Transcript
Page 1: Migrating from eRoom to SharePoint, A Success Story (Valy Greavu)

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Migrating from eRoom to SharePoint, a success story

Valy Greavu, MVP, Green Light, valygreavu.com, @valygreavu

Page 2: Migrating from eRoom to SharePoint, A Success Story (Valy Greavu)

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Huge thanks to my “sponsors & partners”!

Page 3: Migrating from eRoom to SharePoint, A Success Story (Valy Greavu)

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• Context

• Assessment

• Start the game

• Single Point of Management

• Change management

• Technical aspects

• Reporting and closing steps

Agenda (200)

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CONTEXT AND MOTIVATION

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• Success consists of going from failure to failure without loss of enthusiasm. (Winston Churchill)

Context and motivation

Page 6: Migrating from eRoom to SharePoint, A Success Story (Valy Greavu)

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• New platforms vs. Old platforms

• Future vs. Past

• Learning a defunct technology

• ? -> HTML

• ? -> XML

• Mainframe -> PC -> Cloud

• RDB -> File Server -> Web -> XML

• Main goal> Go down a platform

Context and motivation

Page 7: Migrating from eRoom to SharePoint, A Success Story (Valy Greavu)

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• What eRoom is?

– EMC Corporation

– eRoom Technology + Documentum

• collaborative software

• audit management

• deal management

• customer management

• project management

Context and motivation

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• 2Connect

– SharePoint 2010 Enterprise platform

Context and motivation

Page 9: Migrating from eRoom to SharePoint, A Success Story (Valy Greavu)

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ASSESSMENT

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• Bidirectional approach

–Managerial strategy for project vision

– Technical strategy for project running

Assessment

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• Self – service

Assessment

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START THE GAME

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Start the game

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Start the game

• ~ 2TB data

• 766 sites

• ~ 400 Migration leaders

• ~ 6 months

• ~ 3 technical staff

• 1 inbox

Page 15: Migrating from eRoom to SharePoint, A Success Story (Valy Greavu)

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• eRoom structure–Community

• Facility– Room

» Folder• Files

• Databases

• files

» Databases• Folders

• Files

• Files

Start the game

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Start the game

• Folder Names and File Names limitations

– " # % & * : < > ? \ / { | } ~

– File names > 128 characters

–Period character (.) usage

–period character consecutively "file..name.docx"

–period character at the end of a file name

– start a file name with the period character

Page 17: Migrating from eRoom to SharePoint, A Success Story (Valy Greavu)

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Start the game

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SINGLE POINT OF MANAGEMENT

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Single Point of Management

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=IF(AND([Step1: Clean up]="Done!",Workshop="Yes",[Step2: New 2connect]="Done!",[Step3: Move content]="Done!",[Step4: Verify content]="Done!",[Step5: Permissions]="Done!",[Step6: Feedback]="Yes"),1,(IF(AND([Step1: Clean up]="Done!",Workshop="Yes",[Step2: New 2connect]="Done!",[Step3: Move content]="Done!",[Step4: Verify content]="Done!",[Step5: Permissions]="Done!"),0.9,(IF(AND([Step1: Clean up]="Done!",Workshop="Yes",[Step2: New 2connect]="Done!",[Step3: Move content]="Done!",[Step4: Verify content]="Done!"),0.8,(IF(AND([Step1: Clean up]="Done!",Workshop="Yes",[Step2: New 2connect]="Done!",[Step3: Move content]="Done!"),0.7,(IF(AND([Step1: Clean up]="Done!",Workshop="Yes",[Step2: New 2connect]="Done!"),0.4,(IF(AND([Step1: Clean up]="Done!",Workshop="Yes"),0.25,(IF(Workshop="Yes",0.1,0)))))))

=IF(OR([Final state]="To be deleted",[Final state]="Migrated"),1,IF(Workshop="Yes",0.1,0)+IF([Step1: Clean up]="Done!",0.15,0)+IF([Step2: New 2connect]="Done!",0.15,0)+IF([Step3: Move content]="Done!",0.25,0)+IF([Step4: Verify content]="Done!",0.15,0)+IF([Step5: Permissions]="Done!",0.15,0)+IF([Step6: Feedback]="Yes",0.05,0))

Single Point of Management

Page 21: Migrating from eRoom to SharePoint, A Success Story (Valy Greavu)

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• Registration for workshops– List with secondary data source

– Calculated values for Free Seats• xdXDocument:GetDOM("Workshops")/dfs:myFields/df

s:dataFields/d:SharePointListItem_RW/d:Seats[../d:Title = xdXDocument:get-DOM()/dfs:myFields/dfs:dataFields/my:SharePointListItem_RW/my:Title] -count(xdXDocument:GetDOM("eRoomWS")/dfs:myFields/dfs:dataFields/d:SharePointListItem_RW/d:Title[. = xdXDocument:get-DOM()/dfs:myFields/dfs:dataFields/my:SharePointListItem_RW/my:Title])

Single Point of Management

Page 22: Migrating from eRoom to SharePoint, A Success Story (Valy Greavu)

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TECHNICAL ASPECTS

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• Issues in Migrating complex databases

–Attached files

–Attached folders

–Creating folders in lists/name/Attachments

Technical aspects

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• DataBase structure

–Mapping files between records

–WebDav issues in Windows 7

–AnyClient

–All files from an eroom into the same folder

–Complex database structure

Technical aspects

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Technical aspects

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REPORTING AND CLOSING STEPS

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Reporting and closing steps

Page 28: Migrating from eRoom to SharePoint, A Success Story (Valy Greavu)

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Reporting and closing steps

Page 29: Migrating from eRoom to SharePoint, A Success Story (Valy Greavu)

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• GLIT/Tieto Team

–Marian Hanganu - http://blog.salesman-pride.com/

– Thomas Trooper – Austria

• OMV/Petrom Team

Credits

Page 30: Migrating from eRoom to SharePoint, A Success Story (Valy Greavu)

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• www.emc.com

• http://office.microsoft.com/en-us/sharepoint/

• www.itgreenlight.com

• www.omv.com

• www.metalogix.com

• valygreavu.com

Additional information

Page 31: Migrating from eRoom to SharePoint, A Success Story (Valy Greavu)

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Q & A

Success consists of going from failure to failure without loss of enthusiasm. (Winston Churchill)


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