Logistics Document Storage

Kanban Signature Application

Mekhnin PavelComputer Engineering and Software, East Kazakhstan State

Technical University

Mentor: Khun Phuripun Wathasoontornpong

Department : Logistics

Outline

Logistics Document StorageBackground

Current Situation

Problem statement

Project Proposal

ROI

Benefits

Calculation and suggestion

Background

Logistics departments

Document Storage

Thailand Malaysia

China Singapore

Workflow

User Web Application Server

SQL Database

Shared folder

Old architecture

Previous situation

Old user interface

Previous situation

Not friendly UI

Limit of upload and merge – 5 files

Does not contain controls of file owners

Does not contain ability to delete files

Search only by month

Expensive service for enterprise storage

Non dynamical expandable storage

Problem Statement

Ideal solution must contain good UI and new

abilities to improve security and usability of

document storage system. Must be

integrated with cloud service.

Project Proposal

Objective Create more friendly User Interface

Remove limits for uploading

Add file owner controls

Reduce spending for storage service

Make storage easy expandable

Project Scope Develop Web Application on ASP.NET MVC

Create database to save information about files

Integrate system with Box.com – cloud service

Project Proposal

Concept used in the project

Web development pattern MVC

IDE Microsoft Visual Studio 2013

Program languages: C#, JavaScript

Web page design tools: HTML5, CSS

Frameworks: LINQ, Bootstrap, .NET Framework,

Entity Framework, PDFSharp and etc.

Database SQL Server

Planning

Weeks

Step 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Introducing

Learn current system

Requirements

Research

Architecture design

UI design

Database design

Testing

Deployment

Launch system on IIS

Maintenance

Workflow

User Web Application Server

SQL Database

Box cloud

New architecture

UI Design

UI Design

UI Design

UI Design

Return on Investment

Old system cost:

Have to buy 1.5 Tb HHD every 1 year

1.5 Tb HDD enterprise service cost – 150 000

THB

First year cost – 150 000 THB

And every next year - 150 000 THB

Return on Investment

New system cost:

Development cost:

S - salary per day D – days of development

S * D = 300 THB * 70 days = 21 000 THB

Cloud service spending for 1 year– 10 000THB

First year = 21 000 THB + 10 000 THB = 31 000

THB

And only 10 000 THB for every new year

Return on Investment

O – Old system cost for 1 year – 150 000 THB

N – New system cost for first year – 31 000 THB

Ny – New system cost for next years – 10 000

THB

O>N => instant pay back from new system

Saving in first year = O – N = 150 000 THB – 31

000 THB = 119 000 THB

Saving every next year = 150 000 THB – 10 000

THB = 140 000 THB

Economic efficiency

0.00THB

200,000.00THB

400,000.00THB

600,000.00THB

800,000.00THB

1,000,000.00THB

1,200,000.00THB

1,400,000.00THB

1,600,000.00THB

1 2 3 4 5 6 7 8 9 10

SPEN

DIN

G

YEAR

New system Old system

First pay

Benefits

Friendly and informative UI

Security provided by Windows authorization

and File Owner Control

No limit on upload

More abilities to manage storage

Ability to use storage controller with HTTP

request

Conclusion and Suggestion

Thing to finished:

● Deploy on intranet IIS

● Add some new charts

● Implement this solution to China, Singapore and

Philippine

Thing to continue:

● Maintenance

Outline

Kanban Signature ApplicationBackground

Current Situation

Problem statement

Project Proposal

ROI

Benefits

Calculation and suggestion

Lesson learned from both projects

Background

Warehouse B2/B2/B6Agility Co.

EmployeeStoragePrint Kanban Documents

Workflow

Print document

Destroy document Store for 3 years

Supervisor Assistant

Manager

Previous situation

Only physical copy of document

Spend money for print

Spend time for delivery

Spend space for storage

Only 3 years of store

Don’t have reserve copies

Problem Statement

Ideal solution must contain Windows 8

universal application for tablet, friendly UI

and storage to save signatures with ability to

print physical copy at any time

Project Proposal

Objective

Create Windows 8 application for tablet

Design friendly Metro-style UI

Make unlimited storage time

Reduce time and money spending for sign

Design PDF form file

Project Scope

Develop Tablet Application with Universal

Application

Create database to save information about

signatures

Integrate system with Logistic Document Storage

Project Proposal

Concept used in the project

Application development pattern Universal App

IDE Microsoft Visual Studio 2015

Program languages: C#

UI design tools: XAML

Frameworks: LINQ, .NET Framework, iTextSharp

and etc.

Database SQL Server

Planning

Weeks

Step 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Introducing

Learn current system

Requirements

Research

Architecture design

UI design

Database design

Testing

Deployment

Workflow

Supervisor Assistant Manager

SQL Database Box cloud

Server

UI Design

UI Design

UI Design

Return on Investment

Development cost:

S - salary per day, D – days of development

S * D = 300 THB * 35 days = 10 500 THB

Tablets cost:

T – tablet cost = 10 000 THB, C – count

T * C = 10 000 THB * 10 = 100 000 THB

Full cost = 100 000 THB + 10 500 THB = 110 500

THB

Return on Investment

Spending for old system:● Print – 97 200 THB per year

Previous time spending: 40 sec * 300 = 3.33 hours● 3.33 hours * 21 days * 12 month * 140 THB = 117 480

THB per year

Old full cost per year= 214 680 THB

New time spending: 20 sec * 300 = 1.66 hours● 1.66 hours * 21 days * 12 month * 140 THB = 58 564

THB per year

Pay back time: (1-(161,010-154,420)/4880) = 0.35 + 8 month (8.35 month)

Return on Investment

0.00THB

50,000.00THB

100,000.00THB

150,000.00THB

200,000.00THB

250,000.00THB

1 2 3 4 5 6 7 8 9 10 11 12

SPEN

DIN

G

MONTH

New Old

8.35 month

Benefits

Windows Universal Application

Friendly and informative UI

Unlimited storage time

Reduced time spending to sign

Integrated with Document Storage

Application

Avoided spending to print physical copy

Always can print new copy

Conclusion and Suggestion

Thing to finished:

Deploy on intranet IIS Kanban service

Modify current database

Modify test version after changes in database

Thing to continue:

Maintenance

Lesson learned from both

projects

Time management

UI design principles

Web Application patterns

Windows Universal Application pattern

Application life cycles

Working in limited time and support