MEETING TIME: WHERE DOES IT ALL GO?

1%

SCHEDULING

20%

PLANNING/PREPARATION

70%

MEETING

9% FOLLOW-UP

44% of meetings are considered ineffective or unproductive

73% of attendees say that having an agenda is “very important”

25% of meetings could be replaced by a phone call or email

Why we hold unnecessary meetings

✔ Avoid Work

✔ Share Gossip

✔ Be Liked/Respected

✔ Demonstrate Power

Keys to More Productive Meetings

n Give advance noticen Provide a written agenda n Distribute handouts or presentations prior to the meetingn Invite only necessary participantsn Limit distractionsn Track minutes and action itemsn Follow-up on next steps