Download - Penn State IFC/Panhellenic Dance Marathon 24 Days til THON Weekend! THON CHAIR WORKSHOP II

Penn State IFC/Panhellenic Dance Marathon

24 Days ‘til THON Weekend!

THON CHAIR WORKSHOP II


Friday, January 11th:All 2012 checks must be turned in

by 5:00 pm

Monday, February 11th:All proceeds from Alternative Fundraisers

must be turned in by 5:00 pm

Saturday, February 16th: All Funds to be credited to an organization must

be turned in by 11:59 pm

Sunday, February 17th: All Funds for the THON 2013 Total must be

submitted by 11:59 am

Financial Deadlines


Due by January 28th

We need time to get in touch with your donors!

Corporate Contact Deadline


Donor Information available on THINKStationery available for sale with THON logoCash only in the THON Office

$3 – 10 card$5 – 20 cards$8 – 30 cards$10 – 40 cards$25 – 100 cards

Thanking Donors


Now is the busiest time for THON’s licensed vendors

Please respect the deadline of Friday, January 25th

All designs must first be submitted to [email protected] for approval

Organization Merchandise

mailto:[email protected]


In person Dancer Registration Dates:• Monday, January 28, 2013: Independent

Dancers and Organizations in the Lottery• Tuesday, January 29, 2013: General and

Special Interest Organizations• Wednesday, January 30, 2013: Greek

Organizations and Commonwealth CampusesRegistration takes place in 129 HUBAll organizations must have raised a

minimum of $2,600 to register dancers

Dancer Registration


Dancer Registration

Items to Bring to In-person Registration:Completed Dancer Registration FormsCompleted EMS forms for BOTH DancersPenn State Student IDCheck or ASA Transfer for registration fee of

$80All Dancers not selected in Lottery will have check

or ASA transfer returned.Cash payments WILL NOT be refunded

If you have any questions, please contact [email protected]


Dancer Meeting #1: February 6, 2013 at 8pm in IM Building - Gym 3, doors open at 7:30pm

Followed by Color Wars Kick Off!If unable to attend Dancer Meeting #1, a meeting with the Overall Morale Chairperson, Melanie Sessa, must be scheduled. Please contact her at [email protected].

Dancer Meeting #2: February 15, 2013 in the Multi-Sport Complex

Arrive by 3:30pm, Doors Open at 3pmFollowed by the Human Tunnel to the BJC!

Dancer Meetings 1& 2

mailto:[email protected]


A Pre-THON Medication Drop-off will take place on Monday, February 11th, 10am – 5pm in 325 HUB.Driver License and prescription bottle with medication

should be brought to Medication CollectionDo not place individual dosages into bags before arriving. This will be completed by School of Nursing.

Remaining Medication Drop-Offs will occur at check-in to Dancer Meeting #2

Absolutely no medication can be brought into THON by Dancers

Medication Protocol


For the Beginning of THON, all spectators will have to enter in the following way:• At 2pm, Spectators may begin lining up in the rope

lines set up from University drive to the Southwest corner of Stadium West Lot

• The line will be roped off to and monitored by Captains

• The line will extend from the corner of the lot to the exit of the service road to University Drive• NO ONE IS ALLOWED TO STAND ON UNIVERSITY DRIVE

THON Entrance Plan


At 3:50pm, groups of spectators will be allowed to cross Curtin Road and enter the roped lines on BJC property.

Captains will allow groups to file into the barricades set up next to Gates A and B until the doors are opened to the BJC at 4 pm.

Groups of 20 people at a time will be allowed in the doors by Captains at Gates A and B.

Anyone found to be cutting into line or rushing the line will have their organizations passes suspended

THON Entrance Plan


THON Weekend Entrance


Absolutely no alcohol is allowed in the BJC• Any organization member found to have been

drinking will result in organization’s Pass SuspensionDuring the hours of 11:00pm-4:00am only gate B

will be open• No unsealed liquids will be permitted at this

timeNo large containers are allowed in the BJC• This include pizza boxes, water cases, duffel bags, t-shirt boxes, plastic containers etc.

BJC Rules


Saving seats is not allowedNo throwing/passing objects from the

stands to the floorNo standing on the seatsNo standing in the portals or aislesNo sitting in seatsNo charging cell phones using BJC Outlets

BJC Rules


Pass Lists


Submitted online at THINK.psu.edu Close on February 3rd at 11:59 pm

ABSOLUTELY NO PASS LISTS WILL BE ADDED AFTER THIS DATE

Chairs are able to add/edit until deadlineBe sure to arrange with dancers to include family

and friends General Org Passes vs. Finale Passes

General Org: first 42 hours, 3 hours per pass, 15 names per pass

Finale: final four hours only, 1 name per pass Cannot use Corporate Passes or Four Diamonds Family

Passes Passes and THON Weekend

Pass tables and closures

Pass Lists


Access to the floor will be granted at Portal 14 All passholders must have the following to access

the floor:• Name must be on a Pass List• Must have a Pass available• Must have valid photo identification

No texting system will be used this year• All passholders must wait in line

The System for General Passes will close at 10:15am on Sunday 2/17

Finale PASS Check on will begin at 11:30am on Sunday 2/17

PASS System


Mobile PASS• Allows all passholders to view how many passes

their list has available from their mobile phonePASS Info Booth• Allows all passholders to view how many passes

their list has available• Located at gate A

THON Chair PASS• Allows THON Chairs to view who is using their

passes using their mobile phone• See Instructions on THON Chair Signup Handout

PASS System Features


THON Chair PASS Access

Visit signup.pass13.orgFollow all instructions to sign

upOnce approved, you can

access your pass list from your mobile phone via pass.thon.org!


Passes can and will be suspended if an organization is involved in misconduct in the BJC• Any member violating any rule of THON or

the Bryce Jordan Center can result in pass suspension

• Both Members of the paired organization will be suspended

Passholders must exit the floor when their pass has expired• The System tracks expired passes and a

single expired pass will result in suspension

PASS System Suspension


Due to new Bryce Jordan Center seating equipment, the Pit will not be available during THON weekend

The only way to visit a dancer on the floor is through the PASS System

The Pit


Please make sure to clean up trash in your area and pay attention to items that should be recycled

Portal sweeps will occur throughout the weekend; look for OPP & pass trash to Committee Members!

To report any spills, look for an OPP Captain

Be sure to thank any BJC staff

member; they are a key part in keeping the BJC as THON’s home!

Helping the BJC


To ensure the safety of every Dancer leaving the BJC

After the total reveal, all FINALE pass holders will exit the floor via the passholder stairs on the northeast end of the dance floor

All Dancers will exit the floor with belongings out of the northeast side of the Dance floor• Morale Committee Members will carry

Dancers’ bags and find their ride home outside.

• Dancer will sign out with their ride home and be free to go

NO PASSHOLDERS MAY EXIT WITH DANCERS

After Total Reveal


Interacting with Families

Please note that Family Passes cannot be used by organization members


Resources for THON Weekend

THON Chair GuideYour Communications Liaison

In case of an emergency THON Weekend, please call Communications Overall, Jenna Adams,

at (610) 462 - 9291


Breakout Sessions

Optional Breakout sessions will be held in the following rooms after the workshop:• 107 HUB• 111 HUB• 235 HUB

Come learn about all the new features of the PASS System to help make you THON weekend experience better!

Also learn about rules you will need to know before THON weekend!


Thank you for coming, please let us know if you have any questions or

concerns!

For The Kids

Download - Penn State IFC/Panhellenic Dance Marathon 24 Days til THON Weekend! THON CHAIR WORKSHOP II

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