and social interaction Deliverable Reference Number SOCIABLE_WP5_D5.3 Deliverable Title “Training seminars, Material and Documentation” Revision Number V1.0 Deliverable Editor(s) University of Valencia- LabHuman (UPV) Authors Irene Zaragozá (UPV), Reyes Moliner (PREVI), Eva

Rinnan (Trondheim), Chiara Zaccarelli (AUSL) , Antonella Bandini (COFO), Olga Lymperopoulou (HYGEIA), Roberta Annicchiarico (FSL), Eva Stamou (SPC) and Stelios Pantelopoulos (SLG)

Project co-funded by the European Commission within the ICT Policy Support Programme

Dissemination Level P Public P

Statement of originality: This deliverable contains original unpublished work except where clearly indicated otherwise. Acknowledgement of previously published material and of the work of others has been made through appropriate citation, quotation or both.



consortium

Revision History

Revision Author(s) Organization

(s) Date Changes

0.1 Irene Zaragozá UPV 01/07/2011 Provision of Structure and Table of Contents

0.2 Reyes Moliner, Olga Lymperopoulou

PREVI, HYGEIA 11/07/2011 Contribution of PREVI and HYGEIA

0.3 Eva Stamou, Roberta Annicchiarico

SPC, FSL 25/07/2011 Contribution of SPC and FSL

0.4 Eva Rinnan, Chiara Zaccarelli, Antonella Bandini

TRONDHEIM, AUSL, COFO 02/08/2011 Contribution of TRONDHEIM, AUSL

and COFO

0.5 Rocío Zaragoza AIJU 08/08/2011 Contribution of AIJU

0.6 Stelios Pantelopoulos SLG 30/08/2011 Comments and SLG contribution

0.7 Irene Zaragozá UPV 02/09/2011 PreFinal Version for Quality Check

v1.0 Stelios Pantelopoulos SLG 50/09/2011 Final Version



consortium

Abstract Training activities are an integral part of the preparation of the SOCIABLE pilot sites, which is the subject of WP5 of the project. Indeed, the SOCIABLE training process is a very important task given that SOCIABLE platform cannot operate without the active and successful involvement of human operators from the pilot sites. This deliverable presents the training process followed in the different pilot sites, and the documentation that has been elaborated for the training seminars conducted. As illustrated in the document, the training emphasized mainly on medical experts and health professional, and to a lesser extend to people with other roles and responsibilities in the pilot operations (such as IT administrators). A variety of different materials and documentation were developed in order to support the training. However, the most significant part of the training was performed «on-the-job», which was essential in order to acquaint pilot participants with the practical aspects of the SOCIABLE ICT based approach to cognitive training and social activation of the elderly.

SOCIABLE: Motivating platform for elderly networking, mental reinforcement and social interaction WP5- Pilot Sites Preparation

Deliverable D5.3: “Training Seminars, Materials and Documentation”

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Table of ContentsRevision History ............................................................................................................. 2 Abstract .......................................................................................................................... 3 Table of Contents ........................................................................................................... 4 List of Tables .................................................................................................................. 5 Executive Summary ........................................................................................................ 8 1. Introduction ......................................................................................................... 10 2. Training process ................................................................................................... 11 2.1. HYGEIA ............................................................................................................. 13 2.2. COFO ................................................................................................................ 14 2.3. AUSL ................................................................................................................. 15 2.4. FSL .................................................................................................................... 16 2.5. PREVI ................................................................................................................ 16 2.6. SPC .................................................................................................................... 17 2.7. TRONDHEIM ..................................................................................................... 17 3. Training materials ................................................................................................ 17 3.1. SOCIABLE Congitive Training Approach ........................................................... 18 3.2. SOCIABLE Platform Overview and Main Menus/Functionalities ..................... 18 3.3. Back-office ........................................................................................................ 21 3.4. BOL ................................................................................................................... 21 3.5. Cognitive games ............................................................................................... 21 Annex I- Back Office’s User Manual ............................................................................. 26 1. Introduction ......................................................................................................... 27 1.1 General .............................................................................................................. 27 1.2 “My account” .................................................................................................... 29 1.3 Operating Modes .............................................................................................. 29 2. Management Functions ....................................................................................... 30 2.1 Set up Patients and Medical Experts ................................................................ 30 2.2 Perform a Cognitive Assessment and Store the results .................................... 38 2.3 Set up a Training Programme ........................................................................... 40 2.4 Managing Tables ............................................................................................... 44 2.5 Specify resources for games and the Book of Life ............................................ 49 3. Errors .................................................................................................................... 52 Annex II- Book of Life Training Manual ........................................................................ 53 Index ................................................................................ Error! Bookmark not defined. 1. Concept ................................................................................................................ 54 2. Using the application ........................................................................................... 55 3. Chapter’s instructions .......................................................................................... 74 4. Including new materials ....................................................................................... 79 4.1 Using the back-office ....................................................................................... 79 4.2 Manually .......................................................................................................... 79



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List of Figures Figure 1: Login Screenshots ......................................................................................... 20 Figure 2: Game Selection Screens (for the Language and Executive Functions) ......... 20 Figure 3: Game Selection Screens (for the Reasoning and Orientation Functions) .... 20 Figure 4:Screenshots of the Analogies Game, including welcome screen, instruction screen, level selection screen, play screens etc. ......................................................... 23 Figure 5: Screenshots of the Puzzle Game, including welcome screen, instruction screen, level selection screen, play screens etc. ......................................................... 24 Figure 6: Login .............................................................................................................. 27 Figure 7: Home ............................................................................................................. 28 Figure 8: language selection ........................................................................................ 28 Figure 9: Logout ........................................................................................................... 28 Figure 10: My account ................................................................................................. 29 Figure 11: Password edit .............................................................................................. 29 Figure 12: Patients ....................................................................................................... 30 Figure 13: Patient filtering ........................................................................................... 30 Figure 14: Period creation ............................................................................................ 31 Figure 15: Group creation ............................................................................................ 31 Figure 16: Patient creation .......................................................................................... 32 Figure 17: Confirm ....................................................................................................... 33 Figure 18: Patient Detail .............................................................................................. 33 Figure 19: Patient General ........................................................................................... 33 Figure 20: Patient User ................................................................................................ 34 Figure 21: Patient Cognitive Skills ................................................................................ 34 Figure 22: Tab moving .................................................................................................. 35 Figure 23: Personnel tab .............................................................................................. 35 Figure 24: Patient Contacts .......................................................................................... 35 Figure 25: Patient Hobbies ........................................................................................... 36 Figure 26: Patient Friends ............................................................................................ 36 Figure 27: Patient Edit Friendship ................................................................................ 37 Figure 28: Patient Save ................................................................................................ 37 Figure 29: Personnel Edit ............................................................................................. 37 Figure 30: Assessment ................................................................................................. 38 Figure 31: Assessment name ....................................................................................... 39 Figure 32: Assessment editing ..................................................................................... 39 Figure 33: Trainings ...................................................................................................... 40 Figure 34: Training creation detail ............................................................................... 40 Figure 35: Training creation adding patient ................................................................ 41 Figure 36: Session creation .......................................................................................... 41 Figure 37: Selection of the time for the Surface .......................................................... 42 Figure 38: Session adding games ................................................................................. 42 Figure 39: Session Select games .................................................................................. 43 Figure 40: Specification of game parameter ............................................................... 43



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Figure 41: Session game list ......................................................................................... 44 Figure 42: Care Center view ......................................................................................... 44 Figure 43: Care Center creation ................................................................................... 45 Figure 44: Test creation ............................................................................................... 45 Figure 45: Hobby creation............................................................................................ 46 Figure 46: Table of Games ........................................................................................... 46 Figure 47: City creation ................................................................................................ 47 Figure 48: Region creation ........................................................................................... 47 Figure 49: Country creation ......................................................................................... 48 Figure 50: Academic level creation .............................................................................. 48 Figure 51: Profession creation ..................................................................................... 49 Figure 52: Games ......................................................................................................... 49 Figure 53: Game details ............................................................................................... 50 Figure 54: Game resources .......................................................................................... 50 Figure 55: Resources editing ........................................................................................ 51 Figure 56: Uploading resource files ............................................................................. 51 Figure 57: Error fields required .................................................................................... 52 Figure 58: Error of dependency violation .................................................................... 52 Figure 59: Screen 1 BOL ............................................................................................... 56 Figure 60: Screen 2 BOL ............................................................................................... 56 Figure 61: Screen 3 BOL ............................................................................................... 57 Figure 62: Screen 4 BOL ............................................................................................... 58 Figure 63: Screen 5 BOL ............................................................................................... 59 Figure 64: Screen 6 BOL ............................................................................................... 61 Figure 65: Screen 7 BOL ............................................................................................... 62 Figure 66: Screen 8 BOL ............................................................................................... 62 Figure 67: Screen 9 BOL ............................................................................................... 63 Figure 68: Screen 10 BOL ............................................................................................. 64 Figure 69: Screen 11 BOL ............................................................................................. 65 Figure 70: Screen 12 BOL ............................................................................................. 66 Figure 71: Screen 13 BOL ............................................................................................. 66 Figure 72: Screen 14 BOL ............................................................................................. 67 Figure 73: Screen 15 BOL ............................................................................................. 68 Figure 74: Screen 16 BOL ............................................................................................. 68 Figure 75: Screen 17 BOL ............................................................................................. 69 Figure 76: Screen 18 BOL ............................................................................................. 69 Figure 77: Screen 19 BOL ............................................................................................. 70 Figure 78: Screen 20 BOL ............................................................................................. 71 Figure 79: Screen 21 BOL ............................................................................................. 71 Figure 80: Screen 22 BOL ............................................................................................. 72 Figure 81: Screen 23 BOL ............................................................................................. 72 Figure 82: Screen 24 BOL ............................................................................................. 73 Figure 83: Screen 25 BOL ............................................................................................. 73



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List of TablesTable 1: SOCIABLE training design – Indicative Course Comprising the SOCIABLE Training Sessions .......................................................................................................... 13 Table 2: Training Sessions - HYGEIA ............................................................................. 14 Table 3: Training Sessions - COFO ................................................................................ 14 Table 4: Training Sessions - AUSL ................................................................................. 15 Table 5: Training Sessions - FSL .................................................................................... 16 Table 6: Training Sessions - PREVI ................................................................................ 16 Table 7: Training Sessions - SPC ................................................................................... 17 Table 8: Training Sessions - TRONDHEIM .................................................................... 17



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Executive Summary The main objective of the SOCIABLE project is to introduce and pilot a novel ICT based approach to the cognitive training and social activation of elderly individuals. The approach is being piloted with the participation of nearly 350 senior citizens in 7 different pilot sites (TRONDHEIM Kommune, Hygeia Hospital, Morgagni Pierantoni Hospital, Municipality of Forlì, Social Policy Center of the Municipality of Kifissia, Santa Lucia Foundation and PREVI S.L) from 4 European countries (Greece, Italy, Norway, Spain). The pilot operations of the project have a planned duration of 18 months, and involve elderly users and health professionals using the SOCIABLE platform in a realistic cognitive training context. The successful engagement of elderly and health professionals in the pilot operations, presupposes their acquaintance with the SOCIABLE ICT based approach to cognitive training, which includes their ability to use the SOCIABLE platform both over the surface table (for care centre pilots) and over the surface PCs (for in-home pilot use). As a result, health professionals engaging in the SOCIABLE pilots must be trained on the use of the SOCIABLE platform, but also on the overall philosophy of a SOCIABLE cognitive training programme, which typically comprises multiple play sessions using the SOCIABLE ICT platform. In addition to the effective engagement of health professionals, successful pilot operations hinge on the participation of other stakeholders (such as IT administrators at the various pilot sites), which must therefore be trained as well (although to a lesser extent). Ttraining on the SOCIABLE ICT platform and cognitive training approach is therefore acknowledged as an important complementary asset, which is a key to the success of the pilot operations. Likewise, training activities represent an essential part of WP5, which deals with the preparation of the pilot sites. The present deliverable documents the training process followed in the different pilot sites and the documentation that has been elaborated for the training seminars conducted. A variety of training seminars have been organized at the various pilot sites, with a view to acquainting health professionals and other stakeholders with the full range of processes that comprise the SOCIABLE pilot operations. Hence, the training was not confined to the use of the SOCIABLE ICT platform (including games, book-of-life and back-office functionalities). Rather it was extended to a full presentation of the processes engaged in the pilot operations, including the SOCIABLE study design and clinical protocols. The training of health professionals emphasized on the organization and supervision of a SOCIABLE ICT-based cognitive training session. Health professionals were accordingly in charge of supervising and tutoring the elderly that participate in the pilot sessions. Moreover, some sites trained IT administrators with a view to transferring them knowledge associated with the management and troubleshooting of the SOCIABLE platform. The



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deliverable illustrates the topics that comprise the SOCIABLE training sessions, while also illustrating the training events that were organized at the various pilot sites. In order to support the training activities, the consortium developed a variety of materials and documentation. The materials included presentations, manuals and multimedia and were used differently at the various sites and for the different target groups. Despite the inclusion of theoretical sessions, the most essential part of the training was its practical part, which involved «hands-on» sessions. This practical part enabled end-users to emulate SOCIABLE sessions in a realistic context, which accordingly boosted their ability to support the practical sessions. Overall, the conduction and conclusion of training seminars facilitated the graceful start and evolution of the SOCIABLE pilot operations, according to the prescribed pilot operations plan. The availability of training materials, along with the experience of the tutors guarantees that the involvement of any new members/users in the pilot operations will be smooth and quick.



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1. Introduction The main objective of SOCIABLE is to pilot a novel model for ICT assisted cognitive training and social activation for a wide range of senior citizens including normal elderly, older adults with mild cognitive impairment, as well as patients suffering from mild Alzheimer disease. Pilot operations have been organized across various sites in four European countries (Greece, Italy, Norway and Spain). Senior citizens are participating in the SOCIABLE pilots within leisure/care centers, as well as within their homes. The preparation of the pilot operations, described in D5.1 and D5.2, has been a long process, including administrative, organizational, technical, technological and medical perspectives, that has lead to the graceful commencement and execution of the pilot operations. Another important task not presented in the previously mentioned deliverables is the training of the users. This is a very important task since the SOCIABLE platform cannot operate without the active involvement of human operators from the different pilot sites. Before the commencement of the pilot operations is essential to teach the professionals involved in the pilots on how to use the SOCIABLE platform, since they will be responsible for using the platform with the elderly during the pilots. The present deliverable presents the training seminars conducted at each pilot site along with the documentation produced for these training activities. The deliverable is structured as follows: Section 2 following this introductory section presents the training process defined by the whole consortium and how this process has been applied in each pilot site. Section 3 presents the relevant materials and documentation created for the conduction of the training seminars. Finally, section 4 concludes the deliverable.



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2. Training process

As previously commented the training process is a very important task in the SOCIABLE project, given that SOCIABLE platform cannot operate without the active involvement of human operators from the pilot sites.

The people (experts/careers) that will perform the SOCIABLE Training Sessions with the elderly must be trained before the commencement of the pilot operations. It was envisaged that one fully day training on all the SOCIABLE modules and the SOCIABLE cognitive training paradigm would be enough. Hence the SOCIABLE training (for health professional engaging in SOCIABLE sessions) should as a minimum cover:

• The Workflow of the SOCIABLE approach to cognitive training.

• Training on the Back-office module of the SOCIABLE platform.

• Training on the BOL application.

• Training on the SOCIABLE cognitive games.

The following table shows the training process designed proposed to the pilot sites, with emphasis on the different subjects/topics comprising SOCIABLE training session. These topics cover all the (software) modules of the SOCIABLE platform (Back-office, Book of Life, and Cognitive Games), the cognitive assessment of the elderly (based on the platform), as well as issues associated with setting-up and configuring the platform.

Training Subjects / Topics Training purpose

Indicative

Duration

Training Material

Used T1. SOCIABLE Services in a nutshell a. The SOCIABLE Services Lifecycle - Walkthough a SOCIABLE Programme, b. Roles and Responsibilities, c. Overview of the Use of the SOCIABLE platform

An introduction to SOCIABLE concept and service presenting some details in each main point of SOCIABLE Lifecycle 30 min

PPT Presentantions



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T2. Back Office a. Perform a Cognitive Assesment and store the results b. Setup a Training Programme c. Setup a Training Session d. Managing Patients Records e. Producing Reports

Illustration of the Back-Office Functionalities and their use by Medical Experts and Carers 1 hour

Back-Office Application Booklet

T3. SOCIABLE Shell a. Logging in the SOCIABLE platform, b. Accessing Personalized Sessions, c. Exiting from the Platfrom

Acquaint users with the login processes in the SOCIABLE platform 15 min

PPT Presentations with Screenshots of the Login/Exit Process and Shell Functions

T4. SOCIABLE Cognitive Training Activities (for the games of the minimal setup) a. Memory Games (Hide and Find, ..) b. Executive Functions Games (….) Familiarize users with the

details of playing the games; Illustrate the differences between individual and group modes

10 min (per game)

PDF Files with all the Games Graphics, Games Descriptions, Presentations with Screenshots

T5. Book of Life in SOCIABLE a. The concept b. The application c. Using the BoL

Acquaint experts with the features and functionalities of the Book of Life 20 min

BoL Manual/Booklit and BoL Video

T6. SOCIABLE Cognitive Assessment a. Presentation of the SOCIABLE Battery (including the tests), b.Execution of the Tests, c. Use of the Back-office

Enable Medical Experts to Execute the tests associated with the SOCIABLE 20 min

T7. Setup, Manage and Maintain the SOCIABLE Server a. Structure of the Server, b. Deploying games, applications, software versions, BoL versions etc., c. Troubleshooting, d…..

Facilitating IT personnel to update SOCIABLE with new versions of the software modules, while also acquainting them with troubleshooing procedures 1 hour

T8. Practice SOCIABLE at the Care centre (with the Surface)

A practical (hands-on) session aiming at acquainting elderly users with the use of the SOCIABLE platform in a care centre (including most 1.5 hour

N/A



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services and applications running on the surface table)

T9. Practice SOCIABLE at Home (with the Home PCs)

A practical (hands-on) session aiming at acquainting elderly users with the use of the SOCIABLE platform in the home environment (including most services and applications running on the surface/tablet PC) 1.5 hour

N/A

Table 1: SOCIABLE training design – Indicative Course Comprising the SOCIABLE Training Sessions

Using this design as a base each site has defined and conducted its own training sessions. In particular, the per-site training sessions have been customized taking into account the needs of the user at each site, following also consultation between the tutor/trainer and the trainees. Note that different sites presented quite different training needs, depending on the level of acquaintance of the health professionals with the SOCIABLE approach. For example, the sites of the medical experts of the consortium (i.e. FSL, HYGEIA, AUSL) did not require extensive training on the overall SOCIABLE approach and study design, given that these sites were in charge of specifiying the SOCIABLE clinical protocol. This was not the case however with the municipal care centres, which asked for a more detailed presentation/training on the SOCIABLE service model and study design.

Another difference in the curriculum taught at the various sites, had to do with the provision of technical support. Partners that took/enjoyed instant technical support from other SOCIABLE partners (e.g., SLG providing support to SPC and HYGEIA) had minimal or no need to train IT personnel. This was not the case with other partners (e.g., TRONDHEIM), where IT personnel had to be trained towards providing troubleshooting services.

In the sequel, we list the training sessions performed at each pilot site.

2.1. HYGEIA

Date Trainer Group of Trainees Description 04.04.11 George

PapakyriakoOlga Lymperopoulou,

The Training involved practical sessions using the SOCIABLE



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poulos, SLG cognitive neuropsychologist Eva Ntanasi, psychologist

platform. In terms of the above curriculum, emphasis were given in the following subjects/sessions: (a) T8. Practice SOCIABLE at the Care centre (with the Surface) and (b) T9.Practice SOCIABLE at Home (with the Home PCs). Note that HYGEIA experts have a deep knowledge of the SOCIABLE study design, while SLG provide continuous technical support to HYGEIA.

Table 2: Training Sessions - HYGEIA

2.2. COFO Date Trainer Group of Trainees Description 19/04/2011 Paolo

Mattarelli, Simone Passuti, Michele Fabbri (CEDAF)

Medical Experts, Health Professionals

Description of : Sociable Workflow (T1, T3), Sociable Cognitive Games (T4) and Sociable Book of Life (T5)

17/05/2011 Paolo Mattarelli, Simone Passuti, Michele Fabbri


Review of Sociable Shell (T3), Sociable Cognitive Games (T4) Practice Sociable with the Surface (T8)



Description and practice of Book of life (T5)



Back Office (T2)

Table 3: Training Sessions - COFO



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2.3. AUSL Date Trainer Group of Trainees Description 19/04/2011 Paolo

Mattarelli, Simone Passuti, Michele Fabbri (CEDAF)











Back Office (T2)

Table 4: Training Sessions - AUSL



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2.4. FSL Date Trainer Group of Trainees Description

21/04/2011 Simone Passuti, Michele Fabbri (CEDAF)



27/04/2011 Simone Passuti, Michele Fabbri








Back Office (T2)

Table 5: Training Sessions - FSL

2.5. PREVI Date Trainer Group of

Trainees Description

15/04/2011 Irene Zaragozá and Francisco Toledo

Medical Experts Description of : Sociable Workflow (T1, T3), Sociable Cognitive Games (T4) and Sociable Book of Life (T5)

06/05/2011 Irene Zaragozá Medical Experts Review of Sociable Shell (T3), Sociable Cognitive Games (T4) and Sociable Book of Life (T5). Practice Sociable with the Surface (T8)

07/06/2011 Irene Zaragozá Medical Experts Practice Sociable with the Home PCs (T9)

15/06/2011 Irene Zaragozá Medical Experts Back-Office (T2) Table 6: Training Sessions - PREVI



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2.6. SPC Date Trainer Group of Trainees Description 09/05/2011 Eva Stamou Health Professionals,

Medical Experts Sociable Workflow (T1, T3), Sociable Cognitive Games (T4) and Sociable Book of Life (T5)

13/05/2011 Eva Stamou Health Professionals, Medical Experts

Review of Sociable Shell (T3), Sociable Cognitive Games (T4) and Sociable Book of Life (T5). Practice Sociable with the Surface (T8)

Table 7: Training Sessions - SPC

2.7. TRONDHEIM

Date Trainer Group of Trainees

Description

04/08/2011 Mimmi Næss, Ann-Elin Johansen

Health Professional

Back Office (T2), Book of Life (T5), SOCIABLE games (T4)

11/08/2011 Marie Therese Arntsen, Maja Albrigtsen, Kirsti Lie

Health Professional

Back Office (T2), Book of Life (T5), SOCIABLE games (T4)

04/03/2011 George Papakyriakopoulos

Thomas….

Table 8: Training Sessions - TRONDHEIM

3. Training materials In order to perform the training seminars, it was needed to generate training materials and relevant documentation of each module of the SOCIABLE platform. Concretely the documentation of each module (Back-office, Bok of Life and Cognitive Games) should contain: • Technical information: what can be done in each screen. • Clinical information: important clinical issues of the application (how it should be

used with the elderly). • Demonstration on how to use the application.



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The above mentioned information was provided in a number of different training materials, including documents (manuals), PPT presentations and multimedia (i.e. video demonstrations). These materials were in most cases provided as accompanying documents to the participants of the practical (i.e. hands-on) sessions, which were preferable and more effective. In the sequel we illustrate the contents of some presentation accompanying the training sessions (including screenshots), while manuals for the Back-office and the Book-of-Life applications are provided as Appendices to this deliverable.

3.1. SOCIABLE Congitive Training Approach A presentation was created in order to introduce traineers (notably medical experts) to the SOCIABLE approach to cognitive training and social activation of the elderly users. The main contents of the presentation included: • A brief Introduction to the SOCIABLE project, including the main goals/objectives

of the project, as well as the goals/objectives and targets of the pilots. • A presentation of the SOCIABLE cognitive training approach, based on the main

SOCIABLE use cases and according to the SOCIABLE medical protocol. This included the presentation of the duration of the SOCIABLE cogntive training programme, the frequency of the sessions, as well as the tests comprising the SOCIABLE users pre-assessment and post-assessment. The presentation of this information was based on the respective SOCIABLE deliverables D1.4 and D7.1.

• An overview of the SOCIABLE pilot operations plan (as described in D6.1) with emphasis on the quarterly periods and users’segmentation comprising the SOCIABLE pilot operations.

• An overview of the SOCIABLE platform and its main components and applications (i.e. back-office application, book-of-life, cognitive training games). The overview focuses on the functional perspective (i.e. based on main use cases) rather than on the technical/technological perspective.

This presentation was used in order to support the introductory session «SOCIABLE Services in a nutshell», which is listed in the training curriculum outlined above. As already outlined, this presentation was presented to medical experts and health professionals that support the SOCIABLE sessions during the pilot operations.

3.2. SOCIABLE Platform Overview and Main Menus/Functionalities

A presentation comprising the main screenshots of the top level menus of the SOCIABLE platform was used in order to acquaint users with both the available functionalities and the navigation principles within the SOCIABLE platform. Some indicative screenshots are shown in the following illustrations. Note that these screens cover (mainly) the login and game selection processes. The presented screens are the ones localized for the Greek users (i.e. the captions are in the Greek



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language). Note that different partners used the localized version of the screenshots in their presentations, according to their audience.



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Figure 1: Login Screenshots

Figure 2: Game Selection Screens (for the Language and Executive Functions)

Figure 3: Game Selection Screens (for the Reasoning and Orientation Functions)



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3.3. Back-office A document explaining all the functionalities provided by this module has been distributed to all the pilot sites. This document is available in Annex I

3.4. BOL A document explaining how to interact the application and providing clinical guides to use the application with the elderly has been prepared. The document can be found in Annex II. Moreover a video simulating a BOL session with an elderly user has been provided to all the pilot sites.

3.5. Cognitive games Medical experts and elderly were trained in the use of the cognitive training games. Emphasis was given in the twelve games comprising the interim version of the SOCIABLE platform. The training on the cognitive training games comprised hands-on sessions, as well as theoretic sessions. The theoretic sessions were back-up by the following training materials: • The description of the games, which have already been provided as part of

SOCIABLE deliverables D2.2 and D4.2 (report). Note that these descriptions have been updated to reflect the evolution of the games development.

• PDF files depicting the graphics and scenario of the games. These files illustrate all the screens of the games and therefore allowed the participants to review the games and their operation off-line i.e. without any need to train with the platform. Note that these games illustrations are relevant for the training at both the home environment and the care centre.

• Presentation of the SOCIABLE games, including some screenshots of the games on the platform. These presentations complement the PDF and deliverables outlined above, since they illustrate the games operation on the platform. Thus, they have been used prior to the introduction of the elderly to the hands-on sessions. Some indicative screenshots (localized in the Greek language) are illustrated in the following figures. Note that the screenshots presented include all the screens comprising the game, such as welcome screen, instruction screen, level selection screen, play screens etc.



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Figure 4:Screenshots of the Analogies Game, including welcome screen, instruction screen, level

selection screen, play screens etc.



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Figure 5: Screenshots of the Puzzle Game, including welcome screen, instruction screen, level selection screen, play screens etc.



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4. Conclusions Training activities are an integral and very important part of the pilot sites preparation process, given that they are a prerequisite for the successful and effective involvement of human operations in the pilots.The SOCIABLE project has paid emphasis on the training process through: (a) organizing training sessions for different topics and audiences and according to the needs of the pilot sites, (b) developing accompanying training materials including presentations, manuals and video demonstrations. The training sessions at the various pilot sites were conducted before the commencement of the pilot operations or at the beginning of them. Through the training process, health professionals at all pilot sites were trained in the use of the SOCIABLE ICT platform, as well as on the organization, conduction and supervision of cognitive training sessions in-line with the SOCIABLE approach (study design and clinical protocol). This deliverable has presented the main elements of the training process defined by the consortium and how this process has been applied in the different pilot sites. For the conduction of the training seminars it has been necessary to prepare relevant materials and documentation. Different text documents with technical and clinical information and videos demonstration how to use the different modules of the SOCAIBLE platform have been prepared. The deliverable has also collected and presented the materials that accompanied the training seminars. Overall, the training activities of the project have ensured the graceful commencement of the pilot operations at the various pilot sites. The main emphasis have been put on the practical training of health professionals (i.e. medical experts and carers) given that these are the main operators of the SOCIABLE platform but also the supervisors of the SOCIABLE sessions. Health professionals were in charge of instructing the elderly in their sessions with the SOCIABLE platform and hence their involvement is key to the success of the pilot operations. Well-trained health professionals is indeed a cornerstone to the successful deployment of the SOCIABLE cognitive training approach, given that it leads to the most effective exploitation of the time and effort of the undeniable precious medical human resource.



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Annex I- Back Office’s User Manual



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1. Introduction This manual covers the use of the Sociable Console application, the web application that allows user medical experts and administrators to manage all the activities involving back office activities of the SOCIABLE project.

1.1 General To access to the console, you must open your browser to the address provided by the administrator; then you will required to enter “username” and “password” (Figure 6).

Figure 6: Login After, you will be redirect to the list of training (Figure 7) that will be explained in details in the following paragraphs.



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Figure 7: Home

At this point the application will propose you the language configured for the site: for example, if your site is located in Italy, the default language will be the Italian.

You can select “English” by clicking on the menu “Language” on the top (Figure 8).

Figure 8: language selection The last function to be done when you have finished your job is to logout from the application: you can do that by clicking on the menu “My Account” and then selecting “Logout” (Figure 9).

This operation is optional, you can also close your browser.

Figure 9: Logout



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1.2 “My account” In this section you can manage your account by entering the email address in Tab “General” (Figure 10).

Figure 10: My account In the Tab “Password” you can change the login password (in compliance with international safety standards - Figure 11).

Figure 11: Password edit

1.3 Operating Modes There are two operating modes depending on the role of the user authenticated:

• medical expert mode • administrator mode

This manual will describe mainly the operations that may be carried out by the medical expert.



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2. Management Functions This section describes the functions for the medical experts.

2.1 Set up Patients and Medical Experts In the Patients menu, you can see all the patients recorded in the system; for each patient the application shows some information like name, identification number and so on (Figure 12).

Figure 12: Patients

You can filter the list of patients specifying some criteria and then clicking the “Apply” button: you can filter by “Group”, “Identification number” and “Name”; it is also possible to order the results by name and registration date (Figure 13). You can remove the filter by clicking on the “Reset” button.

Figure 13: Patient filtering



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Now it's time to create a new patient; first of all you have to create the period when your patients will execute their trainings and the group that will include all your patients. To create a new Period, select the menu Studies → Periods and click the “Create new” button, then fill the required field with the name and the date of start and end of the period. Finally click the “OK” and the “Save” button (Figure 14).

Figure 14: Period creation

Next step is Group creation, select the menu Studies → Groups and click the “Create new” button, then fill the name of the group and select a period for this group. Finally click the “OK” and the “Save” button (Figure 15: Group creation).

Figure 15: Group creation

When you create new patient, as described in the following section, in the tab “Patients” of the group you will see all its patients.

Now we can create new patients: select the menu Patients → Patients (see previous Figure 12). From this page, the list of patients, you can add a new patient by clicking the “Create New” button. The application will show you a new page where you must insert several information of the patient (Figure 16). Patient information are divided in tabs; each tab will contains some specific data like:



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• Registry data • General • User • Cognitive skills • Personnel • Contacts • Hobbies • Friends

You can move from a tab to another by clicking on the label of the tab, remembering to confirm after the data insertion on the “OK” button for each tab. Let see in detail the first tab “Registry” (Figure 16); in this tab you will insert the main information of the patient; most of this data are mandatory: “Identification number” will contain a code that will identify univocally the patient for the whole SOCIABLE project; this code will consists of the identification code of the site and a progressive number. Other information are “Birth date”, where you will specify a date by clicking on the icon of the calendar. The icon “+” on the right side of some fields (“Birth city” and “Academic level”) allows you to create a new element in a specific table, if the desired element is not present, i.e. if you need to specify a city not present in the list of “Birth city”, you can click on the “+” icon and the windows “New City” will appear: here you will insert the new city, then click on the “Create” button. In this way the new city will appear in the list of the birth city.

Figure 16: Patient creation After the insertion of all data in the tab “Registry”, you have to confirm by clicking on the button “OK” (Figure 17).



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Figure 17: Confirm After confirming, you will see all the data inserted (Figure 18).

Figure 18: Patient Detail

Next tab, “General”, tab contains optional data like “Address” and “City of residence”. To edit this information, click on “Data” button and, after the insertion of the data, confirm by clicking the “OK” button in the same way of “Registry” data (Figure 19).

Figure 19: Patient General



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Next tab allows you to insert information that will be used by the system to identify the patient in the Surface device. The application will propose you a “Username” and a “Password”: you can change both.

The last field to insert is the “Tag”; this is the Surface tag that will be used in the card to login in the Surface without the need of specifying “Username” and “Password” (Figure 20).

Like in the previous tab, you have to confirm data by clicking on the “OK” button.

Figure 20: Patient User The tab “Cognitive Skills” allows you to select the cognitive skills for which the patient will be treated during the program. To add a cognitive skill, you have to select it from the drop down list in the bottom of the page and then click the “Add” button on the right side of the list. You will see the added cognitive skill in the appropriate list. You can filter the cognitive skills shown in the drop down by writing some characters in the text box of the drop down.

To remove the skill, you have to click on the “Trash” icon in the row of the skill (Figure 21).

Figure 21: Patient Cognitive Skills

Now, to display the remaining tabs, you have to click on the tab with the “...” label (Figure 22).



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Figure 22: Tab moving

After clicking the “...” tab, the first of remaining tabs (“Personnel”) will be shown (Figure 23); here you can choose the medical expert that will follow the patient. The selection of the medical expert is done in the same way described for cognitive skills, that is by selecting the expert in the drop down list and then by clicking the button “Add” (Figure 23). You can remove a medical expert by clicking on the “trash” icon in the same way described for cognitive skills.

Figure 23: Personnel tab

In the tab “Contacts”, you can specify one or more contacts for the patient: you will see a list of contacts; to add a new contact, you have to click on the “Create New” button, then choose the type of contact (phone number, Skype Id or email), insert the contact, type the reference and then confirm by clicking the “OK” button ( Figure 24).

Figure 24: Patient Contacts



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In the tab “Hobbies” you can specify hobbies for the patient, this information will be used by the Book of Life in social activation (Figure 25).

Figure 25: Patient Hobbies The last tab of patient creation allows the medical expert to create a connection between patients, specifying friends for the patient. You can add and remove patients in the same way of cognitive skills (Figure 26).

Figure 26: Patient Friends

For each friend, you can specify if the friendship is accepted or blocked and its date (Figure 27).



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Figure 27: Patient Edit Friendship The last step in patient creation is to save the work, by clicking the button Save (Figure 28).

Figure 28: Patient Save

Let’s create now a new medical expert entity by clicking on the menu “Patients” and selecting the sub menu “Personnel”: the application will show you the list of medical experts: you can add a new expert by clicking the “Create New” button.

Now you can insert the information of the medical expert, confirm with “OK” button and then save the new entry (Figure 29).

Figure 29: Personnel Edit After patient and medical expert creation, the next step is the recording of cognitive assessments and the training program creation; next section will describe them in detail.



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2.2 Perform a Cognitive Assessment and Store the results The cognitive assessments of patients are shown by clicking the menu Studies Patient Test Results; after selecting this menu, the application will show the list of the assessments recorded in the system. As for the other lists, you can filter by different element like “Patient”, “Test” and “Date” (Figure 30).

Figure 30: Assessment

To record a test result (assessment), you have to click the button “Create New”, then the application will show you a form where you have to specify the test performed.

You can filter the list of tests by writing the initial letter of the test name (Figure 31).



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Figure 31: Assessment name

After the selection of the test, you have to insert the patient name, the raw score and the Execution Date (Figure 32).

Figure 32: Assessment editing The last step for recording the new assessment is to click the “OK” button and then the “Save” button. Now the result is recorded.



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2.3 Set up a Training Programme This section will describe the other main activity for the medical expert, the creation of a training program. When you select the menu Studies → Trainings, the application will show all the trainings created for patients; you can filter the trainings by selecting patient, start date and end date. From this page you can create a new program by clicking the “Create New” button (Figure 33).

Figure 33: Trainings

Then the application will ask you the general information for the new training; you have to insert a name for the training, a group from which the user will be selected and the care center where the training will be executed. When done, you have to click the “OK” button, then click on the “Patients” tab (Figure 34).

Figure 34: Training creation detail In the Patients tab you choose which patients belong to the training; in the drop down list you choose a patient and then add to the training with the “Add” button. You can filter the patient to be added by typing the initial name of the patient (Figure 35).



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Figure 35: Training creation adding patient Now we can add some session to the training; to do that, you have to click the Session tab: the application will show you the session belonging to the training; in the bottom of the form, click the button “Create New”. Now you have to specify the following data to define the session (Figure 36):

• the device type: there are two type of device, laptop and surface; the difference is how they are allocated to the patients: Surfaces are allocated for an hour, laptops are allocated for a day; there is a third type, that is “laptop in pilot site”: this kind of device can be allocated for a part of a day1

Figure 37

. The scheduled date, that can be chosen in the range of dates that determine the period for training, selected in the first tab "Details". If you have chosen the Laptop, you can continue entering data as follows; if you have chosen the Surface, you must indicate the time at which the device can be used (

). • The staff responsible for assisting patients during the training. • Any comments on the specific session.

Figure 36: Session creation

1 This third type of device will be available in the next release of the application.



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Figure 37: Selection of the time for the Surface

After completing the input of all the required data, confirm the entry by clicking the "OK" button. At this point you can insert the games to be performed during the session. To add a game, press "Add " (Figure 38).

Figure 38: Session adding games When clicking the “Add” button, you will see the list of patients participating to the training, with an indication of cognitive skills with deficits and the level of dementia;



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to add a game, select it from the drop down menu and press the "OK" button; note that for each game is shown the cognitive ability stimulated by that game (Figure 39).

Figure 39: Session Select games

When you press the "OK" button, the system shows the configuration page of the selected game; from here you can specify a value for each parameter of the game: a game typically requires a single parameter that is the difficulty level; to set a value, select the value from those available in the list and then press the "Add" button (Figure 40). No need to set values for the proposed parameters; if not done, the system will use default values. For the difficulty level, the system suggests the more appropriate for the patient with the most severe level of dementia.

Figure 40: Specification of game parameter Pressing the "Sessions" (Figure 40) you will be see again the details of the session with the games already set up; from her,e by pressing "Add", you can insert new



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games. You can remove or configure an existing game, respectively, by pressing the trash icon or pencil (Figure 41).

Figure 41: Session game list

At this point the training is ready: you only need to save the work done by pressing the "Save" button.

2.4 Managing Tables In section “General”, you can manage the tables that feed most of the drop down of Consolle; every table allows you to create a new element if the desired elements are not present. Below will be shown all the tables, even if they are all handled in the same way. For example, when you click the icon “Care Centers”, you will see all the elements already created (Figure 42).

Figure 42: Care Center view



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If you need to specify a Care Center that is not present in the list of Care Centers, you may click on the “Create New” icon and the windows “New Care Center” will appear: here you will insert the data of the new care center, click on the “Ok” button and then “Save”. After that, in the list of the Care Center you will find the new Care Center (Figure 43).

Figure 43: Care Center creation If you must specify a Test that is not present in the list of Tests, you may click on the “Create New” icon and the windows “New Test” will appear; here you will insert the name of the new test, click on the “Ok” button and then “Save”. After that, in the list of the Test you will find the new Test (Figure 44).

Figure 44: Test creation

If you must specify a Hobby that is not present in the list of Hobbies, you may click on the “Create New” icon and the windows “New Hobby” will appear, here you will



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insert the description of the new Hobby, click on the “Ok” button and then “Save”. After that in the list of the Hobby you will find the new Hobby (Figure 45).

Figure 45: Hobby creation The Table of Games is the only one that can be only displayed; in fact the introduction of new games is a task for developers only.

Figure 46: Table of Games

If you need to specify a City not present in the list of Cities, click on the “Create New” icon and the windows “New City” will appear; here you will insert the name of the new City (and region), click on the “Ok” button and then “Save”. After that, in the list of the City you will find the new City (Figure 47).



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Figure 47: City creation If you need to specify a Region not present in the list of Regions, click on the “Create New” icon and the windows “New Region” will appear; here you will insert the name of the new Region (and country), click on the “Ok” button and then “Save”. After that, in the list of the Region you will find the new Region (Figure 48).

Figure 48: Region creation If you need to specify a Country not present in the list of Countries, click on the “Create New” icon and the windows “New Country” will appear; here you will insert the name of the new Country (and language), click on the “Ok” button and then “Save”. After that in the list of the Country you will find the new Country (Figure 49).



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Figure 49: Country creation If you must specify an Academic Level not present in the list of Academic Levels, click on the “Create New” icon and the windows “New Academic Level” will appear; here you will insert the description of the new Academic Level, click on the “Ok” button and then “Save”. After that in the list of the Academic Level you will find the new Academic Level (Figure 50).

Figure 50: Academic level creation

If you need to specify a Profession not present in the list of Professions, click on the “Create New” icon and the windows “New Profession” will appear; here you will insert the description of the new Profession, click on the “Ok” button and then “Save”. After that in the list of the Profession you will find the new Profession (Figure 51).



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Figure 51: Profession creation

2.5 Specify resources for games and the Book of Life Each SOCIABLE game gives the opportunity to be personalized with multimedia resources such as images, sounds or video; the same can be done with the Book of Life, which is considered in the back office like the other games. To change the resources of a game, you have to open the list of games from the General menu → Games (Figure 52). From here, select the detail of the game by pressing the magnifying glass icon.

Figure 52: Games

You will see the details of the game with several tabs; each game will show specific game characteristics (Figure 53):

• General, contains the name of the game and its description; • Metrics, contains the parameters that will be used to evaluate the

performance of the patients of the game; • Cognitive Skills, shows the cognitive skills stimulated by the game;



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• Resource, shows the resources of the game and lets you customize these resources as described later in this section;

• Parameters, shows the configuration parameters of the game and the possible values that you can configure in the game within the training session.

Figure 53: Game details

To change the resources of a game, select the tab "Resources" (Figure 54): the application will display all the resources configured for the game, if any; to add a new resource, click on "Create New ".

Figure 54: Game resources

The form requires the inclusion of a few information; in particular you should indicate (Figure 55):

• Description, a description of the resource • Patient: you can customize the game for the patient specifying his name; this

mode is typical of the book of life where every patient will have more resources available

• Type: image, sound, text or video • The corresponding item in the game • The tag associated to the resource within the game; this tag will allow the

Surface to recognize the object if placed above the device • Check to indicate that you want to enable the resource.



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Figure 55: Resources editing

Now that the resource has been created, you can add the files localized for different languages; to do that, you have to choose the language (choose “International” if you don’t want to localize the resource), then press the “Browse” button and select the file from your file system and finally press the “Upload“ button (Figure 56). At this point the file will be shown in the resource list. The last step is to confirm by pressing the "Save" button.

Figure 56: Uploading resource files



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3. Errors A typical error message occurs when the fields are missing or not correctly filled; in this case, the system will show a box with all the fields to check (Figure 57).

Figure 57: Error fields required

Another possible error occurs when you try to remove an item that depends on others; i.e. if you try to remove a group that contains patients, the system will notify you the impossibility of proceeding with the transaction (Figure 58).

Figure 58: Error of dependency violation



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Annex II- Book of Life Training Manual



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Concept The “Book of Life” application is a personal diary, containing life experiences, emotions and thoughts, which is created by the elderly user through the SOCIABLE ICT platforms. Through the book of life, elderly users are able to share information about their life (e.g., photos, sounds) with other users. The book serves as both a collective memory and an individual memory. The main objectives of this application are: • To enhance self-concept and self-esteem, improve mood states, and prevent

social isolation • To find other users with the same kind of hobbies, interests, etc. • To help the elderly to improve his/her communication capabilities and/or increase

the number of his/her social contacts. • It can be used as a trigger to encourage reminiscence of past events, which elderly feel

very comfort to discuss about, since these are the ones they more efficiently remember. These memories can be used by the medical expert to connect past and present.

• It can be used to encourage verbal expression and discussion. Each book has 4 different chapters, corresponding to different life stages (infancy, adolescence, adult, maturity). Each chapter has several subchapters. Following, the list of chapters and subchapters is presented:

• CHILDHOOD

o Family o Place of Birth o School o Hobbies o Friends o Holidays o Other personally meaningful events o Major events at that time

• ADOLESCENCE

o Family o Institute/College o Hobbies o Friends o First love o Fist job o First time living alone o Military service o Holidays o Other personally meaningful events o Major events at that time



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• ADULT

o Family o Marriage o Children o First Home o Coping with hard times o Achievements o Hobbies o Friends o Work o Holidays o Other personally meaningful events o Major events at that time

• MADURITY

o Family o Grandchildren o Marriage o Children o Retirement o Achievements o Hobbies o Friends o Coping with hard times o Travels/Holidays o Other personally meaningful events o Most important lessons learned from life

The application allows selecting and customizing a cover for each book. The user can choose a title for the book, the color of the letters and also the model of the cover (among the three proposed by the application). After the cover selection, the application enables the customization of the content of the different subchapters (text, images, sounds and objects).

4. Using the application When the application is started the login screen appears (Screen 1). The users can login by putting their card on the table or by introducing the password. On the right part of the screen a list with all the users logged in appears. When all the users are logged in they should press the “start” button to go on.



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Figure 59: Screen 1 BOL

After the login screen all the users are asked about his current mood (Screen 2) and isolation feeling (Screen 3).




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After the pre-session assesment the user access the main menu of the BOL application (Screen 4). In the main manu the user has four possibilities:

• New book of life: The elderly (alone or in a group) can create a new book of life. He has to select a chapter and then complete it by adding text, photos, sounds and objects. The elderly can indicate if he wants to share this chapter with other SOCIABLE users.

• See a book of life: The elderly can see an existing book of life. He can see one of his books (individual or group) or a book of other user who has decided to share some chapters of his book with other SOCIABLE users. The different chapters of the selected book are shown.

• Edit a book of life: The elderly can choose one of his books (individual or group) for modifying a chapter. The different chapters of the book are shown. At each chapter the user has the possibility of modifying the text, the photos, the sounds and the objects included. The user can also indicate if he wants to share this chapter with other SOCIABLE users.

• Friend management: The elderly can find users with common hobbies and become friends. The elderly can share his books with friends.



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New Book of Life menu When the user selects the option “new book of life”, the application allows him to create a new single book of life or to create a book of life shared with other users. If only one user is logged in he will create an individual book. If more than one user are logged a group book of life will be created. Each user only can have one individual book of life, so if a user with an existing individual book selects this option the application redirects him to the chapters’ list to edit his individual book (Screen 6). After selecting the type of book (single or with friends) and the users in case of a shared book, the user can select the type of cover for the book (Screen 5). The user can choose a title for the book, the color of the letters and also the model of the cover (among the three proposed by the application).



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Once the cover has been chosen the user can select the chapter he is going to work on (Screen 6). Following are listed all the available chapters:

• CHILDHOOD

o Family o Place of Birth o School o Hobbies o Friends o Holidays o Other personally meaningful events o Major events at that time

• ADOLESCENCE

o Family o Institute/College o Hobbies o Friends o First love o Fist job o First time living alone o Military service o Holidays o Other personally meaningful events o Major events at that time



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• ADULT

o Family o Marriage o Children o First Home o Coping with hard times o Achievements o Hobbies o Friends o Work o Holidays o Other personally meaningful events o Major events at that time

• MADURITY

o Family o Grandchildren o Marriage o Children o Retirement o Achievements o Hobbies o Friends o Coping with hard times o Travels/Holidays o Other personally meaningful events o Most important lessons learned from life

The user can also choose to modify the cover previously designed.



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Once a chapter has been selected the user has the possibility of customize the content of the chapter in the following way:

• The application presents a set of questions, related to the stage of the life selected, to work reminiscence. The elderly can answer the questions or write text related to these questions (write your chapter tab) (Screen 7). If the elderly has problems to write a text he can choose to record his voice (record your chapter tab) (Screen 8). Note that only one recording per chapter is allowed. To record the elderly speech an usb microphone is needed. Please before starting the recording ensure the microphone is connected to the surface.



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• (Screen 9) The application presents a set of photos related to the stage of the life

selected. The user can select the photos more meaningful to him and can write a short statement explaining the photo. The user can provide his personal photos to the career in order to include them in the application. If the photos are in paper, the career will have to



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digitalize them by means of a scanner to get a photo in jpg format. The career will use the back-office application to upload the user’s photos. The user selects the photos he wants to include in the chapter by dragging them from the upper interaction area to the lower interaction area


• (Screen 10)The application presents a set of songs related to the stage of the life selected. The user can select the songs more meaningful to him. The user can provide his favorite songs to the career in order to include them in the application. The sounds have to be in .mp3 format. If the elderly or his relatives bring a cd with music (in wav format), the career/medical expert will have to convert them to mp3 using a specific PC software. The career will use the back-office application to upload the user’s songs. If the career or medical expert wants they can also upload common materials for all the users. The common materials are uploaded using the same back-office application. Due to the differences among the countries (Spain, Italy, Greece and Norway) each country has to select his common songs for each time (childhood, adolescence, adult, maturity). The user can listen a song by selecting it in the available song list and if he wants he can add it to the chapter by pressing the “add song to the chapter” button.



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• (Screen 11)The career will give the user a set of objects related to this stage of the life and the user will have to select the closer to him. For selecting an object the elderly puts the object on the lower square area of the screen. When the surface identifies the object it appears drawn in the upper area. Following are listed the available objects and the surface tag that should be stick in the bottom of the object (in the part that will be in touch with the surface). Please note that the objects should be miniatures that could be put on the surface:

o CHILDHOOD

Spinning top Tag 01 Doll Tag 02 Bike Tag 03 Wooden train Tag 04 Dog Tag 05

o ADOLESCENCE

Note/coin Tag 06 Vinyl record Tag 07 Motorbike Tag 08 Small bottle of beer Tag 09 Dog Tag 05

o ADULT



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Wedding ring Tag 0A Dummy Tag 0B House Tag 0C Car Tag 12 Clock Tag 0D Dog Tag 05

o MADURITY

Dominoes piece Tag 0E Pack of cards Tag 0F Petanque Tag 10 Walking stick Tag 11 Dog Tag 05


Finally the user has to choose if he wants to share this chapter with other users (Screen

12). The application provides three possibilities: share with nobody, share only with friends or share with everybody. If the user decides to share the chapter with friends or with everybody, then other users will be able to see this chapter from the “See a book of life menu”.



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When the user finishes a chapter can decide if he wants to start a new chapter or f he wants to close the book for the moment (Screen 13). If the user decides to start a new chapter the application goes to the “chapter selection” (Screen 6). On the other hand if the user decides to close book the application returns to the “main menu” (Screen 4).




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See a Book of Life menu When the user selects the option “See a book of life” (Screen 14), the application allows him to see/review his books of lifes(individual or group books) or to see the book of other users that have decided to share their books.


If the user selects the option “Books in which you are involved” the application shows a list with all the books in which the user/users have participated (individual book and shared books) (Screen 15). If the user selects the option “Books of other users” the application shows a list with all the books that other users have shared with him (Screen 15).



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After selecting a book to see, the cover of the selected book is shown (Screen 16). The user can enter the book by pressing the black arrow.


Each chapter of the book shows the text/recording, photos, songs and objects selected by the user.If the user has enter a text to answer the questions related to the chapter,



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the information is presented as in Screen 17. If the user has record his voice to answer the questions, the information is prsented as in Screen 18



The user can go to the next chapter by pressing the black arrow. At any moment the user can go back to the main menu (Screen 3) by pressing the “Main Page” button.



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Edit a Book of Life menu The option “edit a book of life”, allows the user to modify a chapter or to write a new chapter of his book of life. If only one user is lloged in the application will show his individual book. If more than one user are logged in the application will show their group book to modify it. The index with all the chapters appears (Screen 6). The chapters that have been completed have a green mark close to the name. If the users selects a new chapter (without green mark) the process of introducing the text/recording, photos, songs and objects, previously explained is started again (Screen

7, Screen 8, Screen 9, Screen 10, Screen 11, Screen 12, Screen 13). If the user selects a chapter previously completed (with green mark), the content of the chapter is shown in the book (Screen 19). The user can edit/ modify the content of the chapter by pressing the “edit” button.


Friend management menu With the option “friend management” (Screen 20), the user has the possibility of finding other users with common hobbies and become friends. This option is only available when playing the application individually (only 1 user logged in).



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When the user selects the option “make friends” the applications shows the list of his hobbies (Screen 23). The user has to select a hobby to find other users with the same hobby. Then the application shows all the users with this hobby and the user can select one or several of them to send a notification to become friends (Screen 22).




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When the user selects the option “requests pending” in the friend management menu, the application shows all the pending friendship notifications. Each friendship notification contains basic information (name, age, city of birth) about the user that wants to start a friendship with other user (Screen 23).


When the user selects the option “see friends” of the friend management menu, the application shows a list with all his current friends (Screen 24). The user can get more information of a friend by pressing the “see friend information” button. Then a screen



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with basic information of the friend (name, age, city of birth, hobbies) is shown (Screen

25).



When exiting the main menu the elderly is asked again about his current mood and level of isolation (Screen 2, Screen 3). After that the application is closed.



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5. Chapter’s instructions CHILDHOOD Instructions: Now, we are going to talk about your life if it is ok with you. Concretely, we are going to start with some questions regarding your childhood, when you were a little boy/girl and you lived with your family. I would like you to feel relaxed and try to bring from your memory events and situations from your childhood. I’m going to help you by asking you some questions about specific moments of those times. When I ask you, I would like you to tell me the first memory that comes to your mind, trying to remember as much as you can. Do you understand? Do you agree with this? You can give me as many details as you want regarding specific moments, what did you feel, who was with you, how was the place, etc. I would like you to feel comfortable and express your feelings and thoughts freely. Questions

• Family: What was your parents’ name? What do you remember about them? What did you do together? What did you parents do? Did you have brothers or sisters? What do you remember about your brother or sisters? Did you know your grandparents? Did you spend time with them? What did you do with your grandparents (play, trip, etc)? Was there a moment to note where you made your parents happy? Did you have uncles and cousins? What did you remember about them?

• Place of Birth: Where did you born? What do you remember about your village/city?

• School: How was your school? Who was your first teacher? What do you remember about him? Did you like go to school? Did you remember a day you enjoyed a lot in the school?

• Hobbies: What did you like doing when you came out of the school? What did you like playing? Did you have a favourite toy?

• Friends: Who were your best friends? What were their names? What did you do with them? Did you remember something that happens to you (mischief, etc.)?

• Holidays: Where did you spend your holidays? Who did you go with? What did you remember about the holidays?

• Other personally meaningful events: What is the nicer moment you remember being a child? Describe the first remember you have about your childhood

• Major events at that time: Did you remember an important event that happened in the country, city, etc? Who was governing?

Objects

• Spinning top • Doll • Bike • Wooden train • Dog



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Audios

• Each country has to choose his most significant songs at that time ADOLESCENCE Instructions: We are now going to focus in another time of your life, your teenager years. Is it ok with you? I’m going to ask you some questions about events that happened when you were between 12 and 20 years old. I would like you to feel relaxed and try to bring from your memory events and situations from those times. I’m going to help you by asking you some questions about specific moments of your adolescence. When I ask you, I would like you to tell me the first memory that comes to your mind, trying to remember as much as you can. Do you understand? Is it ok with you? You can give me as many details as you want regarding specific moments, what did you feel, who was with you, how was the place, etc. I would like you to feel comfortable and express your feelings and thoughts freely. Questions

• Family: How was the relationship with your parents? How was the relationship with your brothers and sisters? Did you remember something nice that happened to your family at that time? Was there any important problem (health, etc)?

• Institute/College: Did you go the institute / college? What did you remember about it? Did you remember a day you enjoyed a lot? Did you remember a teacher in particular?

• Hobbies: What did you like doing in your free time? Did you play any sport, hobby, etc?

• Friends: Who were your best friends? What were their names? What did you do with them? Did you remember something that happens to you and your friends at that time?

• First love: Did you have a love relationship that you remember in particular (first kiss, first hug…)? Did you live something special with someone you liked? Did you fall in love?

• Fist job: Which was your fist job? How did you get it? Did you like working there?

• First time living alone: Did you live your home at this time? Where did you go? Why? Who did you go to live with?

• Military service: Did you do the military service? Where did you do it, in which corps? Did you make friends? Have you been in touch with them? Did you remember any special anecdote?

• Holidays: Where did you spend your holidays? Who did you go with? What did you remember about the holidays? Did you remember a travel you did and it liked you specially?

• Other personally meaningful events: What is the nicer moment you remember from your adolescence? Describe the first remember you have about your adolescence



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Objects

• Note/coin • Vinyl record • Motorbike • Small bottle of beer • Dog

Audios

• Each country has to choose his most significant songs at that time ADULTHOOD Instructions: Now we are going to advance a little more in your history, in your life. We are now going to focus in your adulthood. Do you agree? I’m going to ask you some questions about events that happened when you were between 20 and 60 years old. I would like you to feel relaxed and try to bring from your memory events and situations from those times. I’m sure many things happen in those years. I’m going to help you by asking you some questions about specific moments of your adulthood. When I ask you, I would like you to tell me the first memory that comes to your mind, trying to remember as much as you can. Do you understand? Is it ok with you? You can give me as many details as you want regarding specific moments, what did you feel, who was with you, how was the place, etc. I would like you to feel comfortable and express your feelings and thoughts freely. Questions

• Family: How was the relationship with your parents? How was the relationship with your brothers and sisters? Did you remember something nice that happened to your family at that time? Was there any important problem (health, etc)?

• Marriage: What do you remember about your wedding day? Did you emphasize something in particular? Which was the happiest moment with your partner? How was the relationship with your partner?

• Children: What is the name of your children? Did you remember a special moment you lived with them? How was the relationship with your children? Did you have any problem with any of your children at that time?

• First Home: Which was your first house? Did you like living there? Did you change of house sometime?

• Coping with hard times: Did you have to face a difficult situation at this time (loss your job, illness, financial problems, inheritance problems, etc) How did these problems affect you? Did you overcome it?

• Achievements: Did you achieve something at that time that makes you feel happy and proud?

• Hobbies: What did you like doing in your free time? Did you play any sport, hobby, etc?



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• Friends: Who were your best friends? What were their names? What did you do with them? Did you remember something that happens to you and your friends at that time?

• Work: What did you do for living? Did you change of job at any time? Did you like your job? How was your relationship with your coworkers and bosses?

• Holidays: Where did you spend your holidays? Who did you go with? What did you remember about the holidays? Did you remember a travel you did and it liked you specially?

• Other personally meaningful events: What is the nicer moment you remember from that time? Describe the first remember you have about that time


Objects • Wedding ring • Dummy • House • Car • Clock • Dog

Audios

• Each country has to choose his most significant songs at that time MATURITY Instructions: We are now going to focus in the present time, now that you are over 60. Is it ok with you? I’m going to ask you some questions about events that happened and happen now. I would like you to feel relaxed and try to bring from your memory events and situations from the last years. I’m going to help you by asking you some questions about specific moments. When I ask you, I would like you to tell me the first memory that comes to your mind, trying to remember as much as you can. Do you understand? Is it ok with you? You can give me as many details as you want regarding specific moments, what did you feel, who was with you, how was the place, etc. I would like you to feel comfortable and express your feelings and thoughts freely. Questions

• Family: How is the relationship with your brothers or sisters? Is there an important problem in your family (health, etc)?

• Grandchildren: What do you remember about the birth of your first grandchildren? How is the relationship with your grandchildren? Do you spend time with them? Do you do any activity with them?

• Marriage: How is the relationship with your partner? What do you do together?

• Children: How is the relationship with your children? How often do you see them? Do you spend time with them?



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• Retirement: How did you feel when you retired? Was it hard to adapt to retirement? Did retirement affect you?

• Achievements: Have you achieved something at this time that makes you feel happy and proud?

• Hobbies: What do you like doing in your free time? Do you play any sport, hobby, etc?

• Friends: Do you keep any friend? Are you in touch with them? What do you do together?

• Coping with hard times: Have you face any difficult situation recently (illness, partner death, financial problems, etc) How have these problems affected you? Do you think you have overcome it?

• Travels/Holidays: Are you doing any traveling? Where do you spend your holidays?

• Other personally meaningful events: What is the nicer moment you remember from this time?

• Most important lessons learned from life: What evaluation would you do about your life? What have you learned with the years? Would you change something from your life?

Objects

• Dominoes piece • Pack of cards • Petanque • Walking stick • Dog

Audios

• Each country has to choose his most significant songs at that time



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6. Including new materials The elderly or his relatives have to provide to the carer/medical expert the new material (photos or sounds) to include in the book of life. Related to the photos if they are in paper the carer/medical expert will have to digitalize them by means of a scanner to get a photo in jpg format. Related to the sounds, they have to be in .mp3 format. If the elderly or his relatives bring a cd with music (in wav format), the carer/medical expert will have to convert them to mp3 using a specific PC software.

6.1 Using the back-office The back-office application has an interface to upload sound and images. The carer or the medical expert will have to use this interface to upload new materials. The back- office application will upload media files to a specific folder in the file system of the web server. When the book of life is started, it checks if there are new materials for the patient and in this case they are copy form the web server file system to the local file system (surface or PC). If the carer or medical expert wants they can also upload common materials for all the users. The common materials are uploaded using the same back-office application. In this case the media files are stored in a specific folder of the web server file system. When the book of life is started, it checks if there are new common materials and in this case they are copy form the web server file system to the local file system (surface or PC).

6.2 Manually In C:\Sociable\Games\Resources\BOL each user has a folder named with his PatientID. Inside this folder there are 2 subfolders “audio” and “images”. The audio folder contains audio files in mp3 format. The images folder contains photos in jpeg format.



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If the back-office is not working the medical expert will have to create the folder structure and add manually the photos and audios to these folders. In C:\Sociable\Games\Resources\BOL\Common there are all the common resources (audios and images). The common resources are divided in chapters. The medical expert can also add new common resources by adding manually elements to these folders.

Download - SOCIABLE DELIVERABLE D5.3 “Training Seminars, Materials and … · 2017-04-25 · SOCIABLE DELIVERABLE D5.3 “Training Seminars, Materials and Documentation” Project Acronym

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