Project Prioritization Process ASPCC Update

December 14, 2005

August 17, 2005 2

Process Review June & July – Developed and validated project

inventory Interviewed Assistant Deans 1-1 – Identified top 3

priorities Cross referenced all requests to the system health

assessment to ensure systems at risk were “considered” August – ASPCC selected 10 projects out of 29 for

business case development September & October – Developed business cases

Presented sample case to ASPCC in October for template approval

August 17, 2005 3

Process Review November – Presented cases to ASPCC

ASPCC prioritized the cases SAP Upgrade HR Graduate Student Appointments Travel Compliance Management Automate 1042S Annual Salary Review HR Training and Events Management (EH&S focus only) Budgeting and Planning ESS/Ethnic Origin Administrative Portal

August 17, 2005 4

Process Review December – Align resources to projects

and present proposed timeline to ASPCC Factors to consider include

Admin Comp resources and skills required for each project

Business resource availability (leveling) and timing (peak period considerations)

Balance number of large projects & projects in the same or similar functional areas

August 17, 2005 5

Ongoing Prioritization Process Revise the business case template and

instructions to incorporate feedback from ASPCC and others Ensure all projects are greater than 6 person months Require peer institution review unless there is a clear

reason why it is not required Consider incorporating benefits analysis (qualitative

and quantitative) Develop an overall process and calendar Provide a summary document of cases to ASPCC Communicate process and calendar

August 17, 2005 6

Sample Calendar January – April

Collect project information – various sources Complete Request for Evaluation forms

May Provide project inventory and Request for

Evaluation to ASPCC June

ASPCC prioritizes the list – picks 10

August 17, 2005 7

Sample Calendar July – September

Develop business cases October

Present to ASPCC November

Conduct resource planning and final ASPCC selection